Amendment_0001.docx

FA4890-16-R-0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified: SECTION 6

SECTION 6 - INSTRUCTIONS TO OFFERORS

ADDENDUM TO 52.212-1 - INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (Oct 2015)

52.215-1 Instructions to Offerors—Competitive Acquisition. (Jan 2004) FAR Clause 52.215-1(d) Offer expiration date. Proposals in response to this solicitation will be valid for 180 calendar days.

Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

1.0 GENERAL INSTRUCTIONS

1.1 To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of three (3) separate proposal volumes; Part I – Past Performance, Part II – Technical, and Part III – Price.

1.2 ONLY THE MINIMUM AMOUNT OF INFORMATION REQUIRED TO PROVIDE FOR PROPER EVALUATION IS REQUESTED. EFFORTS SHOULD BE MADE TO KEEP OFFERS AS CONCISE AS POSSIBLE WITH THE EMPHASIS BEING ON PROVIDING INFORMATION ESSENTIAL FOR PROPER EVALUATION. The proposal shall be clear, concise, and include sufficient detail to provide for adequate evaluation and for substantiation of the validity of stated claims. Submitted documents must contain adequate information to enable the evaluation team to fully ascertain offerors capability to perform contract requirements, must meet the requirements of the RFP, and must address the evaluation factors for award.

1.3 All information contained in the proposal an offeror feels is “Proprietary Information” and therefore not releasable under the Freedom of Information Act (FOIA), should be labeled “Proprietary Information, Source Selection Information—See FAR 2.101 and 3.104.”

1.4 Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract, and including it in proposal Volume III, Price.

1.5 The Contracting Officer has determined there is a high probability of adequate price competition for this acquisition so offerors are cautioned to submit their best pricing and technical information up-front.

2.0 FORMAL COMMUNICATIONS

Any formal communication shall be submitted in writing (via email) to the POCs below. It is the offeror’s responsibility to confirm receipt of all formal communications.

ACC AMIC/PKB

Ms. Helen Vaughn and Ms. Susan Dunnigan 11817 Canon Blvd., Suite 306 Newport News, VA 23606-4516 Email: helen.vaughn@langley.af.mil and susan.dunnigan@us.af.mil Reference: Solicitation FA4890-16-R-0007

3.0 PRE-PROPOSAL CONFERENCE

3.1 The pre-proposal conference will be held at ACC TRSS Detachment 15, 1950 Jabara Ave, Bldg 4517, Seymour Johnson AFB, NC 27531 on 23 Jun 16 at 0900 hours local time. All potential offerors are encouraged to attend. Offerors desiring to attend the conference must pre-register by NLT 17 Jun 16. Offerors that do not pre-register will not have access to the base/facilities. Full details pertaining to the conference can be found in Section 6 of the solicitation under AFFARS Clause 5352.215-9001 NOTICE OF PRE-BID/PRE-PROPOSAL CONFERENCE (MAY 1996). The Government will not be liable for any expense incurred by offerors prior to contract award.

3.2 Registration. The number of attendees shall not exceed 3 per company or 5 per joint venture/partner arrangement. The registration information shall include the company name, individual name(s), phone number, driver’s license number, date of birth, social security number and level of security clearance of each attendee for security purposes and access to the base. The Government requests this information under the authority of 10 U.S.C. 8013. Offerors desiring to attend the conference must pre-register by NLT 17 Jun 16 via e-mail to Ms. Helen Vaughn at helen.vaughn@langley.af.mil and Ms. Susan Dunnigan at susan.dunnigan@us.af.mil.

3.3 Advance Questions. Questions concerning this solicitation should be submitted under separate cover, clearly marked as "Advance Questions" to include solicitation number, name of person submitting the question(s), company name, phone number and date. Each question should reference the specific section, paragraph and/or attachment number of the solicitation or PWS (as applicable). These questions must be received by ACC AMIC/PKB not later than 17 Jun 16 in order for an appropriate response to be given at the conference. Please submit your advance questions and registration information by email to Ms. Helen Vaughn at helen.vaughn@langley.af.mil and Ms. Susan Dunnigan at susan.dunnigan@us.af.mil.

3.4 Remarks and Explanations. Remarks and explanations at the conference shall not alter the terms and conditions of the solicitation unless the solicitation is formally amended. Any oral statements by Government representatives shall not be binding upon the Government; the CO will make all necessary changes in writing via an amendment if required. If an offeror discovers discrepancies or omissions in any portion of the solicitation, the matter should be submitted in writing and provided to the CO as soon as the discrepancy is noted or not later than ten (10) days prior to the proposal due date.

