RFP_FA4890-17-R-0003-A0002,_23_Mar_17.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to incorporate a revised Section L which updates the Government POCs and provides SAFE as an alternate proposal delivery method.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Mar-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4890-17-R-0003

X 9B. DATED (SEE ITEM 11)

24-Feb-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Mar-2017

CODE

ACC AMIC/PKD

129 ANDREWS AVE, STE 110

LANGLEY AFB VA 23665

FA4890 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4890-17-R-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

INSTRUCTIONS

L-1 SPECIAL NOTICE TO OFFERORS

L-1.1 This requirement is solicited under Full and Open Competition. The applicable North American Industry

Classification System (NAICS) Code for this requirement is 541611, Administrative management and general management consulting services. To submit a proposal, offerors shall be registered under the applicable NAICS code.

L-1.2 The exclusive responsibility for Source Selection will reside with the Government. Each individual involved in this acquisition has executed a Non-Disclosure Agreement with ACC AMIC.

L-1.3 Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 USC 423) (hereinafter referred to as “the Act”) as implemented in the FAR. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act.

L-1.4 Funds are not presently available for this effort. No award will be made until funds are available. The

Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the

Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

L-2 FORMAL COMMUNICATIONS

Any formal communication such as requests for clarification, discussions, and information concerning this solicitation shall be submitted in writing (by e-mail or SAFE if necessary) to the Contracting Officer (CO), Mr.

James Robinson, at james.robinson.54@us.af.mil, and the Secondary Contracting Officer (CO), Mr. Colin Pugh, at colin.pugh@us.af.mil.

L-3 SUBMISSION OF PROPOSALS

L-3.1 The offerors’ proposal shall be submitted via email to the CO and CM listed in section L-2. In the event that the proposal or a portion of the proposal cannot be transmitted by email, use of SAFE is permitted, but should be coordinated in advance with the POCs listed in Para L-2. Safe Access File Exchange (SAFE) provides an alternate way to send files up to 2GB. For multiple files, zip before uploading. SAFE can be accessed at the following link:

https://safe.amrdec.army.mil/safe."

L-3.2 Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in an unacceptable proposal that the Government eliminates from consideration for award. The Government will not accept changes to Offerors’ proposals after the closing date of this solicitation (see FAR 15.208 for further information regarding late proposals).

https://safe.amrdec.army.mil/safe

L-3.3 Proposals in response to this solicitation will be valid for 90 calendar days. Block 12 of the SF 33 shall be completed to read 90 calendar days.

L-3.4 Contact Information. Offeror shall provide:

L-3.4.1 Names, Companies Cage Code, and DUNS, TIN titles, addresses, telephone numbers, and email addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

L-3.4.2 Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

L-4 DISPOSITION OF UNSUCCESSFUL PROPOSALS

In compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful proposals. Extra copies of unsuccessful proposals will be destroyed. No destruction certificate will be provided.

L-5 PROPOSAL PREPARATION INSTRUCTIONS

L-5.1 The instructions below prescribe the format of proposals and describe the approach for development and presentation of proposed data. Proposals shall include all of the information requested in the specific instructions.

Failure to include all information requested may adversely affect the evaluation. A proposal that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable.

L-5.2 A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful Offeror’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision.

L-5.3 Proposal Format. A complete proposal consists of three (3) separate volumes: Technical, Past Performance, and Price.

L-5.3.1 Page Format. The proposal text shall be printed single-sided versus duplex. Type size for text shall not be smaller than Microsoft Word Times New Roman 10 point font, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right). The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman or Arial Narrow, 8 point font, and used only when absolutely necessary.

Text lines and table lines of text shall be single-spaced. Page color for each page of the proposal submission shall be white or ivory. Information submitted shall not exceed the pages limits established in L-5.3.3 below.

