Attachment1.Mini-MACC_Specifications.pdf

SolicitationNo. FA5270-14-R-0019 Attachment 1

Mini-MACC Contract Document Page 1 of 112

Mini-MULTIPLE AWARD CONSTRUCTION CONTRACT

(Mini-MACC)

SERVING:

KADENA AIR BASE, OKINAWA, JAPAN

PREPARED BY:

718th CIVIL ENGINEER SQUADRON

718 CES/CEPM

UNIT 5261 APO, AP 96368

KADENA AIR BASE, OKINAWA

August 7, 2013

DIVISION 1 – GENERAL REQUIREMENTS

Table of Contents

PROJECT TABLE OF CONTENTS

SECTION/PART TITLE PAGE

01 00 00 GENERAL REQUIREMENTS PREFACE 1

Part 1 --General 1 Part 2 --Products 5 Part 3 --Execution 17

01 01 00 SUMMARY OF WORK 1

Part 1 --General 1 Part 2 --Pertinent Information 5 Part 3 --Task Orders 17 Part 4 --Proposal Design 22 Part 5 --Products 25 Part 6 --Execution 27

01 10 00 DESIGN AFTER AWARD 36

Part 1 --General 36 Part 2 --Products (Not Used) 39 Part 3 --Execution 40

01 45 00 CONTRACTORS QUALITY CONTROL 54

Part 1 --General 54 Part 2 --Products (Not Used) 55 Part 3 --Execution 56

01 56 00 ENVIRONMENTAL PROTECTION 61

Part 1 --General 61 Part 2 --Prohibited Products 64 Part 3 --Execution 65

01 78 00 CLOSEOUT SUBMITTALS 82

Part 1 --General 82 Part 2 --Products (Not Used) 84 Part 3 --Execution (Not Used) 85

Appendix A: Kadena Air Base Instruction 13-202 - Space, Missile, Command and Control Appendix B: Kadena Air Base Instruction 32-2001 - Fire Prevention and Protection Appendix C: Japan Environmental Governing Standards (JEGS) Appendix D: Abbreviations

Note: Contractor should use most current instruction of Appendix A, B and C

General Requirements Preface

SECTION 01 00 00

SECTION 01-00-00

GENERAL REQUIREMENTS PREFACE

Return To Table Of Contents

1.1 PREFACE

Unless otherwise indicated or specified, Contractor’s work procedures and performance for both design and construction shall comply with the applicable specifications and standards listed below, and other requirements as specified herein. Contractors are expected to use the most recent and updated specifications, standards, and codes. Contractors are to use the most stringent code unless otherwise approved.

1.2 PRIMARY REFERENCE SOURCES

Unified Facilities Guide Specifications (UFGS):

--http://wbdg.org/ccb/browse_org.php?o=70

Unified Facilities Criteria (UFC):

--http://wbdg.org/ccb/browse_cat.php?o=29&c=4

Air Force Engineering Technical Letters(ETL’s):

--http://www.wbdg.org/ccb/browse_cat.php?o=33&c=125

Military Handbook series can be obtained by accessing (MIL-HDBK):

--http://www.weibull.com/knowledge/milhdbk.htm

International Building Code (IBC)

American Society of Civil Engineer Standard (ASCE)

National Fire Protection Association (NFPA)

National Electrical Code (NEC)

Occupational Safety and Health Administration (OSHA) 29 CFR 1910 and 1926 --http://www.wbdg.org/ccb/browse_org.php?o=12

Safety and Health Requirements Manual --http://140.194.76.129/publications/eng-manuals/

Kadena Air Base Instruction:

--http://www.e-Publishing.af.mil/

American Society for Testing and Materials (ASTM)

American National Standards Institute (ANSI)

General Requirements Preface

SECTION 01 00 00

The Society For Protective Coating (SSPC)

Underwriters Laboratories (UL)

Master Painters Institute (MPI)

Japan Environmental Governing Standards (JEGS)

1.3 SUBSIDIARY REFERENCE SOURCES

Japan Industrial Standards (JIS)

Japanese Agricultural Standards (JAS)

Japanese Architectural Standard Specification (JASS)

Japanese Water Work Association (JWWA)

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

Summary of Work

SECTION 01 01 00

SECTION 01 01 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

The intent of this solicitation is to obtain an Indefinite Delivery/Indefinite Quantity (IDIQ) contract. This Multiple Award Construction Contract (MACC) IDIQ is designated for the execution of a broad range of maintenance, repair and minor construction projects.

This MACC shall be referred to as a “Mini-MACC”. The capacity of this Mini-MACC is $96,000,000.00 (Ninety- Six Million US Dollars) or Japanese yen equivalent. The task order construction value range will start at $2,000.00 (Two Thousand US Dollars) and end with projects having completed values not exceeding $750,000.00 (Seven-hundred and Fifty Thousand US Dollars) or Japanese yen equivalent. The contract shall be for a term of six (6) periods (years) consisting of the base period with five (5) option periods or until the maximum capacity of this contract has been reached, whichever occurs first.

