Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Incorporate revised Performance Work Statement (PWS), version 0.1, dated 7 April 2014.

2. Incorporate the following change to Section 6 INSTRUCTIONS TO OFFERORS 52.215-1: Competitive Acquisition. (Jan 2004), change second sentence to read: "Proposals in response to this solicitation will be valid for 250 calendar days" instead of 180 calendar days. Also, same Section, para 5, PROPOSAL PREPARATION INSTRUCTIONS, change 5.3.b., to read: Font Size: "Microsoft Office Word, Time New Roman, 12 font;

graphics and charts shall have font size and type that is reasonable and easily readable".

3. Incorporate NTE Electronic Attack (EA) Maintenance CLIN in the Base Year & all Option Years.

4. Date and time of 22 April 2014, 4:00 EDT for submission of proposals remains unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 26

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Apr-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X

FA4890-13-R-0126

X 9B. DATED (SEE ITEM 11)

19-Mar-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Apr-2014

CODE

ACC AMIC/PKB

11817 CANON BLVD. STE. 306

NEWPORT NEWS VA 23606-4516

FA4890 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4890-13-R-0126

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0012 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0012 Lot Base Year: EA Maintenance NTE

COST

Electronic Maintenance. Period of Performance 1 Apr 15 - 31 Mar 16 NOT-TO-

EXCEED: $2,000.00

FOB: Destination

ESTIMATED COST

CLIN 1011 is added as follows:

1011 Lot Option Year One: EA Maintenance NTE

COST

Electronic Maintenance. Period of Performance 1 Apr 16 - 31 Mar 17 NOT-TO-

CLIN 2011 is added as follows:

2011 Lot Option Year Two: EA Maintenance NTE

COST

Electronic Maintenance. Period of Performance 1 Apr 17 - 31 Mar 18 NOT-TO-

CLIN 3011 is added as follows:

3011 Lot Option Year Three: EA Maintenance NTE

COST

Electronic Maintenance. Period of Performance 1 Apr 18 - 31 Mar 19 NOT-TO-

CLIN 4011 is added as follows:

4011 Lot Option Year Four: EA Maintenance NTE

FFP

Electronic Maintenance. Period of Performance 1 Apr 19 - 31 Mar 20 NOT-TO-

NET AMT

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item has been added to CLIN 0012:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 01-APR-2015 TO

31-MAR-2016

N/A ACC TRSS - F2QF26

STEPHEN SATAVA

205 DODD RD, SUITE 101

LANGLEY AFB VA 23665

764-4349

F2QF26

The following Delivery Schedule item has been added to CLIN 1011:

POP 01-APR-2016 TO

31-MAR-2017

N/A ACC TRSS - F2QF26

STEPHEN SATAVA

205 DODD RD, SUITE 101

LANGLEY AFB VA 23665

764-4349