Attachment_-_6_General_Requirements_30_Nov_16.pdf

REPAIR HVAC, 18 CONS, B95

KADENA AIR BASE, OKINAWA, JAPAN

FA5270-17-B-0003

LXEZ 17‐1395

ATTACHMENT – 6

GENERAL

REQUIREMENTS

KADENA AIR BASE, OKINAWA, JAPAN LXEZ 17‐1395

Table of Contents

GENERAL REQUIREMENTS

PROJECT TABLE OF CONTENTS

SECTION/PART TITLE PAGE

01 00 00 GENERAL REQUIREMENTS PREFACE 3

Part 1 ‐‐General 3 Part 2 ‐‐Products (Not Used) 4 Part 3 ‐‐Execution (Not Used) 4

01 01 00 SUMMARY OF WORK 5

Part 1 ‐‐General 5 Part 2 ‐‐Pertinent Information 7 Part 3 ‐‐Procedures 20 Part 4 ‐‐Proposal Design 24 Part 5 ‐‐Products 25 Part 6 ‐‐Execution 27

01 10 00 DESIGN AFTER AWARD 35

Part 1 ‐‐General 35 Part 2 ‐‐Products (Not Used) 38 Part 3 ‐‐Execution 39

01 42 01

Part 1 Part 2 Part 3

ACCEPTABLE ALTERNATIVE JAPANESE

STANDARDS

‐‐General ‐‐Products (Not Used) ‐‐Execution (Not Used)

01 45 00 CONTRACTORS QUALITY CONTROL 55

Part 1 ‐‐General 55 Part 2 ‐‐Products (Not Used) 55 Part 3 ‐‐Execution 56

01 78 00 CLOSEOUT SUBMITTALS 62

Part 1 ‐‐General 62 Part 2 ‐‐Products (Not Used) 63 Part 3 ‐‐Execution (Not Used) 63

SECTION 01‐00‐00

GENERAL REQUIREMENTS PREFACE

PART 1 GENERAL

1.1 PREFACE

This contract will be used for performance of specified contract actions on Kadena Air Base located in Okinawa, Japan. The Contractor and subcontractors shall research, identify and comply with all Base standards, supplements, guidelines, procedures, rules, and specifications applicable to the work being performed. Contractor work procedures and performance for both design and construction shall comply with the applicable specifications and standards listed below, other requirements as specified herein, and requirements identified in the contract. All work performed by the Contractor and subcontractors shall be accomplished in strict accordance with the Unified Facilities Criteria (UFC). The contractor shall use the most recent and updated specifications, standards, and codes. In cases of discrepancies or conflicts, the contractor shall use the most stringent code unless otherwise approved.

1.2 DEFINITIONS: As used throughout the contract, the following terms shall have the meaning set forth below:

Contracting Officer (CO): The individual designated to administer the contract. Throughout this contract this individual will be responsible and possess the authority to act on behalf of the Government with respect to the specific contract.

Contracting Officer Representative (COR): The individual designated by the Contracting Officer as the authorized representative of the Contracting Officer. The COR is responsible for monitoring performance and technical management of the effort required and should be contacted regarding questions or problems of a technical nature.

Contractor: The term Contractor refers to both the prime Contractor and subcontractors, including the Designer of Record.

Designer of Record (DOR): Licensed architect/engineer working as subcontractor to or partner with prime Contractor who provides design for this contract.

Quality Control (QC): Contractor’s system to control the quality of design, material, equipment and construction.

Quality Assurance (QA) Program: Government’s program to evaluate the effectiveness of the Contractor’s quality control. The Government’s QA Program is not a substitute for the Contractor’s QC Program.

Federal Holidays: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Independence Day; Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

Contract: Contract or task order.

PART 2 PRODUCTS

(Not Used)

PART 3 EXECUTION

(Not Used)

Summary of Work

SECTION 01 01 00

SUMMARY OF WORK

1.1 WORK COVERED BY CONTRACT DOCUMENTS

The intent of this solicitation is to obtain a Design Build contract. This contract is designated for the execution of maintenance and repair work for the office facility.

The Contractor shall furnish all tools, equipment, materials, testing, labor and personnel necessary to plan, design, manage, supervise and construct specified various repairs, alteration, construction and demolition work for the facility. The Contractor is responsible for adhering to the current regulations and specifications in force at the time of the contract award.

1.1.1 Scope of Work: The scope of the project includes, but is not limited to, replacement of heating, ventilation and air conditioning (HVAC) system, control system, electrical system, ceiling tiles, lighting fixtures, and all other related work required for a complete and usable systems. The project also includes testing and abatement of asbestos containing material and lead based paint.

1.1.2 Contractor Organization: The prime construction Contractor shall form a partnership with an Architect‐Engineering (A‐E) design team to meet the requirements of this contract, if in‐house design capabilities are not practicable. The Contractor’s organizational approach shall be integrated with the design team to provide comprehensive design capabilities including assessment, analysis, planning, management and quality control to ensure a completely functional and finished product.

The Contractor shall not change teaming members unless approved by the Contracting Officer

(CO).

1.1.5 Project Design: Construction may not begin until the final design documents are approved in writing from the CO. Once the design is approved, design changes are not allowed without Government approval.