The Contractors shall furnish all labor, management, supervision, design, tools, materials, equipment, incidental engineering, and transportation, except otherwise specified herein, necessary to perform various repairs, alteration, construction and demolition work to shore facilities. The scope of work may include, but is not limited to, office renovation, building demolition, built-in equipment repair/replacement, piping repair/replacement, pipe lagging, electrical work, mechanical work, road pavement, fencing, roofing, painting, site work, removal and disposal of lead based paint and asbestos containing material, welding and masonry. The Contractors are responsible for adhering to the current regulations and specifications in force at the time of the task order or modification award.

1.2 TASK ORDER EXECUTION

Task Order Execution will be directed by one of the following work elements:

1.2.1 Work Element No. 1 (Design Build): Mini-MACC Contractor shall take project concept for the Government and develop project design documentation including drawings, specifications, design analysis etc., representative of a 95% design effort (as identified within each task order). Upon acceptance of the 95% design by the Government, the Government will issue the Notice to Proceed (NTP) for construction. The construction execution shall commence and be completed in accordance with contract requirements. The contractor shall submit 100% design and as As-Built drawings in accordance with (IAW) Section 01 78 00, paragraph 1.1. and 1.1.2

1.2.1.1 Develop Concept Design to 10%

1.2.1.2 Routine delivery period 14 calendar days

1.2.1.3 Emergency delivery period 7 calendar days

1.2.2 Work Element No. 2 (Construction Only):

Mini-MACC Contractor shall be provided with a100% completed design package (drawings, specifications, and/or design analysis, etc.) or shall meet with the Government project manager on site and develop the proposal from the SOW and site evaluation. Contractor shall develop a price proposal to initiate and complete construction execution in accordance with contract requirements.

1.2.2.1 Routine delivery period 10 calendar days

1.2.2.2 Emergency delivery period 5 calendar days

1.3 Contract Requirements

1.3.1 Term of Contract:

The term of contract shall be for one (1) Base period (year) and four (4) Option Periods. Offers are solicited on “all or none” basis. Failure to submit offers and quantities for all line items indicated on the Offer Schedule shall be cause for rejection of the offer.

1.3.2 Contract Organization:

The contractor shall have available a design and construction staff to respond to the requirements of this multi-discipline IDIQ type contract. The contractor’s organizational approach shall integrate with this staff to provide project management, licensed project design/engineering, CADD support, on-site supervision, quality control, sub-contracting purchasing and general office administration, and any other staffing requirements needed to execute performance of this contract.

1.3.3 Ordering Procedures:

As the need arises for performance under the Terms of this contract, the Contracting Officer or authorized representative will issue a 'Task Order Request for Proposal' (TORFP) which will state the project requirements, define the government evaluation criteria to be used for subsequent award of task order, and establish the date, time and location of the pre-proposal site visit. Each task order will be competed among the Mini-MACC contractors IAW FAR part 16.

1.3.4 Collusion:

Any collusion between contractors to establish prices or allocate work to be issued as task orders on this contract is strictly prohibited. Substantiated allegations of such activities under this contract shall be cause to terminate the contract and any outstanding task orders for default. In addition, the Government may refer the matter to local authorities, seek civil damages, and take appropriate administrative actions to suspend and/or bar the contractor from future contract awards.

1.3.5 Following Government review of the proposal, the Contracting Officer will arrange and conduct negotiations with the Mini -MACC Contractor, Government Project Manager, and any other persons deemed necessary, for resolving any variations involving price, time, quantities, and any other relevant items.

1.3.6 Following award of the task order, the successful contractor will begin execution of the requirements as stated within the specific project criteria as indicated in the task order. The task order shall detail the project specific requirements in conjunction with the General Provisions of the overall contract.

1.3.7 FAR 52.211-13, Liquidated Damages:

1.3.7.1 If the Contractor fails to complete the work in the time specified in the contract, or any extension, the Contractor shall pay to the Government a liquidated damages for each day of delay. The amount of Liquidated Damages will be determined by the Contracting Officer based on the following table:

Table 1: General Construction Projects

Project Cost

Estimated Liquidated Damages Per Calendar Day

$ 2,000 - 25,000 25,000 - 50,000

50,000 - 100,000 100,000 - 500,000

Each additional $100,000 - add $50

$ 80

Table 2: Family Housing Units

Types of Units

Liquidated Damages Calendar Day Per Unit

GOQ (General Officers' Quarters)

SOQ (Senior Officers' Quarters)

FGO (Field Grade Officers)

CGO (Company Grade Officers)

SEM (Senior Enlisted Men)

JEM (Junior Enlisted Men))

Overseas Housing Allowance (OHA) with dependents plus average applicable housing allowances or temporary living allowance, as appropriate.

Table 3: Bachelor Housing

Type of Housing

Rate Per Calendar Day

No. of Men Per Bldg.

Liquidated Damages

Calendar Day Per Bldg.

BOQ

(OHA rate for single 03 for

OKINAWA) % 30

x

BEQ

(OHA rate for single E-5 for

OKINAWA) % 30

x

Table 4: Storage Space

LDs Per Calendar Day

Square Feet

LDs Per Square Foot Per Calendar Day

$.15 x =

Table 5: Office Space

LDs Per Calendar Day

Square Feet

LDs Per Square Foot Per Calendar Day

$.30 x =

1.3.7.2 If the Government terminates the Contractors right to proceed, the resulting damage will consist of liquidated damages until such reasonable time as may be required for final completion of the work together with any increased costs occasioned the Government in completing the work.

