Fighter_PPC_Slides_Final_23_Jun_16.pptx

Pre-Proposal Conference

F-15E, F-16 F-22A Contract Aircrew Training and Courseware Development (CAT/CWD) and Continuation Training

Druie Barnard, HQ ACC TRSS Helen Vaughn, HQ ACC AMIC Susan Dunnigan, HQ ACC AMIC 23 Jun 2016

This Briefing is:

UNCLASSIFIED

Headquarters Air Combat Command

Welcome & Introductions Mr. Doug Barnard – HQ ACC TRSS Program Manager Ms. Helen Vaughn – HQ ACC AMIC Contracting Officer Ms. Susan Dunnigan – HQ ACC AMIC Contract Manager Mr. Kirt Cattron – HQ ACC TRSS Program Manager Lt Col Nate Hesse – 4 OG/CD Lt Col Trent Tripple – 4 TS/CC Maj. Scott Major– TRSS Det 15 CC Mr. Jack Parker – TRSS DET 15 POC Attendees

Agenda Introductions and Agenda Administrative ROE & Site Visit Ground Rules Schedule Purpose Program Overview Acquisition Overview Evaluation Factors and Process Advance Q&A Tour Facilities View Courseware Wrap Up/ Submit Questions

Driving on Seymour Johnson Seat belts must be worn while traveling in the front seat of any passenger vehicle

Vehicle Checks - All vehicles entering or leaving Seymour Johnson AFB are subject to search

Traffic - The speed limit on base is 30 mph unless otherwise posted

Administrative Sign-in Rest Rooms Emergency Exits Breakroom Lunch Misc

Rules of Engagement All questions must be submitted in writing

Remarks and explanations provided at the conference/site visit shall not change the terms of the solicitation unless it is formally amended in writing

Government is not liable for expenses incurred by offerors prior to contract award

Site Visit Ground Rules Communication All questions should be directed to the briefers No recording devices, cameras or cell phones are permitted in the facilities You are not permitted to roam freely in the facilities and/or classified areas Courseware materials must remain in conference room – No exceptions

Tours Must posses a SECRET clearance to access certain areas of the MTC You are not permitted to handle any Government equipment while on the tour You are required to stay with the group at all times

Schedule

Introductions

4 OG/4 TS/Det 15 Remarks/Program Overview

Clarify Requirements and Evaluation Criteria

Break

Tour Classrooms and Learning Center

Tour IAT

Lunch

TMS/LMS Demo

Review Advance Questions

View Courseware

Wrap Up

0900 – 0915

0915 – 0945

0945 – 1015

1015 – 1030

1030 – 1100

1100 – 1200

1200 – 1300

1300 – 1330

1330 - 1430

1445 - 1545

1545 – 1600

Purpose Provide industry a review of the contract requirements Program Overview Review Advance Questions Tour Facilities Review Courseware Invite additional questions from industry

Provide clear understanding of evaluation process

Attachment 2

Program Overview

Mr. Doug Barnard Program Manager

ACC TRSS

druie.barnard.1@us.af.mil

(757) 764-4351

F-15E, F-16, F-22A Contract Aircrew Training (CAT) Courseware Development (CWD) to include Instrument Refresher Course (IRC) Instruction and Distributed Mission Operations (DMO) training.

Specific tasks for this contract are divided into three categories:

CAT to include IRC and DMO CWD to include Briefing Room Interactive (BRI), Syllabi and Training Task Lists (TTLs) Other General Tasks

Contract Aircrew Training (CAT) Supports ACC:

F-15E Formal Training Unit (FTU) F-15E, F-16, F-22A Operational Squadrons Provides:

Academic Classroom Instruction

Training Device Instruction includes:

Courseware Development (CWD) Develop New Courseware Review and Revise existing Courseware Produce and Update BRI Materials Use AF Instructional Systems Development (ISD) model Respond to Major Block or System Changes, Out-of-Cycle changes and Urgent Action Directives

