TAB2 BOMS PWS_20200807 Draft.pdf

FA5000-20-R-0019

PERFORMANCE WORK STATEMENT

FOR

BASE OPERATIONS MAINTENANCE SERVICES (BOMS)

AT

JOINT BASE ELMENDORF-RICHARDSON, ALASKA

7 August 2020

1067844820A Draft

Table of Contents

1.0 SECTION I DESCRIPTION OF SERVICES

1.1 General Page 4

1.2 Mission Page 4

1.3 Scope Page 4

1.4 Inherently Governmental Function Page 5

1.5 General Conditions Page 5

1.6 Services Page 5

1.7 Disaster Support Page 17

1.8 Historical Data Page 17

1.9 Phase-in/Phase-out Page 17

2.0 SECTION II SERVICE SUMMARY

2.1 Performance Evaluation Page 19

2.2 Service Summary Page 20

2.3. Quality Control (QC) Page 20

2.4. Quality Assurance (QA) Page 20

2.5. Surveillance Methods Page 21

2.6. Periodic Progress Meetings Page 21

2.7. Acceptable Levels of Performance Page 21

3.0 SECTION III GOVER0NMENT FURNISHED PROPERTY, EQUIPMENT, and SERVICES

3.1 Government Furnished Services Page 23

3.2 Government Furnished Facilities/Real Property Page 23

3.3 Government Furnished Equipment Page 24

3.4 Vehicle Fuel Page 24

4.0 SECTION IV GENERAL INFORMATION

4.1 Place of Performance Page 24

4.2 Contractor Employees Page 24

4.3 Use of Government employees Page 27

4.4 Security Requirements Page 28

4.5 Manpower Reporting Page 29

4.6 Key Control Page 29

4.7 Continuation of Essential DOD Contractors Services During Crisis Page 29

4.8 Labor Disruptions Page 29

4.9 Conservation of Utilities Page 30

4.10 Contractor Furnished Property and Services Page 30

4.11 Applicable Documents Page 30

4.12 Acquiring Supplies and Materials Page 31

4.13 Data Rights Page 31

4.14 Environmental Protection Page 31

4.15 Fire Protection Page 32

4.16 Freedom of Information Act Page 32

4.17 For Official Use Only Page 32

4.18 Hazardous Materials Page 32

4.19 Notification of Debarment/Suspension Status Page 32

4.20 Official Correspondence Page 33

4.21 Past Performance Information (PPI)/Contractor Performance Assessment (CPARS) Page 33

4.22 Post Award Conference Page 33

4.23 Privacy Act Page 33

4.24 Records Page 33

4.25 Safety Concerns Page 33

4.26 Warranties Page 33

4.27 Weapons, Firearms and Ammunition Page 33

5.0 SECTION V APPENDICES

APPENDIX 1 Definitions Page 36 APPENDIX 2 Workload Estimates Page 38 APPENDIX 3 Government Furnished Facilities/Government Furnished Equipment Page 42 APPENDIX 4 Applicable Publications and Forms Page 43 APPENDIX 5 (RESERVED) Page 45 APPENDIX 6 Work Priorities Page 46 APPENDIX 7 Real Property Installed Equipment Page 48 APPENDIX 8 Exterior Workload Data Page 49 APPENDIX 9 Maps Page 50 APPENDIX 10 Facilities Page 51 APPENDIX 11 Special Project Report Format Page 52 APPENDIX 12 Contract Data Requirement List (CDRL) Page 53 APPENDIX 13 Winterization List/Summer Shutdown Page 72 APPENDIX 14 JBER Confined Space Inventory Page 75 APPENDIX 15 JBER-R Signs Page 76 APPENDIX 16 JBER-R Latrines and Septic Tanks Page 77 APPENDIX 17 Preventive Maintenance Task List (PMTL) Page 78 APPENDIX 18 JBER Oil Water Separator (OWS) Workload Data Page 79 APPENDIX 19 JBER Standard Operating Procedures - Contractor Hazardous Materials Page 82

APPENDIX 20 Contractor Spill Reporting Procedures Page 87 APPENDIX 21 Hazardous Waste Management Page 92

APPENDIX 22 Checklist/Contractor Notification Page 96 APPENDIX 23 Boiler data Page 97 APPENDIX 24 OWS User Knowledge Statement Page 98

SECTION I

1.0. DESCRIPTION OF SERVICES

1.1. General. This is a non-personal service contract to provide Base Operations Maintenance Services (BOMS) for operation and maintenance of infrastructure located on Joint Base Elmendorf-Richardson (JBER), Anchorage, Alaska.

1.1.1. Overview Description of Services/Introduction. The Contractor shall provide all management, personnel, vehicles, equipment, supplies, transportation, tools, materials, supervision, other items and non-personal services necessary to perform BOMS as defined in this Performance Work Statement (PWS), except for those items specified in Section III and Appendix 3, Government Furnished Facilities/Government Furnihed Equipment. The Contractor shall be responsible for utilizing, maintaining and updating a Sustainment Management System (SMS), currently BUILDER, capable of batch filing and producing reports that meet the requirements of this PWS.

1.2. Mission. The mission of JBER is to train and equip allied forces to deploy rapidly in support of combat operations and other operations worldwide and provide installation support for JBER. JBER is located in South Central Alaska and has contiguous boundaries with both the Municipality of Anchorage and Cook Inlet/Knik Arm. JBER has accessibility via Ted Stevens International Airport located approximately 20 miles from the main gate on JBER. In addition, JBER is located near the Port of Anchorage, has access via the Alaska Railroad and may be reached via the Glenn Highway and Seward Highway.

