1_MQ-9_CAT_CWD__Industry_Day_Briefing.pptx
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- MQ-9 CAT/CWD
- Solicitation number
- FA4890-18-R-0001
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Attachment 1- MQ9 CAT/CWD Industry Day Briefing
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MQ-9 Contract Aircrew Training (CAT)/Courseware Development (CWD) Industry Day 22 August 2017
This Briefing is:
UNCLASSIFIED
Headquarters Air Combat Command
Welcome ACC/A3M Remarks
A3M Mission Develops and oversees operations policy for the ACC MQ-1/9, RQ-4, U-2, and Advanced RPA enterprises
CAF lead to organize, train and equip ACC persistent attack and reconnaissance weapon systems
CAF lead for policy, doctrine, TTP development, and FAM
Ensures readiness and combat crew training to meet CCMD reqs
98% of MQ-1/9, 94% of U-2, and 93% of RQ-4 sorties support combat ops/GFMAP Organize, Train, and Equip Persistent Attack & Reconnaissance Forces ACC Operations Lead for MQ-1/9, RQ-4, U-2, and Advanced RPA
Agenda Topics of Discussion Rules of Engagement Program Overview
Ms. Shannon Satterfield Project Lead
ACC AMIC/DRX
Agenda
| 8:30 – 9:00am | - Registration |
| 9:00 – 9:15am | - ACC/A3M Opening Remarks |
| 9:15 – 9:30am | |
| - Welcome |
- Agenda
- Acquisition Team Roles & Responsibilities
| Ms. Shannon Satterfield | ||
| 9:30 – 10:00am | - MQ-9 CAT/CWD Program & Requirements* | Mr. Bill Law |
ACC/TRSS Program Manager 10:00 – 10:45am - MQ-9 CAT/CWD Acquisition Overview & Contractual Aspects* Ms. Imelda Reantaso AMIC Contract Manager
OPEN FORUM (22 Aug 2017)
INDIVIDUAL ONE-ON-ONE SESSIONS (22/23 Aug 2017) 30-minute sessions are available (by appointment only) beginning at 12:30pm on Tuesday, 22 Aug, at the following address:
Crowne Plaza Hampton-Marina 700 Settlers Landing Rd, Hampton, VA 23669 Peninsula Room A
Topics of Discussion Rules of Engagement Administration Communications with the Government Project Overview MQ-9 Program Overview Acquisition Strategy/Solicitation Overview Open Forum Questions One-on-One Sessions
Slide contains sample language; update as appropriate
Administration Crowne Plaza – Hampton Marina Restrooms Emergency Exits Smoking Areas
Industry/Attendee Folders Agenda Briefing Official Industry Day Question Sheets (Open Forum & One-On-One) Government Questions for Industry Day
Reference Documents Latest Draft PWS Latest Draft Sections 6 & 7 of the RFP
Communications with the Government Industry Day Questions:
Submit open forum questions in writing on blue question forms Submit one-on-one questions in writing on yellow question forms (included in folders) Proprietary Information:
Clearly identify to the Government any information you deem proprietary
Government will consolidate all non-proprietary written questions received and post the answers to FedBizOpps
Request all communications from potential offerors be sent to: accamic.pkb.mq9recomp2018@us.af.mil
Standard language
AMIC Overview
Direct Reporting Unit under ACC’s Vice Commander
Provide cradle-to-grave integrated program and contract management for complex service acquisitions (>$100M), as well as specialized contracting in support of ACC
Primary Mission Partners: ACC Directorates, ACC Tenants, ACC Wings, Host Nations, COCOMS, and MAJCOMs
Manage 15 complex programs supporting various mission sets
Contract portfolio exceeds $15B
AMIC Global Footprint
AMIC HQ
AMIC Personnel and/or Major Program Site AMIC Contract Performance Location
USNORTHCOM
USSOUTHCOM
USAFRICOM
USPACOM
USEUCOM
USCENTCOM
AMIC PROGRAMS/CONTRACTS IN 37 COUNTRIES
AMIC Integrated Culture Only SPO Type / Acquisition Center of Excellence organization in the Air Force Dedicated Program Managers, Contracting Officers, and Quality Assurance personnel Embedded Functional support (i.e., Comm/Electronics, Logistics, Civil Engineering, Finance, Legal, etc.)
