Questions from Industry_Answers 12 Aug 2020.pdf

# RFP Reference Location Information Question Response 1 PWS 2.3, Quality

Control (QC) PWS 2.3 states that a Quality Control Plan is required with the proposal; however, there is no requirement in Section L to submit a Quality Control Plan with the proposal.

Will the Government please clarify if a Quality Control Plan is required with the proposal? PWS updated. A Quality Control Plan, shall be submitted NLT 30 days after award.

2 PWS 1.6.2.4, Work Task/Facility Project Material

Does this include reimbursement for both labor and materials? No. Only materials are reimbursable IAW table 1.6.1. Labor is to be factored into the FFP IAW the workload estimates within Appendix 2.

3 PWS 1.6.4.2.5, Exterior Signs

Many of the existing street signs vary in age and do not meet the new requirement. Will there be any consideration to replace these existing signs, as well as all missing signs? Signs found missing or not compliant with PWS requirements durring annual PM will be replaced FFP.

4 PWS 1.6.4.3.1, Exterior Electrical Panels

Many of the panels on the aging structures are not labeled, or are inaccurately labeled. Because of the hours involved, will the Government consider a one‐time project to upgrade these panels?

No, any panels needing replaced will be replaced through attrition through work task assignments, based on workload estimates. If there is a need to replace any outside of the workload estimates then an O&A would be considered and that would be assessed at that time.

5 PWS 1.6.4.4.8, Flood Repairs

Flood repairs can be extensive especially with five story barracks. Is this be an example of a FFP with an FTE, or FFP with MOD? This would be done under the direction of PWS 1.6.2.3 if the price is consistent with those guidelines, otherwise it would go to 1.6.2.4 and if that isn't the correct avenue then use of 1.6.2.5 is an option. Any event should be handled as quickly and appropriately as possible.

The PWS is set up to allow for flex in the event that costs compel further action.

6 PWS 1.6.4.5.1,

Minimum Boiler Attendance

AFI 32‐1068 states, “The sum of all rated capacities of boilers and hot water generators in the facility, regardless of operating status.”

May we obtain the quantity of facilities expected to require constant attendance? There aren't any facilities that require constant attendance at the moment.

7 PWS 1.6.4.3.3, Lightning Protection

How many systems are there?

Is there any workload data present to support expected level of work?

60+ system listed. Appendix 7 (starts on page 97 of the PWS posted on beta.sam.) contains a RPIE list that is inclusive of lighting protection systems.

Questions for Solicitation No. FA500020R0019

8 Appendix 7, Real Property Installed Equipment

If large RPIE items such as boilers, pumps, hot water generators, chilled water fountains, air handling units etc. are missing from the contract RPIE List, how will they be addressed after award?

Any item not listed on the RPIE will be handled on a case‐by‐case basis. They will need to be added to the inventory and if they require a modification due to requirements then that will be negotiated. Contractor is not expected to just maintain items not on the list without a modification being accomplished. If an item needs emergency work and it is discovered that it isn't on the RPIE list then a Request for Equitable Adjustment will be accomplished. Otherwise, during the course of the joint inventory any items discovered will only be included through a modification being done, a bilateral modification.

9 PWS 1.6.1.2, Priority 4 A/B Minor Enhancements

What are the demarcating factors between “minor enhancements” (PWS 1.6.1.2) and Over and Above (O&A) “enhancements” (PWS 1.6.2.5)?

It is the intent of this contract that minor enhancement is any work designated by CES as 4a or 4b that is less than $5K material cost. O&A is intended to be any work designated by CES as 4a and 4b with materials over $5k.

10 PWS 1.6.2.4, Work Task/Facility Project Material

Is there an upper dollar amount threshold for Work Tasks/Facility Projects that exceed $5K in material costs (PWS Table 1.6.1. Column #3)?

PWS Table 1.6.1 is based upon the workload estimates given for work with materials above $5K. Appendix 2 has the labor hour estimates and the material estimates. These estimates will be used to determine costs associated and whether or not they are accurate. If the proposed amount of labor hours are accepted and then expended, a modification would have to be done to add more hours or the work would have to be done as on O&A under column #4.

11 PWS 1.6.2.4, Work Task/Facility Project Material

Is there a labor hour threshold for Work Tasks/Facility Projects that exceed $5K in material costs (PWS Table 1.6.1. Column #3)?

Similar to the previous answer for Table 1.6.1, the workload estimates are listed in Appendix 2 for purposes of determination toward appropriate labor hours. If the proposed labor amount is accepted and then expended, a modification would need to be done for either more labor hours or the work would have to be done on the column #4, O&A, for any further work with materials above $5K.

12 PWS 1.6.4.4.2.1. OWS

Cleaning and Maintenance

PWS 1.6.4.4.2.1 states: "Clor‐D‐Tect Q4000 test kits shall be used to test the oil phase in each OWS prior to cleaning, to determine the presence of chemicals that could contaminate cleaning equipment. If the test indicates a contaminant is present, the contractor shall notify the CORs immediately and SHALL NOT proceed with cleaning the contaminated unit."

The government mentions they have oversight of the OWS. Do they also supply the Q4000 test kits and lab fees?

The contractor is responsible for supplying test kits and labs as part of performing the required testing.

