AT_PPC_Brief_20Nov14_(as_briefed _FBO_24Nov14).pdf

Headquarters Air Combat Command

This Briefing is Classified:

UNCLASSIFIED

Aerial Targets

Pre-Proposal Conference

Solicitation Number: FA4890-14-R-0012

20 Nov 2014

Government Team

Project Lead (PL)

Program Manager (PM)

Contracting Officer (CO)

Contract Manager (CM)

Ms. Tiffany Bray, AMIC/DRXA

Mr. James “Keith” Miller, AMIC/PMAO

Mr. Roger J. McAughan, AMIC/PKCA

Ms. Carla Ashby, AMIC/PKCA

Requirement Owner

AMIC Functional Team

AMIC Functional Team

AMIC Functional Team

AMIC Functional Team

AMIC Functional Team

AMIC Functional Team

AMIC Functional Team

AMIC Functional Team

Mr. Kelly Adams, ACC/A5TT

Mr. Todd McGuire, AMIC/PMAO

Mr. Michael S. Resler, AMIC/DRQA

MSgt Casey R. Hall, AMIC/PMAO

Mr. Eric M. McGowan, AMIC/PMAO

Ms. Lakhassia Y. McCoy, AMIC/PKAA

MSgt Alfredo S. Ceniceros, AMIC/PSCM

MSgt John W. Skelton, AMIC/PSE

Mr. Michael Garton, AMIC/PKS

• To familiarize contractors with Government’s requirement

• Clarify Requirements

• Review Request for Proposal (RFP)

• Invite Additional Questions (in writing)

Purpose

• Contracting office (ACC AMIC/PKCA) is the POC for all information

• Any remarks, explanations, or answers to questions at this conference shall not qualify the terms of the solicitation

• Terms of the solicitation and PWS remain unchanged unless the solicitation is formally amended in writing and issued by the CO

• Questions must be written to receive an official Government response

• Final RFP issued 12 Nov 2014

• Proposals due NLT 1600 hrs on 6 Jan 2015

• Conference minutes and questions will be posted on FEDBIZOPPS (http://www.fbo.gov/)

Rules of Engagement

Agenda

• Program Overview

• Requirement

• Summary of Changes

• Incentive/Award Fee Approach

• Vehicles

• Request For Proposal Overview

• Key Contractual Aspects

• Funding

• CLIN Structure

• Notional Milestones

• Evaluation Criteria

• Source Selection Procedures

• Important Information

• Question and Answer Session

PROGRAM OVERVIEW

Mr. James “Keith” Miller

Aerial Targets Program Manager

HQ ACC AMIC/PMAO

Requirement Program Management

• Program Management: Exercise management and control for performance requirements contained in PWS

• Provide all management, personnel, materials, supervision, and other items necessary to perform services

• Provide fully trained/qualified workforce to sustain aerial targets/RIS and flying schedule from Day 1

• Ensure HAFB operations and processes are standardized within the overall maintenance function

• Provide all data and information including CDRL deliverables, operating instructions, and records as require

• Contractor shall develop, implement, maintain, a comprehensive

AS9100 or 9110 Quality Management System (QMS)

Operations & Maintenance

• Operations & Maintenance (O&M): Perform according to technical order requirements with AFI 21-101 concept

• FSATs/SSATs: Manage, configure, service, launch, recover, inspect, maintain, troubleshoot, repair to ensure mission success

• QF-4/QF-16s at TAFB/HAFB maintained to Organization (O) -

Level and some Intermediate (I) -Level maintenance

• BQM-167s at TAFB to the O- and I-Level and on-board scoring

• Range Instrumentation System (RIS): Manage, operate, maintain, troubleshoot, repair, and configure equipment, systems, circuits, & antennas to support all missions

• Gulf Range Drone Control System (GRDCS) maintained to O-, I-, & Depot (D)-Level maintenance

• Battle Command and Control Center (BC3) maintained to O-, I-, & Depot (D)-Level maintenance

• UHF Destruct Circuits/ACDS maintained to O-, I-, & Depot (D)-

Level maintenance

Mission Support

• Mission Support: Maintain sufficient number of aerial targets to meet Govt scheduled manned and unmanned (NULLO) sorties

• FSAT (QF-4/QF-16)

• Inventory baseline: 50 (≤ 35 at Holloman due to parking limits)

• Tyndall manned sorties: max 865/year; 90/month; 30/week

• 45 banner tow sorties included

• Tyndall NULLO sorties: max 80/year; 4/week

• Holloman manned sorties: max 400/year; 40/month; 12/week

• 15 banner tow sorties included

• Holloman NULLO sorties: max 20/year; 2/week

• SSAT (BQM-167)

