FA520523R00040001_Atch5_Consol List-of-Govt Response_15Jun23.pdf

Query

No.

Target

Document Reference Question Submitted by Prospective Offerors Gov't Response/Clarification

1 RFP Current proposal due date is 22Jun23. Given the magnitude of this requirement, coupled with the simultaneous postings of multiple other solicitations by various agencies, can government consider extending the proposal due date to 20Jul23?

The soliciation closing date/time will be extended to 6 Jul 23/1000 hours (JST) due to Addendum No. 1.

2 List of Contractor

Furnished U.S.

Material (CFUSM)

The UL listed materials in the project specification and the list of contractor furnished U.S.

materials didn't match. As per the project specification, some HVAC equipment (e.g., fan coil units, heat pumps, range hood, and electric wall heaters) is UL listed, but these were not included in the list of contractor furnished U.S. materials. Confirm if these are UL listed. If yes, it would be difficult to find UL listed equipment with a 50 Hz frequency requirement because standard US equipment is 60 Hz. Confirm whether the UL listed equipment can be replaced with locally available equipment that meets the system criteria. If the UL listed equipment can't be replaced with local equipment, advise if derated US listed 60 Hz equipment can be used. Confirm whether this is acceptable.

UL listed equipmet can be replaced with locally available equipment that meets the system criteria. Specification Section 01 00 00, Para 1.4 states: "The

Contractor shall refer the latest version of the designated or relative publications in these specifications. Where materials or equipment are specified to conform to U.S. Standards from organizations such as the

American National Standards Institute (ANSI), American Society for Testing

Materials (ASTM), National Electrical Manufacturers Association (NEMA), Underwriters Laboratory Inc. (UL) or other U.S. standards and organizations, material or equipment that meets an equivalent Japanese Industrial Standard

(JIS) may be substituted. Documentary evidence thereof shall be furnished to the Contracting Officer for approval."

Other than items on the list of CFUSM, UL listed equipment can be replaced with locally available equipment.

3 Specifications Section 22 00 00, Page 23 As per Table II (piping and fitting materials for pressure piping systems), it was specified that the materials to be used for the water service are all American Standard. Confirm whether

Japanese standard piping materials can be used as a substitute. If so, provide information on the alternative materials that may be used.

Japanese standard piping materails can be used as a substitute. Specification

Section 01 00 00, Para 1.4 states: "The Contractor shall refer the latest version of the designated or relative publications in these specifications. Where materials or equipment are specified to conform to U.S. Standards from organizations such as the American National Standards Institute (ANSI), American Society for Testing Materials (ASTM), National Electrical

Manufacturers Association (NEMA), Underwriters Laboratory Inc. (UL) or other

U.S. standards and organizations, material or equipment that meets an equivalent Japanese Industrial Standard (JIS) may be substituted.

Documentary evidence thereof shall be furnished to the Contracting Officer for approval."

4 Drawings C-201 Under Profile - Fire protection Water Line A ,

1. No vertical deflection coupling at Sta. 0+001.685 on Drwg no. C 121

2. Refer to drwg. C121, the chainage of the vertical deflection coupling is sta.0+010. In C201, at sta. 006+030.

3. In C201 , missing vertical deflection coupling in profile but in plan C121 it was located at chainage 0+014.

4. On C201 , there is vertical deflection coupling at sta. 0+026.574 but on C121 there is none.

Confirm if profile or plan are to be used as reference.

Drawing C-121 is a Utility Plan that focuses on the horizontal alignment of the pipeline. Drawing C-201 is a profile that provides additional detail of the vertical alignment of the pipeline, including locations of deflection couplings.

Contract drawings C-121 Plan and C-201 Profile must be used as a reference.

