Attachment Q A.pdf

Questions and Answers RFP No. FA5270-11-R-0006

10 August 2011 Question

No.

Reference

Question Government Response

1 Section J, Attachment 4

To reduce the administrative burden on our Government references at their busiest time of year, will the Government accept CCASS performance ratings in lieu of the Past Performance Questionnaire (Section J, Attachment 4) for the projects presented in Part III, Past Performance Information?

For Past Performance Information, the Government shall pull the CCASS and PPIRS reports. Past Performance Questionnaires (PPQ) are still required. The Offeror has the choice of which end user or customer they want to fill out a Past Performance Questionnaire on them. The Government.

As PPQ’s are specifically mentioned as an item for submission as part of the proposal process, the Government will rely on the completed PPQ as a major source of past performance information.

2 Section J, Attachment 4

If the Government will accept CCASS ratings in lieu of PPQs, we will need to know as soon as possible, as this will both impact project selection and our ability to submit the required past performance information by 19 August. Please advise at your soonest opportunity.

Please reference an Amendment 1 for new submission date.

3 Section L In the instructions for Part III, Past Performance Information, the RFP states, “Limited to no more than five (5) pages per contract listed.”

Does this instruction apply to the “list” of 10 projects requested in the Table 1 format in Section 3(c)?

The instruction apply to the Part III, Past Performance Information (a), (b), and (c ).

4 Section L The instructions for Part III, Past Performance Information, Section 3(c) require “a list of no more than ten (10) of the most relevant contracts…” The instructions in Section 3(d) request that PPQs be “forwarded to a minimum of five

(5) and a maximum of seven (7) agencies/companies for which the offeror has performed similar work…” Are the PPQs supposed to be for the same 10 projects listed in Section 3(c)? Why the different quantities (e.g., 10 vs. minimum of 5 and a maximum of 7)?

Part III, Past Performance Information 3 (c) and Past Performance Surveys (Past Performance Questionnaires (PPQ)) 3 (d) are different. The Government requested to submit Past Performance information based on Table 1 and PPQ need to be submitted using Section J, Attachment 4.

Therefore; Past Performance Information, Section 3(c) require a list of no more than ten (10) of the most relevant contracts and Section 3(d) PPQs be “forwarded to a minimum of five (5) and a maximum of seven (7) agencies/companies for which the offeror has performed similar work

5 Section L We respectfully request that the Government extend the due date for past performance (currently 19 August) and the proposal due date of 2 September by at least one week due to the observance of the traditional Obon holiday in Japan from 12 August to 21 August.

Please reference an Amendment 1 for new submission date of past performance information.

At this time, the Government does not anticipate extending the proposal date.

10 August 2011 6 We note questions are due by 10

August. Will the government allow questions following the site visit on 18 August?

The Government will accept questions until 24 Aug 11. Please reference an amendment 1.

7 Section J Attachment 2 &

Part I(iv) MACC Concept Design Drawings and Technical Documentation requires concept drawings and a technical approach for the Vet Admin. Annex per Section J, Attachments 2 & 3.

Attachment 2, 1.0 states that the new facility will be located near Building 731. Boring data and site map attachments indicate a future addition directly connected to the existing Building 731. Please advise if the annex is to be connected to the existing Building 731.

New facility will not connect B731. Boring data is shown on standard site condition as contractor's information.

8 If the annex is not connected to existing Building 731, please advise as to site location.

Location is South of B731; please see Attachment 2 Site Map. We will show you the actual site at the site visit on 18 Aug 2011.

9 Section J Attachment 2 &

Part I (iv) requires concept drawings and a technical approach for the Vet Admin. Annex per Section J, Attachments 2 & 3. Attachment 1 - Specifications is not referenced with relation to proposal concept drawings and technical approach.

Please confirm Attachment 1 – Specifications does not apply to the proposal concept drawings and technical approach.

We confirm technical approach and Attachment, there are correct.

10 Are CADD files of Attachment 2, specifically the site map and investigation site map, available to offerors?

No. We will not give the CADD files for contractor this time.

