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RFP NO. FA5270-15-R-0005

APPENDIX D

ABBREVIATIONS:

AAS Atomic Absorption Spectrum

ACM Asbestos Containing Material

ADA Americans with Disabilities Act

ADPS Automatic Data Processing System

AFI United States Air Force Instructions

APP Accident Prevention Plan

ASCE American Society of Civil Engineer Standard

ASHRAE American Society of Heating, Refrigerating and Air-Conditioning

Engineers

AST Aboveground Storage Tank

ASTM American Society of Civil Engineer Standard

BCE Base Civil Engineering

BMP Best Management Practices

CID Comprehensive Interior Design

CFR Code of Federal Regulations

CFUSM Contractor Furnished United States Material

CADD Computer-Aided Design and Drafting

CO Contracting officer.

COR Contracting Officer’s Representative.

COTR Contracting Officer’s Technical Representative.

CPG Comprehensive Procurement Guidelines

CQC Contractor Quality Control

DB Design Build

DBB Design Bid Build

DoD Department of Defense

DOL Directorate of Logistics

DQC Design Quality Control

EAL Entry Authorization List

EM Army Corps of Engineer Manual

ETL Air Force Engineering Technical Letters

EPA Environmental Protection Agency

GFE Government Furnished Equipment

GOJ Government of Japan

FACD Functional Analysis Concept Development

FOD Foreign Object Damage

FPE Fire Protection Engineer

GFE Government Furnished Equipment

GFM Government Furnished Material

GPO Government Printing Office

HAZMAT Hazardous Materials

HAZMART Hazardous Materials Pharmacy

HVAC Heating, Ventilation, and Air Conditioning

HM Hazardous Material

HMBP Heavy Metal-Based Paint

HWSF Hazardous Waste Storage Facility

IBC International Building Code

IDG Installation Design Guide

IDIQ Indefinite-Delivery, Indefinite-Quantity

IAW In accordance with

ITR Independent Technical Review

JAS Japanese Agricultural Specification

JASS Japanese Architectural Standard Specification

JEGS Japan Environmental Governing Standards

JIS Japanese Industrial Standards

JWWA Japanese Water Work Association

LBP Lead Based Paint

MACC Multiple Award Construction Contract

MIL-HDBK Military Handbook

MFH Military Family Housing

MPI Master Painters Institute

MSDS Material Safety Data Sheet

NEC National Electrical Code

NFPA National Fire Protection Association

NTP Notice To Proceed

ODS Ozone Depleting Substances

OSHA Occupational Safety and Health Administration

PCB Polychlorinated Biphenyl

PILC Paper Insulated Lead Covered

POL Petroleum, Oil and Lubricants

QC Quality Control

RFP Request for Proposal

RFI Request for Information

SID Structural Interior Design

SOW Statement of Work

SSCP Site-specific Spill Contingency Plan

SSPC The Society for Protective Coating

SWMP Solid Waste Management Plan

SWPPP Site Specific Storm Water Pollution Prevention Plan

TCLP Toxicity Characteristics Leaching Potential

TO Task Order

TORFP Task Order Request for Proposal

UFC Unified Facilities Criteria

UFGS Unified Facilities Guide Specifications

UN United Nations

USAG-J US Army Garrison Japan

USDA US Department of Agriculture

UST Underground Storage Tank

UL Underwriters Laboratories

TCCOR Tropical Cyclone Conditions of Readiness

TC 1-E Tropical Cyclone 1 Emergency

Solicitation No. FA5270-15-R-0005 Attachment 1

PAINT MULTIPLE AWARD CONSTRUCTION CONTRACT

(PAINT MACC)

SERVING:

KADENA AIR BASE, OKINAWA, JAPAN

PREPARED BY:

718th CIVIL ENGINEER SQUADRON

718 CES/CENM

UNIT 5261 APO, AP 96368

KADENA AIR BASE, OKINAWA

10 June, 2015

UPROJECT TABLE OF CONTENTS

UDIVISION/SECTION TITLE

DIVISION 1 GENERAL REQUIREMENTS

SECTION 01 01 00 SUMMARY OF WORK

SECTION 01 33 00 SUBMITTAL PROCESS

SECTION 01 35 26 ENVIRONMENTAL PROTECTION

SECTION 01 45 00 CONTRACTOR’S QUALITY CONTROL

SECTION 01 56 00 GOVERNMENTAL SAFETY REQUIRMENTS

DIVISION 2 (NOT USED)

DIVISION 3 CONCRETE

SECTION 03 62 16 METALLIC NON-SHRINK GROUTING

DIVISION 4 THRU 6 (NOT USED)

DIVISION 7 THERMAL AND MOISTURE PROTECTION

SECTION 07 92 00 JOINT SEALANTS

DIVISION 8 (NOT USED)

DIVISION 9 FINISHES

SECTION 09 90 00 PAINTS AND COATINGS

UAPPENDICES TITLE

Appendix A: Kadena AB Instruction 13-202 - Space, Missile, Command & Control Appendix B: Kadena AB Instruction 32-2001 - Fire Prevention and Protection Appendix C: Japan Environmental Governing Standards (JEGS) Appendix D: Abbreviations

Note: Contractor should use most current instruction of Appendix A, B and C

Section 01 01 00 – Page 1 10-Jun-15

DIVISION 1 – GENERAL REQUIREMENTS

SECTION 01 01 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 REFERENCES: The publications listed below form a part of this specification to the extent referenced.

