Attachment 1 .pdf

ATTACHMENT 1

TECHNICAL PROVISIONS

FOR

FA5270-11-R-0006

Multiple Award Construction Contract (MACC)

KADENA AIR BASE, OKINAWA, JAPAN

10 May 2011

RFP No. FA5270‐11‐R‐0006

PROJECT TABLE OF CONTENTS

DIVISION/SECTION TITLE PAGE NO.

DIVISION 01 GENERAL REQUIREMENTS

01 01 00 Summary of Work PAGE 1 – PAGE 33

01 10 00 Design After Award PAGE 1 – PAGE 16

01 45 00 Contractor’s Quality Control PAGE 1 – PAGE 7

01 56 00 Environmental Protection PAGE 1 – PAGE 21

01 78 00 Closeout Submittals PAGE 1 – PAGE 2

Appendix A: Kadena Air Base Instruction 13-202 - Space, Missile, Command and Control Appendix B: Kadena Air Base Instruction 32-2001 - Fire Prevention and Protection Appendix C: Japan Environmental Governing Standards (JEGS) Appendix D: Abbreviations

Note: Contractor should use most current instruction of Appendix A, B and C

01 01 00 - 1

DIVISION 1 – GENERAL REQUIREMENTS

SECTION 01 01 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 Contract Description: The Multiple Award Construction Contract (MACC) is an Indefinite- Delivery, Indefinite-Quantity (IDIQ) Contract for execution of a broad range of maintenance, repair and minor construction projects. A “Task Order Request for Proposal” (TORFP) will be issued under this MACC contract to define specific project requirements involving design and/or construction.

1.2 Task order execution will be directed by one of the following work elements:

1.2.1 Work Element No. 1 (Design Build): MACC Contractor shall take project concept for the Government and develop project design documentation including drawings, specifications, design analysis etc., representative of a 95% design effort (as identified within each task order). Upon acceptance of the 95% design by the Government, the Government will issue the Notice to Proceed (NTP) for construction. The construction execution shall commence and be completed in accordance with contract requirements. The contractor shall submit 100% design and as As-Built drawings in accordance with (IAW) Section 01 78 00, paragraph 1.1. and 1.1.2

1.2.1.1 Develop Concept Design to 10%

1.2.1.2 Routine delivery period 21 calendar days

1.2.1.3 Emergency delivery period 7 calendar days

1.2.2 Work Element No. 2 (Construction Only): MACC Contractor shall be provided with a 100% completed design package (drawings, specifications, and/or design analysis, etc.). Contractor shall develop a price proposal to initiate and complete construction execution in accordance with contract requirements.

1.2.2.1 Routine delivery period 14 calendar days

1.2.2.2 Emergency delivery period 5 calendar days

1.3 References:

1.3.1 General: Unless otherwise indicated or specified, Contractor’s work procedures and performance for both design and construction shall comply with the applicable specifications and standards listed below, and other requirements as specified herein. Contractor should use most updated specifications, standards, and codes.

01 01 00 - 2

1.3.1.1 Primary Reference Sources:

Unified Facilities Guide Specifications (UFGS): http://wbdg.org/ccb/browse_org.php?o=70 Unified Facilities Criteria (UFC): http://wbdg.org/ccb/browse_cat.php?o=29&c=4 Air Force Engineering Technical Letters (ETL’s):

http://www.wbdg.org/ccb/browse_cat.php?o=33&c=125 Military Handbook series can be obtained by accessing (MIL-HDBK):

http://www.weibull.com/knowledge/milhdbk.htm International Building Code (IBC) American Society of Civil Engineer Standard (ASCE) National Fire Protection Association (NFPA) National Electrical Code (NEC) Occupational Safety and Health Administration (OSHA) 29 CFR 1910 and 1926:

http://www.wbdg.org/ccb/browse_org.php?o=12 Safety and Health Requirements Manual http://140.194.76.129/publications/eng-manuals/ Kadena Air Base Instruction: http://www.e-Publishing.af.mil/ American Society for Testing and Materials (ASTM) American National Standards Institute (ANSI) The Society For Protective Coating (SSPC) Underwriters Laboratories (UL) Master Painters Institute (MPI) Japan Environmental Governing Standards (JEGS)

1.3.1.2 Subsidiary Reference Sources:

Japan Industrial Standards (JIS) Japanese Agricultural Standards (JAS) Japanese Architectural Standard Specification (JASS) Japanese Water Work Association (JWWA)

1.4 Contract Requirements: The contractor shall furnish all personnel, equipment, tools, materials, supervision, and other items and services necessary to design, manage, and accomplish a broad range of repair, alteration, and/or new construction work on various real property facilities. The projects will include tasks in a variety of trades such as demolition, site work, excavation, cast-in-place concrete, masonry, structural steel, electrical, mechanical (including HVAC), fire suppression, painting, carpentry, roofing, millwork, road repair, and other specialty and general contracting work and design services.