Report to single Director
Utilize project management principles for complex service acquisitions. Project Lead assigned to facilitate team and employ project management discipline
Develop contracted programs and manage them with a mission-focused mindset (Measure of our/your success)
Standard language
AMIC Organizational Chart AMIC Director
(SES)
PK (NH -04)
Deputy Director, Contracting
PM (NH -04)
Deputy Director, Program Management
DD (O-6)
Deputy Director Det 1 North Warning Sys Ottawa, Canada
PMS
Mission Support Division
PMT
CN>
Division
PMA
Aircraft MX Division
PCE
Civil Engineer Division
PMC
AFCENT Support Division
PLG
Logistics Division
DRQ
Quality Assurance Division
SEM
Sr Enlisted Manager
XO
Executive Officer
DRE
Executive Support
PKC
Contracting Division
PKS
Contract Spt Division
PKA
Contracting Division
PKB
Contracting Division
PKD
Contracting Division
JWAC
Contracting Division
DRR
Financial Mgt Division
DRJ
Legal Division
DRX
Plans & Programs Division Det 2
25 AF
Contracting Support
DSS
Director’s Support Staff 16 - Officers 116 - Enlisted 253 - Civilian 31 - CMEs
FY17 Total AMIC Manpower Workforce - 424
MQ-9 CAT/CWD
Acquisition Oversight Acquisition falls under the Air Force Program Executive Officer for Combat and Mission Support (AFPEO/CM) portfolio
AFPEO/CM delegated to HQ ACC; appointment will be at GO/SES-level:
Source Selection Authority (SSA) Acquisition Approval Authority
Air Force Installation Contracting Agency (AFICA/KC):
Clearance Authority
Multi-functional Independent Review Team (MIRT) will be utilized for third-party contracting and technical reviews
Projected Milestones
| Milestones | Date |
| Post Drafts: Performance Work Statement & Appendices | 25 Jul 17 |
| Industry Day and One-on-Ones | 22-23 Aug 17 |
| Acquisition Strategy Panel | 28 Sep 17 |
| Post Draft Request for Proposal (RFP) | 10 Oct 17 |
| Issue Final RFP | 4 Jan 18 |
| Pre-Proposal Conference/Site Visit | 16 – 18 Jan 18 |
| Receive Proposals (Past Performance, Technical, & Price/Cost) | 6 Feb 18 |
| Contract Source Selection (approximately 5 months) | 12 Feb 18 – 22 Jun 18 |
| Contract Award | 29 Jun 18 |
| Transition (90days) | 1 Jul 18 – 30 Sep 18 |
| Contract Start | 1 Oct 18 |
Program Overview
Mr. William Law Program Manager
ACC TRSS
Program Manager/Requirement Owner/Speaker
Program Overview Combat Mission Current Contract New Contract Scope of Work Performance Work Statement (PWS) Risks
Slide contains sample language; at a minimum include:
- Mission
- Sites/Locations
- Scope of Work
- PWS Overview
- Risk
Combat Mission
MQ-9 Reaper: Armed, multi-mission, medium-altitude, long-endurance remotely piloted aircraft employed as an intelligence-collection asset and against dynamic execution targets to include kinetic engagements.
…self explanatory…
Current Contract Provides for CAT/CWD and Instrument Refresher Course (IRC) in support of operations at Holloman, Creech, March and Hancock Competitively awarded (LPTA) to CAE USA Inc., in 2013 under full and open competition Hybrid Firm Fixed Price with Cost Reimbursable Travel and New Mexico Gross Receipts Tax (NMGRT) CLINs Contract expires 30 Sep 18
New Contract Sites/Locations
March ANGB Holloman AFB Creech AFB Hancock Field
Scope of Work MQ-9 Contract Aircrew Training and Courseware Development (CAT/CWD) to include IRC Except for the property a services specifically stated as Government-furnished in PWS, Section 3, the contractor is responsible for furnishing all personnel, equipment, tools, materials, supervision, and all other items and services required to perform and support MQ-9 CAT/CWD and IRC
Potential growth areas Additional CONUS locations to support training Distributed Mission Operations (DMO) training capability
PWS Overview Aircrew Training Supports MQ-9 Syllabi (IQT, LRQT, IUT, SLQT, FAM, & FMSGT)
Academic Instruction Includes Instrument Refresher Course
Simulator Instruction
Mission Flying Instruction
Launch and Recovery Flying Instruction
Courseware Development CW Team will be located Holloman AFB Develop, Revise, and Review courseware IAW with ISD regulations set forth in ACCI 36-2250 and applicable regulations identified in Appendix 3 Estimated Workload
General Tasks Operational Test and Evaluation Support No workload. If required, offsets to work will done Required Reports (Appendix 4) Conferences/Meeting Minutes Master Files Training Support Positions/Responsibilities Schedulers Registrars GTIMS/Training Specialists
JICO
Lead Scheduler/GTIMS Associate
JJTOC/MMS
Training Specialists
CSA
Console Operators Support Specialists
General Tasks (cont.)