The publications are referred to within the text by the basic designation only.

18 WGI 13-202 Flight Line Driving, 14Sep09

29 CFR 1926 OSHA Construction Industry Standards, 2014

29 CFR 1910 OSHA General Industry Safety and Health Standards Publication V2206

AFI 13-213 Airfield Management, 1Jun11

AFI 32-1044 Visual Air Navigation Systems, 24Dec14

AFI 41-210 Authorized Health Care and Health Care Benefits in the Military Health Services System (MHSS), 28Dec01

AFI 91-203 Air Force Consolidated Occupational Safety Instruction, 15Jun12

EM 385-1-1 Army Corps of Engineer Safety & Health Requirements Manual, 30Nov14

ETL 04-2 Standard Airfield Pavement Marking Schemes, 19Jul04

Kadena ABI 32-2001 Fire Prevention and Protection, 16May12

NFPA 10 Standard for Portable Fire Extinguishers, 2013

NFPA 241 Standard for Safeguarding Construction, Alteration, and Demolition Operations, 2013

UFC 3-260-01 Airfield and Heliport Planning and Design, 17Nov08

UFC 3-535-01 Design Standards for Visual Air Navigation Facilities, 17Nov05

UFC 3-600-01 Fire Protection Engineering for Facilities, 26Sep06

1.2 Contract Description: The Paint Multiple Award Construction Contract (MACC) is an Indefinite-Delivery, Indefinite-Quantity (IDIQ) Contract for execution of interior and exterior painting along with surface preparation/repairs required prior to painting. A “Task Order Request for Proposal” (TORFP) will be issued under this MACC contract to define specific project requirements involving design and/or construction.

The capacity of this contract is $30,000,000.00 (Thirty Million US Dollars) or Japanese yen equivalent.

The task order construction value range is expected to be between $2,000.00 (Two Thousand US Dollars) and $2,000,000.00 (Two-million US Dollars) or Japanese yen equivalent. The contract shall be

Section 01 01 00 – Page 2 10-Jun-15 for a term of five (5) periods (years) consisting of the base period with four (4) option periods or until the maximum capacity of this contract has been reached, whichever occurs first.

The Contractors shall furnish all labor, management, supervision, tools, materials, equipment, incidental engineering, and transportation, except otherwise specified herein, necessary to perform the work. The Contractors are responsible for adhering to the current regulations and specifications in force at the time of the task order or modification award.

1.3 Task order execution will be directed by the following work element:

1.3.1 Work Element No. 1 (Construction Only): Paint MACC Contractors shall be provided with a package (statement of work, as-built drawings and/or photographs). Contractor shall develop a price proposal to initiate and complete construction execution in accordance with contract requirements.

1.2.2.1 Routine delivery period 21 calendar days.

1.3 Contract Requirements: The contractor shall furnish all personnel, equipment, tools, materials, supervision, and other items and services necessary to manage, and accomplish a interior and exterior painting of various real property facilities.

1.3.1 Contract Organization: The contractor shall have available staff to respond to the requirements of this single-discipline type contract. The contractor’s organizational approach shall integrate with this staff to provide project management, on-site supervision, quality control, sub-contracting purchasing and general office administration, and any other staffing requirements needed to execute performance of this contract.

1.3.2 Ordering Procedures: As the need arises for performance under the Terms of this contract, the Contracting Officer or authorized representative will issue a 'Task Order Request for Proposal (TORFP) stating the project requirements, defining the government evaluation criteria to be used for subsequent award of task order, and establishing the date, time and location of the pre-proposal site visit. Each task order will be competed among the Paint MACC contractors IAW FAR part 16.

1.3.3 Following Government review of the proposal, the Contracting Officer may arrange and conduct negotiations with the Paint MACC Contractor, Government Project Manager, and any other persons deemed necessary, for resolving any variations involving price, time, quantities, and any other relevant items.

1.3.4 Following award of the task order, the successful contractor will begin execution of the requirements as stated within the specific project criteria as indicated in the task order. The task order shall detail the project specific requirements in conjunction with the General Provisions of the overall contract.

1.3.5 FAR 52.211-12 Liquidated Damages:

Section 01 01 00 – Page 3 10-Jun-15

1.3.5.1 If the Contractor fails to complete the work within the specified performance time, or within any agreed time extension, the Contractor shall pay to the Government liquidated damages for each day of delay. The amount of Liquidated Damages will be identified by the Contracting Officer with each specific Task Order.

1.3.5.2 Task Order Request for Proposals involving Family Housing and/or Bachelor Housing may include the cost to house displaced personnel and families in available lodging. Specific costs will depend on rank and number of dependents and will be derived from Overseas Housing Allowance (OHA) with dependents plus average applicable housing allowances or temporary living allowance, as appropriate and will be identified by the Contracting Officer with each specific Task Order..