• Inventory baseline: 50

• Sorties: max 140/year; 16 over rolling two week period

Services Summary

• Services Summary (SS): Identifies critical factors for the successful performance of requirements

• Purpose: Lists performance objectives for required service

• Components: States performance objective, standard, and threshold for each critical success factor (accept/reject point)

• Performance Management

• Operations & Maintenance

• Resource Management

(SS continued)

PERFORMANCE OBJECTIVE

PERFORMANCE STANDARD

PERFORMANCE THRESHOLD

1 Performance Management:

Implement, maintain, and comply with a comprehensive QMS.

IAW most current version ofAS9100 or

AS9110 QMS requirements and PWS.

No nonconformances are issued in a month or the QMS will be considered non-compliant.

(SS continued)

PERFORMANCE OBJECTIVE

PERFORMANCE STANDARD

PERFORMANCE THRESHOLD

2 Operations & Maintenance:

See Note 1

Provide all prime mission and support equipment maintenance to meet or exceed performance standards.

Communication - Electronic (C-

E) Operations & Maintenance:

See Note 2

Operate and maintain Tellabs Switch

Maintain Data and Communications circuit connectivity

See Note 3

Operate and maintain GRDCS

Operate and maintain RCS and

General Dynamics AccessNet™ or

Orion Communications Network

Operate and maintain TPS-75

Prepare, launch and successfully fly all properly scheduled FSAT missions to meet a minimum

95% mission success rate.

Prepare, launch and successfully fly all properly scheduled SSAT missions to meet a minimum

95% mission success rate.

The Tellabs Switch A(o) shall not be less than

95%.

Circuit connectivity A(o) shall not be less than

95% .

GRDCS M(a) shall not be less than 95% for:

(a) target control and tracking

(b) participant tracking

(c) flight termination

RCS/BC3 and AccessNet™/Orion

Communications Network M(a) shall not be less than 95%.

RADAR M(a) shall not be less than 80%

Performance is acceptable when all the performance standards are met.

Note 1: Mission Success Rate shall be calculated as: [# of successful sorties/ (# of attempted sorties (minus) # of non-chargeable)]x100 ex: (35 / (55 – 18)) x 100 = 94.6%

Note 2:

The following C-E systems’ performance will be measured as

Operational Availability or A(o). A(o) shall be calculated as:

𝐴 𝑜 = 𝑇𝑜𝑡𝑎𝑙 𝐻𝑜𝑢𝑟𝑠 − 𝑁𝑜𝑡 𝑀𝑖𝑠𝑠𝑖𝑜𝑛 𝐶𝑎𝑝𝑎𝑏𝑙𝑒 𝐻𝑜𝑢𝑟𝑠

𝑇𝑜𝑡𝑎𝑙 𝐻𝑜𝑢𝑟𝑠 ∗ 100

Note 3:

The following C-E systems’ performance will be measured as

Mission Availability or M(a). M(a) shall be calculated as:

𝑀 𝑎 = 𝐻𝑜𝑢𝑟𝑠 𝐶 − 𝐸 𝑂𝑝𝑒𝑟𝑎𝑡𝑒𝑑 𝑑𝑢𝑟𝑖𝑛𝑔 𝑀𝑖𝑠𝑠𝑖𝑜𝑛𝑠

𝑇𝑜𝑡𝑎𝑙 𝑀𝑖𝑠𝑠𝑖𝑜𝑛 𝐻𝑜𝑢𝑟𝑠 ∗ 100

Summary of Changes

Summary of changes since Final RFP:

• PWS Par 3.4.6. – Eliminated additional Banner Tow sorties and incorporated into overall manned sortie requirement at Tyndall and Holloman

• App G, QMS has been changed to removed the following statement, “as identified in Section X and X of the contract (to include Operating Instructions, Site Operating Procedures, Work Instructions, etc. required to meet contract requirements).”

• Note: The contractor’s comprehensive QMS will be in place and performing NLT 30 days after contract start date.

