Attachment 6 - Updated Statement of Work.pdf

STATEMENT OF WORK

36th MEDICAL GROUP

ANDERSEN AFB, GUAM

Badge Security System Expansion

Buildings: 26009, 26012 and 26001

Table of Contents

1. DESCRIPTION OF SERVICES

1.1 REQUIREMENTS:

2. LIABILITY:

3. GOVERNMENT FURNISHED SERVICES:

4. GENERAL INFORMATION

4.1 HOURS OF OPERATION:

4.2 CONTRACTOR PERSONNEL:

5. SECURITY

5.1 PASS AND IDENTIFICATION ITEMS:

5.2. DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS).…………………………3

6. RETRIEVING IDENTIFICATION MEDIA:

7. TRAFFIC LAWS:

8. WEAPONS, FIREARMS, AND AMMUNITION:

9. FOR OFFICIAL USE ONLY (FOUO):

10. REPORTING REQUIREMENTS:

11. PHYSICAL SECURITY:

12. CONTROLLED/RESTRICTED AREAS:

13. MILITARY EXERCISES:

14. SAFETY:

15. SPECIAL REQUIREMENTS:

16. POINT OF CONTACT

1. DESCRIPTION OF SERVICES

The 36th Medical Group requires the installation of badge reader equipment, and its accessories in various areas of the Medical Treatment Facility (MTF) that would be integrated with the existing system in place. This installation will provide and monitor access control points to sensitive equipment and information such as patient records, data, and medical equipment and supplies. Contractor shall provide/obtain all personnel, equipment, supplies, tools, materials, supervision, training, transportation, and other items and services necessary to support the services obligated by the contract. The badge security system will cover the interior and exterior of the Medical Treatment Facility offering the 36th Medical Group leadership with accurate accountability for all personal accessing secured interior and exterior access points within the facility and in the event of an incident such as an active shooter, provide immediate lockdown measures, and other applicable emergency management control measures to events that may occur on the premises.

1.1 REQUIREMENTS:

The contractor shall install 89 new badge readers in various areas of the Medical Treatment Facility (MTF) (see Attachment 1 and 2) located in buildings 26009, 26012 and 26001. New badge readers must be compatible with the badge software system currently in use (Symmetry Enterprise Version 8.1). Contractor shall provide complete integration of all new components with the current system, to which point the new badge system and preexisting badge system that will ensure a seamless operational capability within a singular system. This includes but is not limited to any required or applicable items to make a complete product; 1 server complete with latest Microsoft Windows server software, 1 laptop outfitted with latest Microsoft Windows edition, badge printer with double sided capabilities, badge readers, client software, licenses, power supplies, cabling, transformers, network switches, door hardware (classroom style locks), exit buttons, batteries, and other miscellaneous accessories to provide a complete turnkey solution. Badge readers on an exterior door will have a weatherproof enclosure box installed.

1.1.1. The contractor shall program, test, integrate, and install the new badge readers and accessories to the pre-existing system currently in-use within the facility.

1.1.2. The main workstation shall be set up in the Facility Management department, building 26001, room 112, providing centralized control and management of the system. This workstation will be equipped with all necessary controls and hardware required for system monitoring, troubleshooting, and maintenance. The existing server in Building 26012 room A30 will be relocated to room 112 in Building 26001.

1.1.3. Online training to be provided for two facility staff members.

1.1.4. Contractor shall complete an assessment on all existing systems and associated equipment for operational status and provide recommendations and quotes for replacements.

1.1.5. The contractor shall respond within 24 hours of notification regarding required service to address failed or faulty installed systems, provide corrective action and a projected date of repairs if necessary. All corrective actions and repairs shall be provided between the clinic’s normal hours of operation.

1.1.6. The contractor shall provide service repairs to the newly installed badge readers and

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1.1.7. The contractor must provide a detailed project timeline, including the installation start date, projected completion date, and any milestones or checkpoints expected throughout the installation process. The timeline for this project shall not exceed 6 months from start to finish, without written authorization between the contractor and the Contracting Officer.

2. LIABILITY:

The contractor shall be liable for any damages resulting from any carelessness or failure to follow proper safety, installation, engineering, or maintenance procedures and standards. All safety concerns, incidents and damages to the Facility equipment and buildings shall be reported to the Facility Manager within 1 hour of discovery via email or telephone to one or both points of contact listed in the Points of Contact section of this statement of work.

3. GOVERNMENT FURNISHED SERVICES:

The government will provide emergency medical transportation and treatment in the event of an injury or accident, if requested or required. The contractor shall reimburse the Government for the cost of these medical services at current rates.

4. GENERAL INFORMATION

4.1. HOURS OF OPERATION:

The normal hours of operation for the project are from 0800 to 1700, Monday through Friday, excluding holidays and PACAF Family days. All work will be completed during normal working hours, unless restricted areas are prohibited, and special schedule provisions are arranged to work after hours or on weekends. A Government escort will be assigned to provide access to controlled areas.

