JBER BOMS Industry Questions Draft RFP 2.pdf

# RFP Reference Location Information Question Response 1 PWS 1.6.4.5.1, Table

3.1, Minimum Boiler Attendance on pg 15

Table 3.1 provides a chart for proper staffing for Boilers based on the BTU of the Boilers; however, Appendix 7 does not list the BTUs

Please provide the BTU for each of the Boilers listed in Appendix 7, PM listing of equipment.

Information is required for proper staffing of the requirements.

We have created appendix 23 to provide requested information and resolve this issue.

2 Appendix 7 PM Listing of Equipment

Appendix 7 lists HVAC equipment but no further information on size Please provide tonnage for each air conditioning system and each air handling unit We have created appendix 23 to provide requested information and resolve this issue.

3 Appendix 7 PM Listing of Equipment

Appendix 7 lists overhead doors but no further information on type Please identify each overhead door as either manual or electric We have created appendix 23 to provide requested information and resolve this issue.

4 Appendix 7 PM Listing of Equipment

Appendix 7 lists elevators but no further information on type Please identify each elevator as either hydraulic or electric Elevators are being removed from appendix 7 as the PWS states the contractor will not be responsible for elevator except for interior lighting.

5 Questions from Industry Answers 12 Aug 2020

Q n A #6 Goverrnment response is "There aren't any facilities that require constant attendance at the moment."

BUT in current DRAFT PWS Dated 7 Aug 20 Para 1.6.4.5.1 Minimum Boiler Attendance Table 3.1 that states we must have folks and that conflicts with this answer.

Will the Government revise the answer or revise Table 3.1 to eliminate the confliction between the two?

See question #1

6 Questions from Industry Answers 12 Aug 2020

Q n A #29 We have tried several browsers and will not let us in. Will the Government provide the PMTLs via excel by cliking on the link it is indicated proper crediential are not provided. If the goverement want us to use this can they provide instruction to reach the site?

This is a secure government website and access will be granted post award to vetted individuals through the use of a form 2875 and a Common Access Card.

7 Questions from Industry Answers 12 Aug 2020

Q n A #59 No Type was provided for the Final Denial Barrier (FDB's) Will the Government provide a detailed list by location to include the Make, Model, Serial Number and major sub componets? Artic Valley has a Tilt‐A‐Way gate{Model

# HYJD‐25E, Date of MFG. 9/23/09, Serial # 22509091253, IDEAL MFG INC 2011 Harnish Blvd Billings, Mt 59101, 406‐656‐4360} and Pop‐up {RSS‐2000 Electric Vehicle Barrier, RSSI BArriera LLC, Panama City, Florida 32404, 850‐ 871‐9300, WWW.rsi.com} D Street has a Grab 300 Pop‐up, https://grabglobal.com/offering/grab‐ 300/

8 Questions from Industry Answers 12 Aug 2020

Q n A #60 Will the Government provide the Historical workload from the past 3 years? Currently 7 supersacks in the past year estimated at less than 10 tons total

9 Questions from Industry Answers 12 Aug 2020

Q n A #91 Will the Government relook at their answer as the CBA is required as part of the RFP/Soliciation so all bidders are on level field?

The Government is including the WDOL cover page with the RFP however, only once concurrence from the union and the contractor have been given will the Government add the CBA to the beta.SAM posting. If an interested party would like to reach out to the parties of the CBA, based on the cover page, they may do so.

10 Questions from Industry Answers 12 Aug 2020

Q n A #7 Your answer states 60+ Lightning systems but current Appendix 7 only lists 4. Will the Government clarify how many there really are? Updated in Appendix 7

11 Questions from Industry Answers 12 Aug 2020

Q n A #67 Will the Government post Appendix 23 as it wasn’t released? Updated and will be included with RFP.

12 Questions from Industry Answers 12 Aug 2020

Q n A #50 Government stated vehicle lifts were added but can not find any in Appendix 7. Will Government confirm they added the lifts as lastest version of Appendix 7 does not have any?

Confirmed, added to the updated Appendix 7

13 Questions from Industry Answers 12 Aug 2020

Q n A #72 Historically, how long does the contractor have to provide a temporary heating system? The contractor will need to provide heat in a timeframe consistent with the urgency of the task (i.e. 1A, 3A/B, etc.)

and has to provide temporary heating until the faulty boiler condition has been corrected.