L-5.3.2 Electronic Copies. Proposal information for each volume shall be submitted as a Portable Document

Format (PDF) file using Acrobat Adobe 9.0 or latest version. Offerors shall NOT submit any documents in PDF that are copied as images. Offerors may use JPEG images for charts or screen shots. Volume III Price – Schedule

B, Pricing Table, shall be submitted in Microsoft Excel 2003, 2007, or 2010. Offerors shall name files in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation, using standard naming conventions (e.g., Offeror Name-Volume Name). Each volume shall be in a single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. All charts in the proposal shall be searchable. Offerors shall insert the file name in the header of each document.

L-5.3.3 Organization/Copies/Page Limit. Information submitted shall not exceed the page limits stated below for each volume. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in excess of the limit will be removed from the applicable volume and will not be considered as part of the evaluation. Copy requirements and page limitations are as follows:

Volume Electronic Copy Page Limit Due Date

I – Technical 1 PDF File 40 pages

As indicated in

Block 9 of the RFP

II – Past Performance 1 PDF File 8 pages

III – Price

1 PDF File

1 Excel File (Pricing

Table)

NONE

L-5.3.4 Cross-Referencing. Offerors shall not cross-reference among volumes. Each volume shall be written as a stand-along document so that its contents may be evaluated without cross-referencing to another volume.

Information included in another volume but not included in the designated volume for proposal evaluation purposes, will be assumed to have been omitted from the proposal.

L-5.3.5 What Counts as a Page. A page shall be an 8 ½” x 11” sheet of paper. Fold-outs shall be kept to a minimum, and shall be used only where a single 8 ½” x 11” page cannot accommodate a table or other graphic.

Fold-outs shall not exceed (11” x 17”), and shall count as one page. All material shall be contained within the page limit identified for each volume. All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count, with exception of items stated in L-5.3.6.

L-5.3.6 Pages Not Included in Page Count. The organizational chart, acronym list, and overview section will not be included in the page count. Covers for volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

L-6 EXCEPTIONS

The Government reserves the right to award without discussions; therefore, Offerors are advised that taking exception to any requirements specified in this solicitation may result in the Government finding the proposal unacceptable. The Government may consider any included Assumptions as an Offeror taking exception to the

Government’s requirements which may result in the Government finding the proposal unacceptable. Clarification of

Government requirements shall be handled by submitting questions/recommendations prior to submission of proposals. If Offerors still find it necessary to take exception to any of the requirements specified in this solicitation

(Sections A through M, to include the PWS and all other attachments), clearly identify each exception in the overview section of the appropriate volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government. Exception to solicitation requirements may require the Government to amend the solicitation to reflect a changed requirement. The Government will consider the absence of a stated exception to mean the Offeror takes no exception to the applicable volume and the proposal will be evaluated as submitted.

L-7 INSTRUCTIONS FOR VOLUME I, TECHNICAL (FACTOR 1)

L-7.1 To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that Offerors have a thorough understanding of the requirements. Statements that Offerors understand, can, or will comply with the PWS (including referenced AF publications, etc.); statements paraphrasing the PWS or parts thereof (including applicable AF publications, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government’s evaluation;

therefore, such data should not be relied upon or incorporated in the Technical proposal by reference.

L-7.2 Acronym List. Offerors shall provide an acronym list as an attachment within the Technical Volume.

L-7.3 Purpose and Contents. The purpose of this section is to set forth, in the most comprehensive manner, an

Offeror’s understanding of the program requirements and to demonstrate an Offeror’s ability to meet the evaluation requirements of Section M, Factor 1, Technical. This section shall present a clear, concise description of how

Offerors plan to meet award requirements. This section shall not contain any pricing data. Offerors shall submit a

Technical Volume containing the following:

L-7.3.1 Subfactor 1: Technical/Staffing/Management Approach.

Provide an effective approach that clearly depicts how the Contractor will provide support to program management and acquisition activities to meet the PWS requirements

Describe an effective approach for Quality Control that clearly depicts how the provided services will be determined to be compliant with the terms of the PWS. Key performance indicators and metrics shall be presented.

Describe how candidates meet the minimum Knowledge, Skills, and Abilities required in the PWS.

Describe an effective approach to attract, recruit, hire, and retain qualified personnel to meet PWS requirements.

Describe an effective approach to ensure continuity of services during personnel absences due to sickness, leave, and voluntary or involuntary termination from employment to avoid disruption of needed services.