1.3 Contract Requirements

1.3.1 Contract Organization:

The Contractor’s organizational approach shall integrate with this staff to provide project management, licensed project design/engineering, CADD support, on‐site supervision, quality control, sub‐contracting purchasing and general office administration, and any other staffing requirements needed to execute performance of this contract.

1.3.2 Collusion:

Collusion between Contractors to establish prices or allocate work is strictly prohibited. By submitting a proposal, the Contractor has certified that it had arrived the price offered independently, including the methods or factors used to calculate the price offered, and made no attempt to induce any other concern to submit or not to submit an offer for the purpose of restricting competition. Anticompetitive practices may violate United States and Japanese civil law, criminal law, or a combination thereof. Substantiated allegations also may result in the rescission of a Contractor’s contract, and may lead to the suspension or debarment of the Contractor and persons involved with substantiated allegation.

1.3.3 Notification:

The Contractor shall immediately notify the CO and COR of critical issues that may affect the contract performance and/or human health and the environment. The types of issues that require notification include, but are not limited to, health risks, spills, improper utility location, differing site conditions, changes in critical personnel, and identification of hazardous materials, e.g.

asbestos.

1.4 APPLICABILITY OF THE REQUIREMENTS

The requirements found herein are applicable to all U.S. Forces Installations and Facilities within Okinawa, Japan.

1.4.1 Codes, regulations, standards, required documents, and other requirements specified in this specification shall be applied to all installations unless indicated otherwise.

1.4.2 This contract involves work located at Kadena Air Base, Okinawa, Japan. Reference to Military Standards and Standard Forms may be replaced with standards and forms that are required by the local United States Military Command having jurisdiction.

1.5 SUBCONTRACTORS

The Contractor shall have the ability to manage and control multiple subcontractors at the job site.

Also, the prime Contractor shall ensure subcontractors are competent and capable of handling all assigned tasks.

1.6 RESPONSIBILITY OF CONTRACTOR TO NOTIFY

It is the Contractor’s responsibility to contact the government representative once a discrepancy, error, emission or code violation exists prior to any construction or as soon as it is detected. It is also incumbent on the Contractor to notify the government immediately upon discovery of any unforeseen conditions.

PART 2 PERTINENT INFORMATION

2.1 BASE / CAMP REGULATIONS

The Contractor, Contractor’s employees, and subcontractor(s) shall become familiar with and agree to comply with the regulations of all US Military Facilities on which the Contractor is working, including fire, traffic, safety, and security regulations. All Contractors shall keep themselves within the limits of the work site (and avenues of ingress and egress), and shall not enter any restricted areas. The Contractor’s equipment shall be conspicuously marked for identification

2.2 ENTRY ON BASES

Contractor shall plan and schedule work‐starting times in an appropriate manner. As Threat Conditions (THREATCON) change, the entry procedure will become slow and restrictive in some cases. Since these conditions are subject to change at any time, it is the Contractor’s responsibilities to ensure their workers arrive at the gates with adequate time to perform work under the Standard workdays and hours for the contract period. It will be the Contractor’s responsibility to ensure that sufficient personnel within their staffing office have approved escort capabilities on their base pass to sign in personnel to the base on a day to day basis. The Contractor’s personnel are restricted to the area of construction only. Transiting to areas not in the contract is not permitted except as required in the performance of this contract. Current Security Conditions on Bases may be obtained at the Main Gates, from the Contracting Officer (CO), and/or Contracting Officer’s Technical Representative (COR). Pass duration from date of pass issuance will be determined by Base security.

2.2.1 Work in Secure Areas:

The Contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. The Project requires a local agency check of the Contractor’s employees, and all sub‐contractors through the base security police before commencement of on‐site work. The Contractor should allow approximately 60 calendar days to accomplish this check. Contractor personnel must provide two forms of identification (at least one picture ID) for access to controlled/restricted areas. The Contractor shall schedule work that may require escorts.

2.4 KEY PERSONNEL

2.4.1 Project Manager:

A Project Manager (5 years of verifiable construction experience working on projects of complexity similar to the work for this contract) shall be assigned for this contract. The Project Manager shall be available to the Contracting Officer or COR upon request. The Project Manager shall have applicable construction experience as a project manager on construction projects of similar scope and size. The Project Manager shall have overall responsibility for all operations at the jobsite and be authorized to make decisions, negotiate contract terms and sign contract documents on behalf of the Contractor. Fluent English speaking and writing is recommended.

2.4.2 CQC System Manager:

The Contractor shall identify a Contractor Quality Control (CQC) System Manager (7 years of verifiable construction experience working on projects of complexity similar to the work for this contract). This individual within the onsite work organization shall be responsible for overall management of CQC and have the authority to act in all CQC matters for the Contractor. The CQC System Manager shall have applicable construction experience as a CQC system manager on construction projects of similar scope and size. The CQC manager shall oversee quality aspects on this contract. The Contractor shall appoint additional Quality Control Officials as required. The CQC Manager shall be subject to acceptance by the Contracting Officer. English speaking and writing is recommended.

