Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

FOR

YOUTH SPORTS OFFICIALS AND SCOREKEEPERS

Version: 18 May 2026

1. GENERAL. The purpose of this contract it to perform youth sports officiating service at Joint Base

Elmendorf-Richardson (JBER) in accordance with the terms and conditions of this Performance Work

Statement (PWS). This is an IDIQ contract and all quantities and a dates in the PWS are estimate, with firm requirements to be established via individual Task Order

2. SCOPE OF WORK. The Contractor shall provide officials and scorekeepers identified in Table 1 to officiate for the youth sports activities to support the JBER Youth Sports Program.

2.1. The JBER Youth Sports representative(s) are identified as the Contracting Officer

Representative(s) (COR) from this point forward. The COR’s are located at the Kennecott Center, building 6104. COR information will be provided to the Contractor upon contract award.

2.2. Youth games will be played at the Kennecott Youth Center, Two Rivers Youth Center and Hanger 5.

Game locations could change due to facility closures. All games will be played on JBER.

2.3. The Contractor shall only be paid for games officiated unless otherwise noted within the PWS.

2.4. Quality Assurance. The Government will evaluate the Contractor’s performance under this contract in accordance with (IAW) a separate Quality Assurance Surveillance Plan (QASP). This Government-only plan is primarily focused on what the Government will do to ensure that the Contractor has performed IAW contract performance standards. The QASP provides a systematic method to evaluate performance to include how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels for each of the metrics identified in Exhibit 1, Performance Requirements

Summary. The QASP is created with the premise that the Contractor is responsible for management and quality control actions to meet the terms of the contract while the Government is responsible for quality assurance actions.

2.5. Quality Control Plan (QCP): The Contractor shall have a planned and systematic QCP that outlines the quality control process covering every aspect of the Contractor’s operation under this contract. The

Contractor shall submit a QCP as outlined in Exhibit 2 of this contract.

2.6. The Contractor shall include periodic/random in person evaluations of officials’ performance within the QCP.

3. CONTRACTOR RESPONSIBILTIES:

3.1. The Contractor shall provide a list of contractor employees for each sport officiated NLT than 10 days prior to the start date of the specified sport season so that base access can be coordinated. The list of certified officials shall be kept current for the duration of the season. New additions to the list require a minimum of five business days to process. Members of the JBER Youth Sports staff are not required or obligated to escort contractor employees on scheduled game days that have not yet been granted base access.

3.2. The contractor will recruit and schedule qualified officials who possess, as a minimum, current professional certification through an accredited program such as: National Youth Sports Coaches

Association (NYSCA) Sports Officials Certification, United States Officials Association, and National

Association of Sports Officials (NASO). The contractor must maintain a copy of certifications on file.

Proof of training shall be provided to the COR no later than (NLT) five days prior to the start date of the specified sport season or upon addition of new contractor employees.

3.3 All officials and scorekeepers must have a cleared National Intelligence Agency Check (NIAC) background screening submitted before being able to officiate or scorekeeper along with being infant/child/adult CPR/First Aid certified. Contractor will coordinate with Government to submit background checks.

3.4. The Contractor Manager shall attend in person pre- and post-season team meetings (estimated one hour) for each specified sports season, IAW Table 1 estimates, when requested and scheduled by JBER

Youth Sports.

3.5. The Contractor shall contact the COR within two business days of being provided a season schedule or schedule update to verify contractor employee coverage for all scheduled games.

3.6. The Contractor shall give 48 hours advance notification to JBER Sports and the COR if unable to have contractor employees available on a scheduled game day. Failure to provide this notification may cause the Government to cancel a game(s). If the Government cancels a game(s) due to lack of required notification and the game(s) are rescheduled, the service will be provided at no cost to the Government.

3.7. Contractor employees (i.e. officials and scorekeepers) shall arrive at the correct game location NLT

15 minutes prior to the scheduled game time (ready to officiate with the full, competent, and certified officials, and in proper uniform). Contractor employees shall ensure that all pre-game preparations (score book, time clock, field inspection, coin toss, etc.) are completed prior to scheduled game time. If contractor employees are late for a scheduled game the Government reserves the right to cancel the game.

If the Government cancels the game due to tardiness or no show of the contractor employees and the game(s) are rescheduled the service will be provided at no cost to the Government.