Describe an effective approach to manage teaming partners and/or subcontractor relationships.

Describe an effective approach to accomplish a phase-in to meet PWS requirements at contract start and include a logical timeline to ensure a smooth start of the contract tasks without interruption or degradation of service levels.

L-7.3.3 Subfactor 2: Organizational Conflict of Interest Plan.

Provide an Organizational Conflict of Interest (OCI) Plan that includes and explains the following:

- Approach for detecting, disclosing, avoiding, mitigating, and neutralizing OCI issues/risks;

- Any known cross-teaming arrangements, as well as any exclusive teaming arrangements;

- Processes that will be implemented to resolve OCI identified in the course of contract execution, to include separate physical locations, work forces, management and computer systems;

- Representation that there will be no “cross-talk” or information shared between affiliates in connection with all identified OCI.

Note: all bullets under each technical subfactor must be acceptable in order for the overall subfactor to be acceptable.

L-8 INSTRUCTIONS FOR VOLUME II, PAST PERFORMANCE (FACTOR 2)

L-8.1 Contents. Offerors shall submit a Past Performance Volume containing the following:

Past Performance Volume Contents

Past Performance

Information (PPI) Sheets

Not to exceed one (1) page per PPI

See paragraph L-8.1.1 and subparagraphs and Attachment 1

2 PPI Summary

Not to exceed three (3) pages total

(Note: Page limit is for description of all requirements, not per PPI reference)

See paragraph L-8.1.2

Organization Structure

Change History

Not to exceed two (2) pages

See paragraph L-8.1.3

L-8.1.1 Past Performance Information Sheets (Attachment 1). Offerors shall provide up to three (3) contract references considered most relevant in demonstrating the ability to perform CN&GT Support Services requirements as described in the PWS. Offerors shall submit Past Performance Information (PPI) Sheets on each contract references in accordance with (IAW) the page limitation set forth in the table at L-8.1.

L-8.1.1.1 Types of PPI References. Offerors may provide various contracts as PPI references, to include C-type contracts or a single task/call/delivery/purchase order. Offerors may also submit an ID/IQ or Blanket Purchase

Agreement (BPA) as a PPI reference; in these cases, the Government will only assess performance at the ID/IQ or

BPA level and not performance on each individual, underlying task/delivery order.

L-8.1.1.2 Recency Determination. Each relevant contract shall have active work/services that was/were performed during the last three (3) years preceding the date of issuance of this solicitation. This includes contracts that were awarded prior to this period, but still had a minimum of six (6) months of active performance during the previous three (3) years. References for contracts with less than 6 months of performance will not be considered.

L-8.1.1.3 Relevancy Determination. Offerors shall submit performance information on contracts they consider relevant to this effort. Offerors shall describe how each reference is relevant in demonstrating the ability to perform the PWS requirements. As applicable, address how the proposed reference provided relates to each of the two (2) technical subfactors shown in paragraph L-7.3/M-3.2.

L-8.1.2 PPI Summary. Offerors shall submit a narrative that provides frank, concise statements regarding the

Contractor(s)’ performance on all of the PPI references provided. Offerors shall describe how each reference is relevant in demonstrating the ability to perform CN&GT Support Services IAW PWS requirements and the relevancy definitions at M-3.3.2. The PPI Summary shall meet the page limitation set forth in the table at L-8.1.

L-8.1.3 Organization Structure Change History. Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this Past Performance evaluation, Offerors shall include in this proposal volume a detailed "roadmap" describing all such organizational changes (if applicable), to include specific names and dates. The Organization Structure Change History shall meet the page limitation set forth in the table at L-8.1.

L-8.2 Past Performance Questionnaires (Attachment 2). If PPI References are not documented in the Contractor

Performance Assessment Reporting System (CPARS), Offerors shall send a PPQ to the Government POC for the

PPI Reference and direct them to submit a completed PPQ via email (or SAFE) to the CO and CM listed in section

L-2. PPQs are due no later than the closing date and time of the solicitation. It is the responsibility of the offeror to ensure the Contracting Office receives the past performance information. PPQs are not included in the Past

Performance Volume’s page count.