13 PWS 1.6.4.4.2.1. OWS

Cleaning and Maintenance

PWS 1.6.4.4.2.1 states: "Clor‐D‐Tect Q4000 test kits shall be used to test the oil phase in each OWS prior to cleaning, to determine the presence of chemicals that could contaminate cleaning equipment. If the test indicates a contaminant is present, the contractor shall notify the CORs immediately and SHALL NOT proceed with cleaning the contaminated unit. If the contents are hazardous, the waste will be coordinated through the Hazardous Waste Center (552‐3435) for disposal." The very next bullet requires the removal of the contents of the OWS using the VAC truck...."

Question: Is it the government's intent that through the coordination process with the Hazardous Waste Center that the government will remove the contaminated contents of the OWS and complete all actions required for the transfer and disposal of the contaminated product? Or, will it still be the responsibility of the contractor once the notification to the Hazardous Waste Center is made? If the latter is true, then the next bullet is contradictory to the bullet statement beginning with the words, "Chlor‐D‐Tect."

The OWS become the responsibility of the base environmental office (not the contractor) if contaminants are present until the contaminant is removed through environmental office procedures.

14 Clauses 5352.209‐9001 Potential Organizational Conflict of Interest 10/1/2019

This clause requires the offeror to include in the proposal complete information of previous or ongoing work that is associated with the contemplated acquisition. Is the incumbent contractor required to submit information on the ongoing Joint Base Elmendorf‐Richardson Civil Engineer Support Services contract

(FA5000‐15‐C‐0003)?

This clause has already been removed and will not be part of the RFP when submitted.

15 PWS 1.6.4.6.1.1 &

3.4.1.1

This PWS area requires the contractor to "...submit purchase requests within three (3) business days from initiation of Priority 2A/3A work requests (14 business days for 3B/C work) and obtain CO approval for all parts or materials that have a price greater than $3,000.00 per individual item before the Contractor acquires the product."

Will this be required for small businesses that have a DCMA approved purchasing system?

Will the Government remove this clause for companies that have a DCMA approved purchasing system?

The requirement for quotes over $3,000 is not a DCMA requirement but rather a requirement to ensure that any supplies purchased for the government are done IAW FAR procedures and most advantageous to the government, showing competition.

16 PWS 1.6.3 PWS 1.6.3 states that "Excessive or repeated system breakdowns or deficiencies may be considered an indication of unsatisfactory Contractor performance of Preventive Maintenance."

Will the Government please clarify what would be considered excessive system breakdowns or deficiencies?

PWS paragraph 1.6.3 is covering reliability centered maintenance and does not include the statement referenced in this question.

17 PWS 1.6.4.6 PWS 1.6.4.6 states that "Material is included in the firm fixed price CLIN. However, Contractor is required to notify the CO/COR when expenditure of funds on the material CLIN 's reach 70% and again at 90% level."

Will the Government please clarify why this notification is required under a fixed price CLIN?

This notification is normally required under a cost CLIN.

While notification is normally required under a Cost type CLIN, this CLIN is functioning similarly. In order to ensure that funds are not expended before the period of performance is over, the government needs awareness and communication from the contractor for succinct performance.

18 PWS 1.6.4.6.1.2 PWS 1.6.4.6.1.2 states that "Sales tax paid to vendors will not be reimbursed by the Government. The Contractor can request a Sales Tax Exception from the Alaska Department of Revenue."

Will sales tax from vendors outside of Alaska be reimbursable? PWS states it clearly. Maybe run it by CPTS and Legal for confirmation

19 PWS 1.6.4.7 PWS 1.6.4.7 states that "Special Maintenance Projects will require the contractor to seek three sources to perform the work. The Government shall provide approval/non/approval before work begins."

Will the Government please clarify why the Contractor is required to have other contractors perform the work if the Contractor has the resources to self‐perform this work?

reference not found.

20 PWS 2.4.3 PWS 2.4.3 states that "All remedies will be in accordance with FAR 52.212‐4." Will the Government please clarify that this will be a Commercial Item procurement and no cost CLINs will be included in the solicitation?

This requirement is non‐commercial.

PWS does not have a 2.4.3

21 PWS 2.6 PWS 2.6 states that "The minutes of Periodic Progress Meetings will be reduced to writing." Will the Government please clarify who is responsible for taking the minutes for these meetings and reducing them to writing?

reference not found.

22 PWS 3.1.7 PWS 3.1.7 states that the "Government will provide local and DSN telephone services but Contractor will be charged for commercial long distance calls."

Will the Government please clarify if the Contractor will still be charged if the commercial long distance call is in accordance with contractual requirements?

reference not found.

23 PWS 4.8 PWS 4.8 states that "In case of a labor dispute, the contractor agrees to remove its non‐striking work force from the performance site in order for Government performance to occur. The Contractor also agrees to permit the Government to use any essential Contractor‐furnished property."

Will the Government please clarify who will pay if the Government damages Contractor‐ furnished property?

The Government would be responsible for any damages to property not their own.

25 PWS No PWS tasks are identified for bike paths; however, quantities for these are provided in PWS and in the maps section. Is there a requirement for repair/maintenance of bike paths?

Bike paths fall under paved and unpaved surfaces. PWS 1.6.4.2.1, 26 PWS 1.3.1 The Contractor shall provide a point of contact accessible 24 hours a day, to include weekends, and holidays, and shall be prepared to sustain continuous operations when dictated by mission requirements, recovery from natural disasters or as necessary when directed by the CO.

Can the USG provide workload data for this continuous operations requirement? Is this requirement included in the FFP or is it cost reimbursable?

FFP, see PWS 1.3.1. The intent is that the contractor has someone that is available at all times to answer the call if emergencies occur or if coordination for work is necessary. This position is not a separately priced position as it is a typical expectation for a company to have a 24 hour liaison for coordination purposes.