1.4.1 Contract Organization: The contractor shall have available a design and construction staff to respond to the requirements of this multi-discipline IDIQ type contract. The contractor’s organizational approach shall integrate with this staff to provide project management, project design/engineering, CADD support, on-site supervision, quality control, sub-contracting purchasing and general office administration, and any other staffing requirements needed to execute performance of this contract.

01 01 00 - 3

1.4.2 Ordering Procedures: As the need arises for performance under the Terms of this contract, the Contracting Officer or authorized representative will issue a 'Task Order Request for Proposal' (TORFP) stating the project requirements, defining the government evaluation criteria to be used for subsequent award of task order, and establishing the date, time and location of the pre-proposal site visit. Each task order will be competed among the MACC contractors IAW FAR part 16.

1.4.3 Following Government review of the proposal, the Contracting Officer will arrange and conduct negotiations with the MACC Contractor, Government Project Manager, and any other persons deemed necessary, for resolving any variations involving price, time, quantities, and any other relevant items.

1.4.4 Following award of the task order, the successful contractor will begin execution of the requirements as stated within the specific project criteria as indicated in the task order. The task order shall detail the project specific requirements in conjunction with the General Provisions of the overall contract.

1.5 Applicability of the Requirements: All U.S. Forces Installations and Facilities.

1.5.1 Codes, regulations, standards, required documents, and other requirements specified this specification shall be applied to all installations unless indicated otherwise.

1.6 Statement of Work: The work shall consist of, but not limited to, providing all plant, labor, materials, equipment, supplies, transportation and performing all work necessary to accomplish a broad range of maintenance, repair, alterations, and various levels of design and construction work, on real property facilities throughout Okinawa, Japan. All work performed by the Contractor or Subcontractors working for the Contractor shall be accomplished in strict accordance with the Unified Facilities Criteria (UFC), conditions of this Contract, base regulations and facilities criteria requirements supplied within this Specification, Division 01, General Requirements, and all construction codes referenced in the Contract. Skilled workers shall accomplish the installation of all construction materials installed on task orders issued under the contract. All damages to the Government properties caused by contractor during performance of any task order shall be replaced with new materials or equipment at no additional cost to the Government. All work shall proceed in such a manner as to minimize the spread of dust and flying particles.

1.7 Subcontractors: Subcontractors to be used for the contract shall be included in the technical proposal. Changes to subcontractors must be reported to the Contracting Officer (CO) in writing and approved by the CO prior to use. The prime Contractor shall have the ability to manage and control multiple subcontractors at multiple job sites. Also, the prime Contractor shall ensure subcontractors are competent and capable of handling all assigned tasks.

1.8 Interpreter: A Japanese-English interpreter shall attend any meetings with the Government, including but not limited to the site visit, and the pre-construction conference. The Contractor shall have an English speaking representative on the job site at all times during the performance of work under this contract. Failure to provide such representative could result in the Contract's work being stopped (at his/her expense) until such time as one is provided.

01 01 00 - 4

1.9 Written Communications in English: Any project files or written correspondences generated by the Contractor shall be submitted in the English language. All proposal documents required under this Contract, including, but not limited to, statements of work, cost estimate, asbestos and lead based paint survey results, safety hazard analysis plans, all correspondence of any nature whatsoever, and all other written communications, documents, drawings, reports, etc., of every description, shall be written in English or translated into English before being provided to the Government by the Contractor. Delays encountered because a translated copy was not submitted shall be the Contractor’s expense. All written documents shall be subject to approval by the government.

PART 2 PERTINENT INFORMATION

2.1 Base Regulations: Base Regulations: The Contractor, Contractor’s employees, and subcontractor(s) shall become familiar with and agree to comply with all Kadena Air Base Regulations, including fire, traffic, safety, and security regulations. All Contractors shall keep themselves within the limits of the work site (and avenues of ingress and egress), and shall not enter any restricted areas unless required to do so and have received written authorization such as an Entry Authorization List (EAL) or free zone letter. If restricted area is not designated a free zone then only those contractor personnel listed on the EAL or similar document may enter the restricted area. The Contractor’s equipment shall be conspicuously marked for identification.

2.2 Entry on Kadena Air Base: Contractor shall plan and schedule work-starting times in an appropriate manner. As Threatcon conditions change at Kadena Air Base, the entry procedure will become slow and restrictive in some cases. Since these conditions are subject to change at any time, it is the Contractor’s responsibilities to insure their workers arrive at the gates in adequate time to perform work under the Standard workdays and hours for the contract period. It will be the Contractor’s responsibility to insure that sufficient personnel within their staffing office have approved escort capabilities on their base pass to sign in personnel to the base on a day to day basis. The Contractor’s personnel are restricted to the area of construction only. Transiting of areas not in the contract is not permitted except as required in the performance of this contract. Current Security Conditions on Kadena Air Base may be obtained at the Main Gates, from the Contracting Officer (CO), and/or Contracting Officer’s Technical Representative (COTR). Current Kadena Pass duration is one year from date of pass issuance, and will be renewed each year of this contract.