RFP No. FA520523R0004

Project No. QKKA214009, Repair JNCO Homes, MFH 123, 125, 127, 129, 291, Misawa Air Base, Japan

Consolidated List of Prospective Offerors' Submitted Questionnaire and U.S. Government Response/Clarification

Date: 15 Jun 23

Page 1 of 6 Attachment 5 to FA520523R00040001

Target

Document Reference Question Submitted by Prospective Offerors Gov't Response/Clarification

RFP No. FA520523R0004

Project No. QKKA214009, Repair JNCO Homes, MFH 123, 125, 127, 129, 291, Misawa Air Base, Japan

Consolidated List of Prospective Offerors' Submitted Questionnaire and U.S. Government Response/Clarification

Date: 15 Jun 23

5 Drawings C 202 Under Profile - Fire protection Water Line B1 ,

1. There is vertical deflection coupling at Sta. 0+002 but none on Drwg no. C 122.

2. There is vertical deflection coupling at Sta. 0+031.834 but none on Drwg no. C 122.

3. There is a vertical deflection coupling at Sta. 0+033.431 but on C122 is on sta. 0+035.025.

4. There is vertical deflection coupling at sta. 0+038.135 and sta. 0+039.132 but on C122 there is none.

Confirm if profile or plan are to be used as reference.

Drawing C-122 is a Utility Plan that focuses on the horizontal alignment of the pipeline. Drawing C-202 is a profile that provides additional detail of the vertical alignment of the pipeline, including locations of deflection couplings.

Contract drawings C-122 Plan and C-202 Profile must be used as a reference.

6 Drawings C203 Under Profile - Fire Protection Water Line B2, C and D

1. No deflection coupling on profile but C122 have the unit located at Sta. 002.623.

2. No deflection coupling on profile but C122 have the unit located at Sta. 0+003.582.

3. No deflection coupling on profile but C122 have the unit located sta. 0+007.769

Confirm if profile or plan are to be used as reference.

Drawing C-122 is a Utility Plan that focuses on the horizontal alignment of the pipeline. Drawing C-203 is a profile that provides additional detail of the vertical alignment of the pipeline, including locations of deflection couplings.

Contract drawings C-122 Plan and C-203 Profile must be used as a reference.

7 Drawings C204 Under Profile- Fire Protection Water Line E

1. No vertical deflection coupling on the ff. : Sta. 0+001.295, sta. 0+002.812, sta. 004.157, sta.0+010.178.

2. However on sta. 0+012.093 reflected both deflection coupling on profile and plan. Is there a difference between the horizontal and vertical deflection coupling?

Drawing C-128 is a Utility Plan that focuses on the horizontal alignment of the pipeline. Drawing C-204 is a profile that provides additional detail of the vertical alignment of the pipeline, including locations of deflection couplings.

Contract drawings C-128 Plan and C-204 Profile must be used as a reference.

8 Drawings S-102 Is the entry porch steel framing connected to the purlins going across the window side?

Under A-502 roofing is extended towards the porch canopy?

Yes. Refer to A-201 for final shape of canopy. The purlins will be extended to connect to entrance canopy. The contractor shall submit the shop drawing for installation based on contract structural drawings for approval.

9 Drawings S-103 Under member list, SB2 and SB3 indicating a section C-200x90x8x13.5, is this intended for the purlins or not in use? The size of the purlins under Detail 1 indicate a size of C -

100x50x20x3.2 on Drwg S-104

Members SB2 and SB3 are not used, and will be deleted from the member list.

See Addendum #1.

10 Drawings S-104 1. Under detail 5 and 6, is the chemical anchor should be 200 x 90 x 8 x13.5 instead of 200 x

50 4.5? Kindly verify.

2. Steel tube reflected on detail 5 and 6 indicates the use of 150 x 150 x 6. Refer to S103 under member list that the steel tube SB5 indicated H-125 x 125x 4.5. Kindly verify.

1. Chemical anchor is 16mm for C-200x50x4.5.

2. Detail 6 is view from Detail 5, so it is not for entrance canopy. It is the horizontal C-channel for side canopy for slope.

11 Drawings S-105 1. S103 has indicated that the SC1 size is 250 x 250x 9 while under this drawing, the size of the column under detail C1 /F1 becomes 150 x 105 x 6 mm. Confirm which specification to be used?

Please use 250x250x9. See Addendum #1.

Target

Document Reference Question Submitted by Prospective Offerors Gov't Response/Clarification

RFP No. FA520523R0004

Project No. QKKA214009, Repair JNCO Homes, MFH 123, 125, 127, 129, 291, Misawa Air Base, Japan

Consolidated List of Prospective Offerors' Submitted Questionnaire and U.S. Government Response/Clarification

Date: 15 Jun 23

12 Drawings S-109 1. Discrepancy in section C X-Direction Framing Elevation Plan and Conc pad detail. Is there a footing column before the concrete pad or not? Or the slab is suspended from existing wall to the pad column.