1.3. Scope. The Contractor's work shall include all planning, programming, administration, supervision, quality control, and management necessary to provide services in accordance with (IAW) all applicable Federal, State and local laws, policies, procedures, regulations, codes, and directives. The Contractor shall perform Work Tasks; Preventive Maintenance (PM); Real Property/Real Property Installed Equipment (RP/RPIE) inspections on building structures to include roofing, installed equipment, components and fixtures, plumbing and electrical systems, facility grounding, fire suppression and fire extinguishing systems, air compressors and compressed air systems, signs, security and perimeter fencing, entry/exit gates, vehicle barriers, cantilever and swing gates, playground equipment, sanitary waste systems, paved and unpaved surfaces, oil water separators, storm drainage systems, retaining walls, bridges, and railroad systems. The Contractor shall ensure maintenance and repair is performed enabling facility and infrastructure items to operate as designed, free of defects, and functions safely. The Contractor shall restore work sites to their original condition. The historical number of work orders, and estimated types of equipment, components and fixtures for Work Tasks necessary to support this PWS scope are listed in Appendix 2, Workload Estimates. Appendix 7, Real Property Installed Equipment (RPIE) inventory. Appendix 8, Exterior Workload Data and Appendix 9, Maps, include types of exterior items requiring Work Task/PM services. Facilities to receive Work Task/PM services are listed in Appendix 10, Facilities. The actual data in the appendices is current as of the date published, and are updated quarterly by the government. The Contractor shall update the current AF Sustainment Management System (SMS), BUILDER, to reflect any changes in asset condition and/or replacement of existing assets, and identify any changes through quarterly reporting requirements. The Contractor shall provide and maintain a quality control program that shall assure all services conform to the performance standards within this PWS. The Contractor shall notify the Contracting Officer’s Representatives (CORs) within two hours of initial discovery of any issues/concerns that would prevent timely performance of this PWS. All inspection results shall be submitted to the CORs IAW Contract Data Requirements Lists (CDRLs).

Multiple data and regulation sources exist in this PWS. The Contractor shall follow the stricter document when contradictions arise.

1.3.1. Hours of Operation. The Contractor shall provide a point of contact accessible 24 hours a day, to include weekends, and holidays, and shall be prepared to sustain continuous operations when dictated by mission requirements, recovery from natural disasters or as necessary when directed by the CO. The majority of routine Work Tasks and services are expected to be performed during normal business hours on JBER which are from 0730 to 1630, Monday through Friday, except Federal holidays, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. In the event regular service schedules fall on a Federal holiday, services shall be performed on the next work day, or the revised schedule approved by the CO/CORs.

1.4. Inherently Governmental Function (RESERVED).

1.5. General Conditions.

1.5.1. Climate. JBER, Alaska is considered a sub-arctic environment. Temperatures begin to fall in September with snow becoming more frequent in October. Winter can be considered as October to April when streams and lakes are frozen. Temperatures steadily decrease into January when the highs are -10 to 20 degrees and lows near -20 degrees with associated wind chills. The coldest weather is normally in January, when very cold days have high temperatures below zero. Cold days generally have clear skies and calm wind. Mild days do occur with temperatures in the 30s but with mild weather comes the possibility of very strong winds with wind speeds up to 120 miles per hour. Most winter precipitation is snow, but rain may occur and may cause icing issues. Annual snowfall averages vary from about 70 inches to about 90 inches. Freezing rain and ice fog is common. Daylight varies from about 19 hours in late June to six (6) hours in late December with 12 hours of daylight occurring in late September and late March.

1.6. Services. The Contractor shall maintain, operate, and repair facilities and supporting infrastructure ensuring the most cost effective and reliable support obtained through repair of existing items versus replacement. The Contractor's work shall be IAW all applicable Federal, State and local laws, policies, procedures, regulations, codes, directives and Uniform/Unified Codes and Criteria including references listed in Appendix 4 Applicable Publications and Forms and performed by appropriately trained, licensed and certified technicians. It is the Contractor’s responsibility to coordinate with Security and Facility Managers (FM) to gain crew access into secure areas. Details associated with these services are further defined in sections 1.6.2, 1.6.3, and 1.6.4 below in conjunction with the workload data contained within Appendix 2, Workload Estimates; Appendix 7, Real Property Installed Equipment; Appendix 8, Exterior Workload Data; Appendix 9, Maps, Appendix 13, Winterization/De-Winterization List; and Appendix 15, JBER-R Signs,. The following systems are maintained under separate contracts and are not included in this requirement: hoods and ducts cleaning, vertical lifts or elevators (except emergency/interior lighting in elevators), Grounds Maintenance services, Custodial, Refuse, Energy Management Control Systems (EMCS)/Direct Digital Control (DDC), System Networks, alarms, locksmith, entomology, and power production.

1.6.1. Work Task Priority. The Contractor shall document each action at the worksite by updating a Contractor furnished logbook of the system or components being serviced. At a minimum, the log shall contain the asset number, the type of inspection and/or the test performed, and the Contractor’s signature.

1.6.1.2. Reference Appendix 6, Work Priorities, and Table A6.1, which is supplemented by Table A6.2, which identifies local sustainment work priorities.

• Priority 1-Work Task (see Column #2 & #3 in Table 1.6.1). The Contractor shall begin work on emergency Work Tasks within one (1) hour after notification, during normal duty times or within two (2) hours for non-duty hours, as specified in para 1.3.1 of this PWS. Priority 1 is defined as “a Work Task required to eliminate an emergency condition that is detrimental to the mission, reduces operational effectiveness or endangers life, health or safety.” Work shall continue until the emergency condition is resolved or has been mitigated.

• Priority 2A (see Column #1 in Table 1.6.1). The Contractor shall respond to PM Work Task issued by the Government. PM includes inspecting, testing, measurements, adjusting, lubricating, painting, parts replacement and cleaning performed specifically to prevent faults and/or to maintain equipment and facilities in satisfactory operating condition. PM will occur at regular intervals and will be conducted on Real Property, including Real Property Installed Equipment (RPIE) and/or other facility components, and supporting equipment.

