FA524025QM171 - Amendment 3.pdf

19060798

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

11 September 2025 Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524025QM171

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

SET-ASIDE: This is a 100% Small Business Set-Aside Acquisition

SMALL BUSINESS SIZE STANDARD: $25M

SUBJECT: 36 MDG – Security Badge System

RESPONSE DATE: 15 September 2025 at 10:00 Chamorro Standard Time

DESCRIPTION:

Summary of Changes, all changes have been highlighted in yellow:

• Amendment 3: To extend the offer due date by 4 calendar days, from 11 September 2025, to 15 September 2025.

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

II. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2025-05, effective date August 7, 2025. Defense Federal Acquisition Regulation Supplemental change effective 17 January 2025. Department of the Air Force Federal Acquisition Regulation Supplement change effective 16 September 2024.

III. Vendor shall quote on the following Contract Line Item Number(s) (CLINs):

CLIN Description Qty Unit of issue Unit Price

Extended Price

Security Badge System and Installation IAW Attachment 1 – Statement of Work & Attachment 2 – Badge Locations

1 Lot

Total

IV. Vendor Information

Vendor Name:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

V. Shipping and Delivery Information:

Delivery/Installation: 180 days After Receipt of Order (ARO) Delivery: FOB Destination Delivery Address:

36 MEDICAL GROUP/SGSM

UNIT 14010 / BLDG 26001

CAROLINES AVE. AAFB YIGO, 96929

VI. Interchanges: The government intends to award a purchase order without Interchanges with respective offerors. However, the Government may conduct Interchanges with one, some, none or all offerors at its discretion.

VII. The Government reserves the right to cancel or amend this solicitation beyond the response date if it does not receive sufficiently acceptable quotes or determines there is inadequate funding to move forward with award. The Government may utilize amendments to extend response period when it is in the Government’s best interest.

VIII. FAR 52.212-1, Instructions to Offerors--Commercial Products and Commercial Services applies to this acquisition.

a. Provide pricing utilizing CLIN breakout under section III of this combined synopsis/solicitation, and include salient physical, functional, and/or performance characteristics to include any and all catalog cuts for the equipment requested.

IX. FAR 52.212-2, Evaluation--Commercial Products and Commercial Services applies to this acquisition.

A. The Government intends to award a purchase order from this solicitation to the responsible offeror whose offer conforming to the solicitation is most advantageous to the Government based on the best overall offer that is determined to be the best value to the Government. The Government reserves the right to issue purchase order for all, some, or none of the contents of this solicitation. The following factors shall be used to evaluate offers and are listed in descending order of importance:

i. Acceptability

Offers must conform with technically acceptable criteria below:

Rating Description

Acceptable Offer clearly meets the minimum requirements of all specifications provided in Attachment 1 – Statement of Work & Attachment 2 – Badge Locations

Unacceptable Offer does not clearly meet the minimum requirements of all specifications provided in Attachment 1 – Statement of Work & Attachment 2 – Badge Locations

ii. Price.

iii. Delivery terms.

a) Acceptable delivery period. Offers that exceed 180 days ARO may be deemed unacceptable.

The Government reserves the right to deem offers significantly beyond the 180 day ARO delivery period unacceptable. Offers that do not meet with 180 day ARO delivery period may still be considered acceptable if it is determined to be in the Government’s best interest.

The Contracting Officer shall conduct a price analysis in accordance with FAR 12.209.

Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is more concerned with obtaining the best value than with making an award at the lowest overall price to the Government. However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and/or specifications.

B. A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), unless a written notice of withdrawal is received before award.

C. BASIS FOR AWARD / EVALUATION PROCEDURES:

a. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on price. Offers will additionally be evaluated with consideration of delivery time, if the offer exceeds the acceptable delivery period, the Government reserves the right to rate the offer as technically unacceptable. Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

b. Award will be made on the initial evaluation of quotes received in response to this

RFQ. Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regards to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

X. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee.

Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered Unique Entity Identity, CAGE code, and small business status.

XI. Submit quotes via email to A1C Austin Johnson at austin.johnson.54@us.af.mil and

TSgt Samuel Gordon at samuel.gordon@us.af.mil.

XII. A Response to this RFQ must be received via e-mail no later than 15 September 2025 at 10:00 ChST. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressees email inbox on time and the addressees must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of quotes. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

XIII. A Site Visit for this requirement will take place on Tuesday, 2 September, 2025 at

9:00AM ChST. Please see Attachment 4 – Site Visit Instructions for further information.

XIV. Please send any questions or Requests for Information (RFIs) to the emails provided above or call (315)-362-4695 for information regarding this solicitation no later than 5 September 2025 at 10:00 ChST.

XV. ATTACHMENTS

Attachment 1 – Statement of Work Attachment 2 – Badge Locations Attachment 3 – Provisions and Clauses Attachment 4 – Site Visit Instructions Attachment 5 – Vendor Q&A Attachment 6 – Updated Statement of Work

Samuel, L. Gordon, TSgt, USAF Contracting Officer http://www.sam.gov/SAM/ mailto:austin.johnson.54@us.af.mil mailto:samuel.gordon@us.af.mil.