FA521524R0006 - Draft Section L.docx

FA5215-24-R-0006 Section L

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

FOR

ALASKA RADAR SYSTEMS (ARS)

FOR

BASE OPERATION AND SUPPORT (BOS) SERVICES

SOLICITATION FA5215-24-R-0006

31 MAY 2024

1.0 GENERAL INSTRUCTIONS

This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3 as supplemented.

1.1 Proposal Compliance. The Offeror's proposal shall include all data and information requested by this solicitation and these Instructions, Conditions, and Notices to Offerors or Respondents and shall be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the solicitation, the Performance Work Statement (PWS), and all other parts of this solicitation. If a proposal fails to conform to the instructions provided in this Section L, it may be deemed non-responsive, and the Offeror may be deemed ineligible for award.

Offerors are NOT permitted to take exception to any terms and conditions within the solicitation.

1.2 Proposal Clarity. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the Offeror's proposal.

Offerors shall not submit elaborate brochures or documentation, binding, detailed artwork, or other embellishments.

1.3 Solicitation Discrepancies. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall notify the Contracting Officer (CO) in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error. Questions pertaining to the proposal shall be submitted no later than the date and time identified in block 9 of the solicitation (Standard Form (SF) 33). The Government reserves the right to evaluate proposals and award the contracts without discussions if the Procuring Contracting Officer (PCO) determines them not to be necessary. In the event discussions are conducted, they will be conducted in accordance with FAR 15.306 and will be limited to those Offerors determined to be a part of the competitive range.

1.4 Point of Contact. The CO is the sole point of contact for this acquisition. The Procurement Contracting Officer (PCO), Captain Chelsea Belford, e-mail: chelsea.belford@us.af.mil and alternate PCO, Lucian Reaves, e-mail: lucian.reaves@us.af.mil are the exclusive POCs for this acquisition. Written questions or requests for clarification may be sent via email to these individuals. It is encouraged that any such questions or requests be submitted within 7 calendar days after the RFP release date. Answers to such questions and clarifications will be provided via posting questions and answers (Q&As) and/or RFP amendments on the SAM website (https://sam.gov). In the event of conflict between the answer to questions and the RFP, the RFP shall take precedence.

1.5 Communications. Exchanges of source selection information between Government and Offerors will be controlled by the CO. Source selection information will be transmitted to Offerors electronically (e.g., via email, or Procurement Integrated Enterprise Environment (PIEE)). If transmitted via email, the transmission shall be sent and received encrypted and must include “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line.

1.6 Electronic Reference Documents. All referenced documents for this solicitation can be found on the System for Award Management (SAM) website at https://sam.gov/content/home. Potential Offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation. Offerors may contact the CO if they are unable to locate any of the referenced material.

Reference ID number: TBD

1.7 Proposal Records. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all proposals.

1.8 Debriefings. The CO will promptly notify Offerors of any decision to exclude them from the source selection; whereupon the Offeror may request and receive a debriefing in accordance with FAR 15.505 or 15.506, as applicable. Offerors desiring a debriefing shall make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable. Offerors are entitled to no more than one debriefing.

1.9 Page Format.

1.9.1 Page Limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Each page shall be counted except the following: cover pages, tables of contents, and glossaries. If discussions are determined necessary, the Government will release Evaluated Notices (ENs) and page limits will be placed on responses.

1.9.2 Page Size and Format

1.9.2.1 General Page Instructions. A page shall be 8.5 x 11 inches unless stated otherwise within this document. Pages shall be single spaced, and the text size shall be no less than 11-point Times New Roman Font unless stated otherwise within this document. All proposal text shall be written in English. Offerors shall use at least 1-inch margins on the top and bottom and ¾-inch side margins unless stated otherwise within this document. Pages shall be numbered sequentially by volume, starting with page one (1), for all pages that count against the page count for each volume. These page size and format restrictions shall apply to ENs if they are determined necessary. Any reproductions of the solicitation document shall be as reproduced.

1.9.2.2 Table and Chart Instructions. Legible tables and charts may be used. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. 11 x 17 may only be used for large tables and charts; they shall not be used for pages of text. For tables and charts, the text shall be no less than 10-point Times New Roman Font, and margins shall be no less than ½ inch on all sides unless stated otherwise within this document. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and will not be reviewed.