1.4 Applicability of the Requirements: All U.S. Forces Installations and Facilities on Okinawa, Japan.

1.5 Statement of Work: The work shall consist of, but not limited to, providing all plant, labor, materials, equipment, supplies, transportation and performing all work necessary to accomplish painting of a broad range of facilities, both interior and exterior, as maintenance, and can include repair necessary for general painting work, on real property facilities throughout Okinawa, Japan. All work performed by the Contractor or Subcontractors working for the Contractor shall be accomplished in strict accordance with the Unified Facilities Criteria (UFC), conditions of this Contract, base regulations and facilities criteria requirements supplied within this Specification, Division 01, General Requirements, and all construction codes referenced in the Contract. Skilled workers shall accomplish the specified work on task orders issued under the contract. All damages to the Government properties caused by contractor during performance of any task order shall be replaced with new materials or equipment at no additional cost to the Government. All work shall proceed in such a manner as to minimize the spread of dust, over-spray and flying particles.

1.6 Subcontractors: Subcontractors to be used for the contract shall be included in the technical proposal. Changes to subcontractors must be reported to the Contracting Officer (CO) in writing and approved by the CO prior to use. The prime Contractor shall have the ability to manage and control multiple subcontractors at multiple job sites. Also, the prime Contractor shall ensure subcontractors are competent and capable of handling all assigned tasks.

1.7 Interpreter: A Japanese-English interpreter shall attend any meetings with the Government, including but not limited to the site visit, and the pre-construction conference. The Contractor shall have an English speaking representative on the job site at all times during the performance of work under this contract. Failure to provide such representative could result in the Contract's work being stopped (at his/her expense) until such time as one is provided.

1.8 Written Communications in English: Any project files or written correspondences generated by the Contractor shall be submitted in the English language. All proposal documents required under this Contract, including, but not limited to, cost estimate, plans, all correspondence of any nature whatsoever, and all other written communications, documents, drawings, reports, etc., of every description, shall be written in English or translated into English before being provided to the Government by the Contractor. Delays encountered because a translated copy was not submitted shall be the Contractor’s expense. All written documents shall be subject to approval by the government.

Section 01 01 00 – Page 4 10-Jun-15

PART 2 PERTINENT INFORMATION

2.1 Base Regulations: Base Regulations: The Contractor, Contractor’s employees, and subcontractor(s) shall become familiar with and agree to comply with all Kadena Air Base Regulations, including fire, traffic, safety, and security regulations. All Contractors shall keep themselves within the limits of the work site (and avenues of ingress and egress), and shall not enter any restricted areas unless required to do so and have received written authorization such as an Entry Authorization List (EAL) or free zone letter. If restricted area is not designated a free zone then only those contractor personnel listed on the EAL or similar document may enter the restricted area. The Contractor’s equipment shall be conspicuously marked for identification.

2.2 Entry on Kadena Air Base: Contractor shall plan and schedule work-starting times in an appropriate manner. As THREATCON conditions change at Kadena Air Base, the entry procedure will become slow and restrictive in some cases. Since these conditions are subject to change at any time, it is the Contractor’s responsibilities to insure their workers arrive at the gates in adequate time to perform work under the Standard workdays and hours for the contract period. It will be the Contractor’s responsibility to insure that sufficient personnel within their staffing office have approved escort capabilities on their base pass to sign in personnel to the base on a day to day basis. The Contractor’s personnel are restricted to the area of the task order only. Transiting of areas not in the contract is not permitted except as required in the performance of this contract. Current Security Conditions on Kadena Air Base may be obtained at the Main Gates, from the Contracting Officer (CO), and/or Contracting Officer’s Technical Representative (COTR). Current Kadena Pass duration is one year from date of pass issuance, and will be renewed each year of this contract.

2.2.1 Work in Secure Areas: The Contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Projects in controlled or restricted areas may require a local agency check of the Contractor’s employees, and all sub-tier contractors through the base security police before commencement of on-site work. The Contractor should allow approximately 60 calendar days to accomplish this check. Contractor personnel must provide two forms of identification (at least one picture ID) for access to controlled/restricted areas. The Government/user agency of the facility at which the task order work is to be accomplished will provide an escort that must accompany Contractor personnel when working in a controlled/restricted area. The Government will provide these escorts only during standard work days and hours as specified in the contract and specifications. The Contractor shall schedule work that will require escorts, including site visits for project estimating purposes, within 15 calendar days of requirement for escort assistance, unless the Contracting Officer waives this requirement.

2.3 Key Personnel

2.3.1 Project Superintendent: A Project Superintendent shall be assigned to each task order issued to the contractor. The Project Superintendent shall be available to the Contracting Officer or COTR upon request. The Project Superintendent shall have overall responsibility for all operations at the jobsite and be authorized to make decisions, negotiate task order terms and sign contract documents on behalf of the contractor. The Project Superintendent shall have a minimum of five (5) years experience as a superintendent on construction projects similar in size and scope to task orders of this contract. Project

Section 01 01 00 – Page 5 10-Jun-15

Superintendent may be required to be a licensed 1st Class Sekou Kanri-gishi or equivalent when it is required in the Task Order.

2.3.2 CQC System Manager: The Contractor shall identify as a Contractor Quality Control (CQC) System Manager an individual within their work organization who shall be responsible for overall management of CQC and have the authority to act in all CQC matters for the Contractor. The CQC System Manager shall have a minimum of five (5) years construction experience as a CQC System Manager on construction projects similar in size and scope to task orders of this contract. The CQC Manager shall be subject to acceptance by the Contracting Officer.

