RFP_FA4890-17-R0003-0001_21_Mar_17_(Reposted).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Incorporate a revised PWS - A0001 Dated 21 Mar 17

2. Incorporate a DRAFT DD254 and Continuation Page

3. Incorporate a revised Section L, Atch 3 - Pricing Table - A0001 which adds two new CLINS for PWS Paras 2.5.1 & 2.5.2.

4. Add DFARS 252.225-7040, 252.225-7980, 252.225-7995 and 252.225-7987.

5. Correct minor errors and make miscellaneous changes to the Final RFP as a result of Q&As in response to the Final RFP. All changes to the

RFP and attachments are described in the Government answers to questions.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Mar-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4890-17-R-0003

X 9B. DATED (SEE ITEM 11)

24-Feb-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Mar-2017

CODE

ACC AMIC/PKD

129 ANDREWS AVE, STE 110

LANGLEY AFB VA 23665

FA4890 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4890-17-R-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN description has changed from PWS 2.1, 2.3, 2.4, 2.5.1, 2.5.2, 2.7 to PWS

2.3, 2.4, 2.7.

The CLIN extended description has changed from:

IAW PWS paras 2.1, 2.3, 2.4, 2.5.1, 2.5.2 and 2.7

To:

IAW PWS paras 2.3, 2.4, and 2.7

CLIN 0015

Optional CLIN IAW PWS para 2.12

Optional CLIN IAW PWS para 2.11

CLIN 0016

CLIN 0017

This CLIN has been renumbered to CLIN 0019.

CLIN 1015

CLIN 1016

CLIN 2015

CLIN 2016

CLIN 0017 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0017 10 Months OPTION Data Management/Entry (1 FTE)

FFP-LOE

Optional CLIN IAW PWS para 2.5.1

FOB: Destination

SIGNAL CODE: A

NET AMT

CEILING PRICE

CLIN 0018 is added as follows:

0018 10 Months OPTION Database Manager (0.25 FTE)

FFP-LOE

Optional CLIN IAW PWS para 2.5.2

CLIN 1017 is added as follows:

1017 12 Months OPTION Data Management/Entry (1 FTE)

FFP-LOE

Optional CLIN IAW PWS para 2.5.1

CLIN 1018 is added as follows:

1018 12 Months OPTION Database Manager (0.25 FTE)

FFP-LOE

Optional CLIN IAW PWS para 2.5.2

CLIN 2017 is added as follows:

2017 12 Months OPTION Data Management/Entry (1 FTE)

FFP-LOE

Optional CLIN IAW PWS para 2.5.1

CLIN 2018 is added as follows:

2018 12 Months OPTION Database Manager (0.25 FTE)

FFP-LOE

Optional CLIN IAW PWS para 2.5.2

SECTION E - INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0017:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for CLIN 0018:

The following Acceptance/Inspection Schedule was added for CLIN 1017:

The following Acceptance/Inspection Schedule was added for CLIN 1018:

The following Acceptance/Inspection Schedule was added for CLIN 2017:

The following Acceptance/Inspection Schedule was added for CLIN 2018:

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule Item has been deleted from CLIN 0017:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 12-MAY-2017 TO

26-MAY-2018

N/A ACC AMIC - F2QF04

WILLIAM MCKEE

129 ANDREWS ST, STE 110

LANGLEY AFB VA 23665-2788

757-764-9461

F2QF04

The following Delivery Schedule item has been added to CLIN 0017:

POP 27-MAY-2017 TO

22-MAR-2018

N/A ACC AMIC - F2QF04

WILLIAM MCKEE

129 ANDREWS ST, STE 110

LANGLEY AFB VA 23665-2788

757-764-9461

The following Delivery Schedule for CLIN 0018 has been added:

POP 27-MAY-2017 TO

22-MAR-2018

N/A ACC AMIC - F2QF04

WILLIAM MCKEE

129 ANDREWS ST, STE 110

LANGLEY AFB VA 23665-2788

757-764-9461

The following Delivery Schedule for CLIN 0019 has been added:

POP 12-MAY-2017 TO

26-MAY-2017

N/A ACC AMIC - F2QF04

WILLIAM MCKEE

129 ANDREWS ST, STE 110

LANGLEY AFB VA 23665-2788

757-764-9461

The following Delivery Schedule for CLIN 1017 has been added:

POP 23-MAR-2018 TO

22-MAR-2019

N/A ACC AMIC - F2QF04

WILLIAM MCKEE

129 ANDREWS ST, STE 110

LANGLEY AFB VA 23665-2788

757-764-9461

The following Delivery Schedule for CLIN 1018 has been added:

POP 23-MAR-2018 TO

22-MAR-2019

N/A ACC AMIC - F2QF04

WILLIAM MCKEE

129 ANDREWS ST, STE 110

LANGLEY AFB VA 23665-2788

757-764-9461

The following Delivery Schedule for CLIN 2017 has been added:

POP 23-MAR-2019 TO

22-MAR-2020

N/A ACC AMIC - F2QF04

WILLIAM MCKEE

129 ANDREWS ST, STE 110

LANGLEY AFB VA 23665-2788

757-764-9461

The following Delivery Schedule for CLIN 2018 has been added:

POP 23-MAR-2019 TO

22-MAR-2020

N/A ACC AMIC - F2QF04

WILLIAM MCKEE

129 ANDREWS ST, STE 110

LANGLEY AFB VA 23665-2788

757-764-9461

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

252.225-7040

252.225-7980 (Dev)

252.225-7987 (Dev)

252.225-7995 (Dev)

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

LIST OF ATTACHMENTS

1. Performance Work Statement (PWS) Rev. 1 A0001 - Dated 21 Mar 17

2. PWS Appendix A - Government Furnished Equipment

3. PWS Appendix B - Non-Disclosure Agreement

4. Quality Assurance Surveillance Plan (QASP)

5. Section L, Attachment 3 - Pricing Table Rev. 1 Dated 21 Mar 17

6. Draft DD 254 and Continuation Page

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

EVALUATION FACTORS FOR AWARD

SECTION M - EVALUATION FACTORS FOR AWARD

M-1 BASIS FOR CONTRACT AWARD

M-1.1 This competitive best value source selection will be conducted using the Lowest Price Technically

Acceptable (LPTA) source selection process IAW FAR Part 15, Contracting by Negotiation, Department of Defense

(DoD) Source Selection Procedures effective 31 March 2016, and Air Force Federal Acquisition Regulation

Mandatory Procedures 5315.3, Source Selection dated 6 April 2016.

M-1.2 Award will be made to one Offeror deemed responsible IAW FAR Part 9.1, whose proposals conform to the solicitation requirements, such as terms and conditions, representations and certifications, with the lowest total evaluated prices and with an “Acceptable” rating in all Technical subfactors and an “Acceptable” rating for Past

Performance. If an Offeror fails to meet all solicitation requirements, the Government may not make an award to that Offeror.

M-1.3 The Government reserves the right to award without discussions and make award based on initial proposals, but may conduct discussions if the Government determines it is necessary. If it is determined to be in the best interest of the Government to hold discussions, the SSA, with CO concurrence, will make a Competitive Range determination, evaluation notices may be issued to Offerors in the competitive range, responses will be requested from applicable Offerors, and discussions will be opened. The competitive range may include proposals rated as

“Unacceptable” at the sole discretion of the Government. Offerors should be aware that a complete understanding as to price, technical, and all other terms and conditions of the proposed contract must exist between the Offeror and the Government at the conclusion of discussions.

M-2 FINAL PROPOSAL REVISION

M-2.1 If the Government conducts and concludes discussions, the Government will request a Final Proposal

Revision (FPR) from all Offerors remaining in the competitive range once discussions are closed. Formal responses to FPRs will be considered in making the award decision.