2.4.3 Project Superintendent (Genba Kantoku):

The Project Superintendent (5 years of verifiable construction experience working on projects of complexity similar to the work for this contract) supervises jobsite workers, controls all jobsite activities, oversees subcontractors, quality control and oversees the safety program for jobsite workers. The Project Superintendent shall have applicable construction experience as a project superintendent on construction projects of similar scope and size. This Project Superintendent shall be on the site at all times during construction and shall be employed by the prime Contractor. An alternate for the Project Superintendent will be identified to serve in the event of the primary Project Superintendent’s absence. The Project Superintendent shall be subject to acceptance by the Contracting Officer. English speaking and writing is recommended.

2.4.4 Emergency Contact Information: The Contractor shall provide the CO and the Contracting Officer Representative (COR) with the names of a primary and alternate PMs or contacts with telephone numbers, in case of emergency.

2.4.5 Standards of Dress: The Contractor’s employees shall present a clean, neat appearance and be easily recognized as Contractor employees. This may be accomplished by wearing distinctive clothing, bearing the name of the company, and/or by wearing appropriate badges which contain the company name and the employee’s name. Clothing or badges shall be provided by the Contractor.

2.4.6 Removal of Contractor’s Employees: The Contractor agrees to utilize only qualified, responsible and capable people in the performance of work. The CO may require that the Contractor remove employees who endanger persons or property, whose continued employment under this contract is inconsistent with the interest of military security, or who are determined by the CO or COR as being incapable of rendering the services IAW this contract.

2.4.7 The Contractor shall, using a SF 1413, identify all subcontractors (including second‐tier) that are performing work that meet the qualifications identified in the Statement of Work after award.

2.5 COMMENCEMENT OF WORK

Upon contract award the Contractor shall attend the pre‐performance conference with the Government. Upon issuance of the Notice To Proceed (NTP), the Contractor shall begin all required design and/or construction activities.

2.5.1 Contractor Generated Debris:

The Contractor shall remove and dispose of Contractor generated debris outside the confines of Kadena Air Base unless otherwise directed by the CO, in accordance with Japanese environmental standards and laws, at no additional cost to the Government. Contractor generated debris shall be removed from Government facilities at the end of each shift, or more frequently if required, to keep the space usable.

2.6 WORKING HOURS

Normal Construction Working Hours and Work Days shall be from 08:00 to 18:00, Monday through Friday, excluding U.S. Federal holidays, listed in the table below, and other days specifically designated by the Contracting Officer. The following are the only observed U.S. federal holidays.

• New Year’s Day 1 January*

• Martin Luther King’s Birthday Third Monday in January

• Presidents Day Third Monday in February

• Memorial Day Last Monday in May

• Independence Day 4 July*

• Labor Day First Monday in September

• Columbus Day Second Monday in October

• Veteran’s Day 11 November*

• Thanksgiving Day Fourth Thursday in November

• Christmas Day 25 December*

*Note: If a holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday. No work shall be done on Saturdays that require Government inspection or approval.

2.6.1 Work Outside Normal Hours:

If the Contractor desires to carry on work outside the normal hours of 0800 to 1800 or on Saturday, Sundays, or holidays, a written request shall be submitted to the CO for approval, unless non‐ regular work hours are permitted or required in the contract. The Contractor shall allow 14‐ calendar day notice to enable satisfactory arrangements to be made by the Government for inspecting the work in progress. If work is to be accomplished after daylight hours, the Contractor shall illuminate the area in a manner approved by the COTR. Unless directed by the CO, work accomplished outside normal working hours shall be at no additional cost to the Government.

2.6.2 Special Conditions:

The buildings/facilities may be in use by the Government during the contract period. The Contractor shall make all necessary provisions to keep interference to a minimum as to the scheduling and phasing of work and storage of materials. Scheduling and performance of work shall be done in such a manner as to cause the least possible inconvenience to personnel using the buildings/facilities and the least possible interference with activities in and around the buildings/facilities.

2.7 TROPICAL CYCLONE CONDITIONS OF READINESS (TCCOR)

In order to protect people and U.S. Government property, the following actions will be taken upon declaration of Tropical Cyclone conditions and/or high wind warnings.

2.7.1 Tropical Cyclone Condition 3:

When Condition 3 is declared, the Contractor will perform general area clean‐up which will exceed the requirements contained in contract FAR 52.236‐12 (Apr 1984) entitled Cleaning Up. All loose debris, waste and excess Contractor owned supplies materials and equipment will be removed from U.S. Government facilities and disposed of off base in accordance with local Prefecture and Japanese laws at Contractor’s expense. Work may continue provided effective and adequate clean‐ up has been accomplished.

2.7.2 Tropical Cyclone Condition 2:

When Condition 2 is declared, all exterior work will cease immediately. In Condition 2, interior work will continue until Condition 1C is given. The Contractor will take the necessary action listed below to secure the job site against damages which may result from anticipated weather conditions. The Contractor may be called at any time to complete typhoon proofing; therefore, the Contractor will provide emergency telephone numbers and/or addresses where at least three (3) officials of the company may be reached and notified that immediate typhoon proofing (Contractor activities to safeguard lives and property. These following actions are taken upon declaration of the designated tropical cyclone condition (or high winds):

2.7.2.1 General Area Clean Up:

Clean up and disposal of loose debris and waste will continue as directed by Paragraph 2.7.1.