27 PWS 1.6 The Contractor shall maintain, operate, and repair facilities and supporting infrastructure ensuring the most cost effective and reliable support obtained through repair of existing items versus replacement.

Can the USG clarify the standard that determines repair verse replacement and if labor is factored into that cost?

The decision to repair vs replace is dependent on the item in question and potentially availability of funds for replacement so the government cannot provide the contractor with a set standard.

28 PWS 1.6.2.1 Computer Maintenance Management System (CMMS). The Contractor shall update NexGen IT as a CMMS to capture facility data required by the Government. The data captured in NexGen IT will be used by the Government as a source document for the Contractor’s performance of the contract. Data accumulated in the performance of the contract shall remain the property of the Government.

We understand that NexGen IT cannot be used as a work order and PM management system by contractors at this time due to contractor labor rates being disclosed. Can the contractor utilize their own system until this is resolved?

The contractor may be granted access to NexGen IT.

29 PWS 1.6.2.2 Preventive Maintenance (PM) (see Column #1 in Table 1.6.1.). PM is scheduled work done at regular frequency to systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects.

The listing of facilities and their components includes 3,385 separate components and 59 corresponding Preventive Maintenance Task List (PMTL) requirements. However, the PMTL information presented on pages 242 through 244 of the PWS document only includes 15 PMTL listings. Can the Government provide the remaining 44 PMTL requirements?

Facility components will be PM'd IAW AF PMTL's. If PMTL does not exist, see specfic directions in appendix 7 or rsmeans.

https://cs2.eis.af.mil/sites/10758/PMTL /Module/PMTL%20Home.aspx

30 PWS 1.6.2.3 and Table 1.6.1

Work Tasks include Corrective Maintenance and Repair with total materials and supplies cost not to exceed (NTE) $5K

Please clarify paragraph text vs. table text: $5k threshold is only materials + supplies (1.6.2.3) or total cost [incl. labor] Table 1.6.1 the $5,000 threshold is for materials and supplies only.

31 PWS 1.6.2.4 Facility Project Material (>) $5K Project Material over 5K does not appear to have a CLIN. Only one for Materials at xxOO4.

Will one be added?

CLIN X004 is the correct CLIN for Materials priced over $5K. Additionally, CLIN X003 is used for less than $5K.

32 PWS 1.6.2.4 Corrective Maintenance and Repairs Work Tasks/Facility Projects with total materials cost over $5K will be reimbursed by the Government. … The Contractor shall enter material cost, labor hours, and complete Work Tasks/Facility Project in NexGen IT upon Work Task/Facility Project completion

Per the statement associated with section 1.6.2.1, with NexGen IT unable to be used due to proprietary labor rates, will the gov’t develop an alternate process for the reimbursement of materials or is it incumbent upon the contractor to develop that process?

submittals or invoicing will be utilized to ensure costs are appropriately/accurately assessed.

33 PWS Table 1.6.1 Please clarify what Not to Exceed (NTE) refers to in Column #3 The contractor will cover parts, materials and supply costs not exceed $5,000

34 PWS 1.6.3 The Contractor shall update the SMS and report changes to the Quarterly RPIE Update List so inventory and contract changes can be made.

Is the “Quarterly RPIE Update List” CDRL 001? CDRL 001 in appendix 12 covers Quarterly RPIE reporting

35 PWS 1.6.3 The first RCM report shall be delivered to the CO/COR by no later than ten (10) work days from completion of first year of performance period after contract award with revisions annually or as agreed upon by the Contractor and CO/COR after that.

Is the “RCM report” CDRL 013? CDRL 013 in appendix 12 covers the RCM reporting requirements

36 PWS 1.6.4.1.1 Cranes and Hoists. The Contractor shall ensure all cranes and hoists are repaired, inspected, load tested, certified and maintained by a certified commercial cranes and hoist specialist IAW ASME B30.17‐2015

There are no hoists listed in the workload data, can you please clarify? Hoists are listed as Cranes in appendix 7

37 PWS 1.6.4.1.1.1 The Contractor shall provide the original annual certificate and inspection report to the FM and a copy to the COR and 773 CES/CEOHS.

Is the “original annual certificate and inspection report” a CDRL? yes, see CDRL 6

38 PWS 1.6.4.1.1.2 Results of inspections shall be submitted IAW the CDRLs. Are the “results of inspections” submitted as CDRL 006? yes, see CDRL 6 39 PWS 1.6.4.1.1.2 and

Appendix 4 When complete, the Contractor shall ensure there is a stencil of the weight capacity of the crane/hoist on the boom or railing, and shall stencil the new date of certification on the assembly upon completion of valid certification per 29 CFR 1926.1400

Certification per 29 CFR 1926.1400 is mandatory per section 1.6.4.1.1.2. However, it is not included in the Appendix 4 Applicable Publications and Forms Table. Can the Government please clarify whether this is mandatory and should be included in Appendix 4?

29 CFR is an OSHA reference. OSHA is listed in appendix 4

40 PWS 1.6.4.1.2 The Contractor shall perform asbestos testing, remediate and abate (up to 100 lbs. per annum). Please confirm that this is 100 lbs. of asbestos containing materials (ACM) as opposed to asbestos

Yes the reference is related to 100lbs of asbestos containing materials.