M-2.2 Any revision or non-concurrence to contract terms and conditions submitted in the FPR may not be subject to further discussion, and may render the offer unacceptable to the Government. This provision is not intended to restrict the Offeror’s opportunity to revise figures (e.g., prices, discounts, percentages, rates, etc.); rather, it is intended to preclude any misunderstandings by the Government, which could result if new or revised terms and conditions are submitted in the FPR that have not been fully disclosed, discussed and understood during discussions.

Hence, such new or revised terms and conditions are not solicited and, if submitted in the FPR, may render the offer unacceptable to the Government.

M-2.3. If, upon submission of the FPR, an Offeror materially changes its proposal such that the price is no longer fair and reasonable or sufficient to keep them among the lowest priced Offeror, or other factor inputs change their ranking among other Offerors, the Offeror may be removed from consideration for award.

M-3 EVALUATION FACTORS AND METHODOLOGY

Proposals will be evaluated using three (3) evaluation factors: (1) Technical, (2) Past Performance, and (3) Price.

M-3.1 Evaluation Methodology.

M-3.1.1 Initial Proposals. The Government will evaluate the minimum number of proposals for efficiency and to maintain adequate competition, as specified in this section. Upon receipt of the Technical, Past Performance and

Price proposals, the Government will:

M-3.1.1.1 Step 1: Rank by Initially Proposed Total Price. The Government intends to rank all proposals by the initially proposed total price, from lowest to highest by strictly reviewing price for mathematical accuracy and completeness. The initially proposed total price includes the sum of all option / performance years. Evaluation and determination of the proposed Total Evaluated Price (TEP) as fair, reasonable and balanced will occur as specified in Step 2 below, paragraph M-3.1.1.2.3, and paragraph M-3.4. The Government intends to establish an initial evaluation pool of the three (3) lowest price proposals. The Government will then evaluate technical proposals of offerors in the initial evaluation pool. Those outside the initial evaluation pool will NOT be evaluated, however, the

Government reserves the right to pull in the next lowest priced proposal(s) to ensure adequate competition, if necessary, or is in the best interest of the Government.

M-3.1.1.2 Step 2: Factor Evaluations. Upon establishment of the evaluation pool as described above, the

Government will evaluate each factor, as follows:

M-3.1.1.2.1 Technical Evaluation. The Government will evaluate the technical proposals of Offerors in the evaluation pool as specified in paragraph M-3.2. If any of the proposals receives any “Unacceptable” ratings and these proposal(s) are not determined to be easily correctable, the Government reserves the right to pull in the next lowest priced proposal(s) to ensure adequate competition, or until all proposals are evaluated.

M-3.1.1.2.2 Past Performance Evaluation. The Government will evaluate the past performance of the Offerors in the evaluation pool. Past performance will be evaluated as specified in paragraph M-3.3.

M-3.1.1.2.3 Price Evaluation. The Government will evaluate the price proposals of the Offerors in the evaluation pool. Price proposals will be evaluated as specified in paragraph M-3.4.

M-3.1.2 Award Decision. See M-1.

M-3.2 Factor 1: Technical. The Technical Factor evaluation provides an assessment of each Offeror’s capability to satisfy the Government’s minimum requirements. The Technical Factor consists of two (2) subfactors: (1)

Technical/Staffing/Management Approach and (2) Organizational Conflict of Interest Plan. Technical proposals will be assessed a rating of "Acceptable" or "Unacceptable" at the subfactor level IAW Table C-1 of the DoD

Source Selection Procedures effective 31 March 2016, as revised below:

In assessing the acceptability of each subfactor, any weakness or deficiency will be noted IAW the definition in the

DoD Source Selection Procedures. Proposals that receive deficiencies or weaknesses in a subfactor will receive an

“Unacceptable” rating. The Government will not search for data to cure problems or address inconsistencies in an

Offeror’s proposal. Proposals that exceed the evaluation criteria will not receive higher ratings. To be eligible for award, an “Acceptable” rating for all technical subfactors is required. The Government may incorporate into this contract, by reference or full text, portions of the successful Offeror’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision.

M-3.2.1 Subfactor 1: Technical/Staffing/Management Approach.