11 Can 11 x 17s be used for the concept design drawings (35%) required in Part I (iv)? If so, will they count as a single (one) page?

Please use B1 or B2 size. See Attachment 1, Section 01 01 00 -20, para 4.1.2.2.

12 Concept design drawings (35%) can easily be over 10 pages. Can the concept design drawings required in Part I (iv) be exempt from the 50-page count for this volume?

Concept design drawings do not count towards the maxium of 50 pages.

13 Are the construction licenses (e.g., license issued by the Minister of Land, Infrastructure, Transport and Tourism) and skill levels (Japanese Certification Skill License for proposed construction project engineer) required in Part I

Construction licenses are included in the 50 page maximum.

10 August 2011 excluded from the 50-page count?

14 CONST-L-7300, Paragraph C on Page 46 of 55 states copies of teaming agreements should be provided. If teaming agreements are used, where should we include them in our proposal? If in Part I, are they excluded from the 50-page count?

Teaming agreements do not count towards the maxium of 50 pages.

15 If we participate in a bid for this project as a Joint Venture (JV). In regard to Past Performance (PP), do you treat(evaluate) each partner's PP of JV the same as JV's PP as JV?

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past/present performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

16 If we participate in a bid for this project as a JV, do we have to register CCR and ORCA as a JV? If not, do we have to submit representations, and certifications of individual JV partners?

If you are going to submit your proposal as the JV, you need to register CCR and ORCA as the JV. Need to submit a JV agreement.

17 Format for proposal is to use an 8 ½” x 11” sheet of paper for submittals: however the availability of an 8 &frac12”x 11” sheet of paper is difficult in Japan. Can we use the ISO standard size A4(297mm x 210mm) instead?

Historically, contractors are submitting the documents using 8 ½ x11” sheet of paper, if the Government requested.

18 For PPQ(Past Performance Questionnaire) may we use Form DD2626 for US military construction projects in lieu of the PPQ forms?

Please refer to Question and Answer #1 & 2.

19 Due to the time restriction in submitting PPQs & PPIs by 19 Aug.2011 in consideration that the Pre-Proposal Conference is scheduled on 18 Aug.2011; is there any possibility of extending the submittal date for these documents.

Please refer to Question and Answer #1 & 2.

20 Section L What is the difference between" Past Performance Information" and " Past Performance Reference List" ? Please clarify for these and how to submit to the Contracting Office by 19 Aug 11.

Please refer to Question and Answer #4.

21 Section L Until when can we submit our questions after Pre-bid conference?

Please refer to an amendment 1.

22 Section L, CONST-L-7300, K. 3. (c) & (d)

In paragraph (c), a list of "no more than ten (10)most relevant contracts" is required. However, in paragraph (d), Past Performance

Please refer to Question and Answer #4.

10 August 2011 Questionnaires (PPQ) shall be forwarded to "a minimum of five

(5) and a maximum of seven (7) agencies/companies". Does this mean that offeror shall forward a maximum of seven PPQs out of ten contracts listed?

23 SF1442, Section

L, CONST-L-

7300, K. 3. (e)

During "Obon" week, most of our clients in Japan will not be available. Could you postpone the due date of PPQ submission which falls on the day within "Obon" week to 26th August?

Please refer to an amendment 1 for new submission date.

24 SF1442, Section

L, CONST-L-

7300, K. 3. (e)

Kindly advise when the submission due date of Part III, Past Performance Information is.

Furthermore, kindly advise the detail what items are required to show in Past Performance Reference List.

We understand that Past Performance Reference List is required to submit by the offeror and Past Performance Questionnaire is required to submit by the customer directory to the contracting officer. Please confirm.

Kindly advise whether those documents can be submitted by fax or e-mail.

Please refer to an amendment 1.

25 SF1442, Section

L, CONST-L-

7300, K. 4.

Can we use A4 size paper instead of 8 1/2"x 11" paper which is difficult to obtain in Japan?

Please refer to Question and Answer #17.

26 SF1442, Section

L, CONST-L-

7300, L

When shall we have to confirm our participation? Anytime before proposal due date?

Please refer to an amendment 1.