4.0 SUBMISSION OF PROPOSALS

4.1 The original proposal and copies as specified in this document shall be sent to the issuing office listed in Block 9 of Standard Form (SF) 1449; Solicitation, /Contract/Order for Commercial Items; on or before the date and time specified in Block 8 of SF1449. Please mark all packages as follows:

ACC AMIC/PKB

Solicitation No. FA4890-16-R-0007, Volume # and Title

4.2 Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in the proposal being considered non-compliant to the Government and eliminated from consideration for award. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” The Government will retain the unopened proposal. However, the proposal will not be evaluated or considered for award.

5.0 PROPOSAL PREPARATION INSTRUCTIONS

5.1 The following instructions prescribe the format for proposals, and describe the approach to be used for the development and presentation of the proposal data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation and may result in a determination that the proposal is non-compliant. A proposal that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable. A proposal that is orderly and sufficiently documented will enable the Government to easily understand the proposal and perform a thorough and fair evaluation of it. The Government may incorporate into the contract by reference or full text portions of the successful offeror’s proposal as revised and supplemented through the final proposal revision that is submitted in response to the solicitation.

5.2 Proposal Volumes. Proposals shall be prepared in three (3) separate and distinct volumes:

5.3 Proposal Format. Specific guidance regarding format and content is discussed in the following paragraphs. The Government will only read/evaluate the maximum number of pages allowed. All pages provided by the offeror in excess of the stated limitations will be returned to the offeror unread. The proposal content shall be formatted as follows:

Note: The font size requirement does not apply to charts, (i.e., Workload Manning Charts); however the font size must be reasonable and easily readable. Also, page numbering must be sequential throughout the entire document. At the beginning of a new chapter or section, do not restart the page numbering.

5.4 Legal Size Paper/Fold-Outs. Any page within the proposal over the standard 8½” x 11” size paper shall be kept to a minimum, and only used where a table or other graph cannot be accommodated by a single 8½” x 11” page. Any text included in the fold-out shall be directly related to the fold-out contents. Fold-outs will be counted as the appropriate number of pages based on the number of folds (i.e., fold-outs with one fold shall count as one page; each additional fold counts as one additional page). All material shall be contained within the page limit identified for each volume.

5.5 Electronic Copies. Electronic copies shall be submitted on CD-ROM, CD-R or DVD using Microsoft Office 97 through Microsoft Office 2013 or Adobe PDF Version 8 or earlier, except for proposal Volume III Price, Section 3 of the RFP. Section 3 of the RFP shall be submitted in Microsoft Excel format only. Offerors may use JPEG for charts or screen shots. Offerors shall name files using standard naming conventions (i.e., filename.doc for MS Word, filename.xls for MS Excel, filename.PDF for Portable Document Format, etc.). Do NOT submit any documents in PDF format that are copied as “images” or Windows Photo Gallery etc. All PDF files shall enable textual search and copy functions. Each volume shall be in a single searchable, editable file and stored in a folder that corresponds to the proposal volume it represents. The files shall be named in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation. Offerors shall insert the file name in the header of each document. All disks shall be virus checked prior to submission. Replacement disks are required for when proposal changes result from any discussions (should they occur) and Final Proposal Revisions (FPRs). An electronic copy of all proposal information is required for each volume. Information submitted in the electronic format shall not exceed the page limits stated below for each hard copy volume. If there are variances between the paper copy and the electronic copy, the paper copy will take precedence.

5.6 Copies and Page Limits. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the excess pages will be removed from the proposal and returned unread to the offeror. Copy requirements and page limitations are as follows:

* Past Performance Information (PPI) contract references—See Instructions for Volume I—Past Performance, paragraph 7.0.

** Executive Summary shall be included in Volume II – Technical – limit is 2 pages.

*** The Price volume is for price only – no Technical or Past Performance Information shall be included in this volume. See paragraph 9.4 for requested Supporting Price Backup Data.

5.7 One copy of each Volume shall be marked “Original”. Page limitation count is subject to the exclusions as follows: Cover page(s), title pages or tables of contents, tab/section-divider pages, technical definition page(s), organizational chart, acronym list, cross-reference matrix. Note: These pages will be counted if they contain any other information, (i.e., diagrams, extraneous data, etc). Pages marked, “This page intentionally left blank”, will also not be counted.