Learning Management System Internet based knowledge portal to manage courseware and other academic material for the MQ-9 community May be one stand-alone system or a collection of systems which provides a portal for the student to access courseware and other training reference material Needs to allow for multi-site collaboration for development and approval of courseware Must be operational at all times 24/7, year-round Any exceptions have to be approved by Program Office identified-Government Subject Matter Experts (SME) SMEs functional similar to Contracting Officer Representative
Contractor Plans Submit with Proposal Transition Plan (Phase In and Phase Out) Training Workload Management Plan Instructor Training and Certification Plan Quality Control Plan Recruitment and Retention Plan
Submit 10 business days after award Instructional Systems Development Management Plan Strike Mitigation Plan
Service Summary Identifies critical factors for the successful performance of requirements States performance objective, standard, and threshold for each critical success factor (accept/reject point)
Quality Assurance Government Subject Matter Expert’s Observe instruction on a random basis Courseware 100% Reviewed
Facility Clearance Requires Secret Clearance by contract award
(Service Summary)
| PERFORMANCE | ||
| OBJECTIVE | PERFORMANCE MEASURE | |
| (1) Contractor maintains qualified instructor personnel | Contractor will train and certify its instructors IAW the approved Instructor Training and Certification Plan (Paragraph 1.3.4) to meet 100% of the academic, simulator and live flight training requirements identified in the PWS. | |
| (2) Contractor meets all security requirements | Contractor ensured all employees adhere to 100% of the security requirements identified in PWS (Paragraph 4.3.). | |
| (3) Contractor submits required reports |
| Contractor submitted 100% of all reports and schedules as specified in this PWS and Appendix 4. All other deliverables required by this PWS and the contractor’s proposal are delivered within 5 days of the due date, and are kept in the Master Files as defined in this PWS (Paragraph 1.2.3.4.7.). | |
| (4) Contractor performs training device instructional | Contractor ensured training device events are attended by qualified instructors and conducted IAW this PWS (Paragraph 1.2.1.3). Contractor had qualified manpower to accomplish a minimum of 98% of all scheduled Appendix 1 training device workload at each site calculated on a monthly basis. |
| (5) Contractor performs academic instruction | Contractor ensured academic events are attended by qualified instructors and conducted IAW this PWS (Paragraph 1.2.1.2). Contractor had qualified manpower to instruct a minimum of 98% of all scheduled Appendix 1 academic instruction workload at each site calculated on a monthly basis. |
| (6) Contractor performs live flight training instruction | Contractor ensured flying instructional events are attended by qualified instructors and conducted IAW this PWS (Paragraph 1.2.1.4). Contractor had qualified manpower to accomplish a minimum of 98% of all scheduled Appendix 1 live flight instruction workload at each site calculated on a monthly basis. |
| (7) Contractor develops and delivers courseware | Contractor developed all courseware IAW the contractors ISD Management Plan. All courseware (New, Review and Revised) as outlined in the annual Courseware Delivery Schedule will be delivered by 30 September of each year. Contractor will provide approximately one-fourth of the courseware to be developed on a quarterly basis. Deviations to the delivery schedule must be coordinated through the CWSME. (Appendix 1, para A6) |
| (8) Contractor Implements and maintain the LMS | LMS shall be managed in accordance with (para 1.2.3.4.). The LMS shall be operational 24/7/365. Down time for maintenance or other reasons should be outside normal duty hours (0700-1700) and shall be coordinated with the T/CWSME. |
| (9) Contractor supports PWS required support positions | The contractor provided personnel to support 100% of workload in Appendix 1 support personnel (non-instructional) workload tables. |
PM may choose to summarize SS or include sub-headings/tables directly from PWS…either way the PM should be able to “talk to” the requirement not read directly from the slide…
Program Risks/Issues Trained/Qualified Workforce
If the contractor fails to provide and retain trained/qualified personnel, adequate staffing levels and the proper functional skill mix, then contract performance thresholds and requirements may not be met, resulting in negative impact to mission success. Control
Contractor required to provide an acceptable human resources plan to attract, train, and retain qualified management and technical personnel. The plan includes work force manning levels by functional level and skill mix. The approach will be evaluated during source selection.