• App L, QF-4 to QF-16 Transition has been changed to include potential for QF-4 support at Tyndall during FY16

• CDRL A004 has been changed: “Contractor's Operating Instructions items -01 through -11 shall be initially submitted NLT 15 days prior to contract start”

Incentive/Award Fee Approach

• Proposed Incentive/Award Fee Plan:

• Performance Incentive (PI): 18 points available x $20K/point

• One (1) point per month available for exceeding 4 critical SS items

• One (1) point per month available for QMS (zero CARs issued)

• One (1) point for “Outstanding” ratings on Customer Satisfaction

Surveys (6 points available over 6-mo period))

• Special Interest Item (SII): up to 20% of earned PI available

• PI (10%) x SII rating = SII earned

• SII ratings: Pass = 100%; Fail 0%

• Positive Significant Incidents/Negative Significant Incidents

• PSI may increase earned fee up to $100K

• NSI may decrease earned fee to include zero fee

• Total incentive/award: PI + SII + PSI/-NSI, paid semi-annually

Vehicles

• Government furnishes all SP & GP vehicles at contract start

• Government-owned/contractor maintained throughout GFV remaining life-cycle

• GFV disposal requires Government disposition instructions

• Contractor is responsible for all vehicle costs

• Transfer, registration, insurance, maintenance on GFV

• Purchase additional vehicles if required

• Replacement vehicles

RFP OVERVIEW

Carla Ashby

Contract Manager

HQ ACC AMIC/PKCA

Key Contractual Aspects

• Recompete acquisition

• LPTA noncommercial full & open competition

• NAICS Code: 488190 - Other Support Activities for Air

Transportation (SBA Size Standard is $32.5 million)

• Contract Type

– Single Award

– Firm-Fixed Price (FP or FFP)

– Cost Reimbursable (CR) line items

– Performance Incentive / Award Fee

– Non-personal services

Funding

• The authority for the obligation of funds is FAR Clause

52.232-18, Availability of Funds

• Incremental funding may be required due to budget constraints. The authority for incremental funding is DFARS 252.232-7007, Limitation of Government's Obligation

• Phase-In FY15 (0014): 1 Aug – 30 Sep 15

• Base Period FY16 (000X): 1 Oct 15 – 30 Sep 16

• FYs 17-22 (100X-600X): Option Years

• FY23 (700X): 6-month Optional Extension (Priced)

CLIN Structure

CLIN # TITLE DESCRIPTION/LOCATION

X001 TAFB FSAT Maintenance Labor/Tyndall AFB (TAFB), FL

X002 HAFB FSAT Maintenance Labor/Holloman AFB (HAFB), NM

X003 SSAT Maintenance Labor/TAFB and deployed locations

X004 FSAT Fleet Increases Labor/TAFB and HAFB

X005 FSAT Sortie Increases Labor/TAFB and HAFB

X006 SSAT Fleet Increases TAFB and deployed locations

X007 SSAT Sortie Increases Labor/TAFB and deployed locations

X008 RIS Ops, Maint and Engr Services Labor/TAFB and deployed locations

X009 Incentive Fee / Award Fee

X010 Overtime Labor

X011 Materials not in Govt Supply Sys (CR)

X012 Travel (CR)

X013 Deployments & Off-Station Activities (CR) Deployments & Off-Station Activities (CR)

0014 Transition/Phase-In

Note: CLINs are FFP unless noted otherwise

Notional Milestones

Milestones Date

Final RFP Issued 12 Nov 14

Pre-Proposal Conference 20 Nov 14

RFP Questions Cutoff 10 Dec 14

Proposals Due 6 Jan 15

IEB to SSA 15 Mar 15

Pre-FPRB to SSA 15 May 15

SSDB to SSA 15 Jul 15

Contract Award 22 Jul 15

Transition Start 1 Aug 15

Performance Start 1 Oct 15

Source Selection Procedures

Lowest Price Technically Acceptable (LPTA)

• Source selection will be conducted using the LPTA source selection process IAW DoD Source Selection Guide (1 Jul 11) and AFFARS MP 5315.3 (27 Mar 13)

• Award will be made to the offeror who is deemed responsible in accordance with FAR part 9, whose proposal conforms to the solicitation requirements, is the lowest evaluated price with an “Acceptable” rating in all technical subfactors and past performance

• FACTORS –

• FACTOR 1 – Technical

• FACTOR 2 – Past Performance

• FACTOR 3 – Price

Evaluation Criteria

FACTOR 1 – TECHNICAL

• Subfactor A: Program Management

• Aspect 1: Management and Integration

• Aspect 2: Human Resources

• Aspect 3: Transition Plan

• Subfactor B: Operations and Maintenance

• Aspect 1: Aircraft (FSAT/FSAT) Maintenance Management

• Aspect 2: Range Instrumentation System (RIS) O&M

• Subfactor C: Organization Conflict of Interest Mitigation Plan

• Aspect 1: Organization Conflict of Interest Identification

• Aspect 2: Approach to OCI Plan

Evaluation Criteria

FACTOR 2 – PAST PERFORMANCE

• Past performance will be assigned a rating of "Acceptable" or "Unacceptable“

• Recency (3 years, minimum of 12 months performance)

