HFGCS_Pre-Proposal_Conference_Memo_15_Apr_16.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR COMBAT COMMAN

ACQUISITION MANAGEMENT AND INTEGRATION CENTER

JOINT BASE LANGLEY-EUSTIS VA

15 Apr 16

MEMORANDUM FOR POTENTIAL OFFERORS

FROM: ACC AMIC/PKCAB

SUBJECT: Solicitation FA4890-16-R-0009 High Frequency Global Communications System (HFGCS) Pre-Proposal Conference at Puerto Rico Station (PRS)

1. The HFGCS Pre-Proposal Conference is scheduled for Monday and Tuesday 2-3 May 2016.

Government personnel will meet approved contractor personnel attending the site visit at 0930 at the gate of the Isabela transmitter site, (HFGCS-PRS, Highway #2, KM116.5, Aguadilla, PR 00603). The pre-proposal conference brief will begin at 1000 in the facility conference room and conclude with site tour of the facilities, equipment, and antenna field. Day 2 (3 May) of the conference, will convene at the HFGCS Salinas Receiver Site located on Camp Santiago (Puerto Rican Army National Guard installation). Directions/guidance to the receiver site will be proved on 2 May.

2. Registration: Attendees must pre-register; walk-in will not be permitted. Due to limited transportation and government escort restrictions, each offeror is limited to a total of three (3) personnel to attend. The Government will not be liable for expenses incurred by offerors prior to contract award. Please submit the following information no later than 26 April 2016 to allow security screening before the event start date.

i. Name of Company (Include main telephone number and email, if any)

ii. CAGE Code

iii. Company Size for selected NAICS

iv. Company’s anticipated role for HFGCS Contract (Prime or sub-contractor)

v. Personal Information for each attendee

- Full name: (Title) First Middle Last

- Contact number and email address

- Role/Position within Company

Submit full request to:

E-mail: john.bonafede@us.af.mil

Subject Line: “[Company Name] HFGCS Pre-Proposal Conference” ACC AMIC/PKCA, ATTN: John Bonafede

Reference: Solicitation No. FA4890-16-R-0009 HFGCS

3. Government escorts WILL NOT answer questions regarding current contract performance. All questions should be directed to the government staff identified during the pre-proposal conference, so please refrain from interfering with the area workers. Phones, cameras, or any other type of recording devices are not allowed during the pre-proposal conference and site tours. Personnel mailto:john.bonafede@us.af.mil identified using or possessing phones/camera will be separated from the group and asked to leave the facility and/or tour.

4. The Government will accept written questions at the conclusion of the tours and provide oral answers as best possible on the site and will follow-up with written answers published on FBO.

Written questions will also be accepted post-site visit. If you have any questions, difficulty emailing your response, or wish any further clarification regarding this notice, please contact Mr. John Bonafede.

CRYSTAL L. CHAMPION, Capt, USAF

ACC AMIC/PKCB Branch Chief

Attachments:

1. HFGCS Pre-Proposal Conference Agenda

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR COMBAT COMMAN

ACQUISITION MANAGEMENT AND INTEGRATION CENTER

JOINT BASE LANGLEY-EUSTIS VA

Attachment 1: HFGCS Pre-Proposal Conference Agenda

Monday 02 May 2016 0930-0945 Meet at Isabela transmitter site parking lot

0945-1000 Attend the Pre-Proposal Conference inside transmitter facility (conference room) 1000-1200 Pre-Proposal Conference Brief and Q&A Session 1200-1300 Lunch 1300-1330 Tour the Isabela transmitter site facilities/equipment 1330-1500 Tour of transmitter antenna field 1500-1530 Final Questions and Answers 1545 End Conference for Day 1: Return to Isabela transmitter site parking lot

Tuesday 03 May 2016 0900-0930 Meet at designated location outside main gate to Camp Santiago

0930-1000 Tour the Salinas receiver/control site facilities/equipment 1000-1100 Tour of receiver antenna field 1100-1130 Final Questions and Answers 1145 End Conference: Return to Salinas receiver site parking lot