Section C X-Direction Framing Elevation Plan shows cross sections of foundation beams FG11 and F11. F11 is spread footing for FG11.

The floor slab of this room is S11. S11 is on backfilled soil, see 4/A-409.

13 Drawings H-101 Hazardous Material Removal Notes no. 16 indicated "ACM containing materials not detected in building 127, 129, and mechanical buildings 191 and 263 refer to the project hazardous material inspection report ". KTR would like to request a copy of the said

Hazardous Materials Inspection Report.

Refer to Solicitation Attachment No. 7, Hazardous Material Inspection Report dated 21 Jan 22.

14 Specifications Section 02 82 00, Para. 1.3.1, (fourth paragraph)

Specs indicated that prior to the start of removal work, the contractor is to collect up to 100 additional samples in order to determine if previously unsampled rooms can be confirmed as non-asbestos-containing material. KTR requests the Government to provide a copy of the

Hazardous Materials Inspection Report to determine the location of the room that were not sampled.

Refer to Solicitation Attachment No. 7, Hazardous Material Inspection Report dated 21 Jan 22. It should be noted that the 100 additional samples are for unforeseen conditions when the contractor enounters unsampled assumed asbestos materials. Therefore, it is not necessary to determine the additional sampling locations during the bid phase.

15 Specifications /

Drawings

Section 07 21 13, Para. 2.1.1, Thermal Resistance / Drawing

A-311

Drawing A-311 Type A2 / B2 / C2 / D2 indicated Thermal resistance for the roof under the slab indicating an R-49 (IP). However, specification section 07 21 13 does not indicate this.

KTR will assume the drawings are to be followed.

Thermal Resistace at underside of roof structure to be R-49 (IP) as indicated on drawings. Specification section 07 21 13, para 2.1.1 provides R-values for ceiling, wall, and under slab-on-grade.

16 Specifications Section 07 57 00, para. 3.11, "Information Card"

KTR would like to confirm the necessity to provide this information card. Material information must be provided in accordance with specification

Section 01 78 00 and 01 78 23.

17 Specifications /

Drawings

Section 07 60 00, para.

2.2.10, "Reglets" / Drawings A-

505 and A-506

Paragraph 2.2.10.1 specify "Polyvinyl Chloride Reglets". However, drawings A-506 and A-

505 seem to be more like metal reglet. KTR would like to request the Government for clarification.

Provide metal reglets in accordance with plans and specifications. Polyvinyl chloride reglets will be deleted from the specifications. See Addendum #1.

18 Drawings A-601 HW -10 for Access Panels indicated a cylinder type to match the existing keying system. KTR would like to request information on the existing keying system or manufacturer name &

P/N of the existing key system.

Existing Keying System Manufacturer is "Miwa" as indicated in 08 71 00 para

2.3.5. It should be noted that HW-10 is used for Door ID D-113 that is 60 minute fire rated and CFUSM. For this HW-10, the key is maintained by the

Base Shop, so the existing key system wil be provided after award. The contractor must check if Japanese key cylinder in UL fire door will be approved by FPE.

19 Specifications Section 26 20 00, para.

2.11.3.3

Paragraph 2.11.3.3 specify "Arc-Fault Circuit Interrupters". However, we cannot locate any

AFCI breaker in the drawings. Advise if there is any requirement for AFCI devices in the project.

Confirming AFCI breakers are not required for this project. AFCI breakers will be deleted form the specifications. See Addendum #1.

Target

Document Reference Question Submitted by Prospective Offerors Gov't Response/Clarification

RFP No. FA520523R0004

Project No. QKKA214009, Repair JNCO Homes, MFH 123, 125, 127, 129, 291, Misawa Air Base, Japan

Consolidated List of Prospective Offerors' Submitted Questionnaire and U.S. Government Response/Clarification

Date: 15 Jun 23

20 Specifications /

Drawings

Section 26 20 00, para.2.5, CABINETS, JUNCTION BOXES, AND PULL BOXES / EM503

Rated IP65 for wet locations for all exterior locations are required according to the specification, however, IP44 is required for EMCS CABINET according to the drawing. Will IP44 for the items installed exterior, such as DISCONNECT SW, JUNCTION BOX, WEATHERPROOF CABINET FOR GROUND BUS, MAIN DISTRIBUTION PANEL, and TELECOM CABINET be acceptable?