6.0 EXCEPTIONS

6.1 If the offeror takes exception to any of the stated requirements specified in this solicitation, clearly indicate such exception(s) at the front of the proposal volume and in the appropriate chapter/section, page, etc., along with a complete explanation of why the exception was taken and what benefit accrues to the Government. All exceptions to the solicitation requirements and supporting rationale shall be identified as such and consolidated into a separate overview section of the subject volume. An overview section is only required if the offeror takes exception to any requirement in the solicitation (the overview section will not be included in the proposal page limitation described above). While offerors may propose exceptions to the solicitation requirements, the Government is not obligated to accept such offers. Further, exceptions could result in an unacceptable offer. Any change to the requirement as a result of accepting an exception shall be reflected within the resultant contract.

6.2 If the offeror takes no exception to any of the stated requirements in the solicitation, a statement to this effect is required at the front of each proposal volume.

7.0 INSTRUCTIONS FOR VOLUME I— PAST PERFORMANCE

7.1 The Past Performance Volume and Past Performance Questionnaires (PPQs) are due no later than COB 6 Jul 16, 4:00 EST. It is the responsibility of the offeror to ensure the Contracting Office receives the past performance information. Past performance information shall be provided in a format that facilitates an easy assessment according to the past performance evaluation criteria in Section 7, Evaluation Criteria, of this solicitation. Specific guidelines and requirements about volume content and format are provided in this section.

7.2 Past Performance Information (PPI) Contract References. Offerors may provide information for a maximum of three (3) different contracts and/or task orders for which they served as the prime contractor, subcontractor, partner, or joint venture partner that are recent and relevant as defined in this solicitation. In addition, the offeror may provide PPI for a maximum of three (3) different contracts and/or task orders for each proposed subcontractor, partner, and/or proposed joint venture that is recent and relevant as defined in this solicitation. To clarify, if an offeror has two subcontractors or partners, the offeror may submit three (3) references as prime and (3) for each subcontractor for a total of up to 9 references.

7.3 Past Performance Recency. Recency is defined as active contract performance (minimum of 12 months) during the three (3) years preceding the date of issuance of this solicitation. References for contracts with less than 12 months of performance will not be considered.

7.4 Past Performance Relevancy. Offerors shall submit performance information on contracts they consider relevant to this effort. This information should include rationale supporting the offeror’s assertion of relevance. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. When applicable, categorize and cross reference the relevance of the information into the specific relevancy criteria as defined in Section 7, Evaluation Criteria, of this solicitation.

7.5 PPI Contents. The offerors’ Past Performance Volume shall, at a minimum, contain the following sections:

A. Table of Contents

B. Glossary of Abbreviations and Acronyms – Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

C. Provide a table of past performance contract reference and ensure each section is tabbed/labeled (to include each performance reference) for easy identification.

D. Summary – For each cited past performance reference, describe the nature or portion of work performed. Further, estimate the percentage of the total effort performed. Limit the summary information to one (1) page.

E. For each past performance reference submitted where the offeror performed as Prime, the reference shall include the following information:

PRIME Contract Number in Reference Dollar Value / Period of Performance Company / Organization Name / Full Address / Phone Number Prime Contractor’s Cage Code and Duns Number Current Point of Contact (i.e., CO, Technical Program Manager, COR, etc.)

Current Phone Number(s) for listed POCs Summary of the work performed.

F. For each past performance reference submitted where the offeror performed as a Subcontractor, the reference shall include the following information:

PRIME Contract Number in reference/ Dollar Value / Period of Performance Prime Contractor’s Name / Full Address / Phone Number / Cage Code / Duns Number Current Point of Contact (preferably the Program Manager or Contract Manager) Current Phone Number for listed POC(s) SUBCONTRACT Number / Order Number in reference Dollar Value / Period of Performance Subcontractor’s Name / Full Address / Phone Number / Cage Code / Duns Number Current Point of Contact (i.e., CO, Technical Program Manager, COR, etc.)

Current Phone Number(s) for listed POC(s) Summary of the work, or portion of work performed as subcontractor.