1.9.2.3 Submission Format. The Offeror shall submit each volume in electronic format via the Procurement Integrated Enterprise Environment (PIEE) Solicitation module, IAW the module procedures no later than the time and date identified in Block 9 of the SF 33. Additional instructions regarding the use of the PIEE Solicitation module follow this paragraph. The proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2016, MS Office Excel 2016 or Adobe PDF. Offerors shall clearly identify each volume. The files shall be consistent and uniformly named to allow for easy distinction by Volume, Tab, etc. Inclusion of company name is preferred as allowed by the PIEE Solicitation module. An example of this would be: Vol I-Tab 1-Offeror Company Information-XYZ Company

In the PIEE Solicitation module, the Offeror must establish a “Proposal Manager account” in sufficient time to access documents and submit offers. For instructions on how to post an offer, please refer to the Posting Offer demo: https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf. Offerors will utilize PIEE and will not rely on any other electronic transmission (including transmission by electronic e-mail). Proposals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved. No hard copies of proposals will be accepted (hand delivered or traditional mail).

In the PIEE Solicitation module, Offerors are strongly encouraged to plan accordingly, submit proposals well in advance of the designated submission deadline, and ensure affirmative receipt of proposals. After successfully submitting the offer, a success message of the submission will be displayed in the Solicitation module and the offer display will collapse. The “message of submission”, a red lined box, will be your confirmation and should state: “The offer was submitted on 2021-09-22 10:51:07 AM EDT (2021-09-22 15:51:07 UTC) by Proposal Manager. Please print this page and maintain for your records.” It is the Offeror’s responsibility to retain a copy of this confirmation. The Solicitation module automatically tracks the date and time of all submissions. All proposals received after the exact time specified for receipt shall be treated as late submissions and will not be accepted by the Government, subject to the provisions of FAR 15.208. Electronic Reference Documents. All referenced documents for this solicitation can be found on the PIEE Solicitation module at https://piee.eb.mil/. All vendors can view solicitations in the Solicitation module by selecting “SOLICITATION SEARCH” in the Award section or “Solicitation Search” under the SUPPORT section at the bottom of the page. -Search for FA890324R0023 postings. The SAM.gov website will reference back to this module.

The Solicitation module is a vendor portal for solicitation within the PIEE platform to automate and secure the process for capturing solicitations, Attachments, and responses from industry. The Solicitation module allows vendors to retrieve and respond to solicitations and communicate directly with Solicitation Managers in a secure environment. Offerors must register in PIEE and submit a request for the Proposal Manager role. Training resources are provided below (there are additional resources available online as well).

Vendor Registration: https://pieetraining.eb.mil/wbt/xhtml/wbt/portal/overview/vendorRegister.xhtml PIEE Solicitation Web Based Training: https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml

It is the Offeror’s responsibility to be fully knowledgeable and capable regarding PIEE. Offerors must not rely on the Government to assist Offerors in understanding how to use PIEE or transmit proposals within PIEE. Offerors must familiarize themselves, far in advance of the proposal submission deadline, with the system: both for retrieving information and to enable them to submit their offers in a timely manner. Offerors are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission. It is the Offeror’s responsibility to plan far ahead of the proposal submission deadline, anticipating potential PIEE connectivity delays.

Proposals shall be submitted in accordance with the instructions herein.

Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in an unacceptable proposal that the Government eliminates from consideration for award. The Government will not accept any changes to an Offerors’ proposal(s) after the closing date of this solicitation (see FAR 15.208 for further information regarding late proposals). Any proposal information submitted after the time frame listed will be considered nonresponsive and will not be accepted (see FAR 52.215-1).

1.9.2.4 Proposal Markings. Proposals shall be marked in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information. Offerors shall not include proprietary markings on attachments and documents that will become a part of the contract (i.e., Volume IV documents).

1.9.3 Cross-Referencing. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with no cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume and/or section will be assumed to have been omitted from the proposal.

1.9.4 Table of Contents. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tables of content do not count against the page limitations for their respective volumes.

1.9.5 Glossary of Abbreviations and Acronyms. Volumes I - III shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.0 PROPOSAL INSTRUCTIONS

2.1 Proposal Due Date. The Offeror’s proposal shall be received by the Contracting Officer no later than the date and time identified in block 9 of the SF 33 and submitted via the PIEE module.

2.2 Proposal Organization. The Offeror shall prepare the proposal as set forth in the Table 1, Proposal Organization. The volume folders and section files shall be as defined in this table, all of which shall be within the required page limits specified in the table.

Table 1 –Proposal Organization

2.5.2 2.5.3 Self-Scoring Matrix Appendix B Use Provided Template

Appendix A Use Provided Template

Appendix C 2 Pages

Appendix D Use Provided Template

Appendix E, Labor Rates Table Use Provided Template

2.3 VOLUME I CONTRACT DOCUMENTATION

2.3.1 Volume 1 Organization. This volume shall be organized according to the Table 1 above.

2.3.2 Offeror Company Information. The Offeror shall provide general company information. Any material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal. This section will include a proposal validity statement which shall be valid through the date listed in block 9 of the SF 33. The Offeror shall be registered in the System for Award Management (SAM.gov) for the duration of the acquisition. If the Offeror’s SAM.gov registration expires prior to the proposal validity date, the Offeror shall assert its intent to renew the registration.