41 PWS 1.6.4.1.2 Asbestos Testing and Abatement. The Contractor shall perform asbestos testing, remediate and abate (up to 100 lbs. per annum), as required, to allow safe access to work areas and eliminate potentially unsafe situations. At completion of testing or abatement, the Contractor shall accomplish any required reporting with copies of reports provided to the 773 CES Asbestos Shop and properly dispose of debris generated from work. Work and disposal of debris shall comply with existing environmental requirements.

How much asbestos is present and at what point is all expected to be abated? What percentage has already been abated?

this contractor is not expected to perform large scale abatement projects.

This is intended to allow contractor to perform small scale (glove bag, multiple glove bag) abatements to safe a space for work on this contract.

42 PWS 1.6.4.1.3 Mold Testing and Abatement. The Contractor shall clean, disinfect, remediate, or abate (up to 100 lbs. per annum).

Please confirm this is 100 lbs. of mold containing materials as opposed to mold. Yes the reference is related to 100lbs of mold containing materials.

43 PWS 1.6.4.1.4 and Appendix 4

The Contractor shall ensure all roof systems including gutters, fall protection tie offs, and roofing types and components are repaired and maintained IAW UFC 3‐110‐03, Roofing, and UFC 3‐110‐04, Roofing Maintenance and Repair.

Roof Systems are to be repaired and maintained IAW UFC 3‐110‐03 and UFC 3‐110‐04, per PWS 1.6.4.1.4. However, these two publications are not included in the Appendix 4 Applicable Publications and Forms Table. Can the Government please clarify whether both publications are mandatory and should be included in Appendix 4?

Yes, following federal law is mandatory.

Added to table 4

44 PWS 1.6.4.1.4.2 Accomplish condition assessments in accordance with criteria in BUILDER SMS. Will BUILDER SMS be made available to the contractor? yes the contractor will have access to builder

45 PWS 1.6.4.1.4.3 inspect all roofs at least once annually in accordance with the inspection guidelines outlined in the BUILDER Condition Assessment Manual.

Will BUILDER Condition Assessment Manual be made available to the contractor? yes the builder assessment manual will be made available to the contractor.

46 PWS 1.6.4.1.5 This paragraph number is used on two paragraphs (Bridges and Fencing). Can the Government please correct the PWS numbering?

Paragraph numbering has been updated.

47 PWS 1.6.4.1.5 The Contractor shall conduct annual inspections IAW Unified Facilities Criteria (UFC) UFC 3‐310‐08, Non‐ Expeditionary Bridge Inspection, Maintenance, and Repair and provide results to the CORs prior to September 30.

UFC 3‐310‐08 specifies and describes many different types of bridge inspections. Is it the Government’s intent that the Contractor will perform “Routine Inspections” (as defined by UFC 3‐310‐08) with an annual periodicity? Is the Contractor expected to perform any other types of bridge inspections described in UFC 3‐310‐08?

Annual inspections shall be conducted in accordance with the UFC criteria for inspections. Routine is one of the required inspections.

48 PWS 1.6.4.1.5 The Contractor shall conduct annual inspections IAW Unified Facilities Criteria (UFC) UFC 3‐310‐08, Non‐ Expeditionary Bridge Inspection, Maintenance, and Repair and provide results to the CORs prior to September 30.

In the bridge paragraph, are the annual reports submitted as a CDRL? see CDRL 1 and 11

49 PWS 1.6.4.1.6 The Contractor shall provide the original annual certificate and inspection report to the FM and a copy to the CORs and 773 CES/CEOHS.

Is the “original annual certificate and inspection report” a CDRL? See CDRL 6

50 PWS 1.6.4.1.6 Floor Scales, and Vehicle Lifts. The Contractor shall, provide certification for floor scales and vehicle lifts. There is no workload data for scales or vehicle lifts, please clarify? Updated PWS. Added vehicle lifts to workload data in appendix 7.

51 PWS 1.6.4.2.1.1 Sweep/Clean. The Contractor shall keep all paved surface areas, curbs and gutters free of gravel and debris through the period of 16 April through 14 October.

Paragraph 1.6.4.2.1.2 states a different contractor is responsible for sweeping and cleaning roadways, please clarify if there is any overlap in services.

No overlap of services. This contract,"The Contractor shall keep all paved surface areas, curbs and gutters free of gravel and debris through the period of 16 April through 14 October, unless there is an accumulation of snow on the ground. " Other contract sweeping responsibility;

"The Contractor shall provide all sand and chemicals and shall remove and dispose of excess sand accumulation as part of spring cleanup by 15 April. This date will flex to fifteen (15) days after the end of a snow event. "

52 PWS 1.6.4.2.1.1 Sweep/Clean. The Contractor shall keep all paved surface areas, curbs and gutters free of gravel and debris through the period of 16 April through 14 October, unless there is an accumulation of snow on the ground.

Is this requirement for all paved surfaces or just those identified on the CESS Roads/Parking map on page 191 of the PWS?

This requirement is for all paved surfaces as defined in the area of responsibility and identified or indicated on the included maps.

53 PWS 1.6.4.2.4 Cross ties, turnouts and tracks found damaged by snow removal activity in the railroad track inspection, shall be reported to the CORs and repaired through issuance of Work Tasks.

Are “Cross ties, turnouts and tracks found damaged by snow removal activity in the railroad track inspection” submitted as part of CDRL 008?

yes. Also, NexGen work task will be generated.

54 PWS 1.6.4.2.4 Cross ties, turnouts and tracks found damaged by snow removal activity in the railroad track inspection, shall be reported to the CORs and repaired through issuance of Work Tasks.

Who is responsible for snow removal on railroad tracks? What is the estimated annual quantity of track repair due to snow removal?

