HFGCS_Pre_Proposal_Brief_2_May_16.pdf

Headquarters Air Combat Command

High Frequency Global Communications System (HFGCS) –

Puerto Rico Station (PRS) Pre-Proposal Conference

2 May 2016

Overview

• Procurement Team

• Mission Overview

• Acquisition Topics

• Projected Acquisition Milestones

•Question and Answer Session

Question and Answer ROEs

• Verbal Question and Answer Session is considered for information only and not the Official Response

• Contractors encouraged to submit written questions during conference or via email

• Written questions will be posted to FBO website

• Items IDENTIFIED as proprietary will be redacted from post •Post will include questions only, source will not be identified

• All Official Responses will be in writing & posted to the FBO website

•Reponses to written questions •Minutes of Conference, including official responses to questions asked at Q&A session

Procurement Team

Program Manager David Halavik, ACC CSS/SCXU

Contracting Officer Capt Crystal Champion, ACC

AMIC/PKCB

Contract Manager John Bonafede, ACC AMIC/PKCB

Quality Assurance David Halavik, ACC CSS/SCXU

(COR)

MISSION OVERVIEW

Mr. David Halavik ACC HFGCS Program Manager

ACC CSS/SCXU

• USAF and DoD's world-wide high powered, high frequency Command and Control (C2) network

• Beyond Line Of Sight (BLOS) interoperable voice and data communications for strategic and tactical forces

• Provides Mystic Star, Executive C2 and NC3 support

• Primary Customers

• President (On board Air Force One), SECDEF

• MAJCOMs: ACC, AMC, AFSPC, PACAF, USAFE

• Coast Guard

• DoD Aircraft, Marine Vessels

• National Security Agency (NSA – Puerto Rico)

HFGCS Mission

HFGCS Network

• Consists of 3 CONUS and 11 OCONUS remote stations connected to the Network Control Stations (NCS) at Andrews AFB, MD and Grand Forks AFB, ND

• 24/7 operations controlled remotely by radio operators at the NCSs

• Remote stations consist of HF transmitters, receivers, control sites and antenna farms

• Equipment maintenance at stations

• Local unit personnel (military, civilian or contractors)

• Puerto Rico, Ascension, West Coast (Transmitter) contracted

HFGCS Management

• Lead Command – AFSPC CYSS/CYO Scott AFB, IL

• Performs as AF HF Global System Manager

• Provides operational procedures and policy

• HFGCS SPO – AFMC AFLCMC/HBDHA Tinker AFB, OK

• Responsible for sustainment, logistics and modernization efforts

• SCOPE Command contractor is Rockwell Collins

• MAJCOMs/Operating Commands

• Designated as MAJCOM HF Global System Managers

• Responsible for day-to-day operations and O&M of Global

Stations under their command

• ACC is responsible for HFGCS-PRS sites

• Current procurement is recompetition for current contract, FA4890-08-C-0011 (Incumbent is GLS-Cambridge JV)

HFGCS PRS Sites

Transmit Site: Isabela, PR

Receive/Control Site: Salinas, PR

HFGCS-PRS History

• Navy wanted to cease HFGCS-PRS operations in FY05

• AF/IL, ACC/CV, AMC/CV determined sites mission essential

• ACC/A6N & AMC/A6N worked with Navy to exercise contract options to cover FY06 and FY07

• AMIC awarded FA4890-08-C-0011 to GLS-Cambridge JV on 21 Aug 08

ACQUISITION TOPICS

Mr. John Bonafede Contract Manager, AMIC/PKCB

Current HFGCS-PRS Contract

• Scope of Work

• On-site HFGCS system, antenna, generator, grounds, and facilities maintenance

• Includes the Isabela transmitter site and Salinas receiver/control site

• Utilities are not included in the current contract

• Early renovation/construction efforts in current contract not included in the recompetition

Recompete Contract Scope

• Contractor will be responsible for providing a high level of organizational maintenance support for the HFGCS-PRS sites at Salinas and Isabela, Puerto Rico to include operations and maintenance of all System Capable Of Planned Expansion (SCOPE) Command equipment, associated communications systems and antennas in accordance with (IAW) applicable Air Force Technical Orders (AFTO) and commercial manuals, all facility maintenance and management, and supply support.

• Support to facility includes obtaining water & electrical power services from local utilities.