2.2.1 Work in Secure Areas: The Contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Projects in controlled or restricted areas may require a local agency check of the Contractor’s employees, and all sub-tier contractors through the base security police before commencement of on-site work. The Contractor should allow approximately 60 calendar days to accomplish this check. Contractor personnel must provide two forms of identification (at least one picture ID) for access to controlled/restricted areas. The Government/user agency of the facility at which the task order work is to be accomplished will provide an escort that must accompany Contractor personnel when working in a controlled/restricted area. The Government will provide these escorts only during standard work days and hours as specified in the contract and specifications. The Contractor shall schedule work that will require escorts, including site visits for project estimating purposes, within 15 calendar days of requirement for escort assistance, unless the Contracting Officer waives this requirement.

01 01 00 - 5

2.3 Key Personnel

2.3.1 Project Superintendent: A Project Superintendent shall be assigned to each task order issued to the contractor. The Project Superintendent shall be available to the Contracting Officer or COTR upon request. The Project Superintendent shall have overall responsibility for all operations at the jobsite and be authorized to make decisions, negotiate task order terms and sign contract documents on behalf of the contractor. The Project Superintendent shall have a minimum of five (5) years experience as a superintendent on construction projects similar in size and scope to task orders of this contract. Project Superintendent may be required to be a licensed 1st Class Sekou Kanri-gishi or equivalent when it is required in the Task Order.

2.3.2 CQC System Manager: The Contractor shall identify as a Contractor Quality Control (CQC) System Manager an individual within the onsite work organization who shall be responsible for overall management of CQC and have the authority to act in all CQC matters for the Contractor. The CQC System Manager shall have a minimum of five (5) years construction experience as a CQC System Manager on construction projects similar in size and scope to task orders of this contract. The CQC Manager shall be subject to acceptance by the Contracting Officer.

2.3.3 Jobsite Foreman (Genba Kantoku): The Jobsite Foreman supervises jobsite workers, controls all jobsite activities, and oversees the safety program for jobsite workers. The Jobsite Foreman shall have a minimum of three (3) years construction experience as a jobsite foreman on construction projects similar to task orders of this contract. This Jobsite Foreman shall be on the site at all times during construction and shall be employed by the prime contractor. An alternate for the Jobsite Foreman will be identified to serve in the event of the primary Jobsite Foreman’s absence. The Jobsite Foreman shall be subject to acceptance by the Contracting Officer.

2.4. Commencement of Work: Upon issuance of a task order the Contractor shall attend the pre-performance conference with the Government. Upon issuance of the Notice To Proceed (NTP), the Contractor shall begin all required design and/or construction activities.

2.4.1 Work Clearance Request for Each Task Order: Prior to commencing on-site construction work for each task order, the contractor must submit a work clearance request (AF Form 103) through the COR for approval. Site Permits for constructing storage area, if required, shall be submitted to the COTR for approval.. Approval is based on site location, proposed structure(s), fencing, electrical / plumbing utilities needs, and any other modifications the contractor proposes to the area. Depending on restricted areas, building permits may not be approved. On-site work shall not commence without an approved AF Form 103.

2.4.2 Outages: The Contractor shall schedule all work to cause the least amount of interference with activity operations. Permission to interrupt any roads or utility services shall be requested in writing a minimum of 45 calendar days prior to the desired date of interruption. Interruptions of roads and utility services shall be allowed only when they will not cause interference with the operations of the activity.

2.4.3 The Contractor shall remove and dispose of Contractor generated debris outside the confines of Kadena Air Base unless otherwise directed by the Contracting Officer, in accordance with Japanese environmental standards and laws, at no additional cost to the Government. Contractor generated debris

01 01 00 - 6 shall be removed from Government facilities at the end of each shift, or more frequently if required, to keep the space usable.

2.5 Working Hours: Normal Construction Working Hours and Work Days shall be from 07:30 to 18:00, Monday through Friday, excluding U.S. Federal holidays, listed in the table below, and other days specifically designated by the Contracting Officer.

U.S. Legal Holidays: The following are the only observed federal holidays.

- January (New Year’s Day)

- 3rd Monday of January (Martin Luther King’s Birthday)

- 3rd Monday of February (President’s Day)

- Last Monday of May (Memorial Day)

- 4 July (Independence Day)

- 1st Monday of September (Labor Day)

- 2nd Monday of October (Columbus Day)

- 11 November (Veteran’s Day)

- 4th Thursday of November (Thanksgiving Day)

- 25 December (Christmas Day)

2.5.1 Work Outside Normal Hours (subject to the approval by the Government): If the Contractor desires to carry on work outside the normal hours of 07:30 to 18:00 or on Saturday, Sundays, or holidays, a written request shall be submitted to the Contracting Officer or COTR for approval, unless non-regular work hours are permitted or required in the Task Order. The Contractor shall allow 14 calendar days notice to enable satisfactory arrangements to be made by the Government for inspecting the work in progress. If work is to be accomplished after daylight hours, the Contractor shall illuminate the area in a manner approved by the Contracting Officer or COTR. Unless directed by the Contracting Officer, work accomplished outside normal working hours shall be at no additional cost to the Government.