4.2. CONTRACTOR PERSONNEL:

The contractor shall provide points of contact (POC) for all contractual matters during all hours of operation. The POC shall respond on-site within 3 hours during normal duty hours of operation and within 4 hours during non-duty hours to discuss concerns with government personnel designated by the Contracting Officer Representative to discuss problem areas.

5. SECURITY

5.1. PASS AND IDENTIFICATION ITEMS:

To obtain access to the installation, the contractor shall fill out the following documents below:

1. Base Access List 2024

2. Base Access Request Contractor Memo 2024 (Government Signature Required)

3. Interstate identification Index (III) Log 2024

4. Base Access Affidavit 2024 (required for each contracted employee)

5. Passport or Real ID

6. Driver’s License

Documents can be obtained under the FORMS section in the following link:

https://www.andersen.af.mil/Contact-Us/Visitor-Center/

The contractor shall submit the completed packets to the 36th CONS Contracting Officer as well the following government authorized personnel for review:

• Mr. Edward Cruz, edward.d.cruz4.civ@health.mil, 671-366-5383

• Mr. James Taimanglo, james.a.taimanglo.civ@health.mil, 671-366-5395

5.2. DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)

DBIDS is the current system for access control verification and management for the Department of Defense (DoD).

a) DBIDS guidance for Vendors/Contractors to obtain a pass is accessible through the following website: https://www.andersen.af.mil/Contact-Us/Visitor-Center/

b) For more information or to enroll in the DBIDS Program, call: 1 (202) 433-4784.

c) For the Andersen Air Force Base Visitor Control Center, call 1 (671) 366-5477

For the Andersen Air Force Base Pass and ID Office, call 1 (671) 366-5650

d) To pre-enroll for a DBIDS card, visit https://dbids-global.dmdc.mil/enroll#!/ . Pre-enrolling will help expedite your processing time.

e) Vendors, contractors, suppliers, and other service providers shall present their pass upon entry at the entry control point (ECP).

6. RETRIEVING IDENTIFICATION MEDIA:

The contractor shall return all identification media and/or visitor passes from employees who depart for any reason before the contract expires, i.e. terminated for cause, reassignment, retirement, etc.

7. TRAFFIC LAWS:

mailto:edward.d.cruz4.civ@health.mil mailto:james.a.taimanglo.civ@health.mil https://www.andersen.af.mil/Contact-Us/Visitor-Center/

The contractor and its employees shall comply with base traffic regulations. Traffic regulations include, but are not limited to:

7.1 Employees shall wear seatbelts when operating or riding in any vehicle (military, company or private owned) while on installation.

7.2 Speed limits on Andersen AFB are 25 MPH unless otherwise posted. Be aware of reduced speed limits and exercise caution when driving in base housing and school zones.

7.3 All vehicle operators on the installation shall not use cell phones unless the vehicle is safely parked, or they are using a 100% hands free device. The wearing of any other portable headphones, earphones or other listening devices while operating a motor vehicle is prohibited.

8. WEAPONS, FIREARMS, AND AMMUNITION:

Employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within vehicles (military, contractor-owned, or privately owned) while on Andersen AFB.

9. FOR OFFICIAL USE ONLY (FOUO):

The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

10. REPORTING REQUIREMENTS:

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified/unclassified defense information. Employees shall be briefed by their immediate supervisor upon initial on-base assignment.

11. PHYSICAL SECURITY:

The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

12. CONTROLLED/RESTRICTED AREAS:

The contractor shall implement local base procedures for entry to AF Controlled/Restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed by the COR and signed by 36 Medical Group security managers before restricted area badges (RAB) will be issued. Employees must have a completed and favorable NACI investigation before receiving a RAB. Interim access can be granted in accordance with AFI 31-501, Personnel Security Program Management.

13. MILITARY EXERCISES:

In the event of a military exercise the contractor shall coordinate with the points of contact below if they are unable to gain access to the base and or unable to perform work due to the exercise restrictions, notification shall be given via email or phone call within 1 hour of receipt of any instance restricting the completion of the work outlined in the statement of work. Rework and or additional days may be afforded which is subjected to the Contracting Officer’s approval.

14. SAFETY:

The contractor shall follow all OSHA, AFOSH, and all other safety standards not listed when performing any work under the Medical Treatment Facility.

15. SPECIAL REQUIREMENTS:

All supplied materials must be commercial/industrial quality and made in the U.S. In the event of strong wind and typhoon conditions, contractor will secure all materials stored on Facilities premise at no cost to the government.

16. POINTS OF CONTACT:

Facility Manager: Mr. James Taimanglo, james.a.taimanglo.civ@health.mil, 315-366-5395

Technical POC: TSgt Bickelhaupt, Robert, robert.s.bickelhaupt.mil@health.mil, 315-366-6630

17. LIST OF ATTACHMENTS:

Attachment 1: Medical Treatment Facility Map – Badge Locations