2.3.3 Jobsite Foreman (Genba Kantoku): The Jobsite Foreman supervises jobsite workers, controls all jobsite activities, and oversees the safety program for jobsite workers. The Jobsite Foreman shall have a minimum of three (3) years construction experience as a jobsite foreman on construction projects similar to task orders of this contract. This Jobsite Foreman shall be on the site at all times during construction and shall be employed by the prime contractor. An alternate for the Jobsite Foreman will be identified to serve in the event of the primary Jobsite Foreman’s absence. The Jobsite Foreman shall be subject to acceptance by the Contracting Officer.

2.4. Commencement of Work: Upon issuance of a task order the Contractor shall attend the pre-performance conference with the Government. Upon issuance of the Notice To Proceed (NTP), the Contractor shall begin all required construction activities.

2.4.1 Work Clearance Request for Each Task Order: Prior to commencing on-site construction work for each task order, the contractor must submit a work clearance request (AF Form 103) through the COR for approval. Site Permits for constructing storage area, if required, shall be submitted to the COTR for approval. On-site work shall not commence without an approved AF Form 103.

2.4.2 Outages: The Contractor shall schedule all work to cause the least amount of interference with activity operations. Permission to interrupt any facility access, roads or utility services shall be requested in writing a minimum of 45 calendar days prior to the desired date of interruption.

Interruptions of facility access, roads and utility services shall be allowed only when they will not cause interference with the operations of the activity.

2.4.3 Occupancy Of Premises: Building(s) will be occupied during performance of work under this Contract. Occupancy notifications will be posted in a prominent location in the work area. Before work is started, the Contractor shall arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

2.4.4 The Contractor shall remove and dispose of Contractor generated debris outside the confines of Kadena Air Base unless otherwise directed by the Contracting Officer, in accordance with Japanese environmental standards and laws, at no additional cost to the Government. Contractor generated debris shall be removed from Government facilities at the end of each shift, or more frequently if required, to keep the space usable.

Section 01 01 00 – Page 6 10-Jun-15

2.5 Working Hours: Normal Construction Working Hours and Work Days for base facilities shall be from 07:30 to 17:30, and for Housing facilities from 08:00 to 16:30, Monday through Friday, excluding U.S. Federal holidays, listed in below, and other days specifically designated by the Contracting Officer.

U.S. Legal Holidays: The following are the only observed federal holidays.

- January (New Year’s Day)

- 3rd Monday of January (Martin Luther King’s Birthday)

- 3rd Monday of February (President’s Day)

- Last Monday of May (Memorial Day)

- 4 July (Independence Day)

- 1st Monday of September (Labor Day)

- 2nd Monday of October (Columbus Day)

- 11 November (Veteran’s Day)

- 4th Thursday of November (Thanksgiving Day)

- 25 December (Christmas Day)

2.5.1 Work Outside Normal Hours (subject to the approval by the Government): If the Contractor desires to carry on work outside the normal hours or on Saturday, Sundays, or holidays, a written request shall be submitted to the Contracting Officer or COTR for approval, unless non-regular work hours are permitted or required in the Task Order. The Contractor shall allow 14 calendar days notice to enable satisfactory arrangements to be made by the Government for inspecting the work in progress. If work is to be accomplished after daylight hours, the Contractor shall illuminate the area in a manner approved by the Contracting Officer or COTR. Unless directed by the Contracting Officer, work accomplished outside normal working hours shall be at no additional cost to the Government.

2.5.2 Special Conditions: The buildings/facilities may be in use by the Government during the contract period. The Contractor shall make all necessary provisions to keep interference to a minimum as to the scheduling of work and storage of materials. Scheduling and performance of work shall be done in such a manner as to cause the least possible inconvenience to personnel using the buildings/facilities and the least possible interference with activities in and around the buildings/facilities. The Contractor shall provide adequate weather protection for the buildings/facilities at the end of each workday.

2.6 TROPICAL CYCLONE CONDITIONS OF READINESS (TCCOR): In order to protect people and U.S. Government property, the following actions will be taken upon declaration of Tropical Cyclone conditions and/or high wind warnings.

2.6.1 UTropical Cyclone Condition 3U: When Condition 3 is declared, the Contractor will perform general area clean up which will exceed the requirements contained in contract FAR 52.236 12 entitled Cleaning Up. All loose debris, waste and excess Contractor owned supplies, materials and equipment will be removed from U.S. Government facilities and disposed of off base in accordance with local Prefecture and Japanese laws at Contractor’s expense. Work may continue provided effective and adequate clean up has been accomplished.

2.6.2 UTropical Cyclone Condition 2U: When Condition 2 is declared, all exterior work will cease

Section 01 01 00 – Page 7 10-Jun-15 immediately and interior work will be continued until Condition 1C is given. The Contractor will take the necessary action listed below to secure the job site against damages which may result from anticipated weather conditions. The Contractor may be called at any time to complete tropical typhoonization; therefore, he will provide emergency telephone numbers and/or addresses where at least three (3) officials of the company may be reached and notified that immediate typhoonization (Contractor activities to safeguard lives and proterty taker upon declaration of tropical cyclone conditions or high winds) is necessary.

a UGeneral Area Clean UpU: Clean up and disposal of loose debris and waste will continue as directed by Paragraph 2.6.1.

b UBarrels and Similar Containers:U All remaining barrels will be placed within the construction building when available. When a building is not available, barrels will be tied together and securely staked to the ground or filled with sand or gravel.

c UContractor Field Office:U UContractor Field Office:U All Contractor field offices will be either (i) removed from the military installation or (ii) securely anchored by heavy cable as approved by the

COTR.

d UContractor Equipment:U All medium size equipment will be removed, or placed close to a building or placed inside a building. Equipment placed close to a building will be secured with blocks or anchored with cable or both. Items of small equipment will be moved inside a building and secured or moved off U.S. Government facilities.