1.3.7.3 If the Government does not terminate the Contractors right to proceed, the resulting damage will consist of liquidated damages until the work is completed or accepted.

1.4 APPLICABILITY OF THE REQUIREMENTS

The requirements found herein are applicable to all U.S. Forces Installations and Facilities.

1.4.1 Codes, regulations, standards, required documents, and other requirements specified in this specification shall be applied to all installations unless indicated otherwise.

1.5 STATEMENT OF WORK

The work shall consist of, but not be limited to, providing all plant, labor, materials, equipment, supplies, transportation and performing all work necessary to accomplish a broad range of maintenance, repair, alterations, and various levels of design and construction work, on real property facilities throughout Okinawa, Japan. All work performed by the Contractor or Subcontractors working for the Contractor shall be accomplished in strict accordance with the Unified Facilities Criteria (UFC), conditions of this Contract, additional base specific regulations and facilities criteria requirements supplied within this specification, Division 01, General Requirements, all construction codes referenced in the Contract, the Japanese Environmental Governing Standards (JEGS), and any other applicable regulation. Skilled workers shall accomplish the installation of all construction materials installed on task orders issued under the contract. All damages to the Government properties caused by contractor during performance of any task order shall be replaced with new materials or equipment at no additional cost to the Government. All work shall proceed in such a manner as to minimize the spread of dust and flying particles. All contractors will be responsible for preventing the introduction of foreign debris onto the airfield by conducting FOD checks at appropriate locations prior to entering the controlled airfield space.

1.6 SUBCONTRACTORS

Subcontractors to be used for the contract shall be included in the technical proposal. Changes to subcontractors must be reported to the Contracting Officer (CO) in writing and approved by the CO prior to use. The prime Contractor shall have the ability to manage and control multiple subcontractors at multiple job sites. Also, the prime Contractor shall ensure subcontractors are competent and capable of handling all assigned tasks.

1.7 INTERPRETER

A Japanese-English interpreter shall attend any meetings with the Government, including but not limited to the site visit, and the pre-construction conference. The Contractor shall have an English speaking representative on the job site at all times during the performance of work under this contract. Failure to provide such representative could result in the Contracted work being stopped (at his/her expense) until such time as one is provided.

1.8 WRITTEN COMMUNICATIONS IN ENGLISH

Any project files or written correspondences generated by the Contractor shall be submitted in the English language. All proposal documents required under this Contract, including, but not limited to, statements of work, cost estimate, asbestos and lead based paint survey results, safety hazard analysis plans, all correspondence of any nature whatsoever, and all other written communications, documents, submittals, drawings, reports, etc., of every description, shall be written in English or translated into English before being provided to the Government by the Contractor. Delays encountered because a translated copy was not submitted shall be the Contractor’s expense. All written documents shall be subject to approval by the Government.

1.09 RESPONSIBILITY OF CONTRACTOR TO NOTIFY

It is the contractor’s responsibility to contact the government representative once a discrepancy, error, emission or code violation exists prior to any construction or as soon as it is detected. It is also incumbent on the contractor to notify the government immediately upon discovery of any unforeseen conditions.

PART 2 PERTINENT INFORMATION

2.1 BASE / CAMP REGULATIONS

The Contractor, Contractor’s employees, and subcontractor(s) shall become familiar with and agree to comply with the regulations of all US Military Facilities on which the contractor is working, including fire, traffic, safety, and security regulations. All Contractors shall keep themselves within the limits of the work site (and avenues of ingress and egress), and shall not enter any restricted areas unless required to do so and have received written authorization such as an Entry Authorization List (EAL) or free zone letter. If restricted area is not designated a free zone then only those contractor personnel listed on the EAL or similar document may enter the restricted area.

The Contractor’s equipment shall be conspicuously marked for identification. The Government reserves the right to limit the number of EAL’s to the contractor and sub-contractors.

2.2 ENTRY ON KADENA AIR BASE

Contractor shall plan and schedule work-starting times in an appropriate manner. As Threat Conditions (THREATCON) change at Kadena Air Base, the entry procedure will become slow and restrictive in some cases. Since these conditions are subject to change at any time, it is the Contractor’s responsibilities to ensure their workers arrive at the gates in adequate time to perform work under the Standard workdays and hours for the contract period. It will be the Contractor’s responsibility to ensure that sufficient personnel within their staffing office have approved escort capabilities on their base pass to sign in personnel to the base on a day to day basis. The Contractor’s personnel are restricted to the area of construction only. Transiting of areas not in the contract is not permitted except as required in the performance of this contract. Current Security Conditions on Kadena Air Base may be obtained at the Main Gates, from the Contracting Officer (CO), and/or Contracting Officer’s Technical Representative (COTR). Current Kadena Pass duration is one year from date of pass issuance, and will be renewed each year of this contract.