G. Offeror and (if applicable) Subcontractor, Proposed Partner, and/or Proposed Joint Venture Partner --- Past and Present Performance Contract References – If a teaming arrangement, partner arrangement, or joint venture is contemplated, provide complete information as to the arrangement, including any recent and relevant past performance information (as required) on previous partner arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of no more than three (3) past and present recent and relevant references. The offeror and any subcontractors, proposed partners, and/or proposed joint venture partners shall submit the following under this section:

1. Submit one (1) sheet for each contract reference to include a summary of the work performed, what capacity they served under the reference (i.e. prime contractor, subcontractor, partner, etc.), offeror’s assessment of how the contract reference is relevant to the Relevancy Criteria in Section 7 of the RFP, and any additional significant details.

2. Submit completed CPARs or similar reports used to record past performance data. If a CPAR or another evaluation form has been completed for a contractor’s work, but the contracting office for that requirement will not release the information to the offeror, the offeror shall immediately notify the Contracting Officer (CO) and Contract Manager (CM) of this solicitation. The offeror shall provide the contract number for the CPAR, and a name and telephone number of the POC from which the past performance information should be obtained. If the offeror does not have Government past/present performance references, the offeror shall provide references from commercial/private industry sources. If the offeror is providing information for a contract with a non-Governmental organization, the information provided should be the same as that required on the CPAR form. The offeror shall not alter in any way information provided by any other party (including extracting or paraphrasing portions of past performance). Past performance forms and reports shall be provided unaltered in their entirety.

Subcontractor Consent (If applicable) - Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor's or teaming partner's consent. Since past performance information is proprietary source selection information, the prime contractor must submit, with their proposal, subcontractor's/teaming partner’s consent for the Government to disclose its past performance information to the prime during exchanges and debriefs.

H. Organization Structure Change History - Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a chart or schedule describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance assessment. Since the Government intends to consider present and past performance information provided by other sources as well as information provided by the offeror(s), your chart or schedule should be specifically applicable to the efforts you identify and general enough to apply to efforts for which the Government receives information from other sources.

7.6 Past Performance Questionnaires (PPQs). When completed CPARS or similar reports are submitted to reflect past performance data, a Past Performance Questionnaire (PPQ) is not required. Offerors without formal documented Government Contractor Performance Assessment Reports (CPARS) shall send a PPQ to each performance reference cited. The PPQ shall be sent directly to the Government or Commercial POC identified in the Past Performance Volume.

7.7 Past Performance Information from Other Sources. Past performance information for contracts not listed by the offeror and/or past performance information for contracts of planned subcontractor(s) may also be evaluated. References other than those identified by the offeror may be contacted by the Government and the information obtained during such contact may be used in the evaluation of the offeror’s past performance. While the Government may elect to consider data obtained from other sources, the burden of demonstrating relevancy and providing current, accurate, and complete past performance information rests solely with the offeror.

7.8 Offerors Rebuttal of Adverse Past Performance Information (if applicable). The offeror is allowed to provide a rebuttal to unfavorable past performance information if it did not do so on the original report or form. The offeror shall limit this rebuttal to addressing the specific negative comments. The offeror shall clearly distinguish between any rebuttal already provided on a form or report and those rebuttals provided specifically for the purpose of this proposal.

7.9 Additional Data. The Government may ask questions of, conduct interviews with, and/or request additional performance information from any of the performance reference(s) submitted as part of the offeror’s proposal. Past performance information may be obtained from sources such as the Government’s Past Performance Information Retrieval System (PPIRS), questionnaires tailored for the subject requirement, the Defense Contract Management Agency, interviews with Program Managers, COs, and Award Fee Determining Officials, and other sources known to the Government. Available information from previous source selections or contractor capability assessments may be used if the information is recent and relevant. The recency and relevancy of the past performance, as well as how well the contractor performed on those contracts, are critical in the past performance evaluation. All recent, relevant past performance will be evaluated to determine how well each offeror performed on the present and past contracts included in this evaluation. The Government reserves the right to obtain more performance data from any source that it deems appropriate.

8.0 INSTRUCTIONS FOR VOLUME II--TECHNICAL

8.1 To facilitate the evaluation, the Technical Volume should be specific, detailed, and complete to clearly and fully demonstrate that the offeror has a thorough understanding of the requirements to accomplishment the effort. Statements that the offeror understands, can, or will comply with the PWS (including Air Force (AF) publications, technical requirements, etc.); statements paraphrasing the PWS or parts thereof (including applicable AF publications, technical data requirements, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used” etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission including data submitted for current contracts and other solicitations will not be considered in the Government’s evaluation. Therefore, such data should not be relied upon nor incorporated in the Technical Proposal by reference. Offerors shall address the requirements noted in this section by imperative verbs regardless of whether such requirements are preceded by “the offeror shall”. The offeror’s proposal shall, at a minimum, be prepared in a form consistent with the Technical Criteria set forth in Section 7, Evaluation Criteria, of this solicitation. All information that the offeror deems appropriate to address for this factor and subfactors must be included in the proposal in an orderly format. The Technical Volume shall address all the technical subfactors.