PWS does not state the contractor is to do snow removal, only repairs to tracks.

55 PWS 1.6.4.2.4 Railroad Facilities. The Contractor shall ensure a certified railway inspector safely inspects all railways identified under the PM and Railroad Map A9 IAW UFC 4‐860‐03 biannually. (Spring and Fall) The Contractor shall clean and maintain railway surfaces biannually, between 15 May and 30 June, free of all dirt and debris, and again between 1 September and 15 October. The Contractor shall ensure all track ballasts are kept clean and clear of all vegetation within the railroad track structure. Cross ties, turnouts and tracks found damaged by snow removal activity in the railroad track inspection, shall be reported to the CORs and repaired through issuance of Work Tasks.

Given the contractor is cleaning and maintaining railway surfaces, are we subject to the requirements of the Alaska Rail Road Corporation, and will we be required to provide a Railroad Protective policy?

the contractor will be subject to UFC 4‐ 860‐03

56 PWS 1.6.4.2.5 Inspection results shall be submitted to the CORs no later than 30 November. Are the inspection results submitted as CDRL 002? yes 57 PWS 1.6.4.2.6 The Contractor shall inspect all playground areas each spring and open Work Tasks through the CE

Helpdesk to perform any repairs or correct deficiencies IAW the U.S. Consumer Product Safety Commission, Public Playground Safety Handbook by 7 May.

Are the playground area inspections submitted as CDRL 007? Yes IAW Appendix 12 of the PWS the playground report is submitted as CDRL

007. However any work that needs to be completed must also be submitted IAW PWS paragraph 1.6.4.2.6 through the CE help Desk.

58 PWS 1.6.4.2.7 The Contractor shall report quarterly status of FDBs. Is the quarterly FDB report to be submitted as a CDRL? Yes CDRL added in appendix 12 59 PWS 1.6.4.2.7 The Contractor shall inspect and maintain Vehicle Final Denial Barrier (FDB), cantilever gates, swing gates and associated components at the following entrance/exit gates to JBER to the manufacturer’s recommendation: D Street Gate (at Glenn Hwy.), Arctic Valley Gate (at Glenn Hwy.) and Artillery Road Gate (at Eagle River). The Contractor shall inspect, test, and maintain FDB(s) IAW manufacturer’s prescribed intervals along with PMTL prescribed tasks and intervals. The Contractor shall report quarterly status of FDBs. At a minimum, the report shall have the following: gate name, MAJCOM, base or installation, barrier type, barrier brand and model, number of barriers, inspection date, operational status, number of barrier failures in the calendar year, and average days the barrier was inoperable

Can the Government provide the quantity, type, age and condition of the barriers? D st 3 yrs old, good condition. Artillery Road is a gate with jersey barriers, Arctic valley is of unknown age in operational condition.

60 PWS 1.6.4.4.2.3 Dewatering/Sludge Processing. The contractor shall propose a process for dewatering and sludge processing using the facility located at Building 45125. The Contractor must request Government approval and must demonstrate adequate performance. (Note, water/sludge from multiple OWS units may be contained in the same vac‐truck.)

Can the Government provide estimated quantities of sludge that must be processed for treatment?

No estimate available. Varries by year.

61 PWS 1.6.4.4.2.1 and 1.6.4.4.2.5

Please clarify if the OWS servicing is yearly with monthly reporting. Should the contractor assume that there is a rotation of which units are processed each month? If most are only serviced during May‐ Sept – what is to be included in the monthly reports on the remaining months.

Servicing intervals for the OWS systems are contained in appendix 18. Yes the monthly report is required even in months where no OWS systems are services CDRL 012 in appendix 12 lists the information required in the monthly report.

62 PWS 1.6.4.4.2.1 and Appendix 4

Prior to cleaning, inspecting or repairing, the contractor shall have the FM sign a “User Knowledge Certification Form” found in Appendix B of the JBER OPLAN 19‐3, stating “that to the best of the user’s knowledge, no hazardous waste has entered the OWS”.

JBER OPLAN 19‐3 is cited in PWS 1.6.4.4.2.1. Should this publication be included in the Appendix 4 Applicable Publications and Forms Table?

PWS updated to include form

63 PWS 1.6.4.4.2.4 Testing will be completed within the Calendar Year (CY) specified in the workload data found in Attachment 1.

Can the Government please provide this attachment, which is not part of the presolicitation package on beta.SAM.gov.

corrected PWS. See Appendix 18

64 PWS 1.6.4.4.2.5 Monthly reports shall contain a summary form, one for each unit that has been serviced, that provides the following information:

Is the monthly report submitted as CDRL 012? Yes IAW with appendix 12 the monthly report is covered on CDRL 012.

65 PWS 1.6.4.4.2.5 At the end of the calendar year, the Contractor shall provide a summary report/narrative, detailing results of any analytical samples, summarize any major repair issues, and provide copies of each summary form generated during the year for archiving purposes.

Is the yearly summary report submitted as a CDRL? Yes both the monthly and the annual reports are submitted as a CDRL.

66 PWS 1.6.4.5 The Contractor shall inspect boilers and UPVs IAW AFI 32‐1068, attachment 2 and appendix 2. Can the Government please provide this attachment 2 and appendix 2, which are not part of the presolicitation package on beta.SAM.gov.

appendix 2 is attached and is referencing the workload estimates of which boilers are a part. The reference to attachment 2 is attachment 2 of AFI 32‐1068 and is pertinent to boiler inspection.