2.2.1 Work in Secure Areas:

The Contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Projects in controlled or restricted areas may require a local agency check of the Contractor’s employees, and all sub-tier contractors through the base security police before commencement of on-site work. The Contractor should allow approximately 60 calendar days to accomplish this check. Contractor personnel must provide two forms of identification (at least one picture ID) for access to controlled/restricted areas. The Government/user agency of the facility at which the task order work is to be accomplished will provide an escort that must accompany Contractor personnel when working in a controlled/restricted area. The Government will provide these escorts only during standard work days and hours as specified in the contract and specifications. The Contractor shall schedule work that will require escorts, including site visits for project estimating purposes, within 15 calendar days of requirement for escort assistance, unless the Contracting Officer waives this requirement

2.3 ENTRY ON OTHER INSTALLATIONS

The contractor will comply with the entry requirements of any facility on which the contractor is completing work. The contractor is responsible for contacting the facility security personnel to determine the entry regulations and requirements.

2.4 KEY PERSONNEL

2.4.1 Program Manager:

A Program Manager (10 years of verifiable construction experience working on projects of complexity similar to the task orders for this contract) shall be assigned to oversee all Project Managers. The Program Manager shall be available to the Contracting Officer or COTR upon request. The Program Manager shall have overall responsibility for all operations of the Mini-MACC contract and be authorized to make decisions, negotiate task order terms and sign contract documents on behalf of the contractor. Fluent English speaking and writing required.

2.4.2 Project Manager:

A Project Manager (5 years of verifiable construction experience working on projects of complexity similar to the task orders for this contract) shall be assigned to a max of (4) task orders issued to the contractor. The Project Manager shall be available to the Contracting Officer or COTR upon request. The Project Manager shall have applicable construction experience as a project manager on construction projects of similar scope and size. The Project Manager shall have overall responsibility for all operations at the jobsite and be authorized to make decisions, negotiate task order terms and sign contract documents on behalf of the contractor. Fluent English speaking and writing required.

2.4.3 CQC System Manager:

The Contractor shall identify a Contractor Quality Control (CQC) System Manager (7 years of verifiable construction experience working on projects of complexity similar to the task orders for this contract). This individual within the onsite work organization shall be responsible for overall management of CQC and have the authority to act in all CQC matters for the Contractor. The CQC System Manager shall have applicable construction experience as a CQC system manager on construction projects of similar scope and size. The CQC manager shall oversee quality aspects on no more than 10 task orders in progress at any one time. The Contractor shall appoint additional Quality Control Officials as required by task order award counts. The CQC Manager shall be subject to acceptance by the Contracting Officer. Fluent English speaking required.

2.4.4 Project Superintendent (Genba Kantoku):

The Project Superintendent (5 years of verifiable construction experience working on projects of complexity similar to the task orders for this contract) supervises jobsite workers, controls all jobsite activities, oversees sub-contractors, quality control and oversees the safety program for jobsite workers. The Project Superintendent shall have applicable construction experience as a project superintendent on construction projects of similar scope and size. This Project Superintendent shall be on the site at all times during construction and shall be employed by the prime contractor. An alternate for the Project Superintendent will be identified to serve in the event of the primary Project Superintendent’s absence. The Project Superintendent shall be subject to acceptance by the Contracting Officer. Fluent English speaking required.

2.5 COMMENCEMENT OF WORK

Upon issuance of a task order the Contractor shall attend the pre-performance conference with the Government. Upon issuance of the Notice To Proceed (NTP), the Contractor shall begin all required design and/or construction activities.

2.5.1 Work Clearance Request for Each Task Order:

Prior to commencing on-site construction work for each task order, the Contractor’s PM or designated official must submit a work clearance request (AF Form 103) through the COR for approval. Site Permits for constructing storage area, if required, shall be submitted to the COTR for approval. Approval is based on site location, proposed structure(s), fencing, electrical / plumbing utilities needs, and any other modifications the contractor proposes to the area. Depending on restricted areas, building permits may not be approved. On-site work shall not commence without an approved AF Form 103.

2.5.2 Outages:

The Contractor shall schedule all work to cause the least amount of interference with activity operations. Permission to interrupt any roads or utility services shall be requested in writing a minimum of 45 calendar days prior to the desired date of interruption. Interruptions of roads and utility services shall be allowed only when they will not cause interference with the operations of the activity.

2.5.3 Contractor Generated Debris:

The Contractor shall remove and dispose of Contractor generated debris outside the confines of Kadena Air Base unless otherwise directed by the Contracting Officer, in accordance with Japanese environmental standards and laws, at no additional cost to the Government. Contractor generated debris shall be removed from Government facilities at the end of each shift, or more frequently if required, to keep the space usable.

2.6 WORKING HOURS

Normal Construction Working Hours and Work Days shall be from 07:30 to 18:00, Monday through Friday, excluding U.S. Federal holidays, listed in the table below, and other days specifically designated by the Contracting Officer. U.S. Legal Holidays: The following are the only observed federal holidays.

January (New Year’s Day)

3rd Monday of January (Martin Luther King’s Birthday)

3rd Monday of February (President’s Day)

Last Monday of May (Memorial Day)

4 July (Independence Day)

1st Monday of September (Labor Day)

2nd Monday of October (Columbus Day)

11 November (Veteran’s Day)

4th Thursday of November (Thanksgiving Day)

25 December (Christmas Day)

2.6.1 Work Outside Normal Hours:

If the Contractor desires to carry on work outside the normal hours of 07:30 to 18:00 or on Saturday, Sundays, or holidays, a written request shall be submitted to the Contracting Officer or COTR for approval, unless non-regular work hours are permitted or required in the Task Order. The Contractor shall allow 14 calendar days notice to enable satisfactory arrangements to be made by the Government for inspecting the work in progress. If work is to be accomplished after daylight hours, the Contractor shall illuminate the area in a manner approved by the Contracting Officer or COTR. Unless directed by the Contracting Officer, work accomplished outside normal working hours shall be at no additional cost to the Government.