L-8.3 Other Sources. The Government may utilize references other than those identified by Offerors in evaluation of Offerors’ Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each Offeror.

L-9 INSTRUCTIONS FOR VOLUME III, PRICE (FACTOR 3)

L-9.1 The Price Proposal shall be clear and concise and provide sufficient detail so the Government can ensure the proposed price reflects the work to be performed. Offerors shall complete Schedule B of the RFP and the provided

Attachment 3, Pricing Table. The offerors shall complete Schedule B of the solicitation (Schedule of Supplies and

Services (CLINS)) by inserting the price elements (unit price and extended amount) for all contract line item numbers (CLINS), including Transition, Base, and all Option years. For ease of administration, all pricing should be rounded to whole dollar amounts. A Not to Exceed (NTE) amount of $300K per year has been pre-established for Travel, Miscellaneous Equipment/Supplies/Materials and Event Coordination and Support Cost Reimbursable

CLINs. This NTE amount is to be included in the offerors proposal with the application of indirect rates added to the pre-established amounts. Offerors shall not change the pre-established NTE amount for the CLINs.

Offerors shall provide the following per RFP Section B and Pricing Table (the table is provided as the template/format for submission; the burden of providing mathematically accurate and complete pricing proposals

(total overall evaluated price) using the format provided in Attachment 3, Pricing Table, rests with each Offeror):

L-9.1.1 Labor Rates. Offerors shall propose loaded labor rates including G&A, overhead, fringe, etc., for each labor category. One rate is required for each labor category for each year of the contract.

L-9.1.2 Indirect Rates. Offerors shall propose indirect rates for the items specified in Section B.

L-9.2 Supporting Price Backup Data. Supporting data is requested and should explain the methodology used in developing proposed labor rates. Offerors should provide support for all indirect rates proposed based on the

Offeror’s accounting system and any applicable Forward Pricing Rate Agreements. Offerors should also provide their profit rates. Supporting data shall be submitted in a format selected by the offeror. The Government reserves the right to request additional pricing information after receipt and evaluation of proposals. Certified cost or pricing data may also be required.

L-9.3 Proposal Documentation. Offerors shall provide the following as a separate section contained in the Price

Volume and shall be completed as follows:

L-9.3.1 Section A. Complete in its entirety the “Offeror” portion of the Standard Form (SF 33). An official having the authority to contractually bind the company shall sign the SF 33 IAW FAR 4.102. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. These sections constitute the model contract.

L-9.3.2 Sections C through I. Complete the necessary fill-ins and provide any information requested. The Offeror shall submit only those pages that require a fill-in.

L-9.3.3 Section K. Complete all required Representations, Certifications and Other Statements of Offerors, and provide a copy of information completed in the System for Award Management (SAM) located at https://www.sam.gov.

L-9.3.4 Amendments. Offerors shall acknowledge any and all amendments per the directions on the amendment cover page (Standard Form 30). Failure to acknowledge any amendments to the solicitation may result in the

Offeror being deemed nonresponsive. Award CANNOT be made to a nonresponsive Offeror.

L-9.3.5 Exceptions and Deviations. Describe any exception(s) and deviation(s) to the RFP. See paragraph L-6.

L-9.3.6 Adequate Accounting System. Offerors shall provide evidence of an adequate accounting system (certified or compliant) to adequately track, segregate, accumulate and report incurred costs for each CLIN as applicable.

Offerors shall provide the name and address of the cognizant Defense Contract Audit Agency (DCAA) and any point(s) of contact in that office if applicable. If an Offeror has never dealt with DCAA, the Offeror shall review the website at www.dcaa.mil and identify the cognizant DCAA office. If DCAA has already determined the Offeror’s accounting system adequate, the Offeror shall provide the referenced DCAA audit report number and date. Offerors shall provide any information that pertains to a recent Defense Contract Management Agency (DCMA) or DCAA financial capability assessment or any other independent audit showing that the Offeror’s accounting system is adequate for government cost type contracts.