Within this section, offerors need to identify if they are submitting a proposal as a Joint Venture (JV). The JV partners shall be identified. Offerors shall provide copy of the JV partnership agreement. Offerors may only submit one proposal as either a prime or member of a JV; the AF will evaluate all partnership arrangements in the aggregate. If provided, this agreement will not be included in the page limit for this section.

2.3.4 Responsibility Determination. The Contracting Officer will make a responsibility determination for each Offeror in accordance with FAR 9.1, Responsible Prospective Contractors, as supplemented by DFARS 209.1. A contract may only be awarded to the Offerors who are deemed responsible in accordance with the FAR 9.104. If the contracting officer determines a small business to be non-responsible, the contracting officer will refer the matter to the Small Business Administration which will decide whether to issue a Certificate of Competency (see FAR 9.104-3 and FAR 19.6).

2.3.4.1 Financial/Other Resources. As part of the Financial Responsibility Determination, the CO will rely on information from the offeror’s banking institution and other sources. The Offeror shall include the below required financial information in Volume I, Responsibility Determination. Offeror shall, at a minimum, provide the following financial institution status information:

A) List of all current Government and civilian contracts and what percentage of business Joint Base Elmendorf Richardson represents to your company. The list must contain Government point of contact (POC), telephones numbers, and fax numbers. Please include parent company.

B) Statement from your financial institution, signed and certified by an official of the Institution, to include:

(1) Length of time you have had an account with the institution.

(2) Account balances.

(3) Credit Standing

(4) Name and telephone number of the institution official.

2.3.5 Organizational Conflict of Interest. Offerors shall submit an assessment of potential or actual Organizational Conflict of Interest (OCI) issues, if any, as related to this contract vehicle and future work. Initial notification shall be made to the Contracting Officer and Contract Specialist as soon as they become known. OCI issues include, but may not be limited to, the inability to render impartial assistance or advice to the Government, the inability to objectively perform contract work, or the unfair competitive advantage created by current or previous contractual efforts with the Government. If an actual or potential OCI exists, the Offeror shall submit a mitigation plan with the proposal. The Contracting Officer will review the submitted mitigation plan and decide as to whether the plan adequately resolves the issues and provides adequate protection to both the Offeror and the Government. Submission of mitigation plans are only required if the Offeror is aware of potential or actual OCI issues related to this procurement. If the Offeror believes no potential or actual OCI issues exist, this shall be so stated.

2.3.6 Contract Award Document and Model Contract.

a. The Contract Award Document consists of Sections A through J and the attachments listed as follows:

· Attachment 1 – Performance Work Statement

· Attachment 2 – GFP Listing

· Attachment 3 – Wage Determinations

· Attachment 3A - SCA WD 2015-5681 Rev 19 20231226

· Attachment 3B - SCA WD 2015-5687 Rev 21 20231226

· Attachment 3C - DBA WD AK20240001 20240223

· Attachment 3D - DBA WD AK20240002 20240105

· Attachment 4 – CBA Labor Rates (to include labor category definitions)

· Attachment 5 – Small Business Participation Commitment Document (provide in Volume III)

· Attachment 6 – Small Business Subcontracting Plan (if applicable provide in Volume III)

Attachments 1-4 will be standardized for all awardees. No submission is required. The Government will utilize Offeror submitted information for Attachments 5-6. No duplicate copies required.

b. The Model Contract consists of Sections A through J. The offeror shall submit the “original” signed copy of the Model Contract. Signature by the Offeror on the SF 33 constitutes an offer.

2.3.7 Representations and Certifications. Offerors shall submit a signed copy of the Representations and Certifications from the System for Awards Management website, as well as copies of those Representations and Certifications specifically required under this solicitation.

2.4 EVALUATION FACTORS. The information requested in Section L will be compared against the criteria in Section M to include the following factors:

Factor 1: Past Experience Factor 2: Small Business Participation Factor 3: Price

2.5 VOLUME II – FACTOR 1 - PAST TECHNICAL EXPERIENCE (PTE)

2.5.1 Work Artifacts. Offerors shall submit a maximum of three hundred and ninety (390) work artifacts (contracts/task orders) which demonstrate their PTE for the criteria outlined in the PWS, the criteria in Paragraphs 2.5.2.1 – 2.5.2.7 of this Section L, which comply with the work artifacts qualifications established in Paragraph 2.5.1.2 of this Section L.

Any additional work artifacts submitted will not be considered or evaluated.

When referring to work artifacts, the terms “contract” and “task order” are interchangeable with “contract.” Contract vehicles, such as Indefinite Delivery Indefinite Quantity (IDIQ) contracts, are not acceptable proof of past technical experience, and shall not be provided as a work artifact.