• Priority 3A-Work Task (see Column #2 & #3 in Table 1.6.1). Urgent Work is not an emergency, but could be detrimental to the mission, if not completed in the prescribed time. The Contractor shall begin urgent Work Tasks within 24 hours of notification and complete all urgent Work Tasks within 7 calendar days, after receipt of materials.

• Priority 3B/C Work Task/Facility Projects (see Column #2 & #3 in Table 1.6.1): Routine Work has minimal impact to the mission. The Contractor shall complete all routine Work Tasks within 30 calendar days, after receipt of materials.

• Priority 4A/B Work Task/Facility Projects (see Column #4 in Table 1.6.1): Minor enhancement work is defined and prioritized by those tasks which ensure continued mission operations. E.g. replacing carpet, upgrading lighting, installing electrical outlets, and upgrading systems.

1.6.2. Work Task Classification.

1.6.2.1. Computer Maintenance Management System (CMMS). The Contractor shall update NexGen IT as a CMMS to capture facility data required by the government. The data captured in NexGen IT will be used by the Government as a source document for the Contractor’s performance of the contract. Data accumulated in the performance of the contract shall remain the property of the Government.

1.6.2.1.1. Work Request Protocol. The 773 CES/CSU will receive, initiate and prioritize in NexGen IT Corrective Maintenance work tasks and act as liaison between the customer requesting the service and the Contractor. Work Tasks will be issued to the Contractor through NexGen IT. The Contractor shall complete tasks, report labor hours, parts and materials used, and resolution description for each task through NexGen IT.

1.6.2.2. Preventive Maintenance (PM) (see Column #1 in Table 1.6.1.). PM is scheduled work done at regular frequency to systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects. Maintenance, including tests, measurements, adjustments, and parts replacement, is performed specifically to prevent faults from occurring. The primary goal of maintenance is to avoid or mitigate the consequences of failure of equipment. The Contractor shall respond to PM tasks issued from NexGen IT and document each PM service at the worksite by updating a Contractor furnished logbook of the system or components being serviced, inspected or tested. At a minimum, the log shall contain the asset number, the type of inspection and/or the test performed, and the Contractor’s signature. The Contractor shall complete tasks, report labor hours, parts and materials used, and resolution description for each task through NexGen IT.

1.6.2.3. Work Task less than (< or =) $5K (see Column #2 in Table 1.6.1). Work Tasks include Corrective Maintenance and Repair with total materials and supplies cost not to exceed (NTE) $5K, which are tasks performed to identify, isolate, and rectify a fault so that the failed equipment, machines, or assets can be restored to an operational condition within the tolerances or limits established for in-service operations. Each individual Work Task up to or equal to $5K is included in the Firm Fixed Price (FFP) of the contract. Work Tasks in this category are entered in NexGen IT by the Government and issued to the contractor. The Contractor shall complete tasks, report labor hours, parts and materials used, and resolution description for each task through NexGen IT.

1.6.2.4. Work Task/Facility Project Material (>) $5K (See Column #3 in Table 1.6.1). Corrective Maintenance and Repairs Work Tasks/Facility Projects with total materials cost over $5K will be reimbursed by the Government, upon approval. This column is only for material costs. Labor cost is included in the firm fixed price effort. Work Tasks/Facility Projects in this category are entered in NexGen IT by the Government and vetted through 773 CES Requirements and Optimization (R&O) Element, prior to being issued to the Contractor. The Contractor shall enter material cost, labor hours, and complete Work Tasks/Facility Project in NexGen IT upon Work Task/Facility Project completion.

The Contractor shall complete tasks, report labor hours, parts and materials used, and resolution description for each task through NexGen IT.

1.6.2.5. Over and Above (O&A) Work Task/Facility Projects up to $100K (see Column #4 in Table 1.6.1). Facility Projects are planned work that is within the general scope of the contract but is considered over and above the FFP of the contract. (i.e. 4a and 4b work tasks that exceed $5K material cost) Facility Projects include installations, upgrades and enhancement projects and may require planning and/or capitalization of real property records. The Government reserves the right to perform O&A Work with its own employees, third party Contractors, or the BOMS Contractor. All O&A Work are entered in NexGen IT by the Government and vetted through the 773 CES R&O Element, prior to being issued to the Contractor. The Contractor shall enter material costs, labor hours, and complete Work Tasks into NexGen IT. Facility Projects require planning and/or capitalization of real property records. The Contractor shall complete tasks, report labor hours, parts and materials used, and resolution description for each task through NexGen IT.

Table 1.6.1. Work Tasks Priority

Preventive Maintenance

(PM)

Corrective Maintenance, Repair & install Over & Above (O&A) Work

FFP FFP NTE FFP MOD

Column #1

(PWS 1.6.2.2.)

PM (any value)

Priority 2A

Column #2

(PWS 1.6.2.3)

Work Tasks (< or =$5K) Work Task Priority PWS 1.6.1

• Priority 1

• Priority 3A/B/C

• Priority 4

Column #3

(PWS 1.6.2.4)

Work Tasks Material (>$5K) Work Task Priority

PWS 1.6.1

• Priority 1

• Priority 3A/B/C

Column #4 (PWS 1.6.2.5 and

Priority 4 >$5K Mat) ENHANCEMENT Projects Work Task Priority PWS 1.6.1 PWS (negotiated) O&A Work is within the general scope of the contract but is considered over and above the FFP of the Contract

*All work is included in the FFP of the Operation and Maintenance (O&M) CLIN XXX1

*Includes all Labor and Materials, FFP

*Each individual Work Task/project with a total value of up to or equal to $5K is included in the FFP.