PWS Highlights

• Program Management

• Human Resources

• Environmental, Safety & Health

• Fire Prevention/Security

• Operations & Maintenance (O&M)

• SCOPE Command Equipment, Antenna, and Ancillary Systems

Maintenance

• Maintenance Documentation

• Civil Engineering

• Supply Management/Logistics

• Utilities (Funded by AFIMSC Det 8)

• Addition to this action, not part of current contract

• Services Summary

• Appendices

Acquisition Strategy

• Acquisition strategy

• Commercial acquisition under FAR Part 12

• Service-Disabled Veteran-Owned Small Business (SDVOSB)

Set-Aside

• FFP with CR CLIN(s)

• Base plus seven (7) Option Years

• LPTA Source Selection

• NAICS: 517919 (All Other Telecommunications)

• Small Business Size Standard: $32,500,000

FedBizOpps Postings

• 19 Feb 16: Sources Sought Notice Posted on FBO

• Website is https://www.fbo.gov/

• Draft PWS

• Market Research Questionnaire

• Changed proposed NAICS code after review of Industry response and market research

• 18 Apr 16: Synopsis Posted

• Draft Solicitation and PWS

• Notice of Site Visit and Pre-Proposal Conference

• 25 Apr 16: Draft Factors and Criteria Posted

• Addendum to 52.212-1, Instructions to Offerors

• Addendum to 52.212-2, Evaluation-Commercial Items

• Directions to sites for Pre-Proposal Conference/Site Visit

• Additional posts can be found by searching for the Solicitation Number: FA4890-16-R-0009 https://www.fbo.gov/

Commerciality

• Commercial Acquisition

• Requested services are typically available in commercial marketplace

• Facilities and Grounds Maintenance

• Maintenance of Electronic and Communications

Equipment

• Radio Antenna and Radio Maintenance

• SCOPE Command equipment is used at multiple locations

• SCOPE Command uses COTS/NDI software to maximum extent possible

Contract Type

• FFP Contract with Incidental CR requirements

• FFP: O&M

• CR: Direct Materials, Travel (if required)

• No additional fee authorized for CR expenses

• CR: Water & Electrical Utilities

• Additional Requirements/Types

• FFP: Non-Recurring Projects

• To Be Negotiated as necessary

• FFP: Transition

• Base Year Only

Period of Performance

• Projected Contract Award: 20 Aug 16

• Base Contract Period: 01 Oct 16 – 30 Sep 17

• 7 Option Periods:

• 01 Oct 17 – 30 Sep 18

• 01 Oct 18 – 30 Sep 19

• 01 Oct 19 – 30 Sep 20

• 01 Oct 20 – 30 Sep 21

• 01 Oct 21 – 30 Sep 22

• 01 Oct 22 – 30 Sep 23

• 01 Oct 23 – 30 Sep 24

• Option to Extend under FAR 52.217-8:

01 Oct 24 – 31 Mar 25 (Maximum performance)

Contract CLIN Structure

• Contract Line Item Number (CLIN) Structure

• CLINs represent a specific unit of work to be performed by the Contractor as a payable item

• SAMPLE – Base Year CLINs

• CLIN 0001 – Firm Fixed Price: Maintenance and Support of PRS

Equipment, Facilities, and Grounds

• CLIN 0002 – Cost Reimbursable: Other Direct Costs: incidentals for work to be performed outside of the priced O&M CLIN

• May include Government Directed Travel, if needed

• Cost of services only, no additional fee & excluded from indirect costs and profit/fee

• CLIN 0003 – Cost Reimbursable: Electrical Power utility services, funded by AFIMSC Det 8 and provided by the Puerto Rico Electrical Power Authority (PREPA)

• CLIN 0004 – Cost Reimbursable: Water utility services, funded by AFIMSC Det 8 and provided by the Puerto Rico Aqueduct and Sewer Authority (PRASA)

Contract CLIN Structure

• Additional CLINs – Base Year CLINs

• CLIN 0005 – Firm Fixed Price: Non-Recurring Projects

• As required, price To Be Negotiated (TBN)

• CLIN 0006 – Firm Fixed Price: Transition

• Base Year CLIN only

• NOTE: If required, any Government Directed Travel may be incorporated into a separate Cost Reimbursable CLIN.

New Requirement – Utilities

• Contractor Responsibilities

• Transition – Set Up/Transfer Services

• Current services provided by separate AMIC purchase orders

• Contractor to contact PREPA and PRASA to transfer responsibility and provide billing information

• As of 1 Oct 16, utility bills for services should be sent to contractor for payment

• Expected Monthly Activities

• Contractor to pay bills to PREPA and PRASA and submit invoice to Government using WAWF for reimbursement

• Separate CLINs for water and power

• Attach billing notice received from utility to WAWF Combo document

• Government will NOT reimburse additional fees not included in normal/regular monthly service charges (i.e., late fees)

Labor Considerations

• Management

• Current Collective Bargaining Agreement (CBA) dated 1 Oct 15 effective through 30 Sep 18

• Parties: Incumbent GLS-Cambridge JV and International

Brotherhood of Electrical Workers Local 2088

• Table of labor rates in CBA

• CBA posted with solicitation on FBO website

• Other Significant Considerations

• SCLS Applies

• Puerto Rico is a US Territory, but is located OCONUS

• No escalation of SCLS labor costs in contract pricing

• FAR 52.222-43, Fair Labor Standards Act And Service Contract Labor Standards - Price Adjustment (Multiple Year And Option Contracts), included

Government Property Management/Inventory

• Government Furnished Property/Equipment

• Appendix E – Government Furnished Facilities

• Appendix F – Government Provided Materials

• Joint Inventory between Government and contractor to identify GFP during contract transition

• NOTE: No vehicles or motorized equipment is included in GFP/GFE/GFM

• Step 1 – Technical Acceptability (Pass/Fail)