2.5.2 Special Conditions: The buildings/facilities may be in use by the Government during the contract period. The Contractor shall make all necessary provisions to keep interference to a minimum as to the scheduling of work and storage of materials. Scheduling and performance of work shall be done in such a manner as to cause the least possible inconvenience to personnel using the buildings/facilities and the least possible interference with activities in and around the buildings/facilities. The Contractor shall provide adequate weather protection for the buildings/facilities at the end of each workday.

2.6 TROPICAL CYCLONE CONDITIONS OF READINESS (TCCOR): In order to protect people and U.S. Government property, the following actions will be taken upon declaration of Tropical Cyclone conditions and/or high wind warnings.

2.6.1 Tropical Cyclone Condition 3: When Condition 3 is declared, the Contractor will perform general area clean up which will exceed the requirements contained in contract FAR 52.236 12 entitled Cleaning Up. All loose debris, waste and excess Contractor owned supplies, materials and equipment will be removed from U.S. Government facilities and disposed of off base in accordance with local Prefecture and Japanese laws at Contractor’s expense. Work may continue provided effective and

01 01 00 - 7 adequate clean up has been accomplished.

2.6.2 Tropical Cyclone Condition 2: When Condition 2 is declared, all exterior work will cease immediately and interior work will be continued until Condition 1C is given. The Contractor will take the necessary action listed below to secure the job site against damages which may result from anticipated weather conditions. The Contractor may be called at any time to complete tropical typhoonization; therefore, he will provide emergency telephone numbers and/or addresses where at least three (3) officials of the company may be reached and notified that immediate typhoonization (Contractor activities to safeguard lives and proterty taker upon declaration of tropical cyclone conditions or high winds) is necessary.

a General Area Clean Up: Clean up and disposal of loose debris and waste will continue as directed by Paragraph 2.6.1.

b Barrels and Similar Containers: All remaining barrels will be placed within the construction building when available. When a building is not available, barrels will be tied together and securely staked to the ground or filled with sand or gravel.

c Contractor Field Office: Contractor Field Office: All Contractor field offices will be either (i) removed from the military installation or (ii) securely anchored by heavy cable as approved by the

COTR.

d Concrete Forms, Form Supports, and Accessory Materials: All concrete forms, form supports, and accessory materials required for future construction will be tied together into bundles with heavy wire, cable or rope and will be placed within the construction building or structures where available and practical.

e Sand and Aggregate: All piles of sand or aggregate will be completely covered by either a tarpaulin weighted with building blocks or other methods approved by the COTR.

f Contractor Equipment: All medium size equipment will be removed, or placed close to a building or placed inside a building. Equipment placed close to a building will be secured with blocks or anchored with cable or both. Items of small equipment will be moved inside a building and secured or moved off U.S. Government facilities.

2.6.3 Tropical Cyclone Condition 1: When Condition 1 is declared without the normal progression through Condition 3 and/or 2, the Contractor will take actions listed in Paragraph 2.6.2 a through f above.

These actions will commence immediately upon declaration of Condition 1. The Contractor will be notified either at the job site or at the emergency phone numbers and/or addresses when tropical typhoonization is required in accordance with this paragraph.

2.6.4 High Wind Warning: When wind gusts of 30 knots per hour or greater are forecasted, the Contractor may be required to accomplish general area clean up in accordance with Paragraph 2.6.2. a;

to bundle and securely tie or securely cover and weight small wooden items, to remove and secure wooden barricades and to remove loose materials from roofs and other high unprotected areas.

01 01 00 - 8

2.6.5 Tropical Cyclone Condition 1Emergency (TC 1-E): All outside activities are prohibited.

2.6.6 TC-1 Recovery: Destructive sustained winds of 50 knots are no longer occurring. No outdoor activity is authorized other than workers from pre-designated emergency crews.

2.6.7 TC - Storm Watch: Normal activities may resume with caution two hours after declaration of

STORM WATCH.

2.6.8 Salvageable Material: Salvageable material may not be taken to Defense Logistics Agency (DLA) after a tropical cyclone condition is declared. The Contractor will be responsible for tropical typhoonization of such material.

2.6.9 Contractor’s Representative: The COTR will not leave the job site after notification under Paragraphs 2.6.2, 2.6.3 and 2.6.4 above until the area has been inspected and cleared by said representative. The Contractor may request an inspection by calling Chief, Construction Management, telephone number 634-2191.

2.6.10 The Contractor shall provide to the Contracting Officer the names, addresses, and telephone numbers of at least two individuals (who speak English) who can be contacted during typhoon emergencies. The individuals named by the Contractor shall be responsible for monitoring the various forms of communications (i.e., local and AFN radio and television stations) during the typhoon season.

The Contractor is responsible for ensuring these individuals are available during and after duty hours - to include weekends.

2.6.11 If the Government has to perform typhoonization of a construction site or field office, due to the non-availability of the designated individuals, the Contractor may be held liable for all cost associated with performing said work. In addition, Contractor waives all claims to damage or loss that arise from governments actions.