2.7.2.2 Barrels and Similar Containers:

All remaining barrels will be placed within the construction building when available. When a building is not available, barrels will be tied together and securely staked to the ground or filled with sand or gravel.

2.7.2.3 Contractor Field Office:

All Contractor field offices will be either (i) removed from the military installation or (ii) securely anchored by heavy cable as approved by the COR.

2.7.2.4 Concrete Forms, Form Supports, and Accessory Materials: All concrete forms, form supports, and accessory materials required for future construction will be tied together into bundles with heavy wire, cable or rope and will be placed within the construction building or structures where available and practical.

2.7.2.5 Sand and Aggregate:

All piles of sand or aggregate will be completely covered by either a tarpaulin weighted with building blocks or other methods approved by the COR.

2.7.2.6 Contractor Equipment:

All medium size equipment will be removed, or placed close to a building or placed inside a building. Equipment placed close to a building will be secured with blocks or anchored with cable or both. Items of small equipment will be moved inside a building and secured or moved off U.S.

Government facilities.

2.7.3 Tropical Cyclone Condition 1:

When Condition 1 is declared without the normal progression through Condition 3 and/or 2, the Contractor will take actions listed in Paragraph 2.7.2.1‐2.7.2.6 above. These actions will commence immediately upon declaration of Condition 1. The Contractor will be notified either at the job site or at the emergency phone numbers and/or addresses when typhoon proofing is required in accordance with this paragraph.

2.7.4 High Wind Warning:

When wind gusts of 30 knots per hour or greater are forecasted, the Contractor may be required to accomplish general area clean up in accordance with Paragraph 2.7.2.1; to bundle and securely tie or securely cover and weight small wooden items, to remove and secure wood barricades and to remove loose materials from roofs and other high unprotected areas.

2.7.5 Tropical Cyclone Condition 1Emergency (TC 1‐E):

All outside activities are prohibited.

2.7.6 TC‐1 Recovery:

Destructive sustained winds of 50 knots are no longer occurring. No outdoor activity is authorized other than workers from pre‐designated emergency crews.

2.7.7 TC ‐ Storm Watch:

Normal activities may resume with caution.

2.7.8 Salvageable Material:

Salvageable material may not be taken to Defense Logistics Agency (DLA) after a tropical cyclone condition is declared. The Contractor will be responsible for typhoon proofing of such material.

2.7.9 Contractor’s Representative:

The Contractor’s Representative will not leave the job site after notification under paragraphs 2.7.2, 2.7.3 and 2.7.4 above until the area has been inspected and cleared by said representative.

The Contractor may request an inspection by calling Chief, Construction Management, name and number to be provided during project pre‐construction meeting.

2.7.10 The Contractor shall provide to the Contracting Officer the names, addresses, and telephone numbers of at least three individuals (who speak English) who can be contacted during typhoon emergencies. The individuals named by the Contractor shall be responsible for monitoring the various forms of communications (i.e., local radio and television stations) during the typhoon season. The Contractor is responsible for ensuring these individuals are available during and after duty hours – to include weekends.

2.7.11 If the Government has to perform typhoon proofing of a construction site or field office, due to the non‐availability of the designated individuals, the Contractor may be held liable for all cost associated with performing said work. In addition, Contractor waives all claims to damage or loss that arise from governments actions.

2.8 DISPOSAL OF TRANSFORMERS

Removal and disposal of transformers shall be in accordance with Japan Environmental Governing Standards (JEGS) and Section 01 56 00. The Contractor shall sample and test transformers for the presence of PCBs using a local Japanese laboratory. All costs for removal, sampling, and testing shall be included in the contract.

2.9 UTILITIES

When available, water and electric utilities will be furnished by the U.S. Government at no cost to the Contractor. The Contractor, at the Contractor’s own expense and in a satisfactory workmanlike manner, shall install and maintain all necessary temporary connections and distribution lines.

Before final acceptance of the contract work by the Government, the Contractor shall remove all the temporary connections, distribution lines, and associated paraphernalia.

2.9.1 Cross Connection:

Contractor shall be responsible for preventing actual or potential cross connections between potable and non‐potable water supply during the construction work. Backflow preventers shall be utilized as required. The Contractor must notify the Government Designated Inspector for use, installation or maintenance of potable water service connection to ensure the following provision:

2.9.1.1 No water service connection will be installed / maintained to / at any premises where actual or potential cross connections to the potable water system may exist, unless such actual or potential cross connections are properly abated or controlled.

2.9.1.2 No connection will be installed or maintained whereby an auxiliary water supply may enter a public water system, unless such auxiliary water supply will have been approved by COR.

2.9.1.3 No water service connection will be installed / maintained to / at any premises in which the plumbing system, facilities and fixtures have not been constructed and installed using acceptable plumbing practices.