Risk Event Risk Strategy Known issue the Government anticipates Instructor Pilot Shortfall
Acquisition Strategy / Solicitation Overview Ms. Imelda Reantaso Contract Manager
ACC AMIC/PKBB
Contracting Overview Key Contractual Aspects Contract Type/Period of Performance CLIN Structure Source Selection Methodology Evaluation Factors and Subfactors Source Selection Process Draft RFP Posting Site Visit/Pre-Proposal Conference Points of Contact One-On-One Information
Key Contractual Aspects Solicitation Number: FA4890-18-R-0001
NAICS Code: 611512 – Flight Training SBA Size Standard is $27.5 Million
Source selection will be conducted IAW FAR Part 15, DoD Source Selection Procedures, dated 31 Mar 16 and AFFARS 5315.3
Small Business Set Aside Determination not yet established Market Research Questionnaire posted to FedBizOpps (FBO) on 7 Jul 17 Commerciality Determination: FAR Part 15 vs. Part 12 Market Research questionnaire posted on 7 Jul 17
If Full & Open competition, Small Business Subcontracting goal will be considered Subcontracting plans required for Large Businesses IAW FAR Part 19 – Small Business Programs
Key Contractual Aspects (cont.)
Use as many slides as necessary…
Contract Type
Single Award Firm-Fixed Price (FFP) w/ Cost-Reimbursable (CR) Line Items
Period of Performance Contract: 1 base year plus 4 option years
| Transition: | 1 Jul 18 – 30 Sep 18 |
| Base Year: | 1 Oct 18 – 30 Sep 19 |
| Option Year 1: | 1 Oct 19 – 30 Sep 20 |
| Option Year 2: | 1 Oct 20 – 30 Sep 21 |
| Option Year 3: | 1 Oct 21 – 30 Sep 22 |
| Option Year 4: | 1 Oct 22 – 30 Sep 23 |
| 6-month Extension: | 1 Oct 23 – 31 Mar 24 |
SOURCE SELECTION SENSITIVE
CLIN Structure
| CLIN # | TITLE | DESCRIPTION/LOCATION |
| X001 | Phase-In | Transition (Holloman) |
| X002 | Phase-In | Transition (Creech) |
| X003 | Phase-In | Transition (March) |
| X004 | Phase-In | Transition (Hancock) |
| X101 | MQ-9 CAT | Labor – CAT (Holloman) |
| X102 | MQ-9 CWD | Labor – CWD (Holloman) |
| X103 | Support Positions | Labor – Support Positions (Holloman) |
| X104 | NMGRT | NMGRT Holloman |
| X105 | (Optional) MQ-9 Training Device Instruction (TDI)(1) | Labor – TDI (1) (Holloman) |
| X106 | (Optional) MQ-9 Training Device Instruction (TDI)(2) | Labor – TDI (2) (Holloman) |
X107 (Optional) MQ-9 Training Device Instruction (TDI)(3) Labor – TDI (3) (Holloman)
| X108 | (Optional) MQ-9 Flight Training | |
| Instruction (FTI) (1) | Labor – FTI (1) (Holloman) |
Note: CLINs are FFP unless noted otherwise
X will be 0 for the Base Year (FY15), then 100X for OY1, 200X for OY2, etc. 6-month extension, if exercised, will be 500X CLINs.