• Relevancy (only rated on recent references)

• Relevant - Past performance effort involving O&M and technical services similar to the size, scope and complexity of the Aerial Targets program

• Not Relevant - No experience with any of the above

• Quality of performance (only evaluated on recent references)

FACTOR 3 – Price

• Price/cost will be evaluated using techniques established in FAR 15.404-1 to ensure the Government receives a fair, reasonable, and balanced price

• Review proposal against subfactor criteria in RFP to assess whether proposed approach meets technical requirements:

Meets … Evaluation Criteria (PWS)

Does Not Meet

• Document individual evaluation assessments

Why proposal meets or does not meet

• Assign Acceptable / Unacceptable Rating to Subfactor

Any subfactor rated Unacceptable will result in an overall

Unacceptable rating at the Factor level

Proposals that exceed the evaluation criteria will not receive higher ratings

Technical Evaluation Process

Subfactor Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

DoD Source Selection Procedures, Table A-1

Technical Evaluation Ratings

Obtain Past Performance Information on Each Offeror and Determine Recency

Determine Relevancy for Each Recent Contract

Review PPI Quality for Each Recent & Relevant Contract

Assign Offeror’s PAST PERFORMANCE FACTOR

Acceptable/Unacceptable Rating

Past Performance Rating Process

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of Acceptability/Unacceptability, “Unknown” shall be considered “Acceptable”.

Past Performance Ratings

Past Performance Questionnaires

Past Performance Questionnaires (PPQs) are for

Government use only. Offerors should not send PPQs to references for completion and submission to the

Government. PPQs will only be used by the

Government if there are no CPAR records available in

PPIRS.

PPQs are included in the RFP only for transparency to offerors.

• Price reasonableness will be determined based on a comparison of each offeror’s total overall evaluated price

• Conduct Cost/Price Analysis – determine fair and reasonable

Fair and reasonable is normally established by Adequate Price

Competition which is the FAR preferred technique and is when:

Two or more responsible offerors, competing independently;

Submit priced offers that satisfy Government expressed requirement;

Award made to offeror whose proposal represents best value (LPTA);

and

No finding that price of successful offeror is unreasonable

• Determine if prices are unbalanced

Exists when price of one or more CLINs is significantly overstated

(despite acceptable total evaluated price)

Mathematically unbalanced – offer is based on nominal prices for some work and enhanced prices for other work

Price Evaluation Process

Pricing of 6-Month Extension

Offerors shall include pricing in their proposal for the

6-month extension option period which shall be 50% of the last option period. The last option period is represented by the 600X-series CLINs for performance period 1 Oct 2021 – 30 Sep 2022.

Example: CLIN 6001 = $12.00

CLIN 7001 = $6.00 calculated by ($12.00)(0.50)

This 6-month extension option amount will be included in the Government’s overall evaluation of the lowest-priced proposal.

See Section L-9.1 of the RFP.

Total Overall Evaluated Price

• The Total Overall Evaluated Price will be determined by adding the total price for all CLINs, including Transition/Phase-In, basic period, option years, and extension period (700X series CLINs).

• The Total Overall Evaluated Price will include amounts that have been pre-established by the government and identified in the solicitation for CLINs X010, X011, X012, and X013.

• The Total Overall Evaluated Price will also include the Fixed Price for one Unit (Aircraft or Sortie) multiplied by the maximum quantity (i.e., 50, 10, 25, 10) multiplied by 12 months (or 6 months for the 700X series CLINs; maximum quantity 25, 5, 13, 5) for

CLINs X004, X005, X006 and X007.

See Section L-9.3 of the RFP.

Important Information

Based on Initial Evaluation Activities, CO must decide to either:

• Recommend SSA Award Without Discussions (AWOD), OR

• Establish Competitive Range (CR) and Enter into

Discussions

• AWOD is the desired approach (submit best proposal with original submission)

• Offerors notified if entering Discussions and if eliminated from the competitive range

• If eliminated, can request pre- or post-award debriefing

Government POC Information

• All questions, inquiries, comments to the RFP, etc., should be sent to:

Accamic.drx.aerialtargetsrecompete@us.af.mil

• Please do not send e-mails to individual inboxes.

Receipt of e-mails and responses thereof cannot be guaranteed if e-mails are sent to individual inboxes.

mailto:Accamic.drx.aerialtargetsrecompete@us.af.mil

Question and Answer Session