Program Overview General Tasks Develop ISD Management and Quality Control Plan Develop Instructor Training and Certification Plan Develop and Manage TMS/LMS Develop Training Workload Management Plan Meet Employee Training, Qualifications and Clearance Requirements Provide Courseware Development Schedule Provide Academic Scheduling Produce Required Reports and Deliverables Maintain Master Files Ensure all Security Requirements are met

Program Overview Additional Tasks Operational Test and Evaluation (OT&E) Support Defense Instructional Technology Information System (DITIS) Mission Planning for DMO Virtual Flag Missions Provide support on complex missions during training exercises Scenario Generation

Performance Sites

FTU

Seymour Johnson F-15E

Operational Squadrons Seymour Johnson F-15E Mountain Home F-15E Langley F-22A Shaw F-16 Nellis F-16 Hill F-16 (Base Year)

Mission Training Centers (MTC) Support Operational Squadrons CAT (Simulator and Academic CT) TIC File Development and Maintenance NO CWD at Operational Sites

Site Information Seymour Johnson AFB F-15E MTC Four DMO Simulators FTU Class Schedule Provided Mt Home AFB F-15E MTC Four DMO Simulators

Mission Training Centers (MTC) Shaw AFB F-16 MTC Four DMO Simulators Nellis AFB F-16 MTC Four DMO Simulators Langley F-22A MTC Four DMO Simulators Hill AFB F-16 Four UTD’s

Contract Schedule

Deliverables Appendix 7 in PWS – Not Separately Priced Lesson Strategy Report

OMAR

Meeting Minutes Instructional Media Package Instructor Guide Workbooks Test Package Lesson Presentation Package Flying and MTC Training Manuals ISD Report Content and Format Courseware Development Schedule Contractor’s Progress, Status, and Management Report Master Files TMS/LMS Database and Files Syllabi, TTLs and BRI

Program Risks Funding Budget Cuts Escalating Labor Costs

Transition Seamless continuation of mission support; no break

Strike Contingency Plan Workforce unionized; human relations crucial

Acquisition Overview

Acquisition Overview

Ms. Helen Vaughn – Contracting Officer Ms. Susan Dunnigan – Contract Manager

ACC AMIC/PKB

helen.vaughn@us.af.mil susan.dunnigan@us.af.mil

Authority FAR Part 12: Commercial Contracts FAR Part 15.3: Negotiated Contracts AFFARS 5315.3: Mandatory Procedures, dated 6 Apr 2015 DoD Source Selection Procedures effective 31 Mar 2016

Notice to Offerors Sufficient number of Proposals/Competition is expected

Government intends to make award without discussion but reserves the right to conduct discussions if deemed necessary. Therefore, you are cautioned to submit your best proposal upfront.

Lowest Price Technically Acceptable (LPTA) IAW FAR 15.101-2 and the DoD Source Selection Procedures effective 31 Mar 2016

Service Disabled Veteran-Owned Small Business (SDVOSB)

NAICS: 611512

Base plus four, one-year Option Periods

Firm Fixed Price w/ Cost Reimbursable CLINS Travel Reproduction

Notional Milestones

Evaluation Factors Three Factors:

Past Performance Technical

3. Price

Past Performance Past performance is evaluated to appropriately consider each offeror’s demonstrated record of contract compliance

Prime Contractor, up to 3 recent and relevant past/present performance references Sub-Contractor (as applicable), up to 3 references for each proposed sub-contractor, teaming arrangement or joint venture Evaluation will consider each offeror’s demonstrated record of contract compliance concentrating on those aspects of the instant acquisition most critical to overall success Past performance is judged based on the whole record and not solely on the number of records

Past Performance Recency Government will be assigned a rating of “Recent” or “Not Recent” for each Past Performance Information (PPI) contract reference.