67 PWS 1.6.4.5.1 Minimum Boiler Attendance. The Contractor shall provide manpower for boiler attendance IAW AFI 32‐ 1068, para 3.5.1 and Table 3.1, below. Attendance visits shall be recorded by entries in a log maintained in mechanical rooms where boilers are located.

Table 3.1 provides data on Boiler Attendance but does not specify the number of systems of each type. Can the Government please provide this information?

Added Appendix 23 Boiler Data

68 PWS 1.6.4.5.1, Table 3.1 The frequency column in the table states for example: Constant attendance by two people per 8‐hour shift4.

Is it required that there is 24/7 and 365 coverage (3 shifts) supporting this contract? see PWS 1.3.1; the government is requiring "standby personnel" at a minimum.

69 PWS 1.6.4.5.1, Table 3.1 Can the Government please provide the explanations / footnotes for the superscripts 1‐4 found in table 3.1?

Table was extracted from and explanations/footnotes found in AFI 32‐

70 PWS 1.6.4.5.3 Due to hard water conditions at JBER, the Contractor shall conduct chemical condensate water analysis twice per month for all steam boilers; add chemicals as needed to maintain boiler chemistry IAW manufacturer’s specifications.

Are the “chemical condensate water analysis” submitted as CDRL 003? Yes this should be submitted as CDRL 003.

71 PWS 1.6.4.5.3 Additional PM Requirements. Due to hard water conditions at JBER, the Contractor shall conduct chemical condensate water analysis twice per month for all steam boilers; add chemicals as needed to maintain boiler chemistry IAW manufacturer’s specifications. The Contractor shall access and clean steam boiler sections for debris and sediment build up as part of the annual PM process.

Are chemicals the contractor’s responsibility or will they be provided by the Government? If they will be the responsibility of the contractor, can the Government provide estimated quantities of each chemical required for water treatment?

The contractor is responsible for the chemicals required to perform this portion of the PWS. The Government does not have estimates of the amount of chemical that will be required.

72 PWS 1.6.4.6.1 Winter Operations. The Contractor shall provide temporary heat to prevent interruption of mission, property damage, or loss of personnel production due to cold work areas until unit or units are operational with an estimated one (1) event per season. The Contractor shall monitor and remove snow and ice formations to prevent damage to roofs/roof eves and eliminate safety hazards for personnel transiting the area with an estimated three (3) events per season.

Will the contractor be required to provide a temporary heating system as Contractor Furnished Equipment or are there Government systems that can be utilized for this purpose?

This requirement will need to be met with contractor equipment.

73 PWS 1.6.4.6.2.2 and Appendix 4

The contractor shall inventory and assess the condition IAW the Air Force SMS Playbook, USAF Built Infrastructure Inventory and Assessment Manuals, and BUILDER Level 1 and Level 2 training.

PWS 1.6.4.6.2.2 requires facility condition assessments IAW the AF SMS Playbook and USAF Built Infrastructure and Assessment Manuals. The USAF Built Infrastructure and Assessment Manuals are not listed in the Appendix 4 Applicable Publications and Forms Table. Can the Government please clarify whether these manuals are mandatory and should be included in Appendix 4?

These mandatory items will be issued post award through BUILDER level 1 and 2 training, see PWS 1.6.4.6.2.1

74 PWS 1.6.4.6.2.2 Facility Condition Assessment. Contractor shall provide a condition assessment for each asset utilizing the BUILDER "Direct Rating Method". The Contractor shall update BUILDER, and barcodes within 30 duty days for any Work Task where a component repair, replacement, and/or inspection affects BUILDER data. RPIE shall be inventoried, barcoded, and entered into the SMS database.

Barcodes are not being used at other Air Force installations for use with BUILDER. Can the Government clarify the requirements for utilizing BUILDER?

Can the Government provide the current status of the BUILDER facility condition assessments and the dates the facilities were last assessed?

information will be clarified through post award training

75 PWS 1.6.4.6.2.3 The Contractor shall provide on a quarterly basis an Excel electronic copy of the following BUILDER reports: facility level QC‐06 of all facilities assessed during the quarter, QA 14B, and PM‐01 PMOSS sorted by Audit Date from newest to oldest. Contractor shall also provide a listing of all components that changed over 2 ratings (for example, a component that changes from a green‐ to an amber‐).

Is the SMS deliverable report submitted as CDRL 011? Yes this report is submitted as CDRL 011.

76 PWS 1.7 Disaster Support. The Contractor shall be deemed mission essential, and shall support emergency disaster recovery operations within the scope of this PWS. The Contractor will provide a 24 hour liaison to be in contact with the 773 Unit Control Center to coordinate Work Tasks during natural disasters.

Two questions:

1) Is this requirement considered over and above or is it part of the FFP? Can the USG provide workload data for this requirement?

2) PWS section 4.7 later states that: “Services in this PWS are not essential services for performance during crisis IAW DFARS 252.237‐7023, “Continuation of Essential Functions”.”

Would the Government please clarify this apparent discrepancy?

This requirement is not considered over & above as it is a designation for a POC, in the even that they are needed. It is part of the FFP. As it is only a POC, there is no workload data currently.

PWS 4.7 has been corrected.

77 PWS 2.3 A written Quality Control Plan (QCP) shall be submitted to the Contracting Officer for approval. The plan shall be submitted in conjunction with proposal.

While PWS 2.3 calls for the QCP plan to be submitted with the proposal, it is not listed as a proposal requirement in Section L or Section M. Can the Government please clarify ‐ we recommend that the initial QCP plan be submitted at the conclusion of the contract phase‐in period.