2.7 Disposal of Transformers: Contractor shall disconnect all wiring connected to any transformers.

After removal of transformers, they will be turned-in to the 18 CES/CEOFE, (Bldg. 234). Coordinate this requirement with the COTR 7 calendar days prior to scheduled turn-in of removed transformers. All testing and sampling, handling and disposal will follow Japan Environmental Governing Standards

(JEGS).

2.7.1 Testing and Disposal of Existing Paper Insulated Lead Covers (PILC) Cables to Be Removed:

The Contractor shall cut the cable to fit and place into metal 55-gallon drums and stored at the work site with containment until the oil is analyzed. The drums shall be labeled with the contractors name, phone number, date, contract number, project number and contents. If the oil contains Polychlorinated Biphenyl (PCB), the drums must be turned-in to the 18 CES/CEOFE (Electrical Shop) by the Contractor at his/her own expense and disposed of by the U.S. Government. The Contractor shall include sampling and laboratory testing for possible PCB condemnations on the existing PILC cables to be removed. Two samples, one from the main line and the other from the service line will be taken and tested. The Contractor shall have it tested by either a U.S. Environmental Protection Agency (EPA) approved

01 01 00 - 9 laboratory or the following local laboratory for PCB content only: Okinawa Kankyo Bunseki Center, 3- 11-7, Maehara, Ginowan City, Okinawa, Japan, Tel: 098-897-0910.

2.8 Utilities: Water and electric utilities will be furnished by the U.S. Government at no cost to the contractor. The Contractor, at the Contractor’s own expense and in a satisfactory workmanlike manner, shall install and maintain all necessary temporary connections and distribution lines. Before final acceptance of the contract work by the Government, the Contractor shall remove all the temporary connections, distribution lines, and associated paraphernalia.

2.8.1 Cross Connection: Contractor shall be responsible for preventing actual or potential cross connections between potable and nonpotable water supply during the construction work. Backflow preventers shall be utilized as required. The contractor must notify the Government Designated Inspector for use, installation or maintenance of potable water service connection to ensure the following provision:

a. No water service connection will be installed / maintained to / at any premises where actual or potential cross connections to the potable water system may exist, unless such actual or potential cross connections are properly abated or controlled.

b. No connection will be installed or maintained whereby an auxiliary water supply may enter a public water system, unless such auxiliary water supply will have been approved by COTR.

c. No water service connection will be installed / maintained to / at any premises in which the plumbing system, facilities and fixtures have not been constructed and installed using acceptable plumbing practices.

2.8.2 Utilities Outage: The contractor shall submit a schedule of all utility outage (water, sewer, electrical, communications/data) to the COTR and shall notify COTR in writing at least 45 days in advance of the proposed interruptions. The following requirements are to be submitted with the contractor’s proposal package:

2.8.2.1. Identify any proposed utility outages affecting facility or facilities listed on the task order.

Identify any and all other facilities that will be affected by any utility shut down or interruption of services from surrounding areas or facilities with shared main utility connections with the facility or area indicated on the task order. Identification requirements would consist of facility numbers, and area locations affected by the outage. When these utility outages are required as part of the task order, a separate drawing will be submitted illustrating the facility locations, and area locations of the outage and all affected areas. Drawing submitted in AutoCAD 2010 or current Government software version.

2.8.2.2. Provide as part of the task order a utility outage plan which will include the following information:

a. What systems are affected by this outage? Where is the outage going to take place, (building numbers and area locations)? Why is the utility outage required? How long will the outage last?

Example: (Replace 225 amp power panel inside break room facility 867, upgrade to existing facility power panel is required due to increase electrical load requirements, no work at the transformer or

01 01 00 - 10 facility main power distribution panel is required, panel replacement inside facility break room will require rooms 1-12 inside facility 867 to be without power during the panel replacement, anticipated duration of switch out and hookup is 2 hours. No other facilities or areas will be affected by this outage).

Provide this for all utility outages.

b. Provide possible concept work-around options to minimize impact to facility occupants, and base populace. Part of the concept work around needs to include an analysis on possible contingencies that could happen during any utility outage. Identify possible situations that might result if something goes wrong with the scheduled outage. What would the required fix be? How much time will the fix require? Any possible additional materials required for the fix. The Contractor submitted analysis on utility outage contingencies shall be listed in the proposal statement of work, and will be evaluated by the Technical Representative during the Technical Evaluation. Any additional comments, ideas, or work-arounds to minimize impact to base populace will be suggested at that time by Technical Representative.

c. Provide a sample notification letter containing the dates of the proposed outages, start and completion time, brief scope of work and drawing illustrating the affected areas, company name, and emergency point of contact and telephone. This letter should also contain hazard information such as water sampling, lock out tag out procedures.

d. The Government’s intention for the requirements is to identify and evaluate all issues during the proposal design stage that might be affected by any utility outage. Effective review and coordination between the Contractor and Technical Representative will help to minimize any possible situations from surfacing after award of the task order, which might prevent the Contractor from completion on schedule.

