Pre-proposal_Site_Vist_Conf_Minutes.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

17 Jun 19

MEMORANDUM FOR ALL OFFERORS

FROM: 374 CONS/PKA & PKB

Bldg 620, Yokota Air Base Fussa-shi, Tokyo 197-0001, Japan

Subject: Pre-proposal Conference/Site Visit Minutes for RFP No. FA520919RA006, Multiple

Award Construction Contract (MACC), U.S. Army Installations within Honshu, Japan and Yokota Air Base and its Geographically-Separated Units (GSUs), Japan

I. Opening Remarks of Pre-proposal Conference

A. In accordance with AFFARS 5352.215-9001 in Section L of the RFP, the pre-proposal conference was held at Bldg 31 (Officers’ Club, Bar Room), Yokota Air Base (see Attachment 1 for the attendees).

B. Mr. Mentel, Director of Business Operations, 374th Contracting Squadron (CONS), welcomed all attendees and announced that Mr. Gary Scullin will be the Contracting Officer for this requirement. Ms. Fletcher, Deputy Director, 374th Mission Support Group, all the other Government representatives from 374th Contracting Squadron (CONS), 374th Civil Engineer Squadron (CES) and U.S. Army Directorate of Public Works (DPW) were introduced.

C. Time Schedule of the Pre-proposal Conference/Site Visit on the date was briefed by Ms.

Kaneko, Team Lead, 374 CONS/PKB and conducted as follows:

Time (Hours) Session Location 1000 - 1005

Opening Remarks Bldg 31

1005 - 1040 Briefing of Mock Project Bldg 31 1105 - 1220 Joint Site Visit for Mock Project Bldg 907 1220 - 1320 Lunch Break 1320 - 1425 2 RFP Explanation of Scope and Requirements Bldg 31

In addition, Ms. Kaneko stated that offeror(s) shall submit all questions in writing to the POCs of the Government as specified in Section L, AFFARS 5352.215-9001.

II. Session 1

A. Briefing of Mock Project

Mr. Ken Sato, Contract Specialist of 374 CONS/PKB, re-stated the general terms & conditions of the Mock Project (Project No. ZNRE 19-1069, Repair Bldg. 907 Annex at Yokota Air Base) based on the Addendum to Statement of Work for Mock Project (Attachment J-3.b), such as the magnitude of construction, performance period, warranty requirement, Contractor-Furnished U.S. Materials, etc., and also referred to the Price Schedule (Section B, Attachment J-3.c.1), Exemption from Japanese Customs Duties and Taxes Pursuant to Status of Forces Agreement (Attachment J-3.c.2) and Reference documents of the Mock Project (Attachment J-3.c.d.1~14). The offerors are required to submit a total price for the MACC Mock Project using Price Schedule in order to meet the requirements outlined in Section M (Basis of Award). The Pricing Schedule also requires breakdown per the work categories in Item No. 0001AA through 0001AH. 374 CES project engineer team briefed the outline of the work scope of the Mock Project.

B. Site Visit for Mock Project

1. After Mock Project briefing, all attendees were escorted to the project site at Bldg.

907. The 374 CES project engineer team re-stated the Mock Project’s work scope and all technical requirements of the Design-Build project.

2. All attendees were dismissed for lunch break and required to gather at Bldg. 31, 1320 hrs.

III. Session 2

A. RFP Explanation of Scope and Requirements (Remarks / Filling Instruction)

All solicitation requirements/clauses/provisions were re-stated by Mr. Murakami, Lead Contract Specialist, 374 CONS/PKA using Attachment 2. The following items were emphasized:

1. Section A (Standard Form 1442), Solicitation, Offer, and Award: Blocks to be filled-in by offerors.

2. Section B, Supplies and Services and Prices: Price fill-in is not required as stated at

“Note” in this section.

3. Sections F thru J: The contract requirements, clauses and others as necessary.

4. Attachment J-1: Other Contract Requirements

5. Sections K thru M.

B. Questions and Answers:

1. Prior to the pre-proposal conference, questions pertaining to the RFP were received.

By subsequent Amendment, the Question and Answer (Q&A) will be incorporated in the solicitation and the resultant contract. The Amendment inclusive of the Q&A will be posted on Federal Business Opportunities (FBO) to provide the Government answer/clarification.

2. During and after the conference, Offerors who have any questions on the RFP are requested to submit the questions to the POCs not later than 20 Jun 19 at 1600 hours.

C. Closing Pre-Proposal Conference/Site Visit:

1. Offerors were informed that the pre-proposal/site visit minutes would be posted on

FBO.

2. The proposal closing date/time is 31 Jul 19, 1400 hours (Japan Standard Time).

3. The pre-proposal conference/site visit was adjourned at 1425 hours.

GARY S. SCULLIN

Contracting Officer

2 Attachments:

1. Attendance List (2 pages)

2. The MACC Pre-proposal Conference/Site Visit Briefing Slides