CLIN Structure
| CLIN # | TITLE | DESCRIPTION/LOCATION | |
| X109 | (Optional) MQ-9 Flight Training | ||
| Instruction (FTI) (2) | Labor – FTI (2) (Holloman) | ||
| X110 | (Optional) MQ-9 L/R Training | Labor – L/R (Holloman) | |
| X120 | MQ-9 CAT | Labor – CAT (Creech) | |
| X121 | Support Positions | Labor – Support Positions (Creech) | |
| X130 | MQ-9 CAT | Labor – CAT (March) | |
| X131 | Support Positions | Labor – Support Positions (March) | |
| X140 | MQ-9 CAT | Labor – CAT (Hancock) | |
| X141 | Support Positions | Labor – Support Positions (Hancock) | |
| X150 | Travel (CR) | Travel Cost – Holloman/Creech | |
| X151 | Travel (CR) | Travel Cost – March/Hancock | |
| X160 | Shift Differential | Labor – Holloman/Creech |
Note: CLINs are FFP unless noted otherwise CLINs for the option years will follow the same structure; 1101 – 2101 – 3101 – 4101 & so forth
X will be 0 for the Base Year (FY15), then 100X for OY1, 200X for OY2, etc. 6-month extension, if exercised, will be 500X CLINs.
Evaluation Factors Initial Eval
Ratings
Initial Evaluation Debrief Offeror Proposals
Award w/o Discussion
Initial Evaluation Brief
Interim Evaluation
Competitive Range Determination Discussions ENs
Final Evaluation
Revise Ratings Award
Source Selection Decision Briefing Best Value Decision
ENs Final Proposal Revision Brief Close Discussions
Receive Final Proposals
Evaluation Process
Evaluation Methodology Best Value Tradeoff IAW DoD Source Selection Procedures dated 31 Mar 16 and AFFARS 5315.3 We are considering efficiency language based on the interest in this requirement Evaluating 3 Factors:
Factor 1 – Technical Capability Subfactors– Shall receive combined technical/risk rating with the technical capability factor Factor 2 – Price Complete, Balanced, Realistic, and Reasonable Factor 2 – Past Performance Minimum 3 maximum 6 (12 months of performance within 3 years of solicitation date) / relevant contracts Ratings: Overall Confidence Assessment Order of Importance: Technical Capability is significantly more important than Price and Past Performance with Price more important than Past Performance and Past Performance as the least important factor
Factor 1: Technical Capability Subfactor A: Training Workload Management Plan, Manpower Analysis, and Recruitment and Retention Process/Plan Training Workload Management Plan Manning Workload Analysis Recruitment and Retention Process/Plan Analysis
Subfactor B: Organizational Structure, Roles, Responsibilities and Communications Training Management Roles, Responsibilities and Communications
Subfactor C: Transition Plan, Quality Control Plan, Instructor Training and Certification Plan Transition Plan Quality Plan Instructor Training and Certification Plan Evaluation Methodology (cont.)
Technical Evaluation Subfactors
Factor 1: Technical Capability (cont.)
Subfactor D: Learning Management Systems and Contractor Furnished Equipment Learning Management System Contractor Furnished Equipment
Subfactor order of importance:
Subfactor (A) is significantly more important than subfactors (B), (C) and (D) Subfactors (B), (C) and (D) are of equal importance
Technical Evaluation Subfactors
Evaluation Subfactors Technical Evaluation Criteria Subfactor A – Training Workload Management Plan, Manpower Analysis, and Recruitment and Retention Process/Plan Aspect 1: Training Workload Management Plan Training Workload Management Plan approach clearly demonstrates methods, innovations and policies which ensure all required work is accomplished IAW the PWS.
Provides detailed breakdown of each skills annual work capability to include: direct time, indirect, ancillary time, scheduled leave, holidays, and any other workload capability factors which may affect proposed manpower.
Provides effective processes for daily and long range scheduling that mitigate risk associated with workload fluctuations or other factors to ensure all PWS work is accomplished.
Subfactor 1, Aspect I
Evaluation Subfactors Technical Evaluation Criteria Subfactor A – Training Workload Management Plan and Manpower Analysis Aspect 2: Manning Workload Analysis Presents detailed manning workload analysis that clearly explains all proposed manning, manning mix, full and part-time employees, if used, for CAT instruction and management at each site. Analysis clearly shows how offeror arrived at proposed manpower ensuring all PWS requirements are met.