Already answered. See previous question about QC Plan.

78 PWS 2.7.h Technical Library Update ‐ The Contractor shall maintain an electronic technical library of reference materials, as‐built. The library shall be kept up‐to‐date and current. The entire library shall be retained by the Government at the end of the contract period. Copies of any documents or information contained in the library shall be made available to the Government upon request of the COR.

Will the offerors be given a list of what is currently in the library as access to those documents during the proposal process may assist the offeror in formulating a cost effective bid advantageous to the Government.

The government will not provide a list of what is currently contained in the technical library.

79 PWS Section 3 Will the Government consider providing calibration services through the JBER TMDE Laboratory for test equipment and measuring devices required in performance of this contract? Examples of such equipment include reflectometers (PWS 1.6.4.2.5) electrical meters and test equipment (PWS 1.6.4.3), flow meters (1.6.4.4.2.1), pressure gauges and flue gas analyzers (PWS 1.6.4.5).

The government will not provide calibration services, the contractor is responsible for the maintenance and calibration of their own equipment.

80 PWS 3.1 and 3.1.4, Appendix 21

The Government will provide the following limited services: emergency medical, security, telephone, utilities, and access to information.

While Government disposal of properly marked Hazardous waste generated under the BOMS contract is inferred through the procedures specified in Appendix 21, the Government responsibility is not specifically stated in Section 3 of the PWS. Also, there is no mention of any Government service to dispose of non‐hazardous solid waste; office trash, construction waste, and the like. Will the Government confirm that hazardous and non‐hazardous waste disposal services are the responsibility of the BOMS contractor, and update Section 3 as appropriate?

Government disposal is not inferred appendix 21 clearly states that the government will pick up and transport off the installation as long as the contractor manages hazardous waste IAW appendix 21. PWS section 3 updated to reflect Hazardous waste IAW appendix 21.

81 PWS 3.1.2 Snow Removal. The Government will provide snow removal from parking areas provided for Contractor use. The Contractor shall be responsible for clearing snow/ice from ramps, steps and entrances to ensure personnel safety.

Is this requirement for all facilities listed in the workload data? Is snow removal only required from walking surfaces of ramps, steps and entrances?

This requirement is for facilities provided by the government for contractor use.

82 PWS 4.2.1 The contract manager or alternate(s) shall have full authority to act for the Contractor on all contract 07161988s relating to daily operation of the Civil Engineer Support Services contract.

Please define what “contract 07161988s” are? Or is this a typo? This is a typo and has been corrected.

83 PWS 4.2.12 and Appendix 4

The Contractor is solely responsible for compliance with OSHA standards for the protection of their employees. The CM shall ensure specific safety requirements in AFOSH standards and Air Force technical orders are complied with by Contractor personnel when noncompliance would clearly present the potential to harm or damage Government resources.

The compliance requirements appear to be too generalized. Recommend that the OSHA publications be specifically cited, as well as the specific AF technical orders that must be complied with. Each specific publication should also be listed in Appendix 4, which should also indicate whether the publication is mandatory or advisory.

OSHA is listed in appendix 4

84 PWS 4.3.1 and Appendix

The Contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. In addition, the Contractor shall not employ any person who is an employee of the Department of the Defense if such employment would be contrary to the policies contained in AFI 64‐106, Chapter 1, and Industrial Labor Relations Activities.

Compliance with AFI 64‐106 and Industrial Labor Relations Activities is mandatory per PWS

4.3.1. However, AFI 64‐106 is not listed in Appendix 4 Applicable Publications and Forms Table, and there is no publication listed for “Industrial Labor Relations Activities”. Are these publications mandatory, and should they be listed in Appendix 4?

Added AFI 64‐106 to appendix 4

85 PWS 4.3.4 Organizational Conflict of Interest (OCI). Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Part 9.5.

Please clarify where in the PWS this may occur. The statement is reflective of the type of work that may or may not occur during the performance of this effort and requires sensitivity on the part of the contractor and its employees.

86 PWS 4.5 Manpower Reporting. The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October.

The eCMRA website has been deactivated as of 19 June 2020 with either SAM or beta.sam being utilized for manpower reporting. Can the Government update this paragraph with the most current procedures?

PWS has been updated and Clause 52.204‐14 is included.

87 PWS 4.6.1 The Contractor shall develop a Key Control Plan and make it available to the COR upon request. Is the Key Control Plan submitted as CDRL 010? The key control plan is CDRL 010 as listed in appendix 12

88 PWS 4.6.3 Authorized Use. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees.

Is it the Government’s intent that the Prime contractor only may be issued keys and need to escort subcontractors, or can the Prime contractor provide keys to any subcontractor who may be performing work?

The government will only provide keys to the prime contractor as we do not have any contractual relationship with any potential sub‐contractors. The responsibility for key control rests solely with the prime contractor.

89 PWS 4.7 Continuation of Essential DOD Contractor Services during Crisis. Services in this PWS are not essential services for performance during crisis IAW DFARS 252.237‐7023, “Continuation of Essential Functions”.

Please clarify if this includes service disruption based on Covid‐19. Is the facility still being maintained at full or limited capacity?

This contract performance effort is still being maintained at full capacity and is deemed necessary.

90 PWS 4.7 Continuation of Essential DOD Contractor Services during Crisis. Services in this PWS are not essential services for performance during crisis IAW DFARS 252.237‐7023, “Continuation of Essential Functions”.