8.2 Technical Contents

A. Table of Contents - A table of contents shall be included in Volume II. Each subfactor/aspect/section will be clearly marked and tabbed for easy reference and pages shall be numbered in a consistent manner as stated under Proposal Preparation Instructions.

B. Glossary of Abbreviations and Acronyms - Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

C. Executive Summary - Included in this volume is the offeror’s Executive Summary (limit is 2 pages).

D. Cross Reference Matrix - Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross referencing to other volumes of the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. The offeror shall fill out the cross reference matrix indicating the proposal reference information as it relates to the RFP, PWS, and CLIN references found therein.

E. Technical Section - The purpose of this section is to allow the offeror to set forth in the most comprehensive manner its understanding of the program requirements and to demonstrate its ability to meet the evaluation requirements of Section 7, Evaluation Criteria; Factor II, Technical. In this section the offeror shall present a clear and concise description of how it plans to meet the PWS requirements. The offeror shall describe the performance standards that have been established in each area and explain how performance standards will be met. This section shall not contain any pricing data. The Technical Section shall be completed as follows:

SUBFACTOR A: Manning Requirements and Analysis

Aspect I: Manning Requirements and Workload Analysis - The offeror’s proposal provides adequate manning addressing all aspects of the PWS in order to successfully accomplish mission requirements. This aspect is met when the offeror’s proposal thoroughly substantiates all of the following for each place of performance:

· Proposal provides a Workload Analysis that sufficiently demonstrates how manning levels were determined to include all direct, indirect and ancillary workload hours utilizing PWS Appendix 1.

· Proposal provides manning charts that outlines sufficient manning levels, labor categories (both full and part-time positions), skill level and specialty mix, number of personnel per labor category and cross matrix of personnel (if utilized), for each place of performance for CAT, CWD and Continuation Training and are supported by contractor’s workload analysis utilizing PWS Appendix I.

SUBFACTOR B: Training Management and Approach

Aspect I: Training Management and Approach. The offeror’s proposal provides and effective Training Workload Management Plan IAW PWS paragraph 1.3.4. The Plan will be evaluated on its management approaches, methods and policies for managing the training program including methods for mitigating scheduling risks associated with workload fluctuations. This aspect is met when the offeror’s proposal thoroughly substantiates all of the following for each place of performance:

· Proposal clearly demonstrates the contractor’s approach for managing the Fighter Contract Training Program.

· Proposal demonstrates a clear understanding and process for scheduling and mitigating scheduling risks associated with workload fluctuations.

Aspect II: Management of Personnel Resources. The offeror’s proposal provides for effective management of personnel resources. This aspect is met when the offeror’s proposal thoroughly substantiates all of the following for each place of performance:

· Proposal demonstrates clear lines of authority and lines of communication between key contractor and key USAF personnel.

· Proposal clearly defines the duties, responsibilities and qualifications of the Site Managers to include their active involvement in the training program.

· Proposal demonstrates prime and subcontractor/teaming partner(s) roles, duties and areas of responsibility to include an organizational chart depicting the various responsibilities associated with the training program.

Aspect III: TMS/LMS. The offeror provides detailed supporting information on the license requirements for up to 500 users on the TMS/LMS system currently utilized at Seymour Johnson (Success Factors). Offeror will also propose how all system requirements will comply with PWS para 1.2.3.6 and PWS Attachment 14. This aspect is met when the offeror’s proposal thoroughly substantiates all of the following:

· Proposal clearly implements the TMS/LMS system required by the government IAW PWS 1.2.3.6 and Attachment 14 requirements.

· System is compatible with the USAF LAN, complies with Government Security requirements, and Base Communication Squadron system integration requirements and computer standards.

· Proposal provides in the Transition Plan, a TMS/LMS implementation strategy with specific phased milestones to meet government system performance requirement functionalities stated in PWS Attachment 14.