Work artifacts shall consist of only official contract documentation which may include Performance Work Statements, Statements of Work, Contract Data Requirement Lists (CDRLs), etc. When contracts are used for work artifacts, the Offeror shall also include the signed cover page associated with the contract. Work artifacts shall include sufficient information to substantiate each claim corresponding to the allocated points in Appendix B, Self-Scoring Matrix. If a work artifact substantiates multiple program areas, each program area must be identified within the work artifact. If a work artifact substantiates multiple regions, outlying areas, countries, or austere, hostile, and contingency locations, each location must be identified within the work artifact.

The Offeror may elect to provide a Statement of Facts (SOF), which may include statements that validate the criteria in the following paragraphs of this Section L: 2.5.1.2 and 2.5.2.1 – 2.5.2.9 which can be used to validate the Offeror’s self-scores. The SOF shall be authored by the Contracting Office or the Project Management Office of a submitted work artifact. The SOF shall be signed and dated by the Contracting Officer, another authorized individual from that Contracting Office, or by the Project Management Office who can validate the information for that work artifact, such as a branch chief, flight chief, or other leadership. The Offeror shall not author any new documentation to satisfy the requirements for the SOF, such as project narratives or project descriptions.

Offerors shall give each work artifact an identifier (i.e., WA1-WA22). All pages within the work artifacts shall be numbered. Work artifacts shall be provided in their original format. Font, text size, and margin requirements established in Paragraphs 1.9.2.1 and 1.9.2.2 of this Section L do not apply to work artifact submissions. Work artifacts shall be legible and in English, if the government is unable to validate the information provided due to legibility, the self-score points will not be validated.

2.5.1.1 Work Artifact Cover Sheet. A Work Artifact Cover Sheet (Appendix A) shall be completed for each work artifact submitted. Offerors shall follow the instructions provided within Appendix A. Each work artifact shall provide at least two (2) Government Points of Contact (POC) for work artifacts performed on DoD Installations or two customer POCs for work performed at non-DoD locations. The Government may contact the POCs provided. The Government reserves the right to contact additional POCs if necessary.

2.5.1.2 Work Artifact Qualifications. Work artifacts shall meet these minimum qualifications.

(1) All Offerors shall provide work artifacts to meet the criteria specified in Paragraphs 2.5.2.1 – 2.5.2.7 of this Section L.

(2) Work Artifacts shall fall into one of the following categories as specified within each element:

a. Category 1: Prime Offeror work artifacts shall be used. To be used, the Offeror shall have acted as the Prime Contractor, either on an individual or joint-venture (JV) basis, as long as the Offeror can demonstrate involvement in the project (for JVs only). If a company establishes a joint venture, past experience of joint venture partners, mentors, subcontractors, and affiliates will be considered. Primes may also include subsidiaries, or legal entities which fall under the parent corporation. To use subsidiaries or legal entities as a prime work artifact, (1) the acquisition of the subsidiary or legal entities shall have been finalized as of the date of the solicitation, and (2) objective evidence shall be included in the work artifact to demonstrate that they are now a legal entity of the corporation. If the criteria above are met, subsidiary or legal entity work artifacts will be considered prime work artifacts even if the work occurred prior to the company being acquired.

b. Category 2: Subcontractor work artifacts who have formal teaming arrangements may be used. In order to meet this qualification, the Subcontract shall: (1) be identified as a teaming partner who will be performing work in an identified program area (paragraph 2.5.2.1 of this Section L) on the Team Structure Form as required in Paragraph 2.5.5 of this Section L; (2) have acted as the Prime Contractor on the submitted Work Artifact; and (3) provide a signed Teaming Agreement as required in Paragraph 2.5.5 of this Section L, stating that the Subcontractor will perform in the applicable program area or location for work required under the contract resulting from this source selection.

(3) For all work artifacts, the primary scope of work shall be for services (as defined in the PWS).

(4) For purposes of this solicitation, a DoD installation is defined as: “A facility subject to the custody, jurisdiction, or administration of any Department of Defense component at which DoD personnel are assigned and operate from, and the project in question is intended for DoD personnel occupancy/operation, for which DoD UFCs are required to be followed except where foreign agreements supersede. This term includes, but is not limited to military reservations, installations, bases, posts, camps, stations, arsenals, vessels/ ships, or laboratories where a Department of Defense component has operational responsibility for facility security and defense.” All locations not meeting the definition of a DoD installation are considered non-DoD work locations.

(5) For purposes of this solicitation, United States (US) is identified as: “The 50 States and the District of Columbia”.

(6) For purposes of this solicitation, the following definitions apply:

a. Austere: areas where applicable operations may be conducted that are in remote, isolated locations, where access to modern comforts and resources may be limited or non-existent.