3.8. The Contractor shall ensure that all games are officiated according to current High School

Basketball rules as amended by the JBER Youth Basketball by-laws, current Federation Internationale de

Football Association (FIFA) rules as amended by the JBER Youth Indoor Soccer by-laws, current FIFA rules as amended by the JBER Youth Outdoor Soccer by-laws, current Little League Baseball/Softball rules as amended by the JBER Youth Baseball/Softball by-laws, current High School Volleyball rules as amened by the JBER Youth Volleyball by-laws and current High School Flag Foor Football rules as amended by the JBER Youth Flag Football by-law.

Attachment 1

PWS

Youth Sports Officials and Scorekeepers

3.9. The Contractor and contactor employees shall comply with the National Youth Sports Coaches

Association (NYSCA) Code of Conduct at all times.

3.10. Contractor employees shall not officiate while under the influence of drugs or alcohol.

Contractor employees shall not consume alcohol on site before, during, or after performing service under this contract (drugs are prohibited on JBER to include marijuana). This includes but is not limited to the Kennecott Youth Center, Two Rivers Youth Center and Hanger 5 parking lot.

3.11. The Government retains the right to remove contractor employees from their duties for gross unprofessionalism/misconduct, being under the influence, or if they present a general threat to the safety and well-being of the gym staff, players, or spectators. Following removal of a contractor employee a meeting will be held between the CO, COR, and Contractor within two business days to determine further action required.

3.12. Games lost due to removal of contractor(s) due to unprofessionalism/misconduct, being under the influence, or if a general threat toward staff, players, or spectators is present, the games stopped and/or unable to be performed due to this removal will be at no cost to the Government unless CO or higher review determines the removal to have not been warranted.

3.13. The contractor and contractor employees shall abide by determinations made by the JBER

Youth Sports Staff (i.e. Sports Director, Sports Assistant, and Kennecott Director) for unexpected game cancelations, player removals, or any other stop play orders.

3.14. If a protest is filed or a player, parent, or coach is ejected from a game for any reason, the contractor employee will document it in the score book for the COR to review. If requested by the

COR, the Contractor or contractor representative will provide a written response to a protest or ejection within two business days of notification.

3.15. If a player(s) protest is upheld on a rule misinterpretation by the contractor employee and it results in the game being rescheduled/replayed, it shall be officiated at no cost to the Government.

Judgement calls made by contractor employees cannot be protested.

3.16. The Contractor or contractor representative shall provide written response to the COR within two business days to address customer or staff comments concerning negative officiating behavior.

At a minimum the written response shall address:

2. Explanation of events from officiating standpoint

3. Actions taken to correct or improve performance

3.17. If required by the Contracting Officer (CO), the Contractor shall identify in writing a local contractor representative that has the authority to act on the Contractor’s behalf.

3.18. If required by the CO, the Contractor or contractor representative shall attend quarterly progress meetings at no additional cost to the Government.

3.19. The Contractor must compensate contractor employees with wages that are equal to or greater than fair market value of commensurate sports official duties within the local area.

3.20. Contractors are responsible for providing their own equipment (e.g. whistles, officials uniforms, catcher’s gear, strike counters, penalty cards)

4. GOVERNMENT RESPONSIBITIES:

4.1. The Government will provide playing fields, courts, utilities, equipment, and supplies necessary for the teams to play the sport (balls, time clock, score books, etc.).

4.2. The Government will prepare, maintain, repair, clean, and care for playing fields, courts and associated facilities and sites.

4.3. The COR will provide the Contractor game schedules NLT 10 days prior to the start of the specified sport season. Tournament dates will be provided to the Contractor NLT 10 days prior to the start of the tournament. Schedules are subject to change due to inclement weather, acts of God, or unforeseen military related missions that affect troop availability or base access. It is the

Contractor’s responsibility to notify contractor employees of schedule changes.

4.4. The COR will provide the Contractor with rule modifications in the form of by-laws NLT 10 days prior to the start of the specified sport season.

4.5. The COR will provide the Contractor notice (via email, phone call, or text if available) NLT

1400 hours for game cancellations, postponements, or schedule changes due to mission or weather-related conditions. If Government notice is provided after 1400 hours, scheduled contractor employees will be paid for one game, regardless of the number of games that were scheduled for that specific day. It is the Contractor’s responsibility to notify contractor employees of schedule changes.

4.6. If mission or weather-related conditions become a factor during game play and the game has to be canceled, the scheduled contractor employees will be paid for games in progress. Compensation will not be provided for subsequent canceled games.