KTR PROVIDED

1) Labor

2) Material

FFP NTE

*Each individual work task/project with a total material cost more than $5K shall be reimbursed by Government:

GOVT REIMBURSED

1) Material

*Each individual project shall have a negotiated FFP, which will result in a contract modification IAW Section H of the basic contract

See Appendix 2 for Amounts Entered in NexGen IT Entered in NexGen IT and vetted Through R&O

Contractor shall provide 3 quotes for materials used

1.6.3. Reliability Centered Maintenance (RCM). The Contractor shall review Work Tasks, collect/analyze and track data from BUILDER in conjunction with data listed in this PWS and NexGen IT and recommend projects and/or maintenance to assist in the development of an RCM Program. The primary focus of RCM shall be boilers and HVAC systems. The purpose of the program is to preserve system/asset function through sound maintenance practices, identify failure modes (Failures are any errors or defects, especially ones that affect the customer, and can be potential or actual), address failure modes by importance, and recommend RCM changes to the Government. The Contractor shall update the SMS and report changes to the Quarterly RPIE Update List so inventory and contract changes can be made. The first RCM report shall be delivered to the CO/COR by no later than ten (10) work days from completion of first year of performance period after contract award with revisions annually or as agreed upon by the Contractor and CO/COR after that.

1.6.4. Real Property (RP) Facilities/Real Property Installed Equipment (RPIE). The Contractor shall maintain, repair and/or replace any RP fixture, installed equipment, and/or components located in facilities and exterior infrastructure identified in this PWS. The Contractor shall ensure fixtures, components, systems and equipment operate as designed, free of defects, and function safely. The Contractor shall ensure employees have the appropriate State and Federal licenses or certificates required in performance of this PWS. State and Federal licenses or certificates shall be made available to inspection by the CORs.

1.6.4.1. Structures.

1.6.4.1.1. Cranes and Hoists. The Contractor shall ensure all cranes and hoists are repaired, inspected, load tested, certified and maintained by a certified commercial cranes and hoist specialist IAW ASME B30.17-2015. The Contractor shall also adhere to Air Force Occupational Safety and Health Standard, Air Force Manual (AFM) 91-203 Chapter 12 and all manufacturer’s specifications. The estimated workload quantities for the cranes and hoists are located in Appendix 7.

1.6.4.1.1.1. Inspection/Re-certification. The Contractor shall provide for annual inspections, certifications and preventive maintenance inspections based upon biannual PM visits per year, per crane and hoist. The initial and annual inspection on each unit shall be a complete inspection/load test of the crane/hoist. Periodic Inspection shall be accomplished during the month of the annual certification’s six month anniversary. The Contractor shall provide the original annual certificate and inspection report to the FM and a copy to the COR and 773 CES/CEOHS.

1.6.4.1.1.2. Load Limit Test. The Contractor shall be responsible for providing certified weights and any other required equipment and/or supplies for all weight tests. The cranes shall be load tested, by a qualified person, at not less than 100 percent or more than 125 percent of rated capacity upon initial inspection, annually, after repair and upon rating change, unless otherwise recommended by the manufacturer. When complete, the Contractor shall ensure there is a stencil of the weight capacity of the crane/hoist on the boom or railing, and shall stencil the new date of certification on the assembly upon completion of valid certification per 29 CFR 1926.1400. Results of inspections shall be submitted IAW the CDRLs.

1.6.4.1.2. Asbestos Testing and Abatement. The Contractor shall perform asbestos testing, remediate and abate (up to 100 lbs. asbestos containing material per annum), as required, to allow safe access to work areas and eliminate potentially unsafe situations. At completion of testing or abatement, the Contractor shall accomplish any required reporting with copies of reports provided to the 773 CES Asbestos Shop and properly dispose of debris generated from work. Work and disposal of debris shall comply with existing environmental requirements.

1.6.4.1.3. Mold Testing and Abatement. The Contractor shall clean, disinfect, remediate, or abate (up to 100 lbs. moldy materials per annum), as necessary, to allow safe access to the work area and eliminate potentially unsafe situations. Upon completion of abatement, the Contractor shall properly dispose of debris and complete any required reporting. Work shall comply with existing environmental requirements.

1.6.4.1.4. Roof Systems. The Contractor shall ensure all roof systems including gutters, fall protection tie offs, and roofing types and components are repaired and maintained IAW UFC 3-110-03, Roofing, and UFC 3-110-04, Roofing Maintenance and Repair.

1.6.4.1.4.1. Roof System Database. The purpose of the database is to help in effectively managing roof system assets, BUILDER SMS. The Contractor shall utilize, update, and maintain to track information on the type and age of roof and assign a condition to the roof.

1.6.4.1.4.2 Condition Assessment. Accomplish condition assessments in accordance with criteria in BUILDER SMS. If a roof section is not inventoried in SMS, upload data as part of the annual maintenance inspections.

1.6.4.1.4.3 Maintenance Inspections. To promote the efficient and economical use of Air Force real property assets as required by EO 13327, inspect all roofs at least once annually in accordance with the inspection guidelines outlined in the BUILDER Condition Assessment Manual.

1.6.4.1.5. Bridges. The Contractor shall conduct annual inspections IAW Unified Facilities Criteria (UFC) UFC 3-310-08, Non-Expeditionary Bridge Inspection, Maintenance, and Repair and provide results to the CORs prior to September 30. Bridge surfaces shall be maintained IAW PWS 1.6.4.2.

1.6.4.1.6 Fencing The Contractor shall maintain, repair and install multiple fencing types. The Contractor shall repair/replace the perimeter or security fencing, as required by Work Task. (Historically, JBER experienced less than twelve (12) reports requiring lengths of fifteen feet of the eight foot high perimeter fencing per year).

1.6.4.1.7. Floor Scales, and Vehicle Lifts. The Contractor shall, provide certification for floor scales and vehicle lifts. The Contractor shall provide the original annual certificate and inspection report to the FM and a copy to the CORs and 773 CES/CEOHS.