2.6.3 UTropical Cyclone Condition 1U: When Condition 1 is declared without the normal progression through Condition 3 and/or 2, the Contractor will take actions listed in Paragraph 2.6.2 a through f above. These actions will commence immediately upon declaration of Condition 1. The Contractor will be notified either at the job site or at the emergency phone numbers and/or addresses when tropical typhoonization is required in accordance with this paragraph.

2.6.4 UHigh Wind WarningU: When wind gusts of 30 knots per hour or greater are forecasted, the Contractor may be required to accomplish general area clean up in accordance with Paragraph 2.6.2. a;

to bundle and securely tie or securely cover and weight small wooden items, to remove and secure wooden barricades and to remove loose materials from roofs and other high unprotected areas.

2.6.5 UTropical Cyclone Condition 1Emergency (TC 1-E):U All outside activities are prohibited.

2.6.6 UTC-1 RecoveryU: Destructive sustained winds of 50 knots are no longer occurring. No outdoor activity is authorized other than workers from pre-designated emergency crews.

2.6.7 UTC - Storm WatchU33T: Normal activities may resume with caution two hours after declaration of

STORM WATCH.

2.6.8 USalvageable MaterialU: Salvageable material may not be taken to Defense Logistics Agency (DLA) after a tropical cyclone condition is declared. The Contractor will be responsible for tropical

Section 01 01 00 – Page 8 10-Jun-15 typhoonization of such material.

2.6.9 UContractor’s RepresentativeU: The COTR will not leave the job site after notification under Paragraphs 2.6.2, 2.6.3 and 2.6.4 above until the area has been inspected and cleared by said representative. The Contractor may request an inspection by contacting the task order Project Manager or Inspector..

2.6.10 The Contractor shall provide to the Contracting Officer the names, addresses, and telephone numbers of at least two individuals (who Uspeak EnglishU) who can be contacted during typhoon emergencies. The individuals named by the Contractor shall be responsible for monitoring the various forms of communications (i.e., local and AFN radio and television stations) during the typhoon season.

The Contractor is responsible for ensuring these individuals are available during and after duty hours - to include weekends.

2.6.11 If the Government has to perform typhoonization of a construction site or field office, due to the non-availability of the designated individuals, the Contractor may be held liable for all cost associated with performing said work. In addition, Contractor waives all claims to damage or loss that arise from governments actions.

2.10 Installation Fire, Safety, and Environmental Regulations:

a. The contractor shall comply with all pertinent requirements and regulations determined by Fire Department, to include UFC 3-600-01 and NFPA 241, and insure compliance by all subcontractors. All temporary wiring at the construction site shall be installed with ground fault protection.

b. The contractor shall not commence work at the job site until an Accident Prevention Plan, Job

Hazard Analysis, and Environmental Protection Plan are submitted for review and approved by the contracting Officer.

c. Work Progress Schedule: In addition to the requirement of the construction schedule set forth in the contract, the contractor shall, when required by the Government, provide and submit to COTR photographs and a detailed work progress schedule in the form of a Bar Chart Work Schedule showing the step-by-step phases of work to be accomplished prior to performing actual work. The contractor shall require coordination with COTR to make a work progress schedule. The work shall, so far as practicable, be done in definite sections or divisions and confined to limited area which shall be completed before work in other sections or divisions are begun.

d. Temporary Protection Plan: When requested by the Government, the Contractor shall provide appropriate temporary protection plans such as nets, barricades, protective covering, to protect Government personnel and workers at construction work site during construction, and submit the Temporary Protection Plan to the COTR to the respective work site commencement. The Contractor shall be responsible to minimize the inconvenience and avoid any danger to the Government personnel and workers.

e. Temporary Airfield Construction Waiver: The contractor shall provide a temporary airfield construction checklist (provided by the government project manager) for review and waiver if required.

Section 01 01 00 – Page 9 10-Jun-15

2.11 Damage to Utilities:

a. In the event that the contractor causes utility failure/disruption, the contractor will first make the area safe, then immediately contact COTR and the Contracting Officer. COTR is responsible for coordination with the 18 CES.

2.12 Delivery and Storage: Materials and equipment stored at the Contractors pre-approved materials storage area shall be properly stored, adequately protected from adverse weather conditions, and carefully handled to prevent damage during transit to and from task order work sites, and during material installation on all task order project work sites. Damaged or defective task order materials and equipment shall be replaced with new materials and or equipment at no additional cost to the Government. Materials stored on task order sites will be the sole responsibility of the Contractor for secure and proper handling. The Contractor will secure facilities, offices, housing units, or any other type of structure listed on the task order at the end of each workday.