2.5.1.3 Radar O&M: Experience operating and maintaining (O&M) land based, long range, L-band, solid state, 3-dimensional air surveillance phased array and mono-pulse secondary surveillance radar (MSSR), similar, but not limited to: FPS-117, TPS-77 and/or FPS-59 within the last 5 years for a duration no shorter than 12 months.

Work Sample Definitions: PWS and/or SOW or SOF, with required plans and applicable attachments and relevant CPARs as outlined in Appendix B, Self-Scoring Matrix.

Maximum Count: 5

Work Sample Standards: DoD contracts within the last 5 years for a duration of at least 12 months. Current work samples can be submitted so long as they fulfill the above requirements.

Scoring: The offerors shall enter a score of either “1” or “0” based on their submitted artifacts as compared to the definitions in column “B” of the self-scoring matrix. The values are multiplied by the “Scale Factor” in column “F” or “G”. The resulting numbers are summed and then divided by the sum of the scale factors. This results in a final score out of 1. The resulting number is then multiplied by column “F” in the “Self-Score Sheet” of the scoring matrix. This provides the final number of points for that category summing to the final score.

2.5.1.4 Systems O&M: Experience operating and maintaining communication/electronic systems (inclusive of, at least: satellite, terrestrial, ground to air to ground, tactical data link systems)

Work Sample Definitions: PWS and/or SOW or SOF, and/or industry equivalent with required plans and applicable attachments and relevant CPARs as outlined in Appendix B, Self-Scoring Matrix.

Maximum Count: 5

Work Sample Standards: Contracts within the last 5 years for a duration of at least 12 months. Current work samples can be submitted so long as they fulfill the above requirements.

Scoring: The offerors shall enter a score of either “1” or “0” based on their submitted artifacts as compared to the definitions in column “B” of the self-scoring matrix. The resulting numbers are then averaged to output a final score out of 1. The resulting number is then multiplied by column “F” in the “Self-Score Sheet” of the scoring matrix. This provides the final number of points for that category summing to the final score.

2.5.1.5 Airfield O&M: Experience conducting Airfield Operations (inclusive of, at least, fire control, Bird Aircraft Strike Hazard (BASH), Foreign Object Debris (FOD), weather, snow removal, runway service condition management, navigational aids, Petroleum Oil Lubricants (POL) operations, aircraft ground handling/servicing, and Notice to Airmen (NOTAM)) (Minimum of 1 gravel runway work sample) within the last 5 years.

Work Sample Definitions: PWS and/or SOW or SOF, and/or industry equivalent with required plans and applicable attachments and relevant CPARs as outlined in Appendix B, Self-Scoring Matrix.

Maximum Count: 5

Work Sample Standards: Contracts within the last 5 years for a duration of at least 12 months. Current work samples can be submitted so long as they fulfill the above requirements.

Scoring: The offerors shall enter a score of either “1” or “0” based on their submitted artifacts as compared to the definitions in column “B” of the self-scoring matrix. The values are multiplied by the “Scale Factor” in column “F” or “G”. The resulting numbers are summed and then divided by the sum of the scale factors. This results in a final score out of 1. The resulting number is then multiplied by column “F” in the “Self-Score Sheet” of the scoring matrix. This provides the final number of points for that category summing to the final score.

2.5.1.6 Facility O&M: Experience providing operations and maintenance support to aging facilities (inclusive of, at least, corrosion control, minor maintenance and repairs, and identification and handling of hazardous materials (e.g. lead, asbestos).

Work Sample Definitions: PWS and/or SOW or SOF, and/or industry equivalent with required plans and applicable attachments and relevant CPARs as outlined in Appendix B, Self-Scoring Matrix.

Maximum Count: 3

Work Sample Standards: Contracts within the last 5 years for a duration of at least 12 months. Current work samples can be submitted so long as they fulfill the above requirements.

Scoring: The offerors shall enter a score of either “1” or “0” based on their submitted artifacts as compared to the definitions in column “B” of the self-scoring matrix. The values are multiplied by the “Scale Factor” in column “F” or “G”. The resulting numbers are summed and then divided by the sum of the scale factors. This results in a final score out of 1. The resulting number is then multiplied by column “F” in the “Self-Score Sheet” of the scoring matrix. This provides the final number of points for that category summing to the final score.

2.5.1.7 Geographic Expertise: Experience operating at remote sites (inclusive of air access only, unimproved roads, and barge delivery), severe weather (-40 F to 90 F, 60+ MPH winds, 1+ foot snowfall accumulation lasting 5+ months, rime ice), and geographically separated sites (within the last 5 years, with at least 1 year of overlapping performance across multiple work sample submissions).

Work Sample Definitions: PWS and/or SOW or SOF, and/or industry equivalent with required plans and applicable attachments and relevant CPARs as outlined in Appendix B, Self-Scoring Matrix

Maximum Count: 5

Work Sample Standards: Contracts within the last 5 years, with at least 1 year of overlapping performance across multiple work sample submissions.