Questions for Solicitation No. FA500020R0019

14 PWS 1.6.1.2 Scheduled Enhancement – Priority 4 A/B Task/Facility Projects. This section outlines tasks that include replacing carpet, upgrading lighting etc.

Since the majority of barracks and offices are in need of new glue down carpet, new paint jobs and emergency light replacement, will the Government consider an annual dollar limit in this section?

IAW the PWS, Priority 4 work < $5K is accounted for in Appendix 2 under the workload data. Priority 4 work that is > $5K is to be negotiated/definitized under CLIN X005 IAW Section H. If materials and/or labor hours are expended in excess of agreed upon amounts then an REA may be contemplated or CLIN X005 can be used.

There are many flexible formats to ensure pricing is appropriate and accurate while protecting both the Government and the contractor.

16 PWS

1.6.1.2 and 1.6.2.3

Can the difference between 4 A/B and 1.6.2.3 work task less than or = to $5k be further defined? When would one be used over the other?

Priority 4 type work is explained further in the PWS Appendix 6. The difference is defined there. PWS 1.6.2.3 is a compilation of the workload data that is explained in Appendix 2. The contractor should be prepared to perform the Priority of work as explained in PWS

1.6.2.3. and Table 1.6.1 Column 2.

17 PWS

1.6.2.3 Section 1.6.2.3 up to $5K included in FFP.

Will task be allowed to be split in order to remain under the $5K. For instance, three overhead doors in one structure are damaged and require total replacement. Together the door repairs/replacement are well over the threshold, would they be allowed to be split into separate task orders?

Requirements as they arrise, will not be split.

18 PWS

1.6.2.4 1.6.2.4 Work Task (>) $5K.

In order to submit the most favorable price in the section, would the government consider identifying the number of task to be accomplished annually and/or dollars to be spent on materials?

CLIN X004 is priced by the Government at $200,000. This is a FFP NTE CLIN and will be utilized IAW PWS 1.6.2.4 for materials > $5K. Pricing will not be accomplished from the contractor toward this CLIN.

19 PWS

1.6.4.1.4

Section 1.6.4.1.4 Roof Systems ‐ …shall ensure all roof systems including gutters, fall protection, roofing is repaired and maintained IAW UFC 3‐110‐03 and 04. The present status of the majority of the built‐up roofs are beyond repair or maintenance. They also do not have fall protection installed.

What is the expectation on roofs that may already have been identified as needing roof replacement and fall protection installed?

The contractor should do everything in their power to maintain roofs in accordance with. UFC 3‐110‐03 and 04.

If the built‐up roofs are beyond repair or maintenance, they will need to be identified in BUILDER and NexGen to have projects generated to repair or replace the problem areas. If the work to be done qualifies under Column 2 of Table 1.6.1 then it will be accomplished in that method. If the work materials push the effort to Column 3 then it will be accomplished IAW PWS 1.6.2.4 and if it requires an O&A, then it will be IAW Section H and PWS 1.6.2.5. Flexibility has been considered for this effort in order to accomplish tasks.

General

Does the Government intend to allow the contractor to dispose of potential biohazardous/ hazardous waste sludge (approx. 10K gal of water and sludge) from Bldg. 726’s (Commercial Laundry Facility) solids interceptor at the installation hazwaste accumulation point?

Yes, in accordance with all local, state and federal laws

21 RFP

Section E

FAR Clauses 52.246‐2 and 52.246‐16 are applicable when the contractor will be providing to the Government, i.e., doors, refrigerator, etc. This procurement is for services with supplies being used in the performance of the supplies.

Please delete these two FAR Clauses. FAR 52.246‐2 is prescribed and included IAW FAR 46.302 and (because supplies may be furnished during the course of this effort) it is included. FAR 52.246‐16 is included for the same reason. It should not affect the contractor in any way other than to ensure compliance if supplies are ever furnished during this effort.

22 RFP

Section H FAR Clauses 52.211‐11 and 52.211‐12 are incorporated by reference. These clauses require a fill in amount for the liquidated damages that will be assessed if required.

Please provide the amount for these liquidated damages clauses. LDs are to be assessed during an O&A process, if warranted, and will be disclosed at that time.

23 RFP

Section I FAR Clause 52.216‐4 permits the price to be adjusted for materials and labor.