2.8.3 Utility Outages and Road Cuts: All utility (electrical, alarms, water, sewer, etc.) outage and road cut requests will be reviewed and coordinated before submission in writing to the Contracting Officer and COTR. The finalized utility outage and road cut request will be submitted to the Contracting Officer through the COTR for approval 30 work days before the scheduled utility outage and road cut. All utility outages and road cuts require coordination with one or more of the following offices: 18 CES/CEOFE (Electric), CES/CEOP (Generators Section), 18 CES/CEOIU (Utilities) 718 CES/CEAOE (Energy and Utilities Management), 718 CES/CEHMF (MFH Facilities Section), 718 CES/CEL (Housing Maintenance), 18 CES/CEF (Fire Department), 18 CS/SCX (Communication Plans and Implementation), 18 SFS/SFO (Operations). The office(s) requiring coordination will be determined by COTR and the Contractor. Coordination for utility outages and road cuts on Marine Corps installations shall also be coordinated 45 calendar days prior with the Construction Contract Section, Facilities Maintenance Facility Engineers, located in Bldg. T-350 on Marine Corps Base, Camp Smedley D.

Butler. The Contractor is responsible for disseminating the initial notification and completion notification of all affected facilities and housing occupants. The number of utility interruptions in Military Family Housing, Industrial and Administrative facilities shall be held to a minimum.

2.8.4 Military Family Housing (MFH) utility outages will be limited between 0900 to 1500 hours daily, Monday through Friday, excluding Saturdays and Sundays and U.S. legal holidays. Utility outages will not be permitted at night. The maximum utility outage for any one interruption shall not exceed two hours per day, unless the need for a longer outage can be fully justified in writing to the Contracting Officer. In the event the Contractor disagrees with the contract documents in the phasing and

01 01 00 - 11 scheduling of utility interruptions, the Contractor shall submit a written plan for the approval by the Contracting Officer. Such alternate plan, when approved, shall be part of the contract documents. In no event shall utility outages be granted for a period in excess of eight hours, unless suitable temporary connections are approved by the Contracting Officer. Power shall be restored to all affected areas by 1500 hours each working day. The Contractor shall notify occupants in writing 14 calendar days in advance before turning off any utility to the unit or building.

2.8.5 Industrial or Administration Offices utility outages will be normally be limited from 0900 to 1500 hours daily, Monday through Friday, excluding Saturdays and Sundays and U.S. legal holidays.

The maximum utility outage for any one interruption shall not exceed two 2 hours per day, unless the need for a longer outage can be fully justified in writing to the Contracting Officer. In specific cases per the task order, and depending on the facility user, outages may be scheduled after hours, on weekends, holidays, etc. in order to minimize impact to facility operations. In the event the Contractor disagrees with the contract documents in the phasing and scheduling of utility interruptions, the Contractor shall submit a written plan for the approval by the Contracting Officer. Such alternate plan, when approved, shall be part of the contract documents. In no event shall utility outages be granted for a period in excess of eight hours, unless suitable, temporary connections are approved by the Contracting Officer. The Contractor shall notify occupants in writing 21 calendar days in advance before turning off any utility to the building.

2.8.6 In the event of an emergency, such as typhoon or military exercise, the Contracting Officer shall declare such event to the Contractor and the Contractor shall have a period of no more than two hours to return all utility services to normal operation.

2.8.7 Contractor shall make use of temporary connections if power cannot be returned to normal by 1500 hours daily. Temporary connections are authorized to restore service interrupted by accident until permanent repairs are made during a normal workday. All temporary connections will be removed upon restoration of normal service. Temporary connection shall be made in a manner that the safety of the personnel in the area of the work or personnel traveling through the area of work is properly safeguarded.

Under no circumstance shall a temporary connection be made that is hazardous to the public, Contractor or Government personnel.

2.8.8 Electrical/Communications: If relocation or removal of wiring and associated material is required per contract, the Contractor shall notify the Contracting Officer within a minimum of 45 calendar days in advance of the requirement. Licensed Japanese Government communication linemen shall, at the Contractors own expense, repair any identified and marked communication lines that are damaged by the Contractor. The repair action shall meet Government and local telephone standards. The Government reserves the right to repair all damaged electrical and communication lines and deduct any repair costs from the task order.

2.8.9 Water sampling and Testing Requirements for all potable waterline projects that require interruption of service. Contractor is required to perform the sampling and submit the sample for analysis to a government licensed/certified laboratory for analysis. Coordinate with 18 AMDS/SGPB, Bioenvironmental Engineering on the location and number of samples to be collected. The testing criteria should include the following:

01 01 00 - 12

a. Total coliform analysis – conducted by laboratory analysis.

b. Ph and chlorine residual tests - conducted at the site shall be documented on the laboratory analysis results for “Total Coliform”.

c. Provide results to COTR, who will submit to 18 AMDS/SGPB, Bio Environmental section for review and approval. Non-favorable results may require further effort and coordination from the contractor until system is returned to normal.

d. Refer to paragraph 2.4.2 for instructions on coordination for Contractor Utility Outages

2.9 Work on Fire Alarm Systems Requirements: The following are procedures for Fire Alarm Systems work on all task orders issued on Kadena Air Base. The Contractor will follow these procedures and accomplish all notifications and coordination’s required. Record any site visit inspections with Technical Representative or Government alarm personnel as meeting minutes. Submit meeting minutes to Contracting Officer for Technical Representative evaluation, within three calendar days of any meeting with Government representatives.

