Atch_2_-_C2_Pre-Prop_Conf_2_Apr_14.pdf

This Briefing is:

UNCLASSIFIED

Headquarters Air Combat Command

SOURCE SELECTION SENSITIVE 1

Pre-Proposal Conference

Command and Control (C2)

Contract Academic Training, Courseware Development and Distance Learning

(CAT/CWD/DL)

Luke AFB, AZ

SOURCE SELECTION SENSITIVE

TO FAMILIARIZE CONTRACTORS WITH THE

GOVERNMENT’S REQUIREMENT

• Clarify Requirements

• Answer Advance Questions

• Invite Additional Questions (in writing)

• Review Courseware

• Tour Facilities

PURPOSE

AGENDA

0830 – WELCOME AND INTRODUCTIONS

0840 – PROGRAM REVIEW

0925 – BREAK

0930 – TOUR CRC FTU/Det 9 FACILITIES (Group 1)

0930 – VIEW COURSEWARE/DLA Demo (Group 2)

1100 – LUNCH

1300 – VIEW COURSEWARE/DLA Demo (Group 1)

1300 – TOUR CRC FTU/Det 9 FACILITIES (Group 2)

1430 – REJOIN GROUPS, WRAP UP

INTRODUCTIONS

MR STEVE SATAVA – ACC/TRSS PROGRAM MANAGER

MSGT WES MCANELLY – ACC/TRSS

CAPT CINDY ALEXANDER – ACC AMIC/PKB

CONTRACTING OFFICER

LT COL XXX – 607 ACS/CC

CAPT MILES CHEATUM – 607 ACS/DOF

LT COL WARF – TRSS DET 9 COMMANDER

ATTENDEES

RULES OF ENGAGEMENT

• Contracting office (ACC AMIC/PKB) is the POC for information.

• Any remarks, explanations, or answers to questions at this conference shall not qualify the terms of the solicitation.

• Terms of the solicitation and SOW remain unchanged unless the solicitation is formally amended in writing and issued by the contracting officer.

• Questions must be written to be addressed in the minutes.

PROGRAM OVERVIEW

• PROCUREMENT HISTORY

• WARFIGHTER MISSION

• KEY PWS REQUIREMENTS

• FUNDING

PROCUREMENT HISTORY

• Customer

– ACC/A3CG

– C2ISR Operations Division, Battle Management Operations, Ground Branch

– Control and Reporting Centers (CRC)

– Battle Control Centers (BCC) AFNORTH A3T

– Air Operations Centers (AOC) ACC/A3CO

– Missions at various locations in ACC, AETC, USAFE and PACAF

• Current Acquisition

– Competitive bid - Small Business Program Set-Aside

– Awarded Jan 10 – Expires 30 Sept 14 (extension to 31 Mar 15 in work)

• Services currently being provided by Delaware Resource

Group of Oklahoma (DRG)

COMMAND AND CONTROL (C2)

MISSION

• Detect, monitor, identify, intercept, report, and, if necessary, destroy airborne objects that may pose a threat to US or its allies.

• Integrate air defense forces with service components and allies.

• Perform Air Surveillance, Airspace Control, Force Management, Tactical

Data Link Management and Threat Warning.

• C2 contract provides CAT, CWD, DL services, training system support/mission system interface, and staff support services to:

– Control and Reporting Center (CRC)

– Battle Control Center (BCC)

– Air Operations Center (AOC)

• Missions at various locations in ACC, AETC, USAFE and PACAF

OVERVIEW (Conus)

726th Air Control Squadron

Mountain Home AFB, Idaho

Western Air Defense Sector (WADS)

McChord AFB, WA

729th Air Control Squadron

Hill AFB, Utah

Eastern Air Defense Sector (EADS)

Rome, New York

607 Air Control Squadron & Det 9

Luke AFB, Arizona 1st AF/AFNORTH

Tyndall AFB, Florida

552nd Air Control Wing

Tinker AFB, Oklahoma

ACC A3CG & ACC TRSS

Joint Base Langley-Eustis , Virginia

OVERVIEW (OConus)