Scoring: The offerors shall enter a score of either “1” or “0” based on their submitted artifacts as compared to the definitions in column “B” of the self-scoring matrix. The resulting numbers are then averaged to output a final score out of 1. The resulting number is then multiplied by column “F” in the “Self-Score Sheet” of the scoring matrix. This provides the final number of points for that category summing to the final score.

2.5.1.8 Workforce Retention: Key personnel experience and staffing retention rates for the last 5 years, identifying personnel turnover rates at the corporate level, and on-site staffing support for O&M services performed in austere areas.

Work Sample Definitions: An internal document is acceptable, shall show total employees along with employees terminated and separated. Enter values into Appendix B, Self-Scoring Matrix as specified in the yellow box.

Maximum Count: 3

Work Sample Standards: Must be signed by senior management.

Scoring: The offeror shall enter the total number of employees, the total number separated of their own accord, and the total number of employees terminated. These numbers shall be entered for key personnel (defined in the ARS PWS), management employees, and on-site employees within the last 5 years as detailed in the self-scoring matrix. The numbers for separated and terminated are then subtracted from the total and divided by the total, outputting a percentage. The resulting number is then multiplied by column “F” in the “Self-Score Sheet” of the scoring matrix. This provides the final number of points for that category summing to the final score.

2.5.1.9 Training Management: Experience in curriculum development, lesson plans, associated training materials in the related fields inclusive of radar, communications, cybersecurity, weather observation, airfield operations, facility maintenance, vehicle maintenance, heavy equipment operations, safety, OSHA regulations, environmental requirements, engineering, security, services, and first aid within the last 5 years.

Work Sample Definitions: Internal training documents.

Maximum Count: 18

Work Sample Standards: Training documents taught within the last 5 years to company employees. Must have been in circulation prior to 1 January 2024.

Scoring: The offerors shall enter a score of either “1” or “0” based on their submitted artifacts as compared to the definitions in column “B” of the self-scoring matrix. The values are multiplied by the “Scale Factor” in column “F” or G”. The resulting numbers are summed and then divided by the sum of the scale factors. This results in a final score out of 1. The resulting number is then multiplied by column “F” in the “Self-Score Sheet” of the scoring matrix. This provides the final number of points for that category summing to the final score.

2.5.1.10 Workforce Qualifications: Highly skilled workforce with certifications and demonstrated working knowledge.

Work Sample Definitions: Current resumes, certifications, or similar documentation.

Maximum Count: 250

Work Sample Standards: All certifications must meet standards in the ARS PWS as outlined in Appendix B, Self-Scoring Matrix.

Scoring: The offerors shall enter a score of either “1” or “0” based on their submitted artifacts as compared to the definitions in column “B” of the self-scoring matrix. The resulting numbers are then averaged to output a final score out of 1. The resulting number is then multiplied by column “F” in the “Self-Score Sheet” of the scoring matrix. This provides the final number of points for that category summing to the final score.

2.5.1.11 Adaptability: Experience in contract support requiring varying levels of effort, surge, and evolving mission needs. Requirements resulting from weather, logistics, military exercises, equipment upgrades, and VIP visits.

Work Sample Definitions: Narrative scenario, limit to 1 page, 12-point font, single space.

Maximum Count: 6

Work Sample Standards: Scenarios involving contracts within the last 5 years for a duration of at least 12 months.

Scoring: The offerors shall enter a score of either “1” or “0” based on their submitted artifacts as compared to the definitions in column “B” of the self-scoring matrix. The resulting numbers are then averaged to output a final score out of 1. The resulting number is then multiplied by column “F” in the “Self-Score Sheet” of the scoring matrix. This provides the final number of points for that category summing to the final score.

2.5.1.12 CPARs: Submit all available certified CPARs for all applicable work artifacts.

Work Sample Definitions: Completed CPARs for applicable artifacts.

Max Count: 90

Scoring: offerors shall enter either a “1” or “-1” as specified in the self-scoring matrix. The resulting numbers are then averaged to output a score out of 1. The resulting number is then multiplied by column “F” in the “Self-Score Sheet” of the scoring matrix. This provides the final number of points for that category summing to the final score.

2.5.2 Self-Scoring Matrix. The Offeror shall complete the Self-Scoring Matrix (Appendix B). Self-scores shall be verifiable using the work artifacts provided in response to Paragraph 2.5.1 of this Section L. Note that some elements contain category restrictions.