2.9.2 Utilities Outage:

The Contractor shall submit a schedule of all utility outage (water, sewer, electrical, communications/data) to the COR and shall notify COR in writing at least 45 days in advance of the proposed interruptions. The following requirements are to be submitted with the Contractor’s proposal package:

2.9.2.1. Outage Identification and Planning:

Identify any proposed utility outages affecting facility or facilities listed in the contract.

Identify any and all other facilities that will be affected by any utility shut down or interruption of services from surrounding areas or facilities with shared main utility connections with the facility or area indicated in the contract. Identification requirements would consist of facility numbers, and area locations affected by the outage. When these utility outages are required as part of the contract, a separate drawing will be submitted illustrating the facility locations, and area locations of the outage and all affected areas. Drawing submitted in AutoCAD 2015 or current Government software version.

2.9.2.2. Outage Plan:

Provide as part of the contract a utility outage plan which will include the following information:

2.9.2.2.1 What systems are affected by this outage? Where is the outage going to take place, (building numbers and area locations)? Why is the utility outage required? How long will the outage last?

Example: (Replace 225 amp power panel inside break room facility 867, upgrade to existing facility power panel is required due to increase electrical load requirements, no work at the transformer or facility main power distribution panel is required, panel replacement inside facility break room will require rooms 1‐12 inside facility 867 to be without power during the panel replacement, anticipated duration of switch out and hookup is 2 hours. No other facilities or areas will be affected by this outage). Provide this for all utility outages.

2.9.2.2.2 Provide possible concept work‐around options to minimize impact to facility occupants, and base populace. Part of the concept work around needs to include an analysis on possible contingencies that could happen during any utility outage. Identify possible situations that might result if something goes wrong with the scheduled outage. What would the required fix be? How much time will the fix require? Any possible additional materials required for the fix. The Contractor submitted analysis on utility outage contingencies shall be listed in the proposal statement of work, and will be evaluated by the Technical Representative during the Technical Evaluation. Any additional comments, ideas, or work‐around options to minimize impact to base populace will be suggested at that time by Technical Representative.

2.9.2.2.3 Provide a sample notification letter containing the dates of the proposed outages, start and completion time, brief scope of work and drawing illustrating the affected areas, company name, and emergency point of contact and telephone. This letter should also contain hazard information such as water sampling, lock out tag out procedures.

2.9.2.2.4 The Government’s intention for the outage planning requirements is to identify and evaluate all issues during the proposal design stage that might be affected by any utility outage.

Effective review and coordination between the Contractor and Technical Representative will help to minimize any possible situations from surfacing after award of the task order, which might prevent the Contractor from completion on schedule.

2.9.3 Utility Outages and Road Cuts:

All utility (electrical, alarms, water, sewer, etc.) outage and road cut requests will be reviewed and coordinated before submission in writing to the Contracting Officer and COR. The finalized utility outage and road cut request will be submitted to the Contracting Officer through the COR for approval 45 work days before the scheduled utility outage and road cut. All utility outages and road cuts require coordination with numerous operations and facilities support staff. The COR will identify the procedures for utility outages and the affected buildings and facilities and support staff requiring coordination by the Contractor. The procedures used for approval and coordination of utility outages and road cuts on installations shall be started 45 calendar days prior to the outage and/or road cut(s). The Contractor is responsible for coordination of outages and disseminating the initial notification and completion notification of all affected facilities and housing occupants. The number of allowable utility interruptions in Military Family Housing, Industrial and Administrative facilities is limited by duration (0830 to 1630) and frequency (14 days between outages) unless other restrictions apply or as approved by the COR.

2.9.4 Accompanied and Unaccompanied Military Housing Utility Outages:

Outages to accompanied and unaccompanied military housing will be limited between 0900 to 1500 hours daily, Monday through Friday, excluding Saturdays and Sundays and U.S. legal holidays.

Utility outages will not be permitted at night. The maximum utility outage for any one interruption shall not exceed two hours per day, unless the need for a longer outage can be fully justified in writing to the Contracting Officer. In the event the Contractor disagrees with the contract documents in the phasing and scheduling of utility interruptions, the Contractor shall submit a written plan for the approval by the Contracting Officer. Such alternate plan, when approved, shall be part of the contract documents. In no event shall utility outages be granted for a period in excess of eight hours, unless suitable temporary connections are approved by the Contracting Officer. Power shall be restored to all affected areas by 1500 hours each working day. The Contractor shall notify occupants in writing 14 calendar days in advance before turning off any utility to the unit or building.

2.9.6 Emergency Declaration:

In the event of an emergency, such as typhoon or military exercise, the Contracting Officer shall declare such event to the Contractor and the Contractor shall have a period of no more than two hours to return all utility services to normal operation.

2.9.7 Temporary Power:

Contractor shall make use of temporary connections if power cannot be returned to normal by 1500 hours daily. Temporary connections are authorized to restore service interrupted by accident until permanent repairs are made during a normal workday. All temporary connections will be removed upon restoration of normal service. Temporary connection shall be made in a manner that the safety of the personnel in the area of the work or personnel traveling through the area of work is properly safeguarded. Under no circumstance shall a temporary connection be made that is hazardous to the public, Contractor or Government personnel.