2.6.2 Special Conditions:

The buildings/facilities may be in use by the Government during the contract period. The Contractor shall make all necessary provisions to keep interference to a minimum as to the scheduling and phasing of work and storage of materials. Scheduling and performance of work shall be done in such a manner as to cause the least possible inconvenience to personnel using the buildings/facilities and the least possible interference with activities in and around the buildings/facilities. The Contractor shall provide adequate weather protection for the buildings/facilities at the end of each workday.

2.7 TROPICAL CYCLONE CONDITIONS OF READINESS (TCCOR)

In order to protect people and U.S. Government property, the following actions will be taken upon declaration of Tropical Cyclone conditions and/or high wind warnings.

2.7.1 Tropical Cyclone Condition 3:

When Condition 3 is declared, the Contractor will perform general area clean up which will exceed the requirements contained in contract FAR 52.236 12 entitled Cleaning Up. All loose debris, waste and excess Contractor owned supplies materials and equipment will be removed from U.S.

Government facilities and disposed of off base in accordance with local Prefecture and Japanese laws at Contractor’s expense. Work may continue provided effective and adequate clean up has been accomplished.

2.7.2 Tropical Cyclone Condition 2:

When Condition 2 is declared, all exterior work will cease immediately. In Condition 2, interior work will continue until Condition 1C is given. The Contractor will take the necessary action listed below to secure the job site against damages which may result from anticipated weather conditions. The Contractor may be called at any time to complete typhoon proofing; therefore, the contractor will provide emergency telephone numbers and/or addresses where at least three (3) officials of the company may be reached and notified that immediate typhoon proofing (Contractor activities to safeguard lives and property. These following actions are taken upon declaration of the designated tropical cyclone condition (or high winds):

2.7.2.1 General Area Clean Up: Clean up and disposal of loose debris and waste will continue as directed by Paragraph 2.7.1.

2.7.2.2 Barrels and Similar Containers: All remaining barrels will be placed within the construction building when available. When a building is not available, barrels will be tied together and securely staked to the ground or filled with sand or gravel.

2.7.2.3 Contractor Field Office: Contractor Field Office: All Contractor field offices will be either (i) removed from the military installation or (ii) securely anchored by heavy cable as approved by the

COTR.

2.7.2.4 Concrete Forms, Form Supports, and Accessory Materials: All concrete forms, form supports, and accessory materials required for future construction will be tied together into bundles with heavy wire, cable or rope and will be placed within the construction building or structures where available and practical.

2.7.2.5 Sand and Aggregate: All piles of sand or aggregate will be completely covered by either a tarpaulin weighted with building blocks or other methods approved by the COTR.

2.7.2.6 Contractor Equipment: All medium size equipment will be removed, or placed close to a building or placed inside a building. Equipment placed close to a building will be secured with blocks or anchored with cable or both. Items of small equipment will be moved inside a building and secured or moved off U.S. Government facilities.

2.7.3 Tropical Cyclone Condition 1:

When Condition 1 is declared without the normal progression through Condition 3 and/or 2, the Contractor will take actions listed in Paragraph 2.7.2.1-2.7.2.6 above. These actions will commence immediately upon declaration of Condition 1. The Contractor will be notified either at the job site or at the emergency phone numbers and/or addresses when typhoon proofing is required in accordance with this paragraph.

2.7.4 High Wind Warning:

When wind gusts of 30 knots per hour or greater are forecasted, the Contractor may be required to accomplish general area clean up in accordance with Paragraph 2.7.2.1; to bundle and securely tie or securely cover and weight small wooden items, to remove and secure wood barricades and to remove loose materials from roofs and other high unprotected areas.

2.7.5 Tropical Cyclone Condition 1Emergency (TC 1-E):

All outside activities are prohibited.

2.7.6 TC-1 Recovery:

Destructive sustained winds of 50 knots are no longer occurring. No outdoor activity is authorized other than workers from pre-designated emergency crews.

2.7.7 TC - Storm Watch:

Normal activities may resume with caution two hours after declaration of STORM WATCH.

2.7.8 Salvageable Material:

Salvageable material may not be taken to Defense Logistics Agency (DLA) after a tropical cyclone condition is declared. The Contractor will be responsible for typhoon proofing of such material.

2.7.9 Contractor’s Representative:

The COTR will not leave the job site after notification under paragraphs 2.7.2, 2.7.3 and 2.7.4 above until the area has been inspected and cleared by said representative. The Contractor may request an inspection by calling Chief, Construction Management, name and number to be provided during project pre-construction meeting.

2.7.10 The Contractor shall provide to the Contracting Officer the names, addresses, and telephone numbers of at least two individuals (who speak English) who can be contacted during typhoon emergencies. The individuals named by the Contractor shall be responsible for monitoring the various forms of communications (i.e., local and AFN radio and television stations) during the typhoon season. The Contractor is responsible for ensuring these individuals are available during and after duty hours – to include weekends.