• Evaluate proposal for technical acceptability

• Step 2 – Past Performance (Pass/Fail)

• Assess recent, relevant, and acceptable performance for the technically acceptable offeror(s)

• Step 3 – Price

• Offerors price will be evaluated for reasonableness, realism, and balance

Source Selection Procedures

• Lowest Price Technically Acceptable (LPTA) Source Selection

• Commercial services

• Evaluation Factors

• Technical – Acceptable/Unacceptable

• Past Performance – Acceptable/Unacceptable

• Price – Fair and Reasonable

• Must be realistic and balanced

• Factor 1 – Technical Acceptability

• Program Management - Offeror’s personnel qualifications are sufficient to accomplish maintenance of HFGCS systems (transmitters, receivers, voice and digital data interface, and antenna maintenance in accordance with T.O. 31R2- 2GRC244) and management oversight per PWS Paragraphs

2.0 & 3.0

• O&M - Offeror demonstrates ability to meet requirements through its proposed approach per PWS paragraphs 3.1-3.3, 3.6-3.8 and Section B, Service Summary

• Technical proposal shall identify the Management Structure which includes their Quality Control Plan, the Transition Plan, Technical Capability (appropriate manning and skill mix) to fully meet all taskings under the resulting contract, and procedures for ensuring efficient property control of government furnished equipment to include at a minimum inventory, safeguarding, and management of all assigned government property to include disposition if applicable.

• Factor 2 – Past Performance

• Assesses offeror’s probability of meeting the minimum past performance solicitation requirements

• References must be RECENT

• Minimum of 12 months performance within 3 years of RFP release date

• References must be RELEVANT

• Relevancy Criteria – Provide O&M services or other multi-dimensional services similar to the size, scope and complexity of HFGCS program

• Managed operations and maintenance of high frequency antennas and equipment

• Similar in magnitude and scope of current requirement

• Quality of performance will be used when determining Past Performance evaluation

• Factor 3: Price

• Fair and Reasonable (price analysis) IAW FAR 15.404

• Adequate price competition is expected

• Comparison of the proposed prices

• Comparison with historical pricing

• May require field pricing support if adequate price competition not obtained

• Prices will be determined to be reasonable, realistic, and balanced through price analysis

• Lowest Price Technically Acceptable (LPTA)

• Award will be made on the basis of the lowest evaluated price of proposals meeting technical and past performance acceptability standards

• Intend to award without discussions

• CO may determine the need to enter into discussions regarding technical, past performance, or pricing issues

Basis of Award

• Sources Sought Notice Posted: 19 Feb 16

• Synopsis / Draft PWS Posted: 18 Apr 16

• Note: Update with Factors and Criteria posted 25 Apr 16

• Site Visit & Pre-Proposal Conference: 2-3 May 16

• Final RFP Issued: Mid to Late May 16

• Proposals Due: RFP Release + 30 Days

• Contract Award: Mid-Aug 16

• Transition: 1-30 Sep 16

• Contract Performance (Base Year) Start Date: 1 Oct 16

Projected Acquisition Milestones

FedBizOpps Posts

Future FedBizOpps Posts

All new posts will be with the Combined Synopsis/ Solicitation

Last change to the Sources Sought Notice posting was notice of the Pre- Proposal Conference on 15 Apr 16

Recap of Acquisition Discussion

• Competed – Reserved 100% for Service-Disabled Veteran-Owned Small Business (SDVOSB)

• NAICS: 517919 – All Other Telecommunications

• Small Business Size Standard – $32,500,000

• Commercial Solicitation

• Award Under FAR Part 15 using LPTA Evaluation Method

• 1-month Transition Period (September 2016)

• PoP Base (12 months) plus seven (7) one-year Option Periods with a 6-month extension evaluated in total overall evaluated price

• FFP Contract Type w/CR CLINs

QUESTIONS?

Contract Attachments

• Attachment 1: Performance Work Statement (PWS) •With Appendices

• Attachment 2: Wage Determination CBA-2009-3115

• Attachment 3: FIAR-Formatted GFP List

• Attachment 4: HFGCS Pricing Schedule

PWS Highlights - Appendices

• Appendix A: Definitions, Abbreviations & Acronyms

• Appendix B: Contract Data Requirements List (CDRLs)

• Appendix C: Publications and Forms

• Appendix D: Quality Management System

• Appendix E: Government Furnished Facilities (GFF)

• Appendix F: Government Furnished Property (GFP)

Appendix B - CDRLs

• Contract Data Requirements List

• A001 - Environmental Protection Plans

• A002 - Pollution Spill Incident Report

• A003 - SCOPE Command Comm-Electronics (C-E) Monthly

• A004 - Safety and Health Plan

• A005 - SC and CE Maintenance Control Plan

• A006 - Comm System Installation Record (CSIR)

• A007 - Facility Survey and Inspection Report

• A008 - Government Furnished Property

• A009 - Project Management Plan

• A010 - Purchase Order

• A011 - Contract Data Requirements List (Submittal)