SUBFACTOR C: Courseware Development Approach, Instructional Systems Development Management Plan (ISDMP)

Aspect I: Courseware Development Approach and ISD Management Plan. The offeror’s proposal demonstrates a thorough understanding of, and application of the principles and processes outlined in AF’s current model of ISD (AF Handbook 36-2235, Information for Designers of Instructional Systems) and provides thorough explanation of the contractor’s courseware development program and processes with regard to Instructional Systems Design IAW PWS 1.2.2.1 and PWS Attachment 10. This aspect is met when the offeror’s proposal thoroughly substantiates all of the following:

· Proposal demonstrates a thorough knowledge of ISD principles and process employed throughout the life cycle of the training system and how it supports the delivery of PWS required documents.

· Proposal demonstrates a thorough knowledge of methods and procedures used in the application of the ISD process for tracking CWD milestones and methods of validating courseware effectiveness.

· Proposed ISD processes meet requirements of PWS paragraph 1.2.2.1 and PWS Attachment 10.

SUBFACTOR D: All Other Plans and Contractor Furnished Equipment

Aspect I: Transition Plan. The offeror’s proposal provides and executable Transition Plan and sufficiently addresses Phase-In and Phase-Out referenced in PWS paragraph 1.3.1. This aspect is met when the offerors proposal thoroughly substantiates all of the following for each place of performance:

· Proposal provides details on how the contractor shall meet Phase-In/Phase-Out requirements IAW PWS paragraph 1.3.1.

· Proposal provides a phased milestone chart and identifies key personnel to interface with the incumbent contractor.

· Proposal provides a detailed list of Contractor Furnished Equipment that is compliant with Base Communication Squadron system integration requirements.

Aspect II: Training and Certification Plan. The offeror’s proposal provides for personnel that are qualified, trained and certified to successfully accomplish PWS 1.3.5 requirements. This aspect is met when the offeror’s proposal thoroughly substantiates the following:

· Proposal clearly demonstrates how instructors and courseware personnel will be trained and certified and how continuation training will be conducted to meet mission requirements.

Aspect III: Quality Control Plan (QCP). The offeror’s proposed QCP provides effective internal controls to successfully accomplish the PWS requirements IAW paragraph 1.3.6. This aspect is met when the offeror’s proposed QPC thoroughly substantiates all of the following:

· Offeror’s proposed QCP describes the inspection system used to cover all services IAW PWS Section 2, Services Summary.

· Offeror’s proposed QCP describes the records to be kept for inspections and for corrective or preventive actions taken and how these records will be documented, maintained and made available to the Government.

· Offeror’s proposed QCP demonstrates a clear understanding of the security processes and controls for Government provided computer systems IAW PWS 4.3, cipher combinations, keys, lock combinations and safe combinations IAW PWS 1.3.6 and 1.7.

8.3 Failure to include all information requested may adversely affect the evaluation and may result in a determination that the proposal is non-compliant. Award CANNOT be made to a non-compliant offeror.

9.0 INSTRUCTIONS FOR VOLUME III-- PRICE PROPOSAL

9.1 The offeror shall complete Section 3 of the solicitation (Schedule of Supplies and Services (CLINS)) by inserting the price elements (unit price and extended amount) for all Firm Fixed Price (FFP) contract line item numbers (CLINS), including Phase-In, Base Year and Option. For ease of administration, all TOTAL pricing should be rounded to whole dollar amounts and divisible by 12. For the Cost Reimbursable Travel and Reproduction CLINS, the solicitation will provide a NTE dollar figure that will become part of the total evaluated price for all offerors. Anticipated costs for these CLINS are very minor in relation to the total contract value.

9.2 Complete in its entirety the "Offeror" portion of the Standard Form 1449. An official having authority to legally bind the company contractually must sign and date the Standard Form 1449. One copy of the Standard Form 1449 must bear an original signature and if applicable, all amendments. Failure to acknowledge any amendments to the solicitation can result in an offeror being deemed non-compliant. Award CANNOT be made to a non-compliant offeror. Note: Be sure to sign and date where required.

9.3 Representations and Certifications. Complete the required Representations and Certifications or indicate if information is contained in the System for Award Management (SAM) located at https://www.sam.gov.

9.4 Supporting Price Backup Data. Certified cost or pricing data is not required. However, supporting data is requested to verify that pricing is balanced per FAR 15.404-1(g). Supporting data should explain the methodology used in developing proposed CLIN prices. Supporting data shall be provided in a table format, to include, at a minimum, a breakdown (by CLIN) of labor (labor category, number of positions and productive hours and rates used), breakout of Other Direct Costs (ODC), Direct and Indirect Rates, and subcontract costs. Supporting data may be submitted in a format selected by the offeror, but must address the information requested in this paragraph and should not exceed 3 pages. The Government reserves the right to request additional pricing information after receipt and evaluation of proposals.