606th Air control Squadron

Spangdahlem AB, Germany

176th Air Defense Squadron

Joint Base Elmendorf-Richardson, Alaska

KEY PWS REQUIREMENTS

SOURCE SELECTION INFORMATION– SEE FAR 2.101 AND 3.104

• Academic Training (CAT)

– CRC Formal Training Unit (FTU)

– Classroom Instruction

– Training Device Instruction Support

• Courseware Development (CWD)

– Instructor Led Lessons

– Computer Based Training (SCORM Compliant)

– AF ISD/ Develop New; Revise, and Review

• Distance Learning Architecture (DLA)

• Electronic Attack (EA) Training

• Staff Support

– USAFE position and proposed employee approval through DoD Contractor

Personnel Office and German Government

KEY PWS REQUIREMENTS

General Tasks

• Maintain Master Files

• Curriculum/ CW Review Meetings

• Deliverables/ Reports

• Employee Training/ Qualifications/ Recertification/ Decertification, etc

• Quality Control/ Quality Assurance/ Performance Evaluation Meetings

• Plans:

– ISD Management Plan – Training Workload Management Plan

– Quality Control Plan – Training and Certification Plan

– Transition Plan

• Security

KEY PWS REQUIREMENTS

• Contract Academic Training (CAT)

– 607 ACS FTU for CRC

–Classroom training for five specific CRC positions

IQT syllabi

–Training device support

–Registrar

– No CAT for ADS or AOC

KEY PWS REQUIRMENTS

• Courseware Development (CWD)

– New Development, Revise and Review Existing CW

– Products support CRC, BCC and PACAF

– CWD Teams at Luke and Tyndall

– Provides products for PACAF

– Majority Computer Based Training (SCORM

Compliant)

– Support FTU

– Support IQT training in-garrison

– TRSS Det 9 at Luke AFB

KEY PWS REQUIRMENTS

• TRSS Det 9 Mission

– Develop, produce, maintain, and review all syllabi and courseware for CRC IQT

– Provide quality control of all CRC contract deliverables

– Administer the CRC Graduate Evaluation Program

– Provide training material to 16 operational Air Control Squadrons worldwide

• Responsibilities

– Det 9 = OTD team OPR & OPDR to course

– Courseware – development, maintenance, distribution

– Syllabus Review Conference – every 24 months

– Graduate Evaluation Reports – every 24 mo. or prior to SRC

OTD TEAM

Commander (MCC/BC) LtCol C13B3D

Superintendent/SME (ASO/AST) MSgt 1C571

COURSEWARE DEVELOPERS / SUBJECT MATTER EXPERTS

Chief, CRC Weapons Training Capt 13B3D

Mgr CRC CWD/SME (WD) MSgt 1C571D

Chief, CRC Surveillance Training Capt 13B3D

CRC CWD/SME (ICT/ST) SSgt 1C551

CRC CWD/SME (DST/ST) SSgt 1C551

INSTRUCTIONAL SYSTEM DEVELOPMENT SECTION

Section Chief E&T Development TSgt 3S271

Mgr Instructional Development TSgt 3S271

ADMINISTRATIVE SUPPORT

Information Management Journeyman SrA 3A051

KEY PWS REQUIREMENTS

• ACC/A3CG

– Mission – As CAF lead; oversee readiness and employment tasking, provide subject matter expertise on policy, guidance, functional management, modernization, sustainment, contingency operations and liaise with other staff directorates in support of control and reporting centers and air defense sectors