2.9.1 Prior to start of construction, attend the safety meeting for fire alarm system status. Sign the inspection attendance and memorandum sheet. Record site visit minutes and submit to Contracting Officer for Technical Representative review, within three calendar days of site visit.

2.9.2 Ensure fire alarm system status is returned to the Government in the same condition as recorded during the pre-construction meeting. Record of meeting minutes submitted to the Contracting Officer will provide the basis for the fire alarm system inspection criteria during the project final inspection.

2.9.3 All fire alarm installations and modifications to systems must be in accordance with current National Fire Protection Act (NFPA), Uniform Facilities Criteria (UFC) and National Electric Code (NEC) requirements, current year and edition.

2.9.4 Contracting Officer, Technical Representative, and the Contractor will attend a task order post-acceptance inspection at nine months after task order completion. Contractor will inspect the fire alarm system during this inspection, and record post-acceptance inspection minutes. Submit minutes to the Contracting Officer for Technical Representative review within three calendar days after inspection date.

2.9.5 Contractor will correct all deficiencies (i.e., alarm, trouble conditions not annotated on the pre-construction inspection) noted during the post-acceptance inspection provided the discrepancies with the system are within contract warranty requirements.

2.9.6 Contact the Kadena Fire Department, Marine Corp Fire Department, White Beach Fire Department, or any applicable facilities fire department before beginning work on any the fire alarm systems or any fire suppression systems. Contractors will provide facility numbers where work will take place, and the duration that the fire alarm system will not be operational. Inform fire department personnel if task order requires disconnection of any heat detectors, fire alarm pull stations, smoke detectors or suppression systems. Inform all building occupants, to include other co-located activities and entre work force that the Fire Alarm system or Fire Suppression System is not operational and brief

01 01 00 - 13 all on fire watch duties. Include information for other emergencies and how to contact appropriate emergency service(s).

2.10 Installation Fire, Safety, and Environmental Regulations:

a. The contractor shall comply with all pertinent requirements and regulations determined by Fire Department, to include UFC 3-600-01 and NFPA 241, and insure compliance by all subcontractors. All temporary wiring at the construction site shall be installed with ground fault protection.

b. The contractor shall not commence work at the job site until an Accident Prevention Plan, Job

Hazard Analysis, and Environmental Protection Plan are submitted for review and approved by the contracting Officer.

c. Particular attention must be given to matters that are or could become controversial. Use the U. S.

Green Building Council’s Leadership in Energy and Environmental Design (LEED) Green Building Rating System as a tool to apply sustainable development principles and as a metric to measure the sustainability achieved throughout the planning, design and construction processes. Projects that must meet this certification are described in NAVFAC INST 9830.1. These projects must meet the LEED Silver Certified level; unless justifiable conditions exist that limit the pursuit and accomplishment of the LEED credits necessary for achieving the Certified level.

d. Air Force Form 103 Work Clearance Request: It is the Contractor’s responsibility to prepare the Air Force Form 103 at their own expense. The work clearance request is used for any work and is submitted to the COR, reviewed and approved by the listed organizations, Security Police, Safety, Communications, Commercial Utility Company and Chief of Engineering Division or Engineering Flight Chief. Only after the permit is approved and signed by organizations and other agencies listed on the Air Force Form 103, the contractor may commence with work. Without a permit, the excavation work will be stopped, until an approved permit is obtained.

e. Work Progress Schedule: In addition to the requirement of the construction schedule set forth in the contract, the contractor shall, when required by the Government, provide and submit to COTR photographs and a detailed work progress schedule in the form of a Bar Chart Work Schedule showing the step-by-step phases of work to be accomplished prior to performing actual work. The contractor shall require coordination with COTR to make a work progress schedule. The work shall, so far as practicable, be done in definite sections or divisions and confined to limited area which shall be completed before work in other sections or divisions are begun.

f. Temporary Protection Plan: When requested by the Government, the Contractor shall provide appropriate temporary protection plans such as nets, barricades, safety access roads and etc., to protect Government personnel and workers at construction work site during construction, and submit the Temporary Protection Plan to the COTR to the respective work site commencement. The Contractor shall be responsible to minimize the inconvenience and avoid any danger to the Government personnel and workers.

g. Temporary Airfield Construction Waiver: The contractor shall provide a temporary airfield construction checklist (provided by the government project manager) for review and waiver if required.

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2.11 Outages for Fire System: Provide at least 21 calendar days advance notice of planned utility outages including fire systems. In each request, specify each utility disconnected, the time and date the service will be deactivated and the anticipated time and date service will be reactivated. Do not disconnect or deactivate any base utility systems without advance Government Designated Inspector approval. Fire system disconnection and reactivation requires the coordination with the 18 CES/CEF through COTR. No utility outages will be permitted until the contractor submits the request form and receives an approval from COTR, and other applicable personnel.