Demonstrates an effective approach to meet all elements/requirements in the PWS

Demonstrate an effective approach for Quality Control that clearly illustrate how the provided services will be determined to be compliant with the terms of the PWS. Key performance indicators and metrics shall be presented.

Demonstrate how candidates meet the minimum Knowledge, Skills, and Abilities required in the PWS.

Demonstrates an effective approach to attract, recruit, hire, and retain qualified personnel to meet PWS requirements.

Demonstrates an effective approach to ensure continuity of services during personnel absences due to sickness, leave, and voluntary or involuntary termination from employment to avoid disruption of needed services.

Demonstrate an effective approach to manage teaming partners and/or subcontractor relationships.

Demonstrate an effective approach to accomplish a phase-in to meet PWS requirements at contract start and include a logical timeline to ensure a smooth start of the contract tasks without interruption or degradation of service levels.

M-3.2.3 Subfactor 2: Organizational Conflict of Interest Plan.

Demonstrate an effective Organizational Conflict of Interest (OCI) Plan that includes and explains the following:

- Approach for detecting, disclosing, avoiding, mitigating, and neutralizing OCI issues/risks;

- Any known cross-teaming arrangements, as well as any exclusive teaming arrangements;

- Processes that will be implemented to resolve OCI identified in the course of contract execution, to include separate physical locations, work forces, management and computer systems;

- Representation that there will be no “cross-talk” or information shared between affiliates in connection with all identified OCI

M-3.3 Factor 2: Past Performance. The Past Performance Factor evaluation provides an assessment of each

Offeror’s recent and relevant present and past performance to determine whether there is a reasonable expectation that the Offeror can successfully perform as proposed. Past performance will be assessed a final rating of

"Acceptable" or "Unacceptable" at the factor level IAW Table C-2 of the DoD Source Selection Procedures effective 31 March 2016, as revised below:

RATING DESCRIPTION

ACCEPTABLE Proposal meets the requirements of the solicitation.

UNACCEPTABLE Proposal does not meet the requirements of the solicitation.

Note: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the

Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “Acceptable”.

M-3.3.1 Recency. A Recency determination will be made for each Past Performance reference provided. Recency is defined as active contract performance (minimum of 6 months) during the three (3) years preceding the date of issuance of this solicitation.

M-3.3.2 Relevancy. A Relevancy determination of the Offeror’s Past Performance will be made based on the effort, or portion of the effort, performed by the Offeror under the Past Performance reference provided by the Offeror. The

Government will validate the information contained in the Offeror’s Past Performance reference. The Government is not bound by the Offeror’s opinion of relevancy. Relevancy for this solicitation is defined as Relevant or Not

Relevant as specified below:

M-3.3.3 The Government will assess performance contained in all applicable performance records to ascertain if the

Offeror can successfully perform the minimum requirements. Performance will also be assessed using information obtained through one or more of the following: 1) the Past Performance Information Retrieval System (PPIRS); 2) similar systems of other Government departments and agencies; 3) DCMA channels; 4) interviews with program managers and COs; and, 5) other sources known to the Government. The assessment will contribute to the overall evaluation of the Offerors’ performance record. The Government is not bound by the Offeror’s opinion of its performance.

M-3.3.4 Adverse past performance is defined as past performance information that supports 1) a less than satisfactory rating on any evaluation aspect or 2) any unfavorable comments received from sources without a formal rating system that caused evaluator concern. When a relevant performance record indicates performance problems, the Government will consider the number and severity of the problems and the appropriateness and effectiveness of any actual corrective actions taken (not just planned or promised). The Government may review more recent contracts or performance evaluations to ensure corrective actions have been implemented and to evaluate their effectiveness. IAW FAR 15.306(b), Communications must be held with any Offeror that will be excluded from competition because of adverse past performance information, unless the Offeror has previously had the opportunity to comment on such information.

M-3.3.5 Even though the assessment of past performance is separate and distinct from determination of responsibility required by FAR Part 9, Past Performance evaluation may be used to support the determination of responsibility for the successful Offeror.