2.9.8 Electrical/Communications:

If relocation or removal of wiring and associated material is required per the contract, the Contractor shall notify the Contracting Officer within a minimum of 45 calendar days in advance of the requirement. Licensed Japanese Government communication linemen shall, at the Contractors’ own expense, repair any identified and marked communication lines that are damaged by the Contractor. The repair action shall meet Government and local telephone standards. The Government reserves the right to repair all damaged electrical and communication lines and to deduct any repair costs from the contract.

2.9.9 Water sampling and Testing Requirements:

All potable waterline projects that require interruption of service require water sampling and testing. Contractor is required to perform the sampling and submit the sample for analysis to a government licensed/certified laboratory for analysis. Coordinate with Bioenvironmental Engineering on the location and number of samples to be collected. The testing criteria should include the following:

2.9.9.1 Total Coliform analysis – conducted by laboratory analysis.

2.9.9.2 Ph. and chlorine residual tests ‐ conducted at the site shall be documented on the laboratory analysis results for “Total Coliform”.

2.9.9.3 Provide results to COR, who will submit to Bio Environmental for review and approval. Non‐ favorable results may require further effort and coordination from the Contractor until system is returned to normal.

2.9.9.4 Refer to paragraph 2.9.2‐2.9.5 for instructions on coordination for Contractor Utility Outages.

2.10 WORK ON FIRE ALARM SYSTEMS REQUIREMENTS

The following are procedures for work on Fire Alarm Systems. The Contractor will follow these procedures and accomplish all notifications and coordination’s required. Record any site visit inspections with Technical Representative or Government alarm personnel as meeting minutes.

Submit meeting minutes to Contracting Officer for Technical Representative’s evaluation, within three calendar days of any meeting with Government representatives.

2.10.1 Prior to start of construction; attend the safety meeting for fire alarm system status. Sign the inspection attendance and memorandum sheet. Record site visit minutes and submit to Contracting Officer for Technical Representative’s review, within three calendar days of site visit.

2.10.2 Ensure fire alarm system status is returned to the Government in the same or better condition as recorded during the pre‐construction meeting. Record of meeting minutes submitted to the Contracting Officer will provide the basis for the fire alarm system inspection criteria during the project final inspection.

2.10.3 All fire alarm installations and modifications to systems must be in accordance with current National Fire Protection Act (NFPA), Uniform Facilities Criteria (UFC) and National Electric Code (NEC) requirements, current year and edition.

2.10.4 Contractor will correct all deficiencies (i.e., alarm, trouble conditions not annotated on the preconstruction inspection) noted during the post‐acceptance inspection provided the discrepancies with the system are within contract warranty requirements.

2.10.5 Contact the applicable facilities fire department before beginning work on any the fire alarm systems or any fire suppression systems. The contractor will provide facility numbers where work will take place, and the duration that the fire alarm system will not be operational. Inform fire department personnel if work requires disconnection of any heat detectors, fire alarm pull stations, smoke detectors or suppression systems. Inform all building occupants, to include other co‐located activities and entire work force that the Fire Alarm system or Fire Suppression System is not operational and brief all on fire watch duties. Include information for other emergencies and how to contact appropriate emergency service(s).

2.11 INSTALLATION FIRE, SAFETY, AND ENVIRONMENTAL REGULATIONS

2.11.1 The Contractor shall comply with all pertinent requirements and regulations determined by Fire Department, to include UFC 3‐600‐01 and NFPA 241, and insure compliance by all subcontractors. All temporary wiring at the construction site shall be installed with ground fault protection.

2.11.2 The Contractor shall not commence work at the job site until an Accident Prevention Plan, Job Hazard Analysis, and Environmental Protection Plan are submitted for review and approved by the Contracting Officer.

2.11.3 Work Progress Schedule:

In addition to the requirement of the construction schedule set forth in the contract, the Contractor shall, when required by the Government, provide and submit to COR photographs and a detailed work progress schedule in the form of a Bar Chart Work Schedule showing the step‐by‐ step phases of work to be accomplished prior to performing actual work. The Contractor shall require coordination with COR to make a work progress schedule. The work shall, so far as practicable, be done in definite sections or divisions and confined to limited area which shall be completed before work in other sections or divisions are begun. The construction schedule shall have no period of work that is longer than 4 days, if it is longer than 5 days it should be detailed into a smaller period of time on the schedule.

2.11.4 Temporary Protection Plan:

When requested by the Government, the Contractor shall provide appropriate temporary protection plans such as nets, barricades, safety access roads and etc., to protect Government personnel and workers at construction work site during construction, and submit the Temporary Protection Plan to the COR to the respective work site commencement. The Contractor shall be responsible for minimizing the inconvenience and avoid any danger to the Government personnel and workers.

2.12 DAMAGE TO UTILITIES

In the event that the Contractor causes utility failure/disruption, the Contractor will first make the area safe, then immediately contact COR and the Contracting Officer. COR is responsible for coordination with the managers of the affected systems.

2.13 DELIVERY AND STORAGE

Materials and equipment stored at the Contractor’s pre‐approved materials storage area shall be properly stored, adequately protected from adverse weather conditions, and carefully handled to prevent damage during transit to and from work sites, and during material installation on all project work sites. Damaged or defective materials and equipment shall be replaced with new materials and or equipment at no additional cost to the Government. Materials stored on work sites will be the sole responsibility of the Contractor for secure and proper handling. The Contractor will secure facilities, offices, housing units, or any other type of structure listed on the contract at the end of each workday.