L-9.3.7 Host Nation Laws. Offerors shall provide a written statement that they will comply with all applicable Host

Nation (HN) laws.

L-9.3.8 Financial Statements. Provide previous three (3) fiscal year-end financial statements for use in the

Government determining the apparent low Offeror's responsibility IAW FAR 9.104-1. Also include documentation to show capability to access credit markets if necessary.

L-9.3.9 Department of Labor Equal Employment Opportunity (EEO) Clearance. IAW FAR Part 22.805, the CO must request pre-award clearance on Prime contractors or Teaming Partners (not subcontractors) from the appropriate Office of Federal Contract Compliance Programs (OFCCP) regional office. If an Offeror is listed in

OFCCP’s National Pre-award Registry (http://www.dol-esa.gov/preaward/pa_reg.html), Offerors shall provide the

CO a copy of the database registration for Government verification as part of the proposal submission. If an Offeror is not listed in the registry, the CO will request an EEO clearance review.

L-9.3.10 Small Business Subcontracting Plan. Offerors shall provide a plan that complies with FAR Part 19, Small

Business Programs, and its supplements. Offerors shall identify the percentage of intended business with each of the following small business socioeconomic categories: Veteran-Owned Small Business, Service-Disabled Veteran-

Owned Small Business, HUB-Zone Small Business, Small Disadvantaged Business, and Women-Owned Small

Business. Pursuant to AFFARS 5319.704, all small business subcontracting goals shall be expressed in terms of percent of contract value, in addition to percent of subcontracted amount. Each offeror shall complete and submit the Small Business Subcontracting Plan Checklist (Attachment 4) with the plan. Per FAR 19.702(a)(1), if the apparently successful offeror fails to negotiate a subcontracting plan acceptable to the CO within the time limit prescribed by the CO, the offeror will be ineligible for award.

L-9.3.11 Professional Compensation Plan. Offerors shall provide a total compensation plan setting forth proposed salaries and fringe benefits for professional employees working on the contract (listed in Attachment 3) IAW FAR

52.222-46, Evaluation of Compensation for Professional Employees.

L-10 DEBRIEFING OF OFFERORS

Successful or unsuccessful Offerors may request debriefings by providing a written request to the Procuring

Contracting Officer. Debriefings shall be conducted IAW FAR 15.505 for pre-award debriefings and FAR 15.506 for post-award debriefings.

L-11 CHANGES RESULTING FROM DISCUSSIONS

In the event any adjustment of price becomes necessary to reflect changes made to technical proposals resulting from discussions, if discussions are held, a complete traceable trail shall be provided to show how the changes took place.

SECTION L, ATTACHMENTS:

Attachment 1 - Past Performance Information Sheet

Attachment 2 - Past Performance Questionnaires

Attachment 3 - Pricing Table

Attachment 4 - Small Business Subcontracting Plan Checklist

SECTION L, ATTACHMENT 1

PAST PERFORMANCE INFORMATION SHEET

Provide the information requested in this form for each contract/program described in the PPI Summary. Limit the number of past efforts submitted and the length of each submission to the limitations set forth at paragraph L-8.1.1.

SUBMISSION FORMAT

PAST PERFORMANCE INFORMATION SHEET

Contractor DUNS Number

CAGE Code Contract Number

Contract Type Program Title

Contracting

Agency / Customer Contractor’s Role

Original Value Current Value

Explain Value

Differences

Original PoP Current PoP

Explain PoP

Differences

Place of

Performance

Key Individuals

Program Manager

Name:

Phone:

Email:

Contracting

Officer

Name:

Phone:

Email:

Contract Manager

Name:

Phone:

Email:

Contracting

Officer

Representative

Name:

Phone:

Email:

SECTION L, ATTACHMENT 2

PAST PERFORMANCE QUESTIONNAIRE

**When completed, this document is Source Selection Sensitive IAW FAR 2.101 AND 3.104**

SECTION I: CONTRACT IDENTIFICATION (TO BE COMPLETED BY OFFEROR)

A. Contractor

B. Contractor Cage Code

C. Role (check): Prime Subcontractor Teaming Partner Joint Venture Partner

Other (specify)

If subcontractor, partner or other, who is the Prime?