2.7.11 If the Government has to perform typhoon proofing of a construction site or field office, due to the non-availability of the designated individuals, the Contractor may be held liable for all cost associated with performing said work. In addition, Contractor waives all claims to damage or loss that arise from governments actions.

2.8 DISPOSAL OF TRANSFORMERS

Contractor shall disconnect all wiring connected to any transformers. After removal, transformers will be turned-in to the 18 CES/CEOFE, (Bldg. 234). Coordinate this requirement with the COTR 7 calendar days prior to scheduled turn-in of removed transformers. All testing and sampling, handling and disposal will follow Japan Environmental Governing Standards (JEGS).

2.8.1 Testing and Disposal of Existing Paper Insulated Lead Covers (PILC) Cables to Be Removed:

The Contractor shall cut the cable to fit and place into metal 55-gallon drums and stored at the work site with containment until the oil is analyzed. The drums shall be labeled with the contractors name, phone number, date, contract number, project number and contents. If the oil contains Polychlorinated Biphenyl (PCB), the drums must be turned-in to the 18 CES/CEOFE (Electrical Shop) by the Contractor at his/her own expense and disposed of by the U.S.

Government. The Contractor shall include sampling and laboratory testing for possible PCB condemnations on the existing PILC cables to be removed. Two samples, one from the main line and the other from the service line will be taken and tested. The Contractor shall have it tested by either a U.S. Environmental Protection Agency (EPA) approved laboratory or the following local laboratory for PCB content only: Okinawa Kankyo Bunseki Center, 3-11-7, Maehara, Ginowan City, Okinawa, Japan, Tel: 098-897-0910

2.9 UTILITIES

Water and electric utilities will be furnished by the U.S. Government at no cost to the contractor.

The Contractor, at the Contractor’s own expense and in a satisfactory workmanlike manner, shall install and maintain all necessary temporary connections and distribution lines. Before final acceptance of the contract work by the Government, the Contractor shall remove all the temporary connections, distribution lines, and associated paraphernalia.

2.9.1 Cross Connection:

Contractor shall be responsible for preventing actual or potential cross connections between potable and non-potable water supply during the construction work. Backflow preventers shall be utilized as required. The contractor must notify the Government Designated Inspector for use, installation or maintenance of potable water service connection to ensure the following provision:

2.9.1.1 No water service connection will be installed / maintained to / at any premises where actual or potential cross connections to the potable water system may exist, unless such actual or potential cross connections are properly abated or controlled.

2.9.1.2 No connection will be installed or maintained whereby an auxiliary water supply may enter a public water system, unless such auxiliary water supply will have been approved by COTR.

2.9.1.3 No water service connection will be installed / maintained to / at any premises in which the plumbing system, facilities and fixtures have not been constructed and installed using acceptable plumbing practices.

2.9.2 Utilities Outage:

The contractor shall submit a schedule of all utility outage (water, sewer, electrical, communications/data) to the COTR and shall notify COTR in writing at least 45 days in advance of the proposed interruptions. The following requirements are to be submitted with the contractor’s proposal package:

2.9.2.1. Outage Identification and Planning:

Identify any proposed utility outages affecting facility or facilities listed on the task order.

Identify any and all other facilities that will be affected by any utility shut down or interruption of services from surrounding areas or facilities with shared main utility connections with the facility or area indicated on the task order. Identification requirements would consist of facility numbers, and area locations affected by the outage. When these utility outages are required as part of the task order, a separate drawing will be submitted illustrating the facility locations, and area locations of the outage and all affected areas. Drawing submitted in AutoCAD 2010 or current Government software version.

2.9.2.2. Outage Plan:

Provide as part of the task order a utility outage plan which will include the following information:

2.9.2.2.1 What systems are affected by this outage? Where is the outage going to take place, (building numbers and area locations)? Why is the utility outage required? How long will the outage last? Example: (Replace 225 amp power panel inside break room facility 867, upgrade to existing facility power panel is required due to increase electrical load requirements, no work at the transformer or facility main power distribution panel is required, panel replacement inside facility break room will require rooms 1-12 inside facility 867 to be without power during the panel replacement, anticipated duration of switch out and hookup is 2 hours. No other facilities or areas will be affected by this outage). Provide this for all utility outages.

2.9.2.2.2 Provide possible concept work-around options to minimize impact to facility occupants, and base populace. Part of the concept work around needs to include an analysis on possible contingencies that could happen during any utility outage. Identify possible situations that might result if something goes wrong with the scheduled outage. What would the required fix be? How much time will the fix require? Any possible additional materials required for the fix. The Contractor submitted analysis on utility outage contingencies shall be listed in the proposal statement of work, and will be evaluated by the Technical Representative during the Technical Evaluation. Any additional comments, ideas, or work-around options to minimize impact to base populace will be suggested at that time by Technical Representative.

2.9.2.2.3 Provide a sample notification letter containing the dates of the proposed outages, start and completion time, brief scope of work and drawing illustrating the affected areas, company name, and emergency point of contact and telephone. This letter should also contain hazard information such as water sampling, lock out tag out procedures.

2.9.2.2.4 The Government’s intention for the outage planning requirements is to identify and evaluate all issues during the proposal design stage that might be affected by any utility outage.

Effective review and coordination between the Contractor and Technical Representative will help to minimize any possible situations from surfacing after award of the task order, which might prevent the Contractor from completion on schedule.