– Office divided among teams

– Organize

– Train

– Equip

– Current Ops

KEY PWS REQUIREMENTS

• CRC Staff Support

• Langley AFB: Workgroup Manager

• Mt Home and Hill AFB: Squadron Operations Specialists

• Optional CLINs

• Langley AFB: MAJCOM Operations Specialists

• Tinker AFB: MAJCOM Operations Specialist

• BCC Staff Support

• Langley AFB: Senior Technical Training Specialist, Distance

Learning Manager, Forms Developer

• Optional CLINs

• Langley AFB: MAJCOM Operations Specialists

• Rome NY and McChord AFB: Squadron Operations Specialists

KEY PWS REQUIREMENTS

• AOC Staff Support

• Langley AFB: Senior Technical Training Specialist

• USAFE Staff Support

• Spangdahlem AB: Training System Support (DMO)

• Optional CLIN PACAF Staff Support

• Elemendorf AFB: MAJCOM Operations Specialist

KEY PWS REQUIREMENTS

• Distant Learning Architecture

– Deploy, manage, and assess a web-based training environment in both synchronous (real time, on-line) and asynchronous (on-demand, off-line) delivery systems

– Learning Management System (LMS): student administration, faculty administration, course and curriculum (development and execution) management, catalog management, record management, etc

– Knowledge Management System (KMS): all C2 personnel training data

– Content Management System (CMS): courseware content pulled, pushed, and reused thru the LMS

– Evaluation Database (ED): evaluation content thru the LMS

– DL Assessment System: customer support , system performance monitor, software configuration, help desk

FUNDING

• ACC A3, PACAF A3, USAFE A3 and AETC A3 will provide fiscal year funding

– PE 27412F, 27410F, 12325F

–Sub-CLINs for various funding sources

– FY15 Phase-In (1 Feb – 31 Mar 15)

– FY15 (Base Year) 1 Apr 15 – 31 Mar 16

– AF funding will be provided each fiscal year as required when options are exercised

– Federal Budget issues may drive incremental funding

CAPT CINDY ALEXANDER

ACC AMIC/PKB

SOURCE SELECTION AND

CONTRACTUAL ISSUES

PROGRAM REVIEW

• Contracting Office (ACC AMIC/PKB) is the POC for information pertaining to this requirement

• Terms of the solicitation and PWS remain unchanged unless it is formally amended in writing and issued by the Contracting Officer

• Questions during this conference must be in writing

• Proposals due NLT 1630 hrs on 22 Apr 14

• Conference minutes will be posted on FEDBIZOPs (http://www.fbo.gov/)

PROCUREMENT DATA

• Authority

– FAR Part 12: Commercial Contracts

– FAR Part 15.3: Negotiated Contracts

– DoD Source Selection Procedures effective 1 July 2011

– AFFARS 5315.3: Source Selection 2013 Edition

• Notice to Offerors

– Sufficient number of Proposals/Competition is expected

– Government intends to make award without discussion but reserves the right to conduct discussions if deemed necessary. Therefore, you are cautioned the initial proposal should contain your best terms from a price and technical standpoint.

PROCUREMENT HISTORY/DATA

• Follow-on acquisition; 100% small business set-aside

• NAICS Code: 611512 with size standard $25.5M

• Incumbent is Delaware Resource Group of OK

• Contract Type

– Commercial (FAR Part 12)

– Non-personal services

– Firm-Fixed Price (FFP) Line Items

– Cost-Reimbursable (CR) Line Items for Travel

– Contract to start 1 April 15

-- Funding

-- Performance Period

CONTRACT STRUCTURE

• Contract/CLIN Structure: FFP and CR Line Items

– FFP: Transition (Phase-In), CRC Contract Academic

Training, Courseware Development (CRC, ADS &

PACAF), Staff Support/DLA (CRC, ADS, PACAF, AFMC & A3Y), EA Training, USAFE DMO

– CR: CRC, BCC, AOC, PACAF and USAFE

Government-Directed Travel (established with NTE amounts)