D. Contract Number

Task/Delivery Order Number

Note: If the referenced contract is an overarching ID/IQ or BPA, the Government will only assess performance at the ID/IQ level and not performance on each individual underlying task/delivery order. If the Offeror would like assessment of the single task/call/delivery/purchase order, the Offeror shall submit that as a separate reference

E. Contract Type (FFP, CPFF, ID/IQ (include types), LH, etc.)__________________________________________

F. Period of Performance

G. Place(s) of Performance:

Multiple locations? Yes No

If yes, specify locations:

CONUS OCONUS Both

Provide details:

State Federal DOD Other

Provide details:

H. Total Contract or Task/Call/Delivery/Purchase Order $ Value (including options)

I. Has a CPAR (or more than one CPAR) been completed for this contract? Yes No

If Yes, provide dates covered by CPARs:

FOLLOWING SECTIONS TO BE COMPLETED BY AGENCY

CONTRACTING OFFICE/CUSTOMER/PROGRAM MANAGEMENT OFFICE

** Please have an individual(s) knowledgeable of the contractor’s day-to-day operations and overall condition of supplies/services being rendered complete this survey.

SECTION 2: TO BE COMPLETED BY AGENCY (CONTRACTING OFFICE/CUSTOMER/PROGRAM

MANAGEMENT OFFICE)

A. Customer/Agency Name:

B. Customer/Agency Description: ________________________________________________________________

C. Description of service(s) provided. Provide details on type of work, locations worked, and organizations serviced, to include Department of Defense, Government, or commercial work.

SECTION 3: EVALUATOR IDENTIFICATION

A. Name: ________________________________________ B. Title:

C. Phone: ________________________________________ D. E-mail:

E. Years worked on Subject Contract:

SECTION 4: PERFORMANCE EVALUATION

Please indicate your satisfaction with the Contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE PERFORMANCE LEVEL

E EXCEPTIONAL - The Contractor’s performance meets contractual requirements and exceeds many

(requirements) to the Government’s benefit. The contractual performance was accomplished with few minor problems for which corrective actions taken by the Contractor were highly effective.

VG

VERY GOOD - The contractor’s performance meets contractual requirements and exceeds some

(requirements) to the Government’s benefit. The contractual performance was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

S

SATISFACTORY - The contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which the corrective actions taken by the contractor appear or were satisfactory.

M

MARGINAL - Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

U

UNSATISFACTORY - Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N/A NOT APPLICABLE - Unable to provide a rating. Contract did not include performance for this aspect of work.

In order to assist us in the evaluation, please provide a brief detailed narrative to support your ratings. At a minimum, please discuss each response for which you indicated E (Exceptional), M (Marginal) or U

(Unsatisfactory) performance to the questions below (use additional sheets, if necessary).

Q1. Quality of Product or Service E VG S M U N/A

Ability of Contractor to: Conform to contract requirements, provide accurate deliverables/reports; meet service specifications of the contract;

provide timely proposals; respond to short notice requirements; provide and adhere to quality control/management plan (when required).

Explanation:

Q2. Schedule E VG S M U N/A

Ability of Contractor to: Deliver all required reports, schedules, summaries and proposals on time; implement changes to PWS effectively and timely.

Q3. Cost /Price Control E VG S M U N/A

Ability of Contractor to: Provide accurate contract costs/estimates; track and control costs; meet and perform within actual negotiated costs/rates;

submit, accurate and complete invoices and support documentation for cost type CLINS; submit cost reporting information in a timely manner;

maintain adequate budgetary internal controls.

Q4. Business Relations E VG S M U N/A

Ability of Contractor to: Maintain effective relationship between key

Contractor personnel and key Government personnel; manage, resolve problems and respond to and/or integrate changes in mission-related

Q5. Management of Personnel (Including Subcontractors) E VG S M U N/A

Ability of Contractor to: Attract, recruit, hire, train and retain qualified management and technical personnel to accomplish mission requirements; manage subcontractors to include identification and resolution of subcontractor problems; ensure continuation of services during labor disputes, personnel absences /vacancies; replace/fill vacancies within timeframe specified.