M-3.4 Factor 3: Price. Price will be evaluated using techniques established in FAR 15.404-1 to ensure the

Government receives a fair, reasonable, realistic, and balanced price. This source selection is conducted with the expectation of adequate price competition to ensure awarded price is fair and reasonable. The Government will

RATING DEFINITION

ACCEPTABLE

Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown.

UNACCEPTABLE

Based on the Offeror’s performance record, the Government does not have a reasonable expectation that the Offeror will be able to successfully perform the required effort.

RATING DEFINITION

RELEVANT

Present/past performance effort involved similar scope and magnitude of effort (or portion of effort) and complexities required in this solicitation.

NOT RELEVANT

Present/past performance effort involved little or none of the scope and magnitude of effort (or portion of effort) and complexities required in this solicitation.

evaluate proposed prices to determine whether prices reflect a clear understanding of the requirements. An offeror may be determined unawardable if its proposed price is evaluated as unrealistic, unreasonable or unbalanced.

M-3.4.1 Total Overall Evaluated Price (TOEP). Price reasonableness will be determined based on a comparison of each offeror’s total overall evaluated price. The TEOP will consist of the sum of all FFP-LOE and CR CLINs, including optional CLINs, for the Phase-In period, base year, all option years, plus 50% of the second option year for the 6-month extension option. Evaluation and determination of the proposed TEP as fair, reasonable, realistic, and balanced will occur as specified in Step 2 above, paragraph M-3.1.1.2.3, and paragraph M-3.4. A plug figure of

$300K per year is incorporated into Section B for the Travel, Miscellaneous Equipment/Supplies/Materials and

Event Coordination and Support. All offerors shall use this figure when completing Section B. The total price for the Travel, Miscellaneous Equipment/Supplies/Materials and Event Coordination and Support Cost Reimbursable

CLINs will be determined by applying the offeror’s indirect rates added to the NTE amount provided by the

Government in Section B. Offerors shall not change the pre-established NTE amounts for the CLIN. Evaluation of the Cost Reimbursable portions of the requirement will include a comparison of proposed costs in response to the solicitation and a review of the offeror’s basis for cost estimating, as well as the application of any proposed indirect cost rates.

M-3.4.2 There is a great expectation of competition for this requirement; thus Offerors are cautioned to present their best price proposals up-front. The Offeror’s price proposal shall represent the Offeror’s best effort to respond to the solicitation. In instances where an Offeror receives “Acceptable” Technical ratings, yet proposed prices appear exceptionally or unrealistically low, Offerors may be requested to address this disparity, providing evidence of capability and/or experience providing similar service(s) at similar price(s). An example of an unrealistically low proposed price would be proposed labor rates that were so low that the Government could not make a reasonable determination that an Offeror could successfully provide and/or retain qualified personnel for the labor categories proposed. An exceptionally or unrealistically low offer may pose an unacceptable risk to the Government and may be grounds for eliminating a proposal from competition.

M-3.4.3 Option to Extend Services. Both the solicitation and the resultant contract shall contain FAR Clause

52.217-8, entitled “Option to Extend Services.” This clause allows for up to an additional six (6) month continued contract performance if required. Offerors shall not propose pricing for this clause as it will automatically calculate as part of the TEP in the first tab of Attachment 3, Pricing Table.

M-3.5 Small Business Subcontracting Plan. Offerors shall provide and demonstrate an effective approach to meet subcontracting goals IAW FAR Part 19, Small Business Programs, and its supplements. Demonstrate sound and effective methods to determine and meet goals, adequately encourage Small Business participation, and provide for implementation of policies that meet goals.

M-3.6. Responsibility Determination. The Government will assess contractor responsibility utilizing the standards established in FAR Subpart 9.104.

M-3.7 Professional Compensation Plan. Offerors shall provide and demonstrate a total compensation plan setting forth proposed salaries and fringe benefits for professional employees working on the contract (listed in Attachment

3) IAW FAR 52.222-46. The plan shall reflect a sound approach and understanding of the contract requirements.

Plans indicating unrealistically low professional employee compensation may result in the Government finding the proposal unacceptable.

(End of Summary of Changes)