2.13 Availability of Latrine/Utility Service: Unless identified in the Task Order, the Contractor will not be allowed to use the existing latrines of facilities listed on the task order during standard and non-standard work days and hours. The use of Military Family Housing (MFH) unit bathrooms is not permitted at any time the MFH unit on the task order is occupied. If the Government has relocated the occupant from the housing unit, and the Contractor has sole entry into the housing unit, existing bathroom facilities may be used. Contractor will be required to conduct final cleanup of any areas used or occupied by Contractor personnel during the performance of the task order. When latrines are not available in the work area, the Contractor shall be responsible for providing latrines for his personnel.

Location of the latrine(s) will be designated and approved by the Task Order Facility Manager and COTR. Contractor furnished latrines shall be removed from Government property within three calendar days after final acceptance of the project. Contractor may use all approved and available services (i.e., electricity, water, and sewage) at the task order construction site. COTR will approve any connections to any existing facility utility before connection is made.

2.14 Drawings and Specifications on Sites: Contractor shall maintain in good condition on all project work sites one copy of all task order project drawings, specifications, modifications, and other related documents affecting the work. Contractor shall keep record drawings at the job site of all changes and corrections from the negotiated requirements. These documents shall be made available to the Contracting Officer and Technical Representative during construction site inspections.

2.15 OSHA General Industry Safety and Health Standards (29 CFR 1910) Publication V2206; OSHA Construction Industry Standards (29 CFR 1926), 2014. One source of these regulations is OSHA Publication 2207, which includes a combination of both Parts 1910 and 1926 as they relate to construction safety and health. They are for sale by the Superintendent of Documents, Government Printing Office (GPO), Washington, DC 20402. It is the responsibility of the contractor to maintain and comply to updated versions of all OSHA standards and publications.

PART 3 TASK ORDERS

Section 01 01 00 – Page 10 10-Jun-15

3.1 Element Task Orders: Construction Only

3.1.1 Work Element Characteristic: The Task Orders issued under the “Construction Only” process will generally be issued with one of the following characteristics:

a. Issuance of a Task Order Request for Proposal (TORFP) with a complete drawings and/or photographs, specifications, and submittal lists.

b. Issuance of a TORFP with a statement of work that clearly defines the specific work performed sequentially numbered that may or may not include a site visit. The descriptive scope of work shall be able to be executed with simple work plans.

3.1.2 Site Visit: Upon issuance of a RFP to the Contractors, the Government will notify Contractors that the job site shall be inspected with the Government and shall thoroughly discuss all conditions and details of the work, including, but not limited to, customer requirements, safety, material quantity and quality, methods of construction, phasing, and the types of trades required. Any deficiencies, omissions, problems, conflicts, or other adverse conditions that may exist in the scope of work, or that may be encountered during the site visit, shall be immediately brought to the attention of the Contracting Officer via a Request For Information (RFI).

3.1.3 Contractors’ Proposal: The task order RFP will identify the specific proposal submission deadlines. Unless otherwise noted in the task order RFP, the Contractors shall submit proposals in accordance with the following schedule:

a. The contractors shall consider the project scope, customers’ requirements, code requirements, safety requirements, quality, maintainability, operability, and cost when preparing his proposal. The technical services necessary for preparation of the proposal shall be included in the contractors’ overhead.

b. Material Requirements: Except for those items specifically stated to be Government furnished, the Contractor shall provide all materials required for this contract. Unless indicated otherwise, all replacement materials and parts shall be equal to or better than the manufacturer’s original and shall comply with the specifications and all applicable Government, Commercial, and Industrial Standards/Codes.

c. Material Disposal Requirements: The Contractor’s material disposal costs shall include hauling and disposal costs for work performed in accordance with all applicable local, JEGS, or U.S. laws and regulations.

d. Award of an individual task order will be made to a single firm as indicated in the contract. The Contracting Officer reviews the Contractors’ proposals and may hold negotiations with the Contractors for source selection. Upon completion of source selection Contracting Officer will issue a Task Order to the successful Contractor.

3.2 Safety Meeting: A safety meeting is required to be conducted on all task orders 45 calendar days before the scheduled start of onsite work. For task orders not able to meet this 45 days requirement a

Section 01 01 00 – Page 11 10-Jun-15 safety meeting will be required a minimum of two weeks in advance of onsite work start. The Contractor is responsible for recording the meeting minutes and submitting to the Contracting Officer and COR within three calendar days. The meeting minutes shall be approved by the Government. The Contractor’s safety and health provisions pertinent to the work performed under each task order will be reviewed during this meeting. The Contractor shall be prepared to discuss in detail, the required safety and health measures for control of any unsafe or unhealthy potential site conditions that might exist on any task order project site. The level of detail for the safety meeting is dependent upon the nature of the work and the potential inherent hazards. At a minimum, the Contractor will discuss the topics listed in para 3.3.1.1 through 3.3.1.7. COTR will conduct review and file meeting minutes in project main folder as a file record of meeting issues and topics discussed. COTR will schedule the date and time of the safety meeting. COTR will notify Government representatives from the task order facility or facilities, and 18 CES/CEO (Operations Flight) to attend. In the event additional coordination is required due to special project conditions (power outages, airfield work, controlled or restricted area, etc.) on individual task orders, COTR will notify the affected base agency to attend the safety meeting.