EMCS cabinet must be IP66. All outdoor electrical boxes and cabinets must be

IP66. Drawings and specifications will be revised. See Addendum #1.

21 Specifications Section 27 10 00, para.

1.6.1.1, Telecommunications

Drawings

A registered communications distribution designer (RCDD) is required for telecommunications drawings according to the specification. Will Analog and Digital

Installation Technician qualified as Japanese government certification be acceptable instead of the RCDD?

It is acceptable to substitute a Japanese Analog and Digital Installation

Technician for the RCDD. Specifications will be revised. See Addendum #1.

22 Specifications Section 28 31 60, para. 1.7.2, Qualifications

A NICET Level III technician is required for Fire Alarm System according to the specification.

Will Fire Protection Engineer and Japanese qualified Shobo Setsubi-shi be acceptable instead of the NICET Level III technician?

Technician must be NICET Level III or a U.S. Fire Protection Engineer. Japanese

Fire Defense Equipment Officer (Shobo Setsubishi) will not be an acceptable alternative.

23 Specifications Section 26 51 00, para. 1.4, Submittals

The items of Occupancy/Vacancy Sensors and Wall Box Dimmers are required as submittals.

However, they are not mentioned on the Drawings, so is it acceptable not to submit them?

Confimring this project does not require occupancy/vacancy sensors and wall box dimmers. Sensors and dimmers will be deleted from the specifications.

See Addendum #1.

24 Drawings G-003, General Notes No. 7, When the branches of the existing trees need to be trimmed or cut off due to interference with the construction work, is it correct to consider that it is not necessary to plant new trees for those existing trees? Also, what procedure/what kind of coordination with the

Government is required to trim/cut off the branches?

Planting of new trees is not required. Tree trimming will be coordinated and performed by the Government.

25 Drawings G-003, General Notes No. 11, Regarding the provision of temporary heat to the MFH units during the heating season, it is stated that the interior space is to be maintained at 20 degrees (68 degrees F). Why is it necessary to maintain the temperature during the construction period? Will there be occupants living during the construction period?

"Heating season" is in reference to the winter period. The temperature within the MFH units need to be maintained above freezing during the winter period.

26 Drawings H-101, Hazardous Material

Removal, Notes No.4, Page

Is it acceptable to provide temporary storage for hazardous materials to be disposed of in or near the construction area?

Yes. Area must be secured to prevent unauthorized entry, and provide protection form any personel or environmental exposure in the event of a spill or release. Contractor shall follow all Misawa AB plans and protocols with regards to establishing a temporary HAZMAT/HAZWASTE accumulation point.

Such information is outlined in the Misawa AB Hazardous Materials

Management Plan, and Misawa AB Hazardous Waste Management Plan. Actual location of the storage/accumulation point is subject to approval by 35

CES/CEIE and is typically coordinated via the AF103 process.

Target

Document Reference Question Submitted by Prospective Offerors Gov't Response/Clarification

RFP No. FA520523R0004

Project No. QKKA214009, Repair JNCO Homes, MFH 123, 125, 127, 129, 291, Misawa Air Base, Japan

Consolidated List of Prospective Offerors' Submitted Questionnaire and U.S. Government Response/Clarification

Date: 15 Jun 23

27 Drawings C-002, Page 12 of 170 At the site visit, we confirmed that there were shrubs/bushes (small trees less than 1m).

There is no mention of them on the sheet. If we need to remove them due to interference with the construction work, is it required to plant new trees instead?

Planting of new trees is not required after removal of shrubs/bushes (small tress less than 1m).

28 Drawings C-124, Civil Site and Utility

Plan-B123, Page 23 of 170

Is it correct to consider that temporary storage of excavated soil and removed existing trees can be provided around the construction area or somewhere on the base if coordinated with the Government?

Temporary storage should be coordinated with the Government via AF Form

103. If request is approved by the Government, the contractor will be able to use a designated area for temporary storage.

29 Drawings 1/C-503 Notes No.1, Page 34 of 170

Can brass pipe ASTM B43 SCH 40 be substituted with JIS standard? Brass pipe may be substituted with the JIS standard equivalent.