Q6. Maintain Qualified Personnel E VG S M U N/A

Ability of Contractor to: Effectively hire and maintain qualified personnel; ensures all personnel are appropriately trained and certifications are current; ensures each employee meets the standard of qualifications addressed in the PWS.

Q7. Counter Narcotics Acquisition Support E VG S M U N/A

Ability of Contractor to: Provide acquisition support services for similar

Q8. Delivery Assurance Support E VG S M U N/A

Ability of Contractor to: Provide delivery assurance services simultaneously at multiple CONUS/OCONUS locations and provide timely, accurate, and professional reports for each delivery assurance task.

SECTION 5: NARRATIVE SUMMARY

A. Was this contract partially or completely terminated for default or convenience or is there any pending termination actions? (Place an “X” by all that apply.)

Yes No Default Convenience Pending Terminations

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc.).

B. Would you have any reservations about having this Contractor perform again on one of your critical and demanding programs?

Government Evaluator’s Signature Date

Thank you for your prompt response and assistance!

Please return this completed questionnaire to:

HQ ACC AMIC/PKD

Jim Robinson at james.robinson.54@us.af.mil

Colin Pugh, at colin.pugh@us.af.mil

**When completed, this document is Source Selection Sensitive IAW FAR 2.101 AND 3.104** mailto:james.robinson.54@us.af.mil mailto:colin.pugh@us.af.mil

SECTION L, ATTACHMENT 4

SMALL BUSINESS SUBCONTRACTING PLAN CHECKLIST

Small Business Subcontracting Plan Checklist

Yes

Plan

Page #

No

1. Separate percentage goals for using small business (including ANCs and Indian tribes), veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business (including ANCs and Indian tribes), and women-owned small business concerns as subcontractors

2. Pursuant to AFFARS 5319.704, small business subcontracting goals are expressed in terms of percent of contract value in addition to percent of subcontracted amount

3. Plan contains positive goals and a small disadvantaged business goal of at least 5 percent.

4. Statement of total dollars planned to be subcontracted and a statement of total dollars planned to be subcontracted to each category noted in line 1.

5. Description of principal types of supplies and services to be contracted and identification of the types planned for subcontract to each category of small business noted in line 1.

6. Description of the method used to develop the subcontracting goals.

7. Description of the method used to identify potential sources for solicitation purposes.

8. Statement as to whether or not the offeror included indirect costs in establishing subcontracting goals, and description of the method used to determine the proportionate share of indirect costs to be incurred with each category of small business noted in line 1.

9. Name of individual employed by the offeror who will administer the subcontracting program and their duties.

(End of Summary of Changes)

10. Description of the efforts the offeror will make to ensure that each category of small business noted in line 1 has an equitable opportunity to compete for subcontracts.

11. Assurances that the offeror will include FAR 52.219-8 in all subcontracts that offer further subcontracting opportunities.

12. Offeror’s requirement that all subcontractors (except small business concerns) receiving subcontracts in excess of $650K ($1.5M for construction) adopt a plan complying with FAR

52.219-9.

13. Assurance that offeror will:

a. cooperate with studies and surveys as may be required;

b. submit periodic reports so that the Government can determine the extent of compliance by the offeror with the subcontracting plan;

c. submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov ), following the instructions in the eSRS;

d. ensure that its subcontractors with subcontracting plans agree to submit the ISR and/or the

SSR using the eSRS;

e. provide its prime contract number and its DUNS number, and the e-mail address of the offeror’s official responsible for acknowledging receipt of or rejecting the ISRs to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs; and

f. require that each subcontractor with a subcontracting plan provide the prime contract number, its own DUNS number, and the e-mail address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans.

14. A description of the types of records that will be maintained concerning procedures adopted to comply with the requirements and goals in the plan, including establishing source lists;

15. A description of the offeror’s efforts to locate small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns and to award subcontracts to them.

http://www.esrs.gov/