3.2.1. The following issues will be discussed as a minimum:

3.2.1.1. Contract start and completion date.

3.2.1.2. Facility access limitations, Utility outages and occupant notifications and procedures.

3.2.1.3. Construction site safety and emergency contacts.

3.2.1.4. Any possible construction work phasing.

3.2.1.5. User responsibilities.

3.2.1.5.1. Services required from other Government agencies (communication and data.)

3.2.1.5.2. Escort requirements.

3.2.1.6. Contingencies (Typhoon, Force Protection and Anti Terrorist Threatcons.)

3.3 Availability of Materials: On-site construction shall not start until sufficient Contractor furnished materials are on hand, to afford progress in accordance with the approved progress schedule, or as directed by the Contracting Officer. The Contractor shall submit in writing to the Contracting Officer if sufficient materials are not on hand, provide the shipping date, and invoice for all materials not yet received.

3.4 Preparation of Progress Schedules and Reports: The reports contemplated by the FAR 52.236-15 herein entitled “Schedules for Construction Contracts” shall be accomplished on and in accordance with instructions pertaining to AF Form 3064, Contract Progress Schedule, and AF Form 3065, Contract Progress Report. The Contract Progress Schedule shall be submitted to the Contracting Officer within 14 calendar days before starting on-site work.

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3.5 Preparation of Material Approval Submittals: The submittals contemplated by the FAR 52.236-5 herein titled “Material and Workmanship” shall be accomplished in accordance with instructions pertaining to AF IMT 3000, Material Approval Submittal. The Contractor is responsible for the submission of all required submittals, listed on the AF Form 66, Materials Submittal list found in the contract specifications.

3.5.1 Submittals: Submittals: Material submittal requirements shall be listed on the AF Form 66 submitted with each task order proposal. Submittals will be required on all materials used on each task order. Details of submittal requirements will be found within the individual sections of the technical specifications. All material submittal requests for approval will be accomplished in English or provided with English translation. Each submittal shall include information as described in the technical specifications or as shown on the drawings. Submittals shall accompany the Contractor's proposal on each project.

3.5.2 Submittal Register for Each Task Order: The Contractor shall develop and maintain a submittal register to record and track all material submittals for each task order. The Contractor shall number all material submittals consecutively throughout the life of the contract for each task order. For Re-submittals after disapproval, or re-submittals upon request of the Contracting Officer, the Contractor shall use the original submission number and an alpha, beginning with (A) after the original submission number. For example, if the Contracting Officer disapproved the original submission numbered 500, the first resubmission of this submittal shall be number 500(A). The second resubmission shall be number 500(B), and so on.

3. 6 Photographic Record The contractor shall furnish COR with the photographic records of each sequence of work which will be hidden or makes it difficult to examine the condition of work such as base coats, primer paint coats etc.

PART 4 PRODUCTS

4.1 Government Furnished Properties Items

4.1.1 General: The Government will furnish or make available to the Contractor certain Government owned materials as specified below for use only in connection with this contract. All such materials will be provided in “as is” condition. The use of Government-furnished property and services for other purposes is prohibited.

4.1.1.1 Government Furnished Material (GFM): The Government may furnish to the Contractor the material for use only in the performance of the contract. The use of GFM for any other purpose is prohibited. GFMs will be identified as other pertinent information on the applicable task order. GFMs will be delivered to the Contractor at the location specified in the task order, and the contractor shall be held accountable for all materials furnished by the Government once GFM is handed over to the Contractor. All GFMs unused at the end of the work ordered shall be returned to the Government if directed by contracting officer.

4.2 Contractor Furnished Items

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4.2.1 General: Except for items listed as GFM, the Contractor shall provide all facilities, equipment, materials, and services to perform the requirements of this contract.

4.2.1.1 All Contractor-furnished replacement materials to be used under this contract shall be compatible with that existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall comply with applicable Government, commercial, or industrial standards such as Japanese Industrial Standards (JIS), etc; shall conform to the applicable technical specifications;

and used in accordance with original design and manufacture intent. Items not listed in technical specifications shall be of standard industrial grade and quality. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality.

PART 5 EXECUTION

5.1 Fire Prevention during Construction

5.1.1 FIRE SAFETY REGULATION: The Contractor shall obtain a permit (AF592) from the Kadena Fire Prevention Section (Bldg 739) prior to conducting any type welding or soldering or whenever the use of open flame is necessary during the construction phase. The Contractor and employees will be required to adhere to Kadena ABI 32-2001,”Fire Prevention and Protection”, dated 16 May 12, or most current version.

5.1.1.1 All contract workers will have knowledge and information provide to them for reporting emergencies (Fire, Medical, Security forces, PMO)

Kadena AB, MUNS Area, Camp Shields, Chibana Golf, Chibana MFH, and O’Donnell Garden MFH areas:

From on-base Call: 911 From Off-base/Cell phone: 098-934-5911

Marine Corp Camps and White Beach Naval Installation:

From on-base Call: 911 From Off-base/Cell phone: 098-911-1911

5.1.2 Fire Extinguisher: The Contractor shall provide as a minimum the number, size, and type of fire extinguisher in accordance with the latest NFPA 10. The Contractor shall comply with the Fire Department’s policies if they are more stringent than NFPA 10. Fire extinguisher shall remain the property of the Contractor and shall be removed upon completion of the project.

5.1.3 Housekeeping: Accumulations of combustible material shall be removed from the building area on a daily basis.

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5.1.4 Handling of Gasoline: Gasoline shall be stored in safety containers. Adequate ventilation shall be provided to safely dispose of flammable vapors where flammable liquids are utilized. Gasoline powered equipment shall be refueled away from of the building area.