2.14 DRAWINGS, SPECIFICATIONS AND CONSTRUCTION SCHEDULE ON SITE

Contractor shall maintain in good condition on all project work sites one copy of all project drawings, specifications, modifications, approved shop drawings, construction schedule and other related documents affecting the work. Contractor shall keep ‘FOR CONSTRUCTION’ record drawings at the job site of all changes and corrections from the negotiated project drawings. These documents shall be made available to the Contracting Officer and Technical Representative during construction site inspections.

2.15 GENERAL INDUSTRY SAFETY AND HEALTH STANDARDS

The Contractor shall comply with current OSHA Laws and Regulations. OSHA publications are available on line at http://www.gpo.gov/ or may be purchased from the U.S. Government Publishing Office Bookstore located at:

U.S. Government Publishing Office Bookstore 710 North Capitol Street N.W.

Washington, DC toll free 866.512.1800 fax 202.512.2104 email ContactCenter@gpo.gov

2.15.1 Additional sources of regulations are the Japanese Industrial Labor Standards (http://www.jil.go.jp/index.html), and the U.S. army Corps of Engineers EM 385‐1‐1, Safety and Health Requirements Manual (http://www.publications.usace.army.mil/).

PART 3 PROCEDURES

3.1 Design‐Build Procedure

3.1.1 Design‐Build Process:

3.1.1.1 Contractors’ Proposal:

The Contractors shall submit a proposal in accordance with the schedule and requirements.

3.1.1.1.1 The Contractors shall consider the project scope, design and construction requirements, code requirements, safety requirements, quality, maintainability, operability, and cost when preparing the proposal. The Contractor shall provide concept drawings for their proposed methods, proposed schedules (design and construction), proposals, and other information as required at no cost to the Government. These concept drawings will capture the intent of the Statement of Work (SOW), will be deliverables from the Contractor, and will concisely and practically but not overly elaborately reflect the requirements of SOW.

3.1.1.1.2 The Contractors shall submit the proposal including all necessary costs such as materials, equipment rentals, disposal, testing and laboratories required for the project as requested by the Government. The proposal shall directly represent the proposed design and construction requirements outlined in the SOW and Site Visit. In addition, the proposal should reflect the recommended design and construction methodology.

3.1.1.1.3 Where materials are to be turned over to the Contractor for disposal, every effort shall be made to obtain credit from the disposal to reduce the cost of the contract. The Contractor’s material disposal costs shall include hauling and disposal costs for work performed in accordance with all applicable local, JEGS, or U.S. laws and regulations.

3.1.2.2 Responsibility of the Contractor for Design:

3.1.2.2.1 The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other non‐construction services furnished by the Contractor under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiency in its designs, drawings, specifications, and other non‐construction services and perform any necessary rework or modifications, including any damage to real or personal property, resulting from the design error or omission. It is the Contractor’s responsibility to notify the Government representative of any errors, omissions or code violations upon discovery either on the construction documents or upon discovery in the process of construction.

3.1.2.2.2 The standards for all design services performed under this contract shall be the standards that are ordinarily used by members of the architectural or engineering professions practicing under similar conditions at the time and locally. Notwithstanding the above, in the event that the contract specifies that portions of the work be performed in accordance with a performance standard, the design services shall be performed so as to achieve such standards. All architectural and engineering professionals shall provide certification and proof of licensure.

3.1.2.2.3 The Government’s review, approval, acceptance, or payment for the services required under this contact shall not be construed as a waiver of any responsibility and liability of the Contractor under this contract or of any cause of action arising out of the performance of this contract. The Contractor shall be and remain liable to the Government in accordance with applicable law for all damages to the Government caused by the Contractor’s negligent performance of any of these services furnished under this contract.

3.2 PRE‐CONSTRUCTION / SAFETY MEETING

A pre‐construction / safety meeting is required to be conducted 45 calendar days before the scheduled start of onsite work. If the Contractor is not able to meet this 45 days requirement a safety meeting will be required a minimum of two weeks in advance of onsite work start. The Contractor is responsible for recording the meeting minutes and submitting to the Contracting Officer and Contracting Officers’ Representative (COR) within three calendar days. The meeting minutes shall be approved by the Government. The Contractor’s safety and health provisions pertinent to the work performed under this contract will be reviewed during this meeting. The Contractor shall be prepared to discuss in detail, the required safety and health measures for control of any unsafe or unhealthy potential site conditions that might exist on any project site. The level of detail for the safety meeting is dependent upon the nature of the work and the potential inherent hazards. At a minimum, the Contractor will discuss the topics listed in Para 3.2.1.1 through

3.2.1.7. COR will conduct review and file meeting minutes in project main folder as a file record of meeting issues and topics discussed. COR will schedule the date and time of the safety meeting.

COR will notify Government representatives from the project facility or facilities. In the event additional coordination is required due to special project conditions (asbestos, power outages, airfield work, controlled or restricted area, etc.), COR will notify the affected base agency to attend the safety meeting.