2.9.3 Utility Outages and Road Cuts:

All utility (electrical, alarms, water, sewer, etc.) outage and road cut requests will be reviewed and coordinated before submission in writing to the Contracting Officer and COTR. The finalized utility outage and road cut request will be submitted to the Contracting Officer through the COTR for approval 45 work days before the scheduled utility outage and road cut. All utility outages and road cuts require coordination with one or more of the following offices: 18 CES/CEOFE (Electric), CES/CEOP (Generators Section), 18 CES/CEOIU (Utilities) 718 CES/CEAOE (Energy and Utilities Management), 718 CES/CEHMF (MFH Facilities Section), 718 CES/CEL (Housing Maintenance), 18 CES/CEF (Fire Department), 18 CS/SCX (Communication Plans and Implementation), 18 SFS/SFO (Operations). The office(s) requiring coordination will be determined by COTR and the Contractor.

Coordination for utility outages and road cuts on Marine Corps installations shall also be coordinated 45 calendar days prior with the Construction Contract Section, Facilities Maintenance Facility Engineers, located in Bldg. T-350 on Marine Corps Base, Camp Smedley D. Butler. The Contractor is responsible for disseminating the initial notification and completion notification of all affected facilities and housing occupants. The number of utility interruptions in Military Family Housing, Industrial and Administrative facilities shall be held to a minimum.

2.9.4 Military Family Housing (MFH) Utility Outages:

Outages to MFH will be limited between 0900 to 1500 hours daily, Monday through Friday, excluding Saturdays and Sundays and U.S. legal holidays. Utility outages will not be permitted at night. The maximum utility outage for any one interruption shall not exceed two hours per day, unless the need for a longer outage can be fully justified in writing to the Contracting Officer. In the event the Contractor disagrees with the contract documents in the phasing and scheduling of utility interruptions, the Contractor shall submit a written plan for the approval by the Contracting Officer. Such alternate plan, when approved, shall be part of the contract documents. In no event shall utility outages be granted for a period in excess of eight hours, unless suitable temporary connections are approved by the Contracting Officer. Power shall be restored to all affected areas by 1500 hours each working day. The Contractor shall notify occupants in writing 14 calendar days in advance before turning off any utility to the unit or building.

2.9.5 Industrial or Administration Offices Utility Outages

Industrial or administration office outages will be normally be limited from 0900 to 1500 hours daily, Monday through Friday, excluding Saturdays and Sundays and U.S. legal holidays. The maximum utility outage for any one interruption shall not exceed two 2 hours per day, unless the need for a longer outage can be fully justified in writing to the Contracting Officer. In specific cases per the task order, and depending on the facility user, outages may be scheduled after hours, on weekends, holidays, etc. in order to minimize impact to facility operations. In the event the Contractor disagrees with the contract documents in the phasing and scheduling of utility interruptions, the Contractor shall submit a written plan for the approval by the Contracting Officer. Such alternate plan, when approved, shall be part of the contract documents. In no event shall utility outages be granted for a period in excess of eight hours, unless suitable, temporary connections are approved by the Contracting Officer. The Contractor shall notify occupants in writing 21 calendar days in advance before turning off any utility to the building.

2.9.6 Emergency Declaration:

In the event of an emergency, such as typhoon or military exercise, the Contracting Officer shall declare such event to the Contractor and the Contractor shall have a period of no more than two hours to return all utility services to normal operation.

2.9.7 Temporary Power:

Contractor shall make use of temporary connections if power cannot be returned to normal by 1500 hours daily. Temporary connections are authorized to restore service interrupted by accident until permanent repairs are made during a normal workday. All temporary connections will be removed upon restoration of normal service. Temporary connection shall be made in a manner that the safety of the personnel in the area of the work or personnel traveling through the area of work is properly safeguarded. Under no circumstance shall a temporary connection be made that is hazardous to the public, Contractor or Government personnel.

2.9.8 Electrical/Communications:

If relocation or removal of wiring and associated material is required per contract, the Contractor shall notify the Contracting Officer within a minimum of 45 calendar days in advance of the requirement. Licensed Japanese Government communication linemen shall, at the Contractors own expense, repair any identified and marked communication lines that are damaged by the Contractor. The repair action shall meet Government and local telephone standards. The Government reserves the right to repair all damaged electrical and communication lines and to deduct any repair costs from the task order.

2.9.9 Water sampling and Testing Requirements:

All potable waterline projects that require interruption of service require water sampling and testing. Contractor is required to perform the sampling and submit the sample for analysis to a government licensed/certified laboratory for analysis. Coordinate with 18 AMDS/SGPB, Bioenvironmental Engineering on the location and number of samples to be collected. The testing criteria should include the following:

2.9.9.1 Total Coliform analysis – conducted by laboratory analysis.

2.9.9.2 Ph and chlorine residual tests - conducted at the site shall be documented on the laboratory analysis results for “Total Coliform”.

2.9.9.3 Provide results to COTR, who will submit to 18 AMDS/SGPB, Bio Environmental section for review and approval. Non-favorable results may require further effort and coordination from the contractor until system is returned to normal.