The offeror shall complete the column “C-E” on the Self-Scoring Matrix on tabs 1-5, 7-9. Fill in the green colored areas in the self-scoring matrix based on the instructions in yellow on each tab. In column “C” enter a “1” or a “0” based on appropriate experience as detailed in the scoring matrix. In column “D” enter the work artifact number followed by the work sample reference (work artifact name, page number, and paragraph) in column “E”. In tab 6 the offer will enter the employee retention data as specified in the self-scoring matrix. On tab 10 offerors shall fill in the green blocks on rows 2 through 6 based on the instructions in yellow on the same tab. This will be filled in for every CPARs being submitted. If there are not enough green blocks, please add as many as are needed while keeping the established formulas. Offerors shall submit every available CPAR for all applicable PWSs and SOWs within the last 5 years, if associated with a submitted work artifact. Withholding CPAR information will be considered fraud through omission. The offeror’s Weighted Score will be auto calculated on the first tab titled Self Score rollup based on these inputs. Unless stated otherwise, the offeror shall not change, adjust, or manipulate any other cells within the matrix. The offeror shall accurately rate itself using the scoring instructions for each element as described in Paragraphs 2.5.2.1 - 2.5.2.7 of this Section L.

The “Offeror Proposed Self-Score Points” shall not exceed the “Maximum Self Score Points” identified in Column D for each element in Column B, “Category”. As described in Paragraph 2.5.2.6 of this Section L, the Offeror shall identify the date of the “single point in time” in Column C that was used to establish its score. “Single point in time” is defined as a three-month range (e.g. 1 January 2023 – 31 March 2023).

Offerors will not receive additional points during the selection of the HTRO for having work artifacts prove multiple occurrences of past technical experience in the elements in the following paragraphs: 2.5.2.1 – 2.5.2.9.

2.5.3 Burden of Proof. The burden of proof for substantiating points in the self-score system rests with the Offeror. The proposal shall contain sufficient data to substantiate the points claimed by the Offeror. All proposal information is subject to verification by the Government. Falsification of any proposal submission, documents, or statements may subject the Offeror to disqualification from this source selection.

2.5.4 Team Structure. The Offeror shall identify the team structure it will use to meet Government requirements. The Offeror shall provide the details of this structure within Appendix C – Team Structure Format:

(1) Identify the team member’s name, address, Commercial and Government Entity (CAGE) code, and Unique Entity Identifier (UEI) number.

(2) Identify the relationship between the prime, each team member.

(3) Identify the region(s), country(s), outlying area(s), and/or austere, hostile, and/or contingency locations in which the prime intends on utilizing team member(s) for performance. In accordance with Paragraph 2.5.1.2 countries shall be listed when the teaming partner’s work artifact is used. If multiple region(s), country(s), outlying area(s), and/or austere, hostile, and/or contingency locations are anticipated, list them all in a single cell, or

(4) Identify the primary program area(s) in which the prime intends on utilizing team member(s) for performance. If multiple program areas are anticipated, list them all in a single cell.

Teaming Agreements. The Offeror shall provide signed Teaming Agreements (TA) between the Prime Offeror and each team member. The TA shall identify each location or each primary program area in which the teaming partner is expected to perform. Teaming Partners will be identified in any resulting contract. Government approval shall be required for use of a subcontractor, in lieu of an identified teaming partner for the scope of work which their teaming partner is stated to perform.

All team members must have a signed TA. A subcontractor without a TA with the Offeror is NOT considered as part of the "team" and will not be evaluated as such.

Any information submitted for subcontractors without a TA will not be evaluated.

(a) The Government will consider the Offeror and all subcontractors a "team" when evidence of a signed TA is provided in Volume I, Contract Documentation and Volume II, Technical.

(b) A Joint Venture (JV) will be considered a sole business entity.

(c) Mentor-Protege (M-P) is a relationship and not a business entity. M-Ps require formal TAs or LOIs to qualify for consideration as a team member.

(d) The proposal shall present a complete, coherent presentation of team abilities as applicable.

2.5.5 Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. To understand the relationships between organizations and accurately evaluate credit for past technical experience, include in this proposal volume a "roadmap" describing all such changes in the organization of your company, if necessary. A pamphlet or other commercial document describing such reorganizations may be used to describe the changes. As part of this explanation, describe how these changes impact the relevance of any efforts you identify for past technical experience evaluation. Your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources. For the purposed of the required “roadmap” submission for Organizational Structure Change History, include all information encompassing the previous 5 years from the proposal submission date.

2.6 VOLUME III – FACTOR 2 - SMALL BUSINESS PARTICIPATION

The Small Business Participation volume shall consist of the following Paragraph:

a. Small Business Participation Commitment Document (SBPCD)

b. Small Business Subcontracting Plan (if applicable)

2.6.2 Small Business Participation Commitment Document (SBPCD): All Offerors (both Other Than Small Businesses and Small Businesses) proposing for this solicitation shall provide the following SBPCD requirements IAW FAR 15.304 and DFARS PGI 215.304(c)(i)(A), utilizing the template provided, Section L, Appendix D, and substantiating documentation to demonstrate how you will meet these requirements. This required information will be used to evaluate the extent of your proposed participation/commitment to use U.S. Small Businesses in the performance of this acquisition (as Small Business Prime Offerors or Small Business Subcontractors) relative to Section M, Factor 2, Small Business Participation. These SBPCD requirements will be incorporated into any resulting contract(s) as specified in Section L of this solicitation.