10.0 DEBRIEFING OF OFFERORS.

10.1 Debriefings are conducted with the goal of identifying to unsuccessful offerors where changes can be made to improve future source selection participation.

10.2 Successful or unsuccessful offerors may request debriefings by providing a written request to the Procuring Contracting Officer. Debriefings shall be conducted in accordance with FAR 15.505 for pre-award debriefings and FAR 15.506 for post-award debriefings.

11.0 DISPOSITION OF UNSUCCESSFUL PROPOSALS

11.1 In compliance with FAR Subpart 4.8, the Government will retain one hard copy of all unsuccessful proposals; all additional copies will be destroyed by the Government.

Subcontractor/Teaming Partner Consent Form Letter

Sample Date:

TO: Department of the Air Force

ACC AMIC/PKB

11817 Canon Blvd., Suite 306 Newport News, VA 23606-4516

Attention: Ms. Helen Vaughn and Ms. Susan Dunnigan

FROM: (Company name, address and “current” POC)

REFERENCE: Request for Proposal FA4890-16-R-0007, F-15E, F-16 and F-22A Contract Aircrew Training (CAT), Courseware Development (CWD) and Continuation Training

SUBJECT: Letter of Consent to Release Past and Present Performance Information to (XX Company)

To whom it may concern, We are currently participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, (location) Request for Proposal (solicitation number) for the (program title or description of effort).

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

Respectfully, (Signature and Title of individual who has the authority to sign for and legally bind the company)

Past Performance Questionnaire and Cover Letter

**FOUO -- When completed, this document is Source Selection Sensitive IAW FAR 2.101 AND 3.104**

Section 1: Contract Identification

A. Contractor (Company/Division): __________________________________________________

B. Contractor Cage Code: __________________________________________________________

C. Contract Number: ______________________________________________________________

D. Contract Type (e.g., FFP, FPIF, CPIF, CPFF, etc.): ____________________________________

E. Program Title: _________________________________________________________________

F. Brief Program Description: _______________________________________________________

G. Period of Performance:

1. Original Schedule (assuming all options exercised):

Beginning Date _______________________ through __________________________

1. Current Schedule (assuming all options exercised):

Beginning Date _______________________ through __________________________

1. Reason for difference (if applicable): _______________________________________

H. Contract Dollar Value

1. Awarded contract dollar value (assuming all options exercised): $________________

1. Current contract dollar value (assuming all options exercised): $ _________________

1. Reasons for difference between original and current contract dollar value (if applicable): _______________________________________________________________________

I. Description of work performed: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

J. Was this a competitively awarded contract? ☐ Yes ☐ No

K. Contractor’s Role: ☐ Prime Contractor ☐ Subcontractor ☐ Key Personnel

Note: If offeror holds or has held other contracts with your agency/organization in the last three (3) years, please complete separate Past Performance Questionnaire forms for those contracts as well.

Section 2: Customer or Agency Identification

A. Customer or agency name: _______________________________________________________

B. Customer or agency description (if applicable): _______________________________________

C. Geographic description of work performed under this contract (i.e., local, nationwide, worldwide, other Commands): _____________________________________________________________________

Section 3: Respondent Identification

A. Respondent’s name: ____________________________________________________________ B. Respondent’s title: _____________________________________________________________ C. Respondent’s phone/fax number/e-mail address: ______________________________________ D. Length of time (number of years/months) respondent worked on subject contract and description of responsibility/position/role: __________________________________________________________ E. Other suggested points of contact: __________________________________________________

Section 4: Performance Information

In the table below, indicate your rating for the contractor’s performance by placing an “X” in the appropriate block to the right of each question. Provide supporting information for each response in the space provided. Attach additional pages if more space is needed. The performance rating scale is defined as follows:

Code Performance Rating

E EXCEPTIONAL – Performance meets contractual requirements and exceeds many requirements to the Government’s benefit. The contractual performance being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

V VERY GOOD – Performance meets contractual requirements and exceeds some requirements to the Government’s benefit. The contractual performance being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

S SATISFACTORY – Performance meets contractual requirements. The contractual performance being assessed contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

M MARGINAL – Performance does not meet some contractual requirements. The contractual performance being assessed reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

U UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance being assessed contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N/A NOT APPLICABLE – Unable to provide a rating. Contract did not include performance for this aspect, performance was not observed, or information was not available. Do not know.