Presents detailed courseware workload analysis for all courseware requirements that clearly explains the proposed development time in hours for each lesson instructional hour, provided a percentage breakdown of each proposed courseware skill for each type of courseware, and clearly identified proposed manpower for each skill to meet all PWS requirements. Develop a detailed plan explaining proposed manning for all PWS support positions
Evaluation Subfactors Technical Evaluation Criteria Subfactor A – Training Workload Management Plan and Manpower Analysis Aspect 2: Manning Workload Analysis (cont.)
c. Demonstrates a clear understanding of all proposed support position manpower requirements provided proposed manning which meet all PWS requirements.
Aspect 3: Recruitment and Retention Process/Plan Analysis Demonstrates an effective and comprehensive recruitment process that ensures sufficient, qualified personnel are hired and trained for each job category/position and specifically identifies and addresses hard to fill positions to execute all PWS requirements.
Demonstrates an effective and comprehensive retention process/plan to retain sufficient, qualified personnel for each job category/position and specifically identifies and addresses hard to fill positions to execute all PWS requirements.
Evaluation Subfactors Technical Evaluation Criteria Subfactor B – Organizational Structure, Roles, Responsibilities and Communications Aspect 1: Training Management Demonstrates an effective organizational structure detailing contractor’s line(s) of authority to include sub-contractors and/or teaming partners.
Aspect 2: Roles, Responsibilities and Communications Demonstrates cohesive functional relationships and effective roles and responsibilities that ensure effective communication procedures both within the company and with the government representatives to effectively execute the PWS requirements.
Subfactor 2, aspects I and II
Evaluation Subfactors Technical Evaluation Criteria Subfactor C – Transition Plan, Quality Control Plan, and Instructor Training and Certification Plan Aspect 1: Transition Plan Provide a Phase-In plan that includes:
Demonstrates a clear understanding of priority allocation of resources and personnel Provides risk factors and plans for mitigating any identified risk Provides a spreadsheet that clearly depicts all Phase In actions with start and completion dates which ensures the offeror is prepared on the contract start date.
Explains how the offeror will train and certify new personnel.
Explains how the incoming contractor shall interface with Government personnel in a manner that minimizes disruption of student training activities.
Evaluation Subfactors Technical Evaluation Criteria Aspect 1: Transition Plan (cont.)
Provide a Phase-Out plan that includes:
Explains how the contractor shall ensure continuity of services in the event the incumbent does not receive the follow-on award.
Explains how the contractor shall provide for a smooth/uninterrupted transition of the incumbent personnel if the incoming contractor wants to retain such personnel.
Aspect 2: Quality Control Plan Presents a quality plan that clearly provides an inspection system that covers all item listed in the PWS Service Summary which includes frequency of inspections and methods of inspection Demonstrates a documentation process which includes corrective or preventative actions taken and provides for the Government visibility throughout contract performance.
Demonstrates a clear understanding of security control process and procedures for Government provided cipher combinations, keys, lock combinations and safe combinations (PWS 4.3.2).
Evaluation Subfactors Technical Evaluation Criteria Aspect 3: Instructor Training and Certification Plan Demonstrates a clear understanding of instructor qualification requirements for each major block of training to be instructed, qualification/evaluation performed before a previously qualified instructor instructs, and written notification of each instructors’ qualifications for conducting unmonitored student instruction.
Clearly explains all ISD training accomplished to personnel supporting the CWD effort.
Clearly explains the re-qualification process/procedures when an instructor is de-certified or goes non-current.
Evaluation Subfactors Technical Evaluation Criteria Subfactor D – Learning Management System and Contractor Furnished Equipment Aspect 1: Learning Management System Detailed approach that describes how you will provide an internet based knowledge portal which manages courseware and other academic material for the MQ-9 community.
Demonstrate how your LMS will be operational 24 hours a day, 7 days a week, 365 days a year except when down for scheduled maintenance.
Process to ensure LMS format and internet processes are standardized across all work locations and available to all FTUs and associated squadrons.
Approach for network operating maintenance that ensures capability sufficient to support the data base and meet computer network requirement of all users.
Describe in detail how access of unclassified material will be accomplished through a portal on the FTU/TRSS unclassified LAN and all classified material is located on a classified server that can be accessed via the SIPRNET web page with PASSWORD controls.
Evaluation Subfactors Technical Evaluation Criteria Aspect 1: Learning Management System (cont.)
Describe in detail how access of unclassified material will be accomplished through a portal on the FTU/TRSS unclassified LAN and all classified material is located on a classified server that can be accessed via the SIPRNET web page with PASSWORD controls.