2.6.2.1 Prime Offeror’s Size: Identify the applicable size and applicable socioeconomic categories for the PRIME Offeror only when submitting your proposed SBPCD. Include this information within the initial section of the proposed SBPCD and check all applicable boxes:

Prime Offeror’s Size { } Other than Small Business or { } Small Business also categorized as a { } Small Disadvantaged Business (SDB) { } Woman-Owned Small Business (WOSB) { } Historically Underutilized Business Zone (HUBZone) Small Business { } Service Disabled Veteran Owned Small Business (SDVOSB) { }Veteran-Owned Small Business

2.6.2.2 Identify the Small Business concerns (SBC), as defined in FAR Part 19, that are to be used in your proposed approach to satisfying the requirements of this solicitation for the entire performance period, including company name, business category(ies), description of products or services and NAICS code to be provided by each SBC and the nature of the commitment with the SBC (i.e., letter of commitment, joint ventures, mentor protégé agreements, others). Binding commitments shall become enforceable, contractual requirements. Small Business offerors will include their own efforts when addressing the names, products and/or services and estimated total dollars planned to be provided by small business concerns. Use the table/format below, contained in Appendix D in proposing this required information:

Company Name

2.6.2.2.1 The work to be performed directly by a Small Business prime Offeror and any similarly situated subcontractors, shall be evaluated as Small Business Participation. Small Business Prime Offerors shall include their information in the above subparagraphs 2.6.2.2 of this Section L, as required.

2.6.2.2.2 The Offeror shall include supporting documentation of their commitment to Small Business participation such as, letters of commitment, Joint Ventures, mentor/protégé agreements, or other demonstrations of commitment. Supporting documents are excluded from the page counts listed in the table in paragraph 2.2 of this Section L.

2.6.2.3 SBPCD enforceable, contractual requirements shall require periodic progress reporting to facilitate government monitoring in the event of an award. Successful Other Than Small Business Offerors are to complete annual reporting through the Electronic Subcontracting Reporting System (eSRS) of the requirements contained in this Section L.

2.6.3 Small Business Subcontracting Plan. Other than small business Offerors shall submit a Small Business Subcontracting Plan promoting Small Business Participation including all elements of FAR 52.219-9 Alternate II, FAR 52.219-8, Utilization of Small Business Concerns, DFARS 252.219-7003, Small Business Subcontracting Plan (DoD Contracts), and DFARS 252.219-7004, Small Business Subcontracting Plan (Test Program).

Other than small business Offerors shall not utilize the Small Business Subcontracting Plan in the place of the SBPCD. The Government will evaluate whether an Offeror’s Small Business Subcontracting Plan meets or does not meet the following minimum small business participation goals.

The Small Business Subcontracting Plan will be incorporated in any resulting contract.

FAR 52.219-9 Small Business Subcontracting Plan does not apply to small business concerns; however, they shall address Volume III - Small Business Participation, as required by paragraph 2.6 of this Section L and Section M, paragraph 5.0 criteria.)

The following chart provides the minimum goals for subcontracting to Small Businesses. Goals provided by the Government are the minimum goals only and firms may increase those percentages. Note that the Subcontracting Plan shall provide the total subcontracted dollars and percentages to both Small Businesses and Other Than Small Businesses using an anticipated total contract value of $440,000,000.00. This amount was derived by the current contract value and is only for proposal purposes - it is not a guarantee of award amount. Offerors shall use the total subcontracted dollars to base their subcontracted dollars to Small Businesses and Other Than Small Businesses separately. Also, because this contract involves a period of 1 year phase-in, 10 one-year option periods, and 1 year phase-out, the subcontracting plan shall include the following:

Describe how specific subcontracting percentage goals and targets will be met for the contract expressed in dollars and in percentages of the total contract dollars and total subcontracting dollars to each socio-economic small business category listed above. The subcontracting goals may be met by any combination of subcontracts or vendor purchases and should make use of small businesses to the maximum extent practicable.

2.7 VOLUME IV – FACTOR 3 - PRICE

2.7.1 General Instructions.

a. These instructions are applicable to prime contractors as well as teaming partners. Prime contractors are responsible for ensuring that all instructions provided herein are disseminated to all their teaming partners.

b. Compliance with these instructions is mandatory; therefore, failure to comply may render your proposal ineligible for award.

c. Data beyond that required by this instruction shall not be submitted unless it is considered essential to document or support Offeror’s price position.

d. Note that an unreasonably high proposed Total…