2.12 Damage to Utilities:

a. In the event that the contractor causes utility failure/disruption, the contractor will first make the area safe, then immediately contact COTR and the Contracting Officer. COTR is responsible for coordination with the 18 CES.

b. If the damaged utilities were previously known or shown to the contractor, and there was negligence on their part which has worsened the utilities, the utilities will be repaired by the contractor in a timely manner at no cost to the Government.

c. If the damaged utilities are not known or shown, not previous marked by BCE personnel and indicated areas of concern are not noted on AF IMT 103, to the Contractor, and there is no negligence on his part, they will be repaired at the Government’s expense.

2.13 Delivery and Storage: Materials and equipment stored at the Contractors pre approved materials storage area shall be properly stored, adequately protected from adverse weather conditions, and carefully handled to prevent damage during transit to and from task order work sites, and during material installation on all task order project work sites. Damaged or defective task order materials and equipment shall be replaced with new materials and or equipment at no additional cost to the Government. Materials stored on task order sites will be the sole responsibility of the Contractor for secure and proper handling. The Contractor will secure facilities, offices, housing units, or any other type of structure listed on the task order at the end of each workday.

2.14 Availability of Latrine/Utility Service: The Contractor will be allowed to use the existing latrines of facilities listed on the task order during standard and non-standard work days and hours. The use of Military Family Housing (MFH) unit bathrooms is not permitted at any time the MFH unit on the task order is occupied. If the Government has relocated the occupant from the housing unit, and the Contractor has sole entry into the housing unit, existing bathroom facilities may be used. Contractor will be required to conduct final cleanup of any areas used or occupied by Contractor personnel during the performance of the task order. When latrines are not available in the work area, the Contractor shall be responsible for providing latrines for his personnel. Location of the latrine(s) will be designated and approved by the Task Order Facility Manager and COTR. Contractor furnished latrines shall be removed from Government property within three calendar days after final acceptance of the project.

Contractor may use all approved and available services (i.e., electricity, water, and sewage) at the task order construction site. COTR will approve any connections to any existing facility utility before connection is made.

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2.15 Drawings and Specifications on Sites: Contractor shall maintain in good condition on all project work sites one copy of all task order project drawings, specifications, modifications, approved shop drawings and other related documents affecting the work. Contractor shall keep record drawings at the job site of all changes and corrections from the negotiated project drawings. These documents shall be made available to the Contracting Officer and Technical Representative during construction site inspections.

2.16 OSHA General Industry Safety and Health Standards (29 CFR 1910) Publication V2206; OSHA Construction Industry Standards (29 CFR 1926), 2006. One source of these regulations is OSHA Publication 2207, which includes a combination of both Parts 1910 and 1926 as they relate to construction safety and health. They are for sale by the Superintendent of Documents, Government Printing Office (GPO), Washington, DC 20402. National Emission Standards for Hazardous Air Pollutants (40 CFR, Part 61), Jun 2006. It is the responsibility of the contractor to maintain and comply to updated versions of all OSHA standards and publications.

PART 3 TASK ORDERS

3.1 Work Element No.1 Task Orders: Design-Build

3.1.1 “Design-Build” Project Scope: Whenever the Government has work to be performed under this contract as a “Design-Build” Task Order, the Contracting Officer will provide a project scope. The project scope will include the scope of work, design requirements, construction method requirements, cost limitations, and required project duration (Concept drawing may also be included). Current as-built drawings may be provided if available.

3.1.2 “Design-Build” Process

3.1.2.1 Contractors’ Proposal: The Contractors shall submit a proposal in accordance with the schedule and requirements outlined in the Task Order Request For Proposal (TORFP). The Government may determine the schedule requirement of the task order, based upon the complexity, urgency and level of detail necessary for the success of the task order.

3.1.2.1.1 The contractors shall break proposals into two separate parts.

a. The first shall cover all design effort required, to include all design meetings, on-board reviews, site visits, reproduction, and any engineering services during construction.

b. The second shall cover all construction effort required, to include all quality control, supervision and any technical requirements during construction.

3.1.2.1.2 The contractors shall consider the project scope, design and construction requirements, code requirements, safety requirements, quality, maintainability, operability, and cost when preparing the proposal. The contractor shall provide concept drawings for their proposed methods, proposed schedules (design and construction), proposals, and other information as required at no cost to the Government. These concept drawings will capture the intent of the Statement of Work (SOW), will be

01 01 00 - 16 deliverables from the Contractor, and will concisely and practically but not overly elaborately reflect the requirements of SOW.

3.1.2.1.3 The Contractors shall submit the proposal including all necessary costs such as materials, equipment rentals, disposal, testing and laboratories required for the project as requested by the Government. The proposal shall directly represent the proposed design and construction requirements outlined in the SOW and Site Visit. In addition, the proposal should reflect the recommended design and construction methodology. The contractors shall provide quotes for known materials, equipment, disposal, testing and laboratory costs that will be conducted for this task order. The Contractors shall select the quotes that meet the specifications.