Describe how LMS software/licenses, if required, and appropriate servers are approved and online and available for use at all sites on the contract start date and all systems and operation are in compliance with all Government Security regulations.
Aspect 2: Contractor Furnished Equipment Demonstrates that proposed CFE is compliant with the Air Force Network Integration Center approved product list.
Demonstrates that proposed CFE is sufficient to meet all PWS requirements.
Evaluation Methodology (cont.)
Technical Assessment Finding Definitions Meets: Explanation of how the proposal meets the requirement Strength: An aspect of an offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.
Deficiency: A material failure of a proposal to meet a government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.
Significant Weakness: A flaw in the proposal that appreciably increases the risk of unsuccessful contract performance.
Weakness: A flaw in the proposal that increases the risk of unsuccessful contract performance
Technical/Risk Subfactor Ratings
| Color | Rating | Description | |
| Blue | Outstanding | Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low. | |
| Purple | Good | Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate. | |
| Green | Acceptable | Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate. | |
| Yellow | Marginal | ||
| Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high. | |||
| Red | Unacceptable | Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable. |
Technical Subfactor Risk Assessment Ratings
| Rating | Description |
| Low | Proposal may contain weakness(es) which have little potential to cause disruption of schedule, increased cost or degradation of performance. Normal contractor effort and normal Government monitoring will likely be able to overcome any difficulties. |
| Moderate | Proposal contains a significant weakness or combination of weaknesses which may potentially cause disruption of schedule, increased cost or degradation of performance. Special contractor emphasis and close Government monitoring will likely be able to overcome difficulties. |
| High | Proposal contains a significant weakness or combination of weaknesses which is likely to cause significant disruption of schedule, increased cost or degradation of performance. Is unlikely to overcome any difficulties, even with special contractor emphasis and close Government monitoring. |
| Unacceptable | Proposal contains a material failure or a combination of significant weaknesses that increases the risk of unsuccessful performance to an unacceptable level. |
Conducting price analysis to determine Reasonableness Price must represent to gov’t what a prudent person would pay when consideration is given to market prices Usually based on Adequate Price Competition (2 or more offerors) Balance Unbalanced pricing exists when price of one or more CLINs is significantly overstated (despite acceptable total evaluated price) Realism Evaluating proposed price/costs to ensure they are realistic for the work to be performed, reflect a clear understanding of the requirement, and are consistent with the offeror’s technical proposal The price of each offeror will be evaluated on the total, overall evaluated price, which consists of the total proposed price (FP and CR CLINS) of the transition period, base contract period, optional CLINs, and all optional contract periods (to include a six-month extension of services IAW FAR 52.217-8)
Factor 2 - Price
Offerors authorized to submit references on themselves, joint venture/teaming partners, and subcontractors (Total possible: a minimum of three (3) and a maximum of six (6) references) References (aka Past Performance Information (PPI)) are used to evaluate past performance Three components of evaluation Recency Demonstrated performance (min 12 months) during the last 3 years from date the solicitation was issued
Past Performance
Factor 3: Past Performance Relevancy:
Reference is evaluated to determine if Relevant to effort using below definition (See definitions on next chart)
Quality:
Review recent Contract Performance Assessment Reports (CPAR) related to the effort Review Past Performance Questionnaire (PPQ) information Conduct telephone interviews Offeror given opportunity to respond to any adverse ratings
Assign Confidence rating based on integrated assessment of above areas
Evaluation Methodology Past Performance - Relevancy
| Rating | Description |
| Very Relevant | Effectively managed a military aircrew training program as prime contractor supporting RPA aircraft involving essentially the same level of complexities as this solicitation, where cost, schedule and performance were measured/evaluated. |
Total contract value was in excess of $150M.
Performed aircrew training (academic, simulator and flying instruction) simultaneously at multiple locations.
Performed courseware development and maintenance utilizing Instructional Systems Development (ISD) model.
Relevant Effectively managed a military aircrew training program as prime contractor supporting RPA aircraft involving essentially the same level of complexities as this solicitation, where cost, schedule and performance were measured/evaluated.
Total contract value was in excess of $75M.
Performed aircrew training (academic, simulator and flying instruction) simultaneously at multiple locations.
