Questions and Answers CTSC Onboarding rev.pdf

Solicitiation Question List Last update

4‐Dec‐23

Question Answer

Could you please provide the most up tp date Technical Order?

The Technical Order will be provided.Also, please refer to PWS 4.19 and Attachment 1 for applicable portions of the TO.

Are there any special and specific requirements to perform this contract besides already mentioned? Ex) We must not drive faster than 75 kph. Special and specific tools to secure the engines, etc.

Most important requirements are tarps, tie down equipment, chain/devices, and binders.

Will engines have sensors to detect motions while driving?

Engines do not have sensors to detect motions, while in transport mode.

In PWS, it mentions about specific vehicles’ conditions to perform this contract.

One of the conditions is for vehicles to have wooden beds. Could these wooden beds be detachable (temporary ones)?

Detachable wooden beds may be permissible if they are able to meet the overall intent of the technical order for securing engines however, they would be subject to Government inspection/approval prior to utilization. The Government would not be liable to any changes to price in the case of disapproval

Would you recommend us to change our insurance plan for this contract? The Government cannot comment on private business decisions.

Is this contract required to use highways since we are delivering valuable items?

Usage of highways are only authorized when directed by the ordering officer.

Due date of the original offers is set for 20 Dec. When should we expect for actual orders to be placed?

Upon award, the awardee(s) will receive a task order and the

Government will be able to provide a more accurate timeline on actual orders.

How and when can we make an appointment for an oral presentation? Will it be held at Yokota or Virtual?

For how and when to make an appointment, please refer to

"Instruction, Conditions, & Notices to Offerors or Quoters" on Page

55. All presentation will be done virtually.

How many models/types of goods (engines) for trucking exist and can we get details of weight and size?

At the current moment, these engines will be the only engines moved. However, there have been cases when we have moved KC‐

135 engines will get the informatoin of dims/weights Furthermore, there will be an addition to our engine movement requirements 2‐3 years from now. We will provide updates as we acquire more detail.

Does transportation not occur every October‐November? Transportation/orders occur as need arises.

As per 1.2.2.5 regarding insurance, shall the unit price be the maximum compensation for damage?

The listed price is the estimated value of a new engine, but is not reflective of the actual value considering depreciation. The

Govenrment is not able to provide additional details about the life of the engines.

Is the engine considered as Non Sensitive Cargo (Dual drivers are not mandatory)?

It is general cargo.

Does One Way always originate from Yokota? No.

Is there no waiting time during Round Trip, i.e. at destination and origin of return way?

Each order may differ. The Government is alloted Free Time IAW PWS

3.3.2 for loading and unloading.

Is the engine type, weight and size exactly the same for round trip?

Engine will typically be either the same or of a like kind however, details of the cargo may differ and will be coordinated beforehand.

Are there any seasonal variations about frequency of transportation? Not by design. Frequency is based on mission needs.

Can we grasp the transportation schedule in advance? If yes, how many days/hours prior to actual transportation to confirm the maximum number of items the day?

The Government will coordinate in advance as early as possible however, minimum advanced notification requirements IAW PWS para 3.2.1 apply.

Regarding 3.2.1, is it correct that orders for non‐dangerous goods within Honshu should be placed one business day in advance?

Yes, the advance notice for such goods are at LEAST one (1) business day preceding the day of service. However, if the requirement is identified early, order will be placed prior to this deadline.

When placing a transportation order, is it safe to assume that the time required from collection to delivery is guaranteed by having a transportation plan based on road traffic laws and labor laws in Japan?

Local regulations, laws and commercial standards are adopted and are taken into consideration under CTSC.

Regarding 3.3.2.3, is Oversized‐Overweight cargo not included in this solicitation?

Yes. This solicitation is only for Air Suspension Trucking.

For drivers who will be entering, will they be issued a Gate Pass if they provide information the day before and bring their My Number Card on the day?

Requirements differ from base to base. Awardee will be provided the necessary documents and instructions by the installation ordering officers.

Regarding 4.16, is it exempted for this engine transportation, as all engines are on trailer?

Currently, these services are not required to be performed by Air

Suspension awardees.

Is the Technical Order, which is required to fit the condition referred 00‐85‐20, "15 JUNE 1989 CHANGE 22 ‐ 15 JUNE 2000"?

Please refer to the TO attached.

What type of truck is most suitable for the move? In addition, the PWS states that a rear door is necessary, could you please provide an example of how these cargo are loaded onto the bed?

Please refer to the TO attached.

How many engines does the Government aniticpate to move in a single order? Not more than two.

Will the Government be responsible to load and secure the engine to the truck?

Please refer to PWS 4.19. Bracing and tying down will be performed by the Contractor.

Will the carrier be responsible for all damages during in transit?

As stated in the PWS, "The Contractor shall be responsible for the propoer stowage and security of freight and shall be repsonsible for any loss or damage while in transit".

Does the engine need to be nailed down to the wooden bed?

The engine does not need to be secured to the bed, but chock blocks for the engine wheels and the tongue of the trailer must be secured to prevent the engine/trailer from rolling and the tongue from bouncing up and down during transit.

Are there any special signs that need to be on the truck?

No special signs are required. The engines are primarily drained and purged of fuel (JP‐8). The residual oil is mainly used for the preservation of the engine's components.

Could you please provide data on number of orders per month and year? Per Month: ~ 4 ‐ 5 Per Year: ~50 ‐ 60