3.2.1. Meeting discussion criteria (minimum):

3.2.1.1. Contract start and completion date

3.2.1.2. Utility outages and occupant notifications and procedures

3.2.1.3. Construction site safety and emergency contacts

3.2.1.4. Any possible construction work phasing

3.2.1.5. User responsibilities

3.2.1.5.1. Services required from other Government agencies (communication and data)

3.2.1.5.2. Escort requirements

3.2.1.6. Contingencies (Typhoon, Force Protection and Anti‐terrorist Threat Conditions)

3.2.1.7. Road cuts for any utility installation.

3.3 AVAILABILITY OF MATERIALS

On‐site construction shall not start until sufficient Contractor furnished materials are on hand, to afford progress in accordance with the approved progress schedule, or as directed by the Contracting Officer. The Contractor shall submit in writing to the Contracting Officer if sufficient materials are not on hand, provide the shipping date, and invoice for all materials not yet received.

3.4 PREPARATION OF PROGRESS SCHEDULES AND REPORTS

The reports contemplated by the FAR 52.236‐15 (Apr 1984) herein entitled “Schedules for Construction Contracts” shall be accomplished on and in accordance with instructions pertaining to AF Form 3064, Contract Progress Schedule, and AF Form 3065, Contract Progress Report. The Contract Progress Schedule shall be submitted to the Contracting Officer within 14 calendar days before starting on‐site work.

3.5 PREPARATION OF MATERIAL APPROVAL SUBMITTALS

The submittals contemplated by the FAR 52.236‐5 (Apr 1984) herein titled “Material and Workmanship” shall be accomplished in accordance with instructions pertaining to AF IMT 3000, Material Approval Submittal. The Contractor is responsible for the submission of all required submittals, listed on the AF Form 66, Materials Submittal list found in the contract specifications.

3.5.1 Submittals:

Material submittal requirements shall be listed on the AF Form 66 submitted with the design documents. Submittals will be required on all materials used on this contract. Details of submittal requirements will be found within the individual sections of the technical specifications. All material submittal requests for approval will be accomplished in English or provided with English translation. Each submittal shall include information as described in the technical specifications or as shown on the drawings.

3.5.2 Submittal Register:

The Contractor shall develop and maintain a submittal register to record and track all material submittals. The Contractor shall number all material submittals consecutively throughout the life of the contract. For Re‐submittals after disapproval, or re‐submittals upon request of the Contracting Officer, the Contractor shall use the original submission number and an alpha, beginning with (A) after the original submission number. For example, if the Contracting Officer disapproved the original submission numbered 500, the first resubmission of this submittal shall be number 500(A).

The second resubmission shall be number 500(B), and so on.

3.6 AS‐BUILT DRAWINGS

Refer to Paragraph 1.1 of Section 01 78 00.

3.7 PHOTOGRAPHIC RECORD

The Contractor shall furnish COR with the photographic records of each sequence of work which will be hidden or makes it difficult to examine the condition of work such as reinforcement for concrete, underground piping system, air duct system above ceiling and etc.

3.8 DAILY REPORTS

Contractor must provide a detailed daily report for each project once ‘Notice to Proceed’ has been supplied to the Contractor. The daily report shall provide number of employees on site, hours worked that day, photos (upon request), activities of the day and any pertinent documentation that will affect the schedule.

PART 4 PROPOSAL DESIGN

4.1 GENERAL DESIGN SUBMITTAL REQUIREMENTS

The Contractor shall follow the requirements outlined below for all submittals.

4.1.1 Metric / English Requirements:

All work shall be designed (drawings, specifications and design analysis) in the Metric System International (SI), unless indicated otherwise in SOW.

4.1.2 Design Analysis and Drawings:

Use letter size paper (8 ½ x 11 inch) for design analysis, except when larger sheets are required. All sheets shall be in reproducible form. Margins at all sides shall be 1 inch minimum to permit side binding and head to head printing. All of the drawings shall be printed on B‐1 (707 x 1000 mm) paper and B‐2 (500 x 707mm), unless otherwise different size and/or material are directed by the Government. Number of drawings will be required and will be submitted, including electronic copy in AutoCAD DWG file format and PDF. Contractor shall provide 2 half size and 1 full size ‘For Construction’ sets to the Government project manager prior to start of construction.

4.1.2.1 Design Analysis:

The material may be typewritten, hand‐lettered, hand‐written, or a combination thereof, provided it is legible.

4.1.2.2 Drawings:

Prepare all drawings utilizing Computer‐Aided Design and Drafting (CADD) software so that they are well arranged, placed for ready reference and they present complete information. Drawings shall be complete, unnecessary work such as duplicate views, notes and lettering, and repetition of details shall not be permitted. Do not show standard details that are not applicable to the project, and minimize unnecessary wasted space. Do not include details of standard products or items, which are adequately covered by specifications on the drawings. Each design discipline shall provide a complete list of abbreviations and symbols used in their respective drawings.

Abbreviations are for use when space is limited within a drawing sheet; otherwise it is recommended that all the words are spelled out rather than using abbreviations.