Section L requires a ‐ Mission‐Essential Contractor Services Plan. However, PWS section 4.7 states that: “Services in this PWS are not essential services for performance during crisis IAW DFARS 252.237‐7023, “Continuation of Essential Functions”.”

Can the Government please clarify whether or not a Mission‐Essential Contractor Services Plan is required? And whether that is required to be provided in the proposal?

PWS will be corrected to remove anything stating that it is not mission essential.

A Mission Essential Plan is required IAW Section L and M. It is required as part of the proposal.

91 PWS 4.8 Labor Disruptions. The Government reserves the right to take over performance of this contract in the event of a labor strike..

Is there currently a CBA in place? If so, can it be provided? There is a CBA currently utilized however that agreement is with the current contractor and the Union and not for the Government to release.

92 PWS 4.14.1 Permits. The Contractor shall be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the Contract, independent of any existing permits held by the Government.

Can the USG provide a current list of required permits? It would not be practicable to list all potential permits that may be required in the course of this contract.

93 PWS 4.17 and Appendix

The Contractor shall comply with DOD 5200.1‐R, Appendix 3, DoD Information Security Program and Protection. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

Compliance with DOD 5200.1‐R, Appendix 3 is mandatory IAW PWS 4.17. However, this publication is not included in the Appendix 4 Applicable Publications and Forms Table. Can the Government please clarify whether this publication is mandatory and should be included in Appendix 4?

Added DOD 5200.1‐R to appendix 4

94 PWS 4.18(1) Prior to use, the Contractor shall provide the Base Hazardous Material (HAZMART) Pharmacy and base environmental, through the COR, a list of all hazardous materials the Contractor brings onto Government property and shall submit and AF Form 3952 along with a Safety Data Sheet (SDS) for each Hazardous Chemical listed in OSHA Hazard Communication Standard 29 CFR 1910.1200.

Is the information submitted to the “Base Hazardous Material (HAZMART) Pharmacy and base environmental” provided as CDRL 005?

Yes CDRL 005 is the required HAZMART information.

95 PWS 4.18(2) and Appendix 4

Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from Government property. Criteria for identifying hazardous waste are contained in Subpart C of 40 CFR Part 261.

40 CFR Part 261 is cited in PWS 4.18(2). However, this publication is not included in the Appendix 4 Applicable Publications and Forms Table. Can the Government please clarify whether this publication is mandatory and should be included in Appendix 4?

This publication is federal law so yes it is mandatory regardless of whether or not it is listed in appendix 4. Updated PWS.

96 PWS Appendix 2 Annual Labor Hours Annual labor hours are listed but not broken out by craft or shop on page 39 of 244. Will the Government provide breakout by shop or craft?

the labor hours that the government is able to provide estimates for is listed in appendix 2

97 PWS Appendix 2 Annual Material Cost: The estimated annual material cost for priority 1, 3A, 3B, 3C Work Tasks up to $5K is $475K and over $5K is $210K. The annual cost estimates are based on data provided by incumbent Contractor

Does this estimate include all ODCs including fuel costs? Fuel cost is the responsibility of the contractor and is not considered a material therefore it is not listed the appendix 2 costs.

98 PWS Appendix 2 Table on page 40 What year is this data from? Can the Government provide FY 17, 18 and 19 data? Data from 2013‐2015, updated PWS with 2018‐2020 data

99 PWS Appendix 3 Government furnished facilities/Government furnished equipment Can the Government clarify if this is a complete list of GFE, there is only one computer listed for the all the Government reporting?

The list of GFE is complete.

100 PWS Appendix 4 Publications and forms that apply to the PWS are listed below. The publications and forms have been coded as "M" (Mandatory). The Contractor shall follow these publications and use these forms coded as mandatory in conjunction with those specified in paragraph 1.6.1 of the PWS. The Contractor shall be guided by those publications or use those forms coded advisory to the extent necessary to accomplish requirements in the Performance Work Statement.

PWS 1.6.1 describes Work Task Priority. Will the Government verify that this is the intended PWS reference?

PWS corrected. See PWS 1.6

101 PWS Appendix 4 Publications and forms that apply to the PWS are listed below. The publications and forms have been coded as "M" (Mandatory)

Some publications have not been marked as Mandatory or Advisory. Will the Government verify which publications are mandatory, and which are advisory?

All publications listed are mandatory

102 PWS Appendix 4 “OSHA” is listed as a mandatory standard. Will the Government please cite the specific CFR references that are mandatory? It is not realistic to list every federal law that would be applicable to all possible scenarios, federal law is mandatory by virtue of being federal law.

103 PWS Appendix 4 Publications and forms that apply to the PWS are listed below. The publications and forms have been coded as "M" (Mandatory). The Contractor shall follow these publications and use these forms coded as mandatory in conjunction with those specified in paragraph 1.6.1 of the PWS.

The Applicable Publications and Forms Table in Appendix 4 lists numerous publications that are not cited elsewhere in the PWS. Will the Government identify which portions of these publications are mandatory? Publications not referenced elsewhere are: ASME B30.17‐1205, NFPA 70, DoDI 4715.03, DoD 8570.01‐M, Jump Tower Cable Trolley Product Manual, UFC 1‐ 200‐01, UFC 4‐860‐03, UMC, UPC, UFGS 07 51 13, AFI 32‐1051, AFI 32‐9005, AFMAN 48‐114, 673 WGI 32‐1007, 3 WGI 32‐1011.

If the publication is listed as mandatory, then any portion that is pertinent to the specific project being completed under this contract.

104 PWS Appendix 7 See accompanying PDF file titled: Appendix 7, Equipment…