2.9.9.4 Refer to paragraph 2.9.2-2.9.4 for instructions on coordination for Contractor Utility Outages

2.10 WORK ON FIRE ALARM SYSTEMS REQUIREMENTS

The following are procedures for Fire Alarm Systems work on all task orders issued on Kadena Air Base. The Contractor will follow these procedures and accomplish all notifications and coordination’s required. Record any site visit inspections with Technical Representative or Government alarm personnel as meeting minutes. Submit meeting minutes to Contracting Officer for Technical Representative’s evaluation, within three calendar days of any meeting with Government representatives.

2.10.1 Prior to start of construction; attend the safety meeting for fire alarm system status. Sign the inspection attendance and memorandum sheet. Record site visit minutes and submit to Contracting Officer for Technical Representative’s review, within three calendar days of site visit.

2.10.2 Ensure fire alarm system status is returned to the Government in the same condition as recorded during the pre-construction meeting. Record of meeting minutes submitted to the Contracting Officer will provide the basis for the fire alarm system inspection criteria during the project final inspection.

2.10.3 All fire alarm installations and modifications to systems must be in accordance with current National Fire Protection Act (NFPA), Uniform Facilities Criteria (UFC) and National Electric Code (NEC) requirements, current year and edition.

2.10.4 Contracting Officer, Technical Representative, and the Contractor will attend a task order Post Acceptance Inspection at nine months after task order completion. Contractor will inspect the fire alarm system during this inspection, and record post-acceptance inspection minutes. Submit minutes to the Contracting Officer for Technical Representative’s review within three calendar days after inspection date.

2.10.5 Contractor will correct all deficiencies (i.e., alarm, trouble conditions not annotated on the preconstruction inspection) noted during the post-acceptance inspection provided the discrepancies with the system are within contract warranty requirements.

2.10.6 Contact the applicable facilities fire department before beginning work on any the fire alarm systems or any fire suppression systems. Contractors will provide facility numbers where work will take place, and the duration that the fire alarm system will not be operational. Inform fire department personnel if task order requires disconnection of any heat detectors, fire alarm pull stations, smoke detectors or suppression systems. Inform all building occupants, to include other co-located activities and entire work force that the Fire Alarm system or Fire Suppression System is not operational and brief all on fire watch duties. Include information for other emergencies and how to contact appropriate emergency service(s).

2.11 INSTALLATION FIRE, SAFETY, AND ENVIRONMENTAL REGULATIONS

2.11.1 The contractor shall comply with all pertinent requirements and regulations determined by Fire Department, to include UFC 3-600-01 and NFPA 241, and insure compliance by all subcontractors. All temporary wiring at the construction site shall be installed with ground fault protection.

2.11.2 The contractor shall not commence work at the job site until an Accident Prevention Plan, Job Hazard Analysis, and Environmental Protection Plan are submitted for review and approved by the contracting Officer.

2.11.3 Particular attention must be given to matters that are or could become controversial. Use the U. S. Green Building Council’s Leadership in Energy and Environmental Design (LEED) Green Building Rating System as a tool to apply sustainable development principles and as a metric to measure the sustainability achieved throughout the planning, design and construction processes.

Projects that must meet this certification are described in NAVFAC INST 9830.1. These projects must meet the LEED Silver Certified Level; unless justifiable conditions exist that limit the pursuit and accomplishment of the LEED credits necessary for achieving the LEED Silver Certified Level.

2.11.4 Air Force Form 103 Work Clearance Request:

It is the Contractor’s responsibility to prepare the Air Force Form 103 at the contractor’s expense.

The work clearance request is used for any work and is submitted to the COR, reviewed and approved by the listed organizations, Security Police, Safety, Communications, Commercial Utility Company and Chief of Engineering Division or Engineering Flight Chief. Only after the permit is approved and signed by organizations and other agencies listed on the Air Force Form 103, the contractor may commence with work. Without a permit, the excavation work will be stopped, until an approved permit is obtained.

2.11.5 Work Progress Schedule:

In addition to the requirement of the construction schedule set forth in the contract, the contractor shall, when required by the Government, provide and submit to COTR photographs and a detailed work progress schedule in the form of a Bar Chart Work Schedule showing the step-by-step phases of work to be accomplished prior to performing actual work. The contractor shall require coordination with COTR to make a work progress schedule. The work shall, so far as practicable, be done in definite sections or divisions and confined to limited area which shall be completed before work in other sections or divisions are begun. The construction schedule shall have no period of work that is longer than 4 days, if it is longer than 5 days it should be detailed into a smaller period of time on the schedule.

2.11.6 Temporary Protection Plan:

When requested by the Government, the Contractor shall provide appropriate temporary protection plans such as nets, barricades, safety access roads and etc., to protect Government personnel and workers at construction work site during construction, and submit the Temporary Protection Plan to the COTR to the respective work site commencement. The Contractor shall be responsible for minimizing the inconvenience and avoid any danger to the Government personnel and workers.

2.11.7 Temporary Airfield Construction Waiver:

The contractor shall provide a temporary airfield construction checklist (provided by the government project manager) for review and waiver for any project that requires the use of a crane on or near the airfield or if required by security.

2.12 OUTAGES FOR FIRE SYSTEM

Provide at least 21 calendar days advance notice of planned utility outages including fire systems.

In each request, specify each utility disconnected, the time and date the service will be deactivated and the anticipated time and date service will be reactivated.