Please identify what method will be used to determine how the price will be adjusted, i.e., price index, catelog pricing, etc.

This clause has been removed.

24 RFP

Section I DFAR Clause 252.215‐7002 is required when certified cost and pricing data is indicated.

Please verify whether certified cost and pricing will be required. If not, please delete the clause

No, competition is anticipated and therefore it is not required.

25 PWS 1.6.4.6.2.2 Will the Government clarify if barcode readers integrate with NexGen IT? They do not integrate at this time

26 PWS

1.6.4.6.2.2 Will the Government provide barcode readers to the contractor?

Any reader would have to be provided by the contractor and compliant with any/all Government policies for such equipment

27 PWS

1.6.4.6.2.2 Will the Government supply computers and CAC Card readers for access to BUILDER and NexGen IT?

Currently the Government will only supply one computer, with CAC access, for this ability. It is believed that BUILDER and NexGen IT will be accessible with CAC access via a different terminal (contractor's computer).

28 PWS 1.6.4.1.4.3 and Appendix 4 inspect all roofs at least once annually in accordance with the inspection guidelines outlined in the BUILDER Condition Assessment Manual.

Should be BUILDER Condition Assessment Manual be included in Appendix 4? At this time the Government does not have a manual, or the ability to get a manual, to add into Appendix 4. If this changes then the Government will share the information.

29 PWS 1.6.2.3, Table 1.6.1 Each individual Work Task up to or equal to $5K is included in the Firm Fixed Price (FFP) of the contract. What is the expected total annual amount of tasks up to $5K for which the contractor should price labor and materials?

Appendix 2 states the average labor hour(s) associated with work tasks with materials > $5K is 139 hours. The material pricing is already included in the contract from the Government ($200,000) in CLIN X004. The contractor is to base their labor hours on the data provided and if, during the course of the contract, more hours are required then an REA would be contemplated. CLIN X005 allows some flexibility in process for the Government and the contractor for work that is associated with materials > $5K.

30 PWS 1.6.3 The primary focus of RCM shall be boilers and HVAC systems. The purpose of the program is to preserve system/asset function through sound maintenance practices, identify failure modes (Failures are any errors or defects, especially ones that affect the customer, and can be potential or actual), address failure modes by importance, and recommend RCM changes to the Government.

Please confirm that the Government requires a Board Certified Boiler & Pressure Vessel Inspectors.

Per 1.6.4 The Contractor shall ensure employees have the appropriate State and Federal licenses or certificates required in performance of this PWS.

State and Federal licenses or certificates shall be made available to inspection by the CORs.

31 PWS 1.6.4.4.5. The Contractor shall inspect JBER‐R storm drain manhole pits, storm drain catch basins, culverts and grates annually, utilizing a Trimble GPS unit (provided on temporary loan from the Government) prior to June 30 annually to ensure proper water flow (leaving no standing water).

Is the contractor to assume the Trimble GPS unit on loan will be available for use for the duration of the contract? Is entry into the manhole pits required for inspection?

The Trimble GPS unit will be on temporary loan as scheduled in the performance of the requirements in this

PWS.

32 PWS A12.11.10

A12.13.10

Preparation instructions for both CDRL 11 and CDRL 13 require the report be "authored by a Certified Reliability Engineer."

Please provide the certification standard that the Certified Reliability Engineer must meet They must be a Certified Reliability Engineer (CRE) by the American Society for Quality (ASQ).

33 PWS, Appendix (App.) 23 and Government provided Questions from Industry Answers, Question #67

App. 23, p. 98;

Govt Draft RFP 1, Questions from Industry_ Answers (#67)

The Government has indicated that Appendix 23 will address boilers and the number of systems by type.

The PWS contains “Appendix 23” (p. 98), referencing “see accompanying PDF file titled: Appendix 23 Boiler Data”

Please note that there is no information regarding number/types of boilers in Appendix 23, nor is there a “PDF” document posted to Beta.SAM.gov, titled, “Appendix 23”. Please post Appendix 23 with the requested data. Will the Government please provide this document prior to the release of the final RFP?

Corrected and provided with RFP.