30 Drawings 2/C-507, Page 38 of 170 Is it correct to consider that the height of the temporary enclosure is H=1.8m or higher as indicated in the Specifications Section 01 00 00, Para. 1.3.1?

Temporary enclosure (Karikakoi) on drawing C-507 is provided around buildings. H=1.8m temporary enclosure in the specification Section 01 00 00, para. 1.3.1 is provided for road, parking lots and utilities work.

31 Drawings A-001, General Notes No. 7, Page 39 of 170What level of fungus and mold on the concrete surface to be removed and treated does this note refer to?

Note refers to black mold. Bid proposal should include an allowance to remove or treat 50 square meters as indicated on A-001 General Note 7.

32 Drawings A-002, Notes No. 1, Page 40 of 170Regarding the "Government Furnished Material - Government Installed (GFM/GI) Items", could you tell us when the Government will install them? During the construction period or after the completion of the Contractor's construction?

GFM/GI items will be installed after BOD.

33 Drawings AD-101 / A-101 / S-101, 102 Is it correct to consider that the existing exterior tiles are to be removed and replaced with concrete trowel finish?

Yes, existing exterior tiles are to be removed and replaced with concrete trowel finish.

34 Drawings A-101, Renovation Key Notes

N09

"N09" is not indicated on the drawing. Please indicate if necessary. "N09" is necessary at bottom of interior stair. See Addendum #1 for drawing revision.

35 Drawings A-101, General Notes No. 3, Regarding the "Government Furnished Contractor Installed Items", could you tell us when they will be provided to the Contractor? Will those items be delivered by the Government to the project site?

When the construction site is available to receive equipment, the contractor will inform the AF Inspector. The Government will deliver the items to the site.

36 Drawings A-311, Type A2, Page 58 of

Is it acceptable to substitute the rigid insulation for R-49 (under the slab) and R-17 (walls) with Japanese insulation material if the same insulation performance can be ensured?

Yes, Japanese Rigid Insulation may be used if it meets the requirements in the plans and specifications. Refer to specification Section 07 21 13.

Target

Document Reference Question Submitted by Prospective Offerors Gov't Response/Clarification

RFP No. FA520523R0004

Project No. QKKA214009, Repair JNCO Homes, MFH 123, 125, 127, 129, 291, Misawa Air Base, Japan

Consolidated List of Prospective Offerors' Submitted Questionnaire and U.S. Government Response/Clarification

Date: 15 Jun 23

37 Drawings A-507, Cabinet Notes, Page

Is it correct to consider the cabinets as pre-manufactured furniture? If so, are there any requirements/certification standards that are required for manufacturing factories?

Yes, cabinets are pre-manufactured. Refer to specification Section 12 32 00

Manufactured Wood Casework. If a locally manufactured product will meet or exceed the specifications, the Government will review the equivalency via submittal.

38 Specifications /

Drawings

Section 26 20 00, para. 2.5 / E-

201, 202, 203, 502, 503, EM504

The disconnect switch, junction box, weather proof cabinet for ground bus, main distribution panel, and telecom cabinet to be installed outdoors are rated IP66. Is it acceptable to change the rate to IP44? The EMCS cabinet to be installed outdoors is rated

IP44.

EMCS cabinet must be IP66. All outdoor electrical boxes and cabinets must be

IP66. Drawings and specifications will be revised. See Addendum #1.

39 Specifications /

Drawings

Section 27 10 00, para.

1.6.1.1

It is stated that Registered Communications Distribution Designer (RCDD) certification is required to provide telecommunications drawings. Is it acceptable to substitute the RCDD certification with a Japanese Analog and Digital Installation Technician?

It is acceptable to substitute a Japanese Analog and Digital Installation

Technician for the RCDD. Specifications will be revised. See Addendum #1.

40 Specifications /

Drawings

Section 28 31 60, para. 1.7.2 NICET Level III technician is required for fire alarm system in this paragraph. Is Fire

Protection Engineer and Japanese Fire Defense Equipment Officer (Shoubou Setsubishi) acceptable as alternative qualifications?

Technician must be NICET Level III or a U.S. Fire Protection Engineer. Japanese

Fire Defense Equipment Officer (Shobo Setsubishi) will not be an acceptable alternative.