1.6.4.1.8 Fixed Ladders. Fixed ladders are ladders with rails or individual rungs that is permanently attached to a structure, building, or equipment. Fixed ladders include individual-rung ladders, but not ship stairs, step bolts, or manhole steps. Fixed ladders shall be inspected and maintained IAW AFMAN 91- 203, paragraphs 7.3.2 and 7.3.3.

1.6.4.2. Grounds JBER-Richardson

1.6.4.2.1. Paved Surface Areas and Site Improvements. The Contractor shall submit a Materials Submittal form, for approval and apply approved liquefied petroleum asphalt crack filler (crack sealant), on road surfaces according to schedule, with no less than one third (33.3%) of the total paved road surface area, being treated during each contract year. Prior to work start, the Contractor shall provide the CORs with a crack sealing schedule previously coordinated with the installation Security Forces Office.

1.6.4.2.1.1. Sweep/Clean. The Contractor shall keep all paved surface areas, curbs and gutters free of gravel and debris through the period of 16 April through 14 October, unless there is an accumulation of snow on the ground.

1.6.4.2.1.2. Paint Pavement Markings. The snow removal contractor is responsible to sweep and clean roadways and parking lots of sand from snow and ice operations. The Contractor shall reapply all paintings on roadways and parking lot markings by 1 June with prior coordination through the installation Security Forces Office and FMs.

1.6.4.2.2. Unpaved Surfaces. The Contractor shall maintain unpaved surfaces, to include storage areas, Malamute landing strip, range roads, access roads, and gravel parking areas identified in appendix 9, free of washboards, ruts and potholes. Contractor shall coordinate with Range Control, 384-6233, for access to Malamute landing strip and range roads. Malamute landing strip shall be maintain IAW UFC 3-260- 02, chap 2, class VI airfield.

1.6.4.2.3. Potholes. The Contractor shall implement a program to continuously identify potholes. Upon discovery of potholes, the Contractor shall submit a request to 773 CES/CSU to open Work Tasks in NexGen IT, and ensure required repairs are performed as often as needed to prevent impaired traffic flow or vehicle damages. Paved surface repairs shall be completed year round. Unpaved surface repairs shall be completed during the normal spring/summer road maintenance season or upon receipt of a Work Task when outside of season. Pothole repairs on heavily traveled paved thoroughfares shall be completed within 24 hours of either Contractor discovery during the course of normal business or upon receipt of notification from 773 CES. All other roads and parking lots shall be repaired within 72 hours of discovery or upon receipt of notification. The amount of pothole formations varies due to climatic conditions encountered usually occurring in early Spring and are (estimated 100 repairs annually).

1.6.4.2.4. Railroad Facilities. The Contractor shall ensure a certified railway inspector safely inspects all railways identified under the PM and Railroad Map A9 IAW UFC 4-860-03 biannually. (Spring and Fall) The Contractor shall clean and maintain railway surfaces biannually, between 15 May and 30 June, free of all dirt and debris, and again between 1 September and 15 October. The Contractor shall ensure all track ballasts are kept clean and clear of all vegetation within the railroad track structure. Cross ties, turnouts and tracks found damaged by snow removal activity in the railroad track inspection, shall be reported to the CORs and repaired through issuance of Work Tasks.

1.6.4.2.4.1. Annual Maintenance. The Contractor shall ensure all railroad tracks conform to the standards set forth in UFC 4-860-03. The Contractor shall apply railway flange grease once a year, on the handle slide platform and the notches on the top of the switch plates (located under the base of switch points). The Contractor shall maintain all derails, railroad ballasts or sub-grade materials IAW UFC 4-860-

03. The Contractor shall ensure all active railroad switches are lubricated once a year between 1 April and 30 June.

1.6.4.2.5. Exterior Signs. The Contractor shall ensure all exterior signs and posts are kept readable to requirements of the Manual on Uniform Traffic Control Devices (MUTCD) Section 2A.08, Table 2A-3 specifications. Retro-reflectivity measurements shall be performed annually as part of the PM program utilizing a Contractor provided retro-reflectometer unit. Inspection results shall be submitted to the CORs no later than 30 November. Each spring (1 April - 1 June) coordinate with the Municipality of Anchorage for placement and removal of temporary load limit signs or as deemed necessary by the Government at the following entrance gates to JBER: D Street Gate (at Glenn Hwy.), and Artillery Road Gate (at Eagle River).

1.6.4.2.6. Playground Equipment and Areas. The Contractor shall inspect all playground areas each spring and open Work Tasks through the CE Helpdesk to perform any repairs or correct deficiencies IAW the U.S. Consumer Product Safety Commission, Public Playground Safety Handbook by 7 May. This is to ensure playgrounds are safe and hazard free for children to use.

1.6.4.2.7. Entry control devices. The Contractor shall inspect and maintain Vehicle Final Denial Barrier (FDB), cantilever gates, swing gates and associated components at the following entrance/exit gates to JBER to the manufacturer’s recommendation: D Street Gate (at Glenn Hwy.), Arctic Valley Gate (at Glenn Hwy.) and Artillery Road Gate (at Eagle River). The Contractor shall inspect, test, and maintain FDB(s) IAW manufacturer’s prescribed intervals along with PMTL prescribed tasks and intervals. The Contractor shall report quarterly status of FDBs. At a minimum, the report shall have the following: gate name, MAJCOM, base or installation, barrier type, barrier brand and model, number of barriers, inspection date, operational status, number of barrier failures in the calendar year, and average days the barrier was inoperable.

1.6.4.3. Electrical.

1.6.4.3.1. Exterior Electrical Systems. The Contractor shall perform preventive maintenance and inspection of electrical area lighting, crosswalks and seasonal lighting systems along with removal and labeling of breakers and/or replacement of each system or associated installed equipment item. The Contractor shall be responsible for maintaining the electrical infrastructure for all secondary power lines supporting all street and area lighting fed from the buildings. The Contractor shall not be responsible for street and area lighting fed from the electrical distribution system. Crosswalks shall be synchronized with the Anchorage School District (ASD) schedule and installation events.