Performed courseware development and maintenance utilizing Instructional Systems Development (ISD) model.
| Somewhat | |
| Relevant | Effectively managed an aircrew training program as prime contractor or sub-contractor supporting military aircraft, where cost, schedule and performance were measured/evaluated. |
Total contract value was in excess of $40M.
Performed aircrew training services which included academic and simulator instruction. Performed courseware development utilizing an industry accepted quality control model.
Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.
Evaluation Methodology (cont.)
Past Performance – Confidence Ratings
| Rating | Description | |
| Substantial | ||
| Confidence | Based on the offeror’s recent/relevant performance record, the |
Government has a high expectation that the offeror will successfully perform the required effort.
| Satisfactory | |
| Confidence | Based on the offeror’s recent/relevant performance record, the |
Government has a reasonable expectation that the offeror will successfully perform the required effort.
| Neutral | |
| Confidence | No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance. |
| Limited | |
| Confidence | Based on the offeror’s recent/relevant performance record, the |
Government has a low expectation that the offeror will successfully perform the required effort.
| No | |
| Confidence | Based on the offeror’s recent/relevant performance record, the |
Government has no expectation that the offeror will be able to successfully perform the required effort.
Source Selection Process Overview
Award Without Discussions
MIRT Review Legal Reviews Clearance Approval Debriefings
Final Evaluation Activities
Evaluate FPR Prepare Final SSEB Report Prepare CAR Prepare SSDD Conduct SSDB Select Source
Pre-Final Proposal Revision (FPR) Evaluation Activities
Provide notifications to offerors Provide Interim Ratings Conduct Discussions Prepare Interim SSEB Report Conduct Pre-FPR Briefing Request FPR Initial Evaluation Activities
Receive & Review Proposals Conduct Evaluations Consolidate & Rate Evaluations Develop ENs Prepare Initial SSEB Report Conduct IEB Establish Competitive Range Award & Debriefings
Provide notifications to unsuccessful offerors Award contract Conduct Post-Award Debriefings
OR
This is a visual representation of the source selection process
Evaluation Process AWOD / Competitive Range The SSA will decide, based on Initial Evaluation Activities (per the CO’s recommendation), to either:
Award Without Discussions (AWOD), OR Establish Competitive Range (CR) and enter into Discussions
AWOD is the desired approach (submit best proposal with original submission)
Offerors notified if entering Discussions and if eliminated from the competitive range If eliminated, can request pre- or post-award debriefing
Evaluation Process Discussions & Final Proposal Revisions Conducting Discussions Release ratings Release Evaluation Notices (EN) Receive and evaluate response to ENs from offeror(s) May need to follow-up with multiple rounds of ENs Government will make a determination when to close discussions based on evaluation of responses All offerors now technically acceptable, or Eliminate offeror(s) from competitive range After close of discussions, CO will issue a request for Final Proposal Revisions (FPR) to make the award recommendation
Draft Request for Proposal (RFP) Draft RFP tentatively scheduled to be posted to FedBizOpps in Oct 2017 timeframe Industry review and input is encouraged Government will post responses to questions to FBO without publicizing the originating source(s)
Site Visit / Pre-Proposal Conference Formal site visit before release of final RFP Tentatively scheduled for Jan 2018 timeframe Location(s): Holloman AFB, NM Information needed prior to site visit Name of attendees (no more than 3 per offeror / joint venture / partnership) Company Name Job Title Photo Identification Cell number, business and/or personal (24/7) Email, business and/or personal (24/7)
Points of Contact / References
ACC AMIC/PKB
Capt. Hannah J. Kosirog, Contracting Officer – (757) 225-2153 Ms. Imelda Reantaso, Contract Manager – (757) 225-5797
Submit questions/comments: accamic.pkb.mq9recomp2018@us.af.mi)
Internet Links:
www.FBO.gov or www.FedBizOpps.gov (Reference No. FA4890-18-R-0001) http://farsite.hill.af.mil (Federal Acquisition Regulation)
One-on-One Information Location 22 / 23 Aug 17 – Crowne Plaza, Hampton VA Ballroom A
Questions/recommendations from industry are encouraged
Break
TURN IN ALL WRITTEN QUESTIONS
Discussion Panel
Closing Remarks
TURN IN ADDITIONAL QUESTIONS AND SURVEYS
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File details come from the government source that posted it. Updated .