Recency is defined as active contract performance (minimum of twelve (12) months) during the three (3) years preceding the date of issuance of this solicitation. References for contracts with less than twelve (12) months of performance will not be considered.

Relevancy Government will assign a rating of “Relevant” or “Not Relevant”.

Relevant performance for this acquisition is to have effectively managed an aircrew training program that consists of academic or simulator instruction or courseware development which utilizes an Instructional Systems Development (ISD) model where cost, schedule, and performance were measured/evaluated.

Past Performance

Technical Technical: Four Subfactors Manning Requirements and Analysis Training Management and Approach Courseware Development Approach, Instructional Systems Development Management Plan (ISDMP) All Other Plans and Contractor Furnished Equipment

All subfactors are equal in importance in regards to technical acceptance

Technical Technical Rating Reflects the degree to which the offeror’s proposal meets or does not meet the Government’s minimum performance or capability requirements Focus is on the ability of the offeror’s proposal to meet the minimum requirements of the PWS Proposals will be assessed a rating of "Acceptable" or "Unacceptable" at the subfactor level; an overall factor level rating will not be assigned To be eligible for award, offerors are required to receive an “Acceptable” rating in each technical subfactor; proposals that exceed the evaluation criteria will not receive higher ratings In assessing the acceptability of each subfactor, weaknesses or deficiencies will be noted; proposals that receive a deficiency or a weakness in a subfactor will receive an “Unacceptable” subfactor rating

Technical Table C-1: Technical Acceptable/Unacceptable Ratings

Unacceptable Proposal does not meet the requirements of the solicitation.

Price Evaluation Price will be evaluated using techniques established in FAR 15.404-1 to ensure the Government receives a fair, reasonable and balanced price.

There is a great expectation of competition for this requirement; thus offerors are cautioned to present their best price proposal up-front.

The Government will evaluate offers for award purposes by adding the total price for all CLINS to include phase-in, basic period option years and fifty percent (50%) of the last option period price to cover the option to extend services IAW clause 52.217-8.

Evaluation of the option periods shall not obligate the Government to exercise such options.

Price Evaluation Supporting Price Back-up Data—See Instructions for Volume III—Price Proposal, paragraph 9.4 Supporting data is requested to verify that pricing is balanced per FAR 15.404-1(g) Supporting data should explain the methodology used in developing proposed CLIN prices Supporting data shall be provided in a table format, to include, at a minimum:

Breakdown (by CLIN) of labor (labor category, number of positions and productive hours and rates used) Breakout of Other Direct Costs (ODC), Direct and Indirect Rates, and Subcontract Costs Submitted in a format selected by the offeror, but must address the information requested and should not exceed 3 pages Government reserves the right to request additional pricing information

Evaluation Factors Initial Eval

Ratings

Initial Evaluation Debrief Evaluation Process Offeror Proposals

Award w/o Discussion

Initial Evaluation Brief

Interim Evaluation

Competitive Range Determination Discussions ENs

Final Evaluation

Revise Ratings Award

Source Selection Decision Briefing Best Value Decision

ENs Final Proposal Revision Brief Close Discussions

Receive Final Proposals

DISCUSSION ITEMS

TMS/LMS

Retaining current Success Factors (SF) system SF moving to the cloud storage Govt working on a govt provided TMS/LMS replacement system but start up date is TBD

Hill AFB Currently planned only for Phase In and Base Year Performance

AMRDEC SAFE -- Safe Access File Exchange https://safe.amrdec.army.mil/SAFE/

F-15E Class Schedule SJAFB

Q&A

ADVANCED QUESTIONS

ANSWERS

Wrap-Up Please submit written questions at the end of the day to the following POCs:

Helen Vaughn – Contracting Officer, helen.vaughn@us.af.mil Susan Dunnigan – Sr Contract Specialist, susan.dunnigan@us.af.mil Doug Barnard – Program Manager, druie.barnard.1@us.af.mil

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