1. Provided experienced site managers or supervisors with the technical and administrative abilities needed to meet contract requirements.

SUPPORTING INFORMATION:

2. Provided adequate site management supervision.

3. Demonstrated the ability to hire, maintain, and replace, if necessary, qualified personnel during the contract period.

4. Delegated authority to site management commensurate with contract requirements.

5. Performed Academic and Training Device Instruction

6. Performed the development and delivery of courseware.

7. Complied with approved security requirements.

8. Implemented and Maintained a Learning Management System / Training Management System.

9. Submitted required contractual reports.

10. Provided effective quality control and/or inspection procedures to meet contract requirements.

11. Corrected deficiencies in timely manner and pursuant to their quality control procedures.

12. Identified problems and suggested alternative approaches to problems as they occurred.

13. Developed and met realistic project schedules.

14. Was responsive to contract changes.

15. Cooperated with Government personnel after award.

16. How would you rate the contractor's overall performance on this contract?

17. Was the contractor ever issued a cure or show cause notice under the referenced contract? If yes, explain.

EXPLANATION:

☐ Yes ☐ No

18. Would you award another contract to this contractor? If not, explain.

EXPLANATION:

☐ Yes ☐ No

Additional remarks:

[click and pick the date]

Respondent’s Signature Date

Thank you for your prompt response and assistance!

Please return this completed questionnaire to:

E-Mail to: helen.vaughn@us.af.mil and susan.dunnigan@us.af.mil

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR COMBAT COMMAND

ACQUISITION MANAGEMENT AND INTEGRATION CENTER

JOINT BASE LANGLEY-EUSTIS VA

FOR OFFICIAL USE ONLY -- PAST PERFORMANCE QUESTIONNAIRE COVER LETTER

1. The Air Combat Command (ACC) Acquisition Management and Integration Center (AMIC) is in the process of selecting a source for the Air Combat Command F-15E, F-16 and F-22A Contract Aircrew Training (CAT), Courseware Development (CWD) and Continuation Training Contract requirement.

2. One of the considerations in proposal evaluation is the verification of each offeror’s past and present performance on contracts which reflect the offeror's ability to perform on the proposed effort. We depend on information received from agencies such as yours, having had first-hand experience with an offeror, for evaluation of the offeror's performance on those contracts. Specifically, we are looking for past performance information in the following areas:

3. Your organization has been identified as a source to evaluate the offerors past and present performance and to release of such information to our office. Please have an individual that is knowledgeable of the contractor’s day-to-day operations and overall contract performance complete the attached questionnaire as thoroughly as possible and provide comments wherever applicable. For any rating of Exceptional, Marginal or Unsatisfactory confidence, please provide an explanatory narrative to support the rating. The narratives need not be lengthy, but should be detailed and descriptive. Please return the completed performance questionnaire not later than COB 6 Jul 16. Please do not send the completed questionnaire to the offeror. Once the questionnaire is completed, it becomes Source Selection Sensitive and should be handled accordingly. Please return the completed questionnaire via email to the following:

ACC AMIC/PKB

Attn: Ms. Helen Vaughn and Ms. Susan Dunnigan 11817 Canon Blvd, Suite 306 Newport News, VA 23606 Phone: (757) 225 – 6035/6037 Email: helen.vaughn@us.af.mil and susan.dunnigan@us.af.mil

4. Your time and consideration in returning the completed questionnaire by COB 6 Jul 16 will be greatly appreciated. If you have any questions or concerns, please contact the Procuring Contracting Officer Ms. Helen Vaughn at (757) 225-6035 or Ms. Susan Dunnigan at (757) 225-6037. Any relevant information you have would be vital in our assessment of the aforementioned contractor. Thank you for your assistance.

Sample Manning Charts

Table 1 – Sample Overall Manning Chart

The CWD chart (Table 2) is to include the breakdown for Interactive Courseware (ICW) and Instructor-Led Non-ICW development. The breakdown should show the estimated development effort for each one-hour lesson package showing the percentage of work each specialty on the CWD board contributes.

Table 2 – Sample CWD Chart

Table 3 – Sample CWD Manning Chart

Note: Numbers and position information presented in the tables above are for clarification purposes only. These tables are not a representative profile of workload effort for this solicitation.

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