5.1.5 Notification of Fire: The fire poster shall be posted in conspicuous locations and at telephones in construction shacks, and the every contractor employee shall be familiar with methods for notifying the Fire Department.

5.1.6 Confined Spaces: When work is required in permit-required confined space the Contractor shall have their own specified Confined-Space program. This program must meet OSHA standards and/or Japanese laws. Before entering a designated permit-required confined space, the Contractor shall accomplish the following:

a. Appoint an entry supervisor who is a fully qualified and certified Operations Chief of Hazardous Work in Oxygen-Deficient Air in accordance with Japanese laws and/or in accordance with provisions established in OSHA Standards, 29CFR 1910. 146 and AFI 91-203. The Contractor shall submit certificates(s) to the Contracting Officer of the entry supervisor, during the material submittal stage on any task order with this requirement.

b. Government Confined Spaces Responsibility: Brief the Contractor on the contents of the space and hazards that make the space permit-required, on the precautions and procedures that have been implemented by organization to protect Air Force workers. 18 CES/CEF review the Contractors emergency rescue responsibilities.

c. All areas designated, as non-permit required confined space shall be properly vented of all potentially harmful vapors and dust. When using material that produce unpleasant vapors in occupied facilities, proper ventilation will be maintained at all times. All supply and return air systems will be sealed and tested to assure no vapors enter unaffected areas. Warning signs shall be posted indicating usage of potentially harmful vapors. All electrical receptacles will be taped over to reduce explosion hazards.

d. 18 CES/CEF must be notified prior to entry of any confined space.

5.2 Airfield Safety Requirements:

5.2.1 The contractor shall coordinate all airfield work with the Airfield Manager a minimum of 10 work days (M-F) prior to work start. The contractor is responsible to ensure all vehicle operators (includes subcontractors and delivery agencies) are airfield drivers qualified or are escorted by a qualified operator at all times. All contractor vehicles require a temporary vehicle pass to operate on the airfield. The contractor must provide a complete vehicle listing to 18 OSS/OSMA through CO and COR 15 days prior to work start. The listing must include make, model, and license plate number of each vehicle that will be operated on the flight line. Vehicle operations on the flight line will be kept to the absolute minimum. The haul route will be the permitted road access to and from the job site designated/approved by 18 OSS/OSAM. Access road shall be coordinated with Airfield Management and Security Force.

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5.2.3 No personnel or equipment will be allowed on the runways, overruns, helipads, or centerline road until two-way radio contact has been made and approval granted by Kadena Tower as stated in 18 WGI 13-202, Flight Line Driving.

5.2.4 Contractor FREE ZONE request must be completed. The Contractor shall provide a ¼ inch yellow or white rope for the entire perimeter of the free zone supported by steel rods with an eye a the top and a solid concrete block a the bottom to hold it up. Signs (“FREE ZONE” on one side and RESTRICTED AREA” on the other side) shall be installed as required. Contractor must receive an approved Temporary Airfield Construction Waiver from 718 CES/CEAOP signed by 18 WG/CC prior to work start IAW UFC 3-260-01, Airfield and Heliport Planning and Design. Lighted barricades must be installed at proper intervals around all job sites unless the Airfield Manager approves safe substitute or non use.

5.2.5 All work, equipment, and materials must meet or exceed the specifications listed in AFI 13-213, Airfield Management, UFC 3-260-01, Airfield and Heliport Planning and Design, AFI 32-1044, Visual Air Navigation Systems, ETL 04-2 Standard Airfield Pavement Marking Schemes, UFC 3-535-01, Design Standards for Visual Air Navigation Facilities and 18 WGI 13-202, Flight Line Driving.

5.2.6 Contractor shall provide his personnel with ear protection against aircraft nose.

5.2.7 At no time shall the Contractor’s personnel or equipment comes within 50 feet of any aircraft parked or moving.

5.2.8 Contractor must secure all equipment left on site at the end of each day. All equipment/material storage locations located within the flight line must be approved by Airfield Management. No areas will be approved within 1,000 feet of runway centerline, 200 feet of taxiway centerline, or 125 feet edge of Apron (Unless the Airfield Manager approves a safe substitute).

5.2.9 To preclude Foreign Object Damage (FOD), tier of Contractor’s vehicles shall be free of mud and foreign objects when using taxiways and access routes. Work areas shall be kept clean. A motorized sweeper is required for pavement work on the airfield. All aggregates and excavated materials should be covered to preclude FOD to aircraft. All piles of san/gravel materials such as aggregates, excavated material, and dirt shall not be stored on the airfield at any time.

5.2.10 Limit the number of vehicles in the work area, and no private vehicles shall be permitted in the work area or on the flight line.

5.2.11 Emergency Landing and Takeoff: Inflight and Ground Emergencies: In the event of bona-fide emergency the contractor must be able to evacuate all workers and equipment to an area designated by airfield management within 3 minutes. Emergencies shall take precedence over Contractor operations.

Upon notification from the control tower of an emergency landing or takeoff, all operations shall be stopped immediately and all personnel/equipment evacuated to an area not used for aircraft traffic which is at least 200 feet measured perpendicular to and away from the near edge of the runway. Equipment shall be able to clear the work area within 3 minutes.

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