34 Solicitation+‐

+FA500020R0019+

12+Aug+DRAFT

Section L ‐ page 63 of 69

52.215‐20 Alternate I Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data. ‐ (Alternate I) 2010‐10

Pricing – the requirement for the Certified Cost and Pricing. Please Clarify that requirement given that this is a competitive procurement. Additionally, the reference to Table 15‐1 appears to be in error. That table reflects the Solicitation Sections required and does not seem to relate to pricing. Please clarify.

Removed

35 Solicitation+‐

+FA500020R0019+

12+Aug+DRAFT

Section K ‐ page 50 of 69

52.204‐8 Annual Representations and Certifications. 2020‐03 The NAICS code listed in Section K does not exist, please confirm this is a typo and the correct NAICS code is 561210 – Facilities Support Services

Updated. Thank you.

36 Solicitation+‐

+FA500020R0019+

12+Aug+DRAFT

Section L ‐ page 58 of 69

Subfactor 3 ‐ Plan for Compliance with Limitations on Subcontracting: FAR 52.219‐14 "Limitations on Subcontracting"

Subfactor 3 – in order to provide a compliant plan the offeror needs to know which Box the Contracting Officer will check within FAR 52.219‐14 (g)(1). Currently there is nothing checked.

Government expectation is that the contractor will provide a plan compliant with "(d)(1) By the end of the base term of the contract and then by the end of each subsequent option period"

37 Questions from Q n A #6 Government response is "There aren't any facilities that require constant attendance at the moment." Will the Government revise the answer or revise Table 3.1 to eliminate the confliction between See question #1 38 Questions from

Industry Answers 12 Aug 2020

Q n A #29 We have tried several browsers and will not let us in. Will the Government provide the PMTLs via excel as by clicking on the link it is indicated proper credentials are not provided. If the government want ot use this link – what is to process to gain access thereto?

See question #6 39 Questions from Q n A #7 Your answer states 60+ Lightning systems but current Appendix 7 only lists 4. Will the Government clairfy how many there really are? Appendix 7 has been updated 40 Questions from

Industry Answers 12 Aug 2020

Q n A #50 Government stated vehicle lifts were added but cannot find any in Appendix 7. Will Government confirm they added the lifts as lastest version of Appendix 7 does not have any?

Appendix 7 has been updated

41 Questions from Industry Answers 12 Aug 2020

Q n A # 147 The Government answered question #147 as follows: “The Government confirms that evaluation of past performance of predecessor companies will be completed and evaluated IAW Section M criteria found in the RFP.”

Would the Government confirm that offerors will be allowed to submit contract references that include the experience or past performance of a parent, subsidiary, predecessor, joint venture member, or sister company where the offeror’s proposal demonstrates that the resources of the affiliated company?

The evaluation of past performance information (i) will take into account past performance regarding predecessor companies, (ii) will not take into account past performance of key personnel who have relevant experience, and (iii) will not take into account past performance regarding subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition. Past performance regarding predecessor companies of the offeror will not be rated as highly as past performance information for the principal offeror.

42 Questions from Industry Answers 12 Aug 2020

Q n A #72 Historically, how long does the contractor have to provide a temporary heating system? The contractor will need to provide heat in a timeframe consistent with the urgency of the task (i.e. 1A, 3A/B, etc.)

and has to provide temporary heating until the faulty boiler condition has been corrected.

43 Questions from Industry Answers 12 Aug 2020

Q n A #92 i) Does the PWS have scope for the KTR to perform utility locates?

ii) Does the PWS have scope for the KTR to obtain hot work permits?

iii) Does the PWS have scope for the KTR to obtain confined entry permits?

iv) Does the PWS have scope for the KTR to obtain permits for disposing of liquid and/or sludge from OWSs?

The contractor may obtain permits through the government to perform work in scope of this PWS. The contractor is expected to comply with OSHA confined space entry requirements which include, in part, establishment of a confined space entry program that includes self‐issuing of confined space entry permits each time a confined space is entered by their employees.

44 Section B Item 0004 Material Reimbursement IAW PWS 1.6.2.4 Product Service Code: Z1JZ Firm Fixed Price CIN:

00000000000005160737

Will the Government consider change Item (CLIN) 0004 from “Firm Fixed Price” to “Cost Reimbursable”, reflective of the “reimbursement” nature of the requirements and difficulty in predicting costs over the contract lifecycle?

No. This CLIN will remain as it is, a FFP

NTE CLIN.