PERIODS OF PERFORMANCE

• Based on current C2 contract extension ending

31 Mar 15

– Transition Period: 01 Feb 15 – 31 Mar 15

– Base Period: 01 Apr 15 – 31 Mar 16

– Four (4) Option Periods: One (1) year each

– 01 Apr 16 – 31 Mar 17

– 01 Apr 17 – 31 Mar 18

– 01 Apr 18 – 31 Mar 19

– 01 Apr 19 – 31 Mar 20

SOLICITATION REVIEW

• SF 1449

– Ensure all blocks are filled in as necessary

• SECTION 2

– Ensure all pricing is included (round to nearest dollar)

Travel NTE Amount

FY15 $ 115,680

FY16 $ 119,150

FY17 $ 122,621

FY18 $ 126,091

FY19 $ 129,562

• SECTION 6 & 7

– Instructions to Offerors are outlined in Section 6

– Evaluation Criteria / Source Selection Procedures are defined in Section 7

– Ensure reps and certs are submitted and updated in the on-line version (ORCA) and CCR is updated and correct

CONTRACTING ASPECTS:

MILESTONE TIMELINE

• Draft RFP to FBO 6 Feb 14

• Issue Final RFP 20 Mar 14

• Pre-proposal Conference 2 Apr 14

• All proposals 22 Apr 14 (price, technical, past perf) 1630 hrs EDT

• Anticipated Award 3 Oct 14

• Phase-in 1 Feb – 31 Mar 15

• Contract Start Date 1 Apr 15

EVALUATION AND AWARD

CRITERIA

• BEST VALUE (ref: FAR Part 15.3 & AFFARS 5315.3)

Lowest Price Technically Acceptable

“The expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.”

• 3 FACTORS – All equally important

– Past Performance

– Technical: Four subfactors

– Manning Requirements and Analysis

– Training Management and Approach

– Courseware Development Approach and Instructional Systems Development Management Plan (ISDMP)

– All Other Plans and Contractor Furnished Equipment

– Price

QUALITY ASSURANCE

• Contracting Officer’s Representative (COR) appointment will be provided to the awardee in writing

• COR - ACC TRSS: Mr. Steve Satava

• Local Government Subject Matter Experts (SME)

– Training SME – 607 ACS

– Courseware SME – TRSS DET 9, AFNORTH/A3T

– Operations SME - ACC/A3CG for Langley AFB, PACAF/A3OC for PACAF locations, and at each operational squadron supported by the contract

– SME for Optional CLINs as required

POINTS OF CONTACT

•ACC AMIC

– Capt Cindy Alexander, Contracting Officer, 757-225-3165

– Ms Gloria Caldwell, Contract Manager, 757-225-6187

•Internet Addresses –www.fbo.gov for Federal Business Opportunities

–http://farsite.hill.af.mil for Federal Acquisition Regulation (FAR)

ADVANCE QUESTIONS

• Written questions may be submitted throughout the day.

• Please check back at the 1430 wrap-up to be sure we have your questions and understand them

• Questions will be posted to FBO after the conference

ADVANCE QUESTIONS

VIRTUAL FACILITY TOUR

• Langley AFB

• ACC/A3CG – Office cubicles along side Government counterparts

• Hampton – Contractor-procured offices/DLA server location

• Tyndall AFB

• AFNORTH/A3T - Office cubicles along side Government counterparts

• CRC

• Hill AFB, Mt Home AFB, Spangdahlem AB, Elmendorf AFB

• BCC

• Rome NY – EADS; McChord AFB, WA - WADS

• 552 ACW - Tinker AFB OK

REMAINING AGENDA

DIVIDE ATTENDEES INTO GROUPS

0930 – TOUR CRC FTU/Det 9 FACILITIES (Group 1)

0930 – VIEW COURSEWARE/DLA Demo (Group 2)

1100 – LUNCH

1300 – VIEW COURSEWARE/DLA Demo (Group 1)

1300 – TOUR CRC FTU/Det 9 FACILITIES (Group 2)

1430 – REJOIN GROUPS, WRAP UP