Pre-proposal Conf Minutes FA520919RA006 - 18 May 21.pdf

DEPARTMENT OF THE AIR FORCE

374th Airlift wing

20 May 2021

MEMORANDUM FOR DISTRIBUTION

FROM: 374th Contracting Squadron (PKA and PKB)

SUBJECT: Pre-proposal Conference Minutes for RFP No. FA520919RA006, Amendment 0005, Multiple Award Construction Contract (MACC), U.S. Army Installations within Honshu, Japan and Yokota Air Base and its Geographically-Separated Units (GSUs), Japan

I. Opening Remarks of Pre-proposal Conference

A. In accordance with AF PGI 5315.209-90 in Section L of the Amended RFP, the pre-proposal conference was held for On-Ramp Procedure at the Bldg. 2066 (Enlisted Club, Spectrum Lounge), Yokota Air Base.

B. Mr. Yuki Watabe, Contract Specialist of 374th Contracting Squadron (CONS), welcomed all attendees and announced that Ms. Caitlin Frost will be the Procuring Contracting Officer for this requirement. All the other Government representatives from 374th Contracting Squadron (CONS), 374th Civil Engineer Squadron (CES) were introduced.

II. Session 1

A. Briefing of Mock Project

Mr. Yuki Watabe re-stated the general terms & conditions of the Mock Project (Project No. ZNRE 19-1069, Repair Bldg. 907 Annex at Yokota Air Base) based on the Addendum to Statement of Work for Mock Project (Attachment J-3.b), such as the magnitude of construction, performance period, warranty requirement, Contractor- Furnished U.S. Materials, etc., and also referred to the Price Schedule (Section B, Attachment J-3.c.1), Exemption from Japanese Customs Duties and Taxes Pursuant to Status of Forces Agreement (Attachment J-3.c.2) and Reference documents of the Mock Project (Attachment J-3.c.d.1~14). The offerors are required to submit a total price for the MACC Mock Project using Price Schedule in order to meet the requirements outlined in Section M (Basis of Award). The Pricing Schedule also requires breakdown per the work categories in Item No. 0001AA through 0001AH. 374 CES project engineer team briefed the outline of the work scope of the Mock Project.

III. Session 2

A. RFP Explanation of Scope and Requirements (Remarks / Filling Instruction)

All solicitation requirements/clauses/provisions were re-stated by Mr. Yuki Watabe using Attachment 1 - The MACC Pre-proposal Conference Briefing Slides. The following items were emphasized:

1. The subject contract is currently under Option 1 Year, and On-Ramping will not change the overall duration/ contract ceiling value of the contract.

2. Section A (Standard Form 1442), Solicitation, Offer, and Award: Blocks to be filled-in by offerors.

3. Section B, Supplies and Services and Prices: Price fill-in is not required as stated at

“Note” in this section.

4. Sections F thru J: The contract requirements, clauses and others as necessary.

5. Attachment J-1: Other Contract Requirements

6. Sections K thru M.

B. Questions and Answers:

1. Prior to the pre-proposal conference, questions pertaining to the RFP were received.

The Government’s response was provided in the Briefing Slide Page. 55 through Page. 58

2. During the conference, following Questions and Answered were exchanged between the prospective offerors and the Government:

Question: How much has the Government expended for this project so far?

Answer: Approximately, it is less than $100M.

Question: About how many project ratio does the release the Task Order?

Answer: Almost 60% for the Air Force and 40% for the Army

Question: Are all requirements listed on the Briefing Slide’s page. 53 for Air

Force?

Answer: Yes, the list shows only Air Force requirements.

C. Closing Pre-Proposal Conference:

1. Offerors were informed that the pre-proposal minutes would be posted on the Government Point of Entry.

2. Offerors who have any questions on the RFP are requested to submit the questions to the POCs not later than 24 May 21 at 1400 hours.

3. The proposal closing date/time is 1 Jun 21, 1400 hours (Japan Standard Time).

4. The pre-proposal conference/site visit was adjourned at 1000 hours.

CAITLIN FROST

Contracting Officer cc: 374 CES/CEN

374 CS/SCXP

U.S. Army Directorate of Public Works

Attachment:

1. The MACC Pre-proposal Conference Briefing Slides