4.7. If weather related conditions become a safety factor during game play the decision to cancel or delay the game will be made by the contractor employee that is officiating the game. The

Government reserves the right to override the contractor employees’ decision.

4.8. Forfeitures. Teams must be assembled with the required number of players NLT 5 minutes past the scheduled game start time or forfeit the game. If a team forfeits, the scheduled contractor employees will be compensated for the forfeited game. Contractor employees will annotate that the game was forfeited in the score book. It is at the discretion of the COR or the fitness center staff to approve games to be played without the correct number of players.

4.9. Canceled games (for any reason) will be rescheduled at the COR’s discretion. If a game is rescheduled the Contractor will be notified NLT two business days prior to the game date.

5. GOVERNMENT FURNISHED PROPERTY AND SERVICES:

None.

Table 1 - Games & Officials (number of meetings, games, officials, & dates are estimates only)

Sport

Estimated

Annual

Number of Games

General

Seasons

Estimated

Number of

Meetings per Sport

Estimated

Number of

Officials per game

Estimated

Number of

Score Keepers per game

Baseball-Coach Pitch 150 Spring- Summer

2 1 N/A

Baseball-Minors/Majors/Juniors 40 Spring- Summer

2 2 2

Softball- Minors/Majors/Juniors 40 Spring- Summer

2 2 1

Outdoor Soccer- Pee Wee/Bantams 200 Summer 2 1 N/A

Outdoor Soccer- Minors/Majors/Juniors 150 Summer 2 2 1

Indoor Soccer- Pee Wee/Bantams 100 Winter- Spring

2 1 N/A

Indoor Soccer- Minors/Majors/Juniors 100 Winter-

Spring 2 2 1

Basketball- Pee Wee/Bantams 90 Fall 2 1 N/A

Basketball- Minors/Majors/Juniors 90 Fall 2 2 2

Volleyball- Minors/Majors/Juniors 80 Fall-

Winter 2 2 1

Flag Football- Minors/Majors/Juniors 200 Fall-

Winter 2 2 1

Table 2 - Estimated Concentration of Games

Sport Regularly Scheduled Games

Baseball Two (2) to four (4) concurrently in one

(1) field complex

Softball One (1) at a time in one (1) field complex

Outdoor Soccer Two (2) to Five (5) at a time on one (1) field complex

Indoor Soccer One (1) at a time in two (2) gymnasiums

Basketball Two (2) concurrently in two (2) gymnasiums

Volleyball One (1) at a time in one (1) gymnasium

Flag Football One (1) at a time on One (1) field

PART 5 EXHIBITS

Service Delivery Summary

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The following performance outcome acceptable quality levels (AQL) for minimum quality levels of service are required on this contract:

Performance Objective Reference Performance

Threshold

Method of

Surveillance

AQL

Provide trained and certified contract employees with background checks.

3.2, 3.3 Percentage of employees trained and certified.

Periodic Surveillance

& Government

Management

Oversight provided by the COR

100%

Provide (on time) officiating service for scheduled games.

3.7 Percentage of

scheduled games officiated.

Periodic Surveillance

& Government

Management

Oversight provided by the COR

100%

Deliverable Timeliness

(Exhibit 2)

3.1, 3.2, 3.3, 3.4

Percentage of on time deliverables.

Periodic Surveillance

& Government

Management

Oversight provided by the COR

100%

Notification Timeliness

(Exhibit 3)

3.5, 3.6 Percentage of on time notifications.

Periodic Surveillance

& Government

Management

Oversight provided by the COR

100%

EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of

Copies

Format Submit

To

Written response to protest or ejections

NLT two business days following government request.

1 Electronic

Copies

JBER

Youth

Sports &

COR

Written response to customer comments

NLT two business days following government request.

1 Electronic

Copies

JBER

Youth

Sports &

COR

Quality Assurance

Plan

NLT five days after contract award.

1 Electronic

CO/COR

EXHIBIT 3

NOTIFICATIONS SCHEDULE

Notification Frequency # of

Format Submit

To

Verify season schedule or schedule changes

Within two business days of notice from the government.

1 Electronic

Copies

COR

Notice of inability to provide scheduled service

48 hours advance notice. 1 Electronic

Copies

COR

Updated copy of sports officials’ roster with certifications per official

5-days prior to start of each season and within 72 hours of

GOV request thereafter

1 Electronic

Copies

COR &

JBER

Sports