1.6.4.3.2. Interior Electrical Systems The Contractor shall perform Work Tasks, preventive maintenance and inspection of interior electrical systems. The contractor shall be responsible for elevator light fixtures.

1.6.4.3.3. Grounding and Lightning Protection System (LPS). The Contractor shall maintain and inspect LPS IAW National Fire Prevention Association (NFPA) 780, Standard for Installation of LPS, and AFI 32-1065, Grounding Systems.

1.6.4.4. Plumbing.

1.6.4.4.1. Exterior Water Systems. The Contractor shall conduct winterization/de-winterization and repair of exterior water systems listed in Appendix 8 for irrigation, and specialty facilities ensuring all installed equipment items function as designed by the manufacturer in a safe and efficient manner.

1.6.4.4.2. Oil/Water Separators (OWS). The Contractor shall inspect, service, clean, repair, test, and maintain all oil water separators, IAW Army Environmental Center SFIM-AEC-EQ-CR-200010, Multiservice Oil/Water Separator Guidance Manual. 673 CES Environmental will provide system matter experts and manage OWS requirements.

1.6.4.4.2.1. OWS Cleaning and Maintenance. In general, most OWS units are cleaned once per year and will be cleaned during warmer weather months, May through September. However, there are seven OWS units that will be cleaned more frequently, including the winter months, see Appendix 18. Prior to cleaning, inspecting or repairing, the contractor shall have the FM sign a “User Knowledge Certification Form” found in Appendix 24, stating “that to the best of the user’s knowledge, no hazardous waste has entered the OWS”. If the FM refuses to sign the form, the contractor shall immediately notify the CORs and not clean the OWS until the form has been signed. OWS shall be cleaned as follows:

• Measure or otherwise estimate thickness of each phase in the OWS, where possible.

• Clor-D-Tect Q4000 test kits shall be used to test the oil phase in each OWS prior to cleaning, to determine the presence of chemicals that could contaminate cleaning equipment. If the test indicates a contaminant is present, the contractor shall notify the CORs immediately and SHALL NOT proceed with cleaning the contaminated unit. If the contents are hazardous, the waste will be coordinated through the Hazardous Waste Center (552-3435) for disposal.

• Remove all contents from the OWS unit using a vacuum-truck (vac-truck) or approved equivalent equipment. (A drum vac is not considered equivalent)

• If the OWS has a separate oil reservoir, the Contractor shall pump the oil into government provided drums and transport the drums to building 4314.

• Clean the OWS using a pressure washer and remove residual water.

• Inspect the OWS to ensure it is operational and make any necessary or routine repairs.

• Recharge the OWS unit with water (water can be decanted from vac-truck to recharge the OWS if feasible) and put the unit back in service.

Note: Routine Work Tasks also include winterization and spring-startup of seven (7) OWS units as designated in Appendix 18. Contractor shall check water flow (where possible) and ensure that the flow does not exceed the capacity (generally 50 gpm) of the OWS units. The flow tests will be conducted using a simple flow meter system.

1.6.4.4.2.2. Drum Labels. Any drums required for containerizing OWS waste shall, at a minimum, be labeled with:

• location where the drum was generated

• date generated

• individual responsible for filling the drum

• description of drum contents such as percentage and type of liquids, solids; odor; sheen; color;

debris; or any other observations to accurately depict the contents of the container

The Government will generate and provide labels for the drums prior to disposal through 673 CES/CEIE Environmental Flight.

1.6.4.4.2.3. Dewatering/Sludge Processing. The contractor shall propose a process for dewatering and sludge processing using the facility located at Building 45125. The Contractor must request Government approval and must demonstrate adequate performance. (Note, water/sludge from multiple OWS units may be contained in the same vac-truck.)

1.6.4.4.2.4. OWS Testing. The contractor shall conduct the following tests on each phase detected during inspection, to include the liquid phase, solid phase, and a floating product (oil) phase. Testing will be completed within the Calendar Year (CY) specified in the workload data found in Attachment 18. Tests specific to each phase include the following:

• Liquid phase: Toxicity Characteristic Leaching Procedure (TCLP) metals, TCLP VOCs, ignitability, and pH

• Solid phase: TCLP metals

• Free floating phase: Oil Burning Specifications (Includes arsenic, cadmium, chromium, lead, total halogens, flashpoint, PCBs)

Testing must be conducted in the designated year prior to cleaning in the OWS. Testing may be conducted up to 45 days prior to cleaning an OWS and up to 3 samples (1 sample from each phase) may be required for complete testing. However, an OWS unit will only be sampled once during the designated year (testing is required on a 3-year cycle).

A copy of the test results shall be given electronically to the CORs, and a copy furnished to the 673 CES/CEIE org box. Laboratory results shall consist of a Level IV PDF and a Staged Electronic Data Deliverable Version 5.2 Stage 2a Electronic Data Deliverable, fully compliant with the Alaska District’s SEDD Checker (available from the USACE Project Chemist). Submission shall include a tabulated summary of the results and a completed Laboratory Data Review Checklist detailing the results of a data review. Results shall be submitted to the CORs within 30 days of receipt by the Contractor.

All Personal Protective Equipment (PPE) and testing equipment used shall be placed into a separate correctly labeled container supplied by 673 CES/CEIE Hazardous Waste Center, and stored at Building

955. If testing indicates that an OWS or processed drums of sludge contain a potential hazardous waste, or the Contractor has a reasonable indication that there is a hazardous waste present in an OWS or drums of sludge, they are to immediately notify the CORs and the 673 CES/CEIE office.

1.6.4.4.2.5. Documentation. The contractor shall maintain a detailed OWS Service Log-Book to document action(s) performed.

Monthly reports shall contain a summary form, one for each unit that has been serviced, that provides the following information:

• Unit number/building number

• Inspection date

• Type and model

• Estimated volumes of sludge, water, oil

• Clor-D-Tect test results

• Whether or not the unit was sampled; specify the laboratory SDG where the analytical data can be located

• General inspection results or comments

• Nominal water flow (GPM) capacity test results, where applicable

• Alarm type (if any) / tested

• Signed user knowledge statement

• Comments/repairs required

• Lift station pumps operational (if applicable)

• OWS Operational and Emergency Shutdown System status (if applicable)

At the end of the calendar year, the Contractor shall provide a summary report/narrative, detailing results of any analytical samples, summarize any major repair issues, and provide copies of each summary form generated during the year for archiving purposes. This report shall be reviewed by 673 CES Environmental; comments provided, and a Final Report generated by the Contractor for the maintenance year. The draft report shall generally be due by 31 January following the activity year, and the Final due by 28 February (assuming the Government provides comments by 21 February). This schedule may be adjusted as necessary.

1.6.4.4.3. Facility Winterization. The Contractor shall perform maintenance and signage for the winterization and de-winterization program in each building identified in Appendix 13, Winterization/De-winterization to prevent freeze ups.

1.6.4.4.4. Fire Suppression/Extinguishing Systems. The Contractor shall repair, test, inspect, and maintain systems IAW the requirements of the newest version of UFC 3-601-02 and NFPA 12A, 17, 17A, 2001, and 25. These inspections shall be accomplished by qualified personnel IAW UFC 3-601-02. The contractor shall coordinate with 773 CES Alarms shop prior to shutting down fire systems when facility projects require additions to or removal of system components.

1.6.4.4.5. Storm Drainage Systems. The Contractor shall inspect JBER-R storm drain manhole pits, storm drain catch basins, culverts and grates annually, utilizing a Trimble GPS unit (provided on temporary loan from the Government) prior to June 30 annually to ensure proper water flow (leaving no standing water). Storm drainage manhole pits are identified in map A9.4. The contractor shall be responsible for cleaning and debris removal on identified storm drainage systems.

1.6.4.4.6 Sanitary Waste Lift Systems. The Contractor shall inspect and repair valves, pipes, pumps, level controls and switches in the sewage lift station(s) listed in Appendix 7.

1.6.4.4.7. Backflow Prevention Devices (BFPD). The Contractor shall list and test devices serving fire suppression systems IAW UFC 3-601-02, AFI 32-1067, and NFPA 25. All other BFPD testing and inspection requirements shall be IAW AFI 32-1067. The Contractor shall enter the results of inspections into the GEOBASE backflow prevention module no later than close of business on the next duty day after it is performed. JBER 773 CES/CEOIU will provide training and access to GEOBASE. BFPD are identified in Appendices 7 and 8.

1.6.4.4.8. Flooding. The Contractor shall mitigate further water damage, and remove all water resulting from flooding due to interior line breaks and return the area to its pre-flood condition.

1.6.4.4.8.1. Sewage Cleanup. The Contractor shall cleanup, sanitize and restore affected areas from sewage backups, to include all stoppages to the main sewer Point of Demarcation (POD).

1.6.4.4.9. Outhouses. The Contractor shall pump and maintain permanently installed outhouses (vault/pit toilets) and sewage holding tanks listed in Appendices 9 and 16.

1.6.4.4.9.1. Vault Toilets. The Contractor shall be responsible for all fixtures of septic systems to include all exterior piping, tanks, cribs and leach fields.

1.6.4.5. Heating Ventilation and Air Conditioning (HVAC), and Refrigeration systems. The Contractor shall repair and maintain all HVAC systems listed in Appendix 7. (including their devices, appurtenances, and connections within or adjacent to the affected building.) The Contractor shall maintain HVAC systems IAW AFI 32-1068, Heating Systems and Unified Pressure Vessels and Unfired Pressure Vessel Inspection Requirement (UPV) for assigned equipment. The Contractor shall inspect boilers and UPVs IAW AFI 32-1068, attachment 2 and appendix 2.

1.6.4.5.1. Minimum Boiler Attendance. The Contractor shall provide manpower for boiler attendance IAW AFI 32-1068, para 3.5.1 and Table 3.1, below. Attendance visits shall be recorded by entries in a log maintained in mechanical rooms where boilers are located.

Table 3.1. Minimum Boiler Attendance.

Heating Medium

Total Boiler Capacity1

Operating Pressure and Temperature

Frequency of Attendance2

Log

Required Low Temp Water (LTW) Under 5,000,000 Btu/h Under 30 psig

250 °F Max Once per month when operating

No

Low Temp Water (LTW) 5,000,000 Btu/h or greater

Under 30 psig 250 °F Max

Once per 24 hour period during operation3

No

Medium Temp Water

(MTW)

Under 5,000,000 Btu/h 30–160 psig 250– 350 °F

Once per 8-hour shift during operation3

No

Medium Temp Water

(MTW)

5,000,000 Btu/h to 30,000,000 Btu/h

30–160 psig 250– 350 °F

Twice per 8-hour shift during operation3

No

Medium Temp Water

(MTW)

Over 30,000,000 to 100,000,000 Btu/h

30–160 psig 250– 350 °F

Constant attendance by one person per 8-hour shift4

No

Medium Temp Water

(MTW)

Over 100,000,000 Btu/h 30–160 psig 250– 350 °F

Constant attendance by two people per 8-hour shift4

No

High Temp Water

(HTW)

Under 30,000,000 Btu/h Over 160 psig Over 350 °F

Twice per 8-hour shift during operation

Yes

High Temp Water

(HTW)

30,000,000 Btu/h or greater

Over 160 psig Over 350 °F

Constant attendance by two people per 8-hour shift4

Yes

Low Pressure Steam

(LPS)

Under 1,000,000 Btu/h Under 15 psig 212–250 °F

Once every week during operation

No

Low Pressure Steam

(LPS)

1,000,000 Btu/h to 5,000,000 Btu/h

Under 15 psig 212–250 °F

Twice per week during operation

No

Low Pressure Steam

(LPS)

Over 5,000,000 Btu/h Under 15 psig 212–250 °F

Once per 24 hour period during operation3

Yes

High Pressure Steam

(HPS)

Under 5,000,000 Btu/h Over 15 psig Over 250 °F

Once per 8-hour shift during operation3

Yes

High Pressure Steam

(HPS)

5,000,000 Btu/h to 30,000,000 Btu/h

Over 15 psig Over 250 °F

Twice per 8-hour shift during operation

Yes

High Pressure Steam

(HPS)

Over 30,000,000 Btu/h to 100,000,000 Btu/h

Over 15 psig Over 250 °F

Constant attendance by two people per 8-hour shift4

Yes

High Pressure Steam

(HPS)

Over 100,000,000 Btu/h Over 15 psig Over 250 °F

Constant attendance by two people per 8-hour shift4

Yes

1.6.4.5.2. Seasonal Boiler Shutdown/Restart. The Contractor shall follow local directions provided by the CORs as to how and when to proceed with the seasonal shutdown/restart of boilers.

1.6.4.5.3. Additional PM Requirements. Due to hard water conditions at JBER, the Contractor shall conduct chemical condensate water analysis twice per month for all steam boilers; add chemicals as needed to maintain boiler chemistry IAW manufacturer’s specifications. The Contractor shall access and clean steam boiler sections for debris and sediment build up as part of the annual PM process.

1.6.4.5.4. Air Compressors/Compressed Air Systems. The Contractor shall test, inspect and maintain JBER-E/R installed air compressors, air dryers, air maintenance devices, and system piping connected to fire suppression systems IAW UFC 3-601-02. Air Compressor workload data is in Appendix 7.

1.6.4.5.5. Air Program Information Management System (APIMS).

1.6.4.5.5.1 Refrigerant Management. The Contractor shall manage a refrigerant program and maintain refrigerant records in APIMS Refrigerant Management Module IAW AFMAN 32-7089, Refrigerant Management Program. The 773 CES HVAC shop will provide training to APIMS. Contractor shall account/document all refrigerant used, the date it was used, and the equipment that received the refrigerant.

1.6.4.5.5.2. Flue Gas Stack Analysis. The Contractor shall perform Flue Gas Stack Analysis annually during operating period of October thru March on all oil and gas fired equipment, correction or adjustments shall be made as required per analysis read per each unit. All test equipment shall be calibrated and certified annually. Analysis results shall be loaded into APIMS.

1.6.4.6. Other Requirements.

1.6.4.6.1. Winter Operations. The Contractor shall provide temporary heat to prevent interruption of mission, property damage, or loss of personnel production due to cold work areas until unit or units are operational with an estimated one (1) event per season. The Contractor shall monitor and remove snow and ice formations to prevent damage to roofs/roof eves and eliminate safety hazards for personnel transiting the area with an estimated three (3) events per season.

1.6.4.6.2. SMS. The Contractor shall conduct Facility Condition Assessments (FCAs) and inventory Real Property Installed Equipment (RPIE) using the US Army Corps of Engineers (USACE) Construction Engineering Research Laboratory (CERL) BUILDER SMS. The Contractor shall maintain, update, modify, and manage only database entries applicable to this PWS. The Contractor shall inventory all newly installed systems IAW USAF Built Infrastructure Inventory and Assessment Manuals.

Assessments shall be conducted by trained individuals for each of the systems listed below. The assessors shall be able to identify common site civil/mechanical/electrical/fire system components, understand how they function/operate, and have experience planning or performing maintenance, improvements, or repairs.

• Interior/Exterior Building Envelope Systems (B20, B30, C10)

• Plumbing Systems (D20)

• HVAC Systems (D30)

• Fire Protection Systems (D40)

• Electrical Systems (D50)

1.6.4.6.2.1 SMS Training. The Contractor shall ensure that technicians are trained prior to conducting FCA’s and maintain BUILDER access. Technicians are required to complete BUILDER Level 1 and BUILDER Level 2 training. This training is online and self-paced. Training requires roughly eight hours to complete. Course descriptions can be found at https://www.afit.edu/CE/.

1.6.4.6.2.2. Facility Condition Assessment. Contractor shall provide a condition assessment for each asset utilizing the BUILDER "Direct Rating Method". The Contractor shall update BUILDER, and barcodes within 30 duty days for any Work Task where a component repair, replacement, and/or inspection affects BUILDER data. RPIE shall be inventoried, barcoded, and entered into the SMS database. This requirement applies to RPIE not previously inventoried and RPIE components replaced during the course of maintenance. Contractor shall maintain all facility and infrastructure information in BUILDER. The contractor shall inventory and assess the condition IAW the Air Force SMS Playbook, USAF Built Infrastructure Inventory and Assessment Manuals, and BUILDER Level 1 and Level 2 training. Mandatory fields requiring update in BUILDER include: Section Name, ID (Bar Code. Model # and Serial #, Location, Manufacturer, Date Installed, Capacity, Comments. The Contractor shall update/validate 20% of all facilities annually, to ensure 100% of facility assessments are accomplished in a 5-year cycle. No component assessment shall ever be over 5 years old.

1.6.4.6.2.3. SMS Deliverable. The Contractor shall provide on a quarterly basis an Excel electronic copy of the following BUILDER reports: facility level QC-06 of all facilities assessed during the quarter, QA 14B, and PM-01 PMOSS sorted by Audit Date from newest to oldest. Contractor shall also provide a listing of all components that changed over 2 ratings (for example, a component that changes from a green- to an amber-).

1.6.4.6.3. Work Clearance. The Contractor shall be responsible for utility locates downstream of the main meter/area meter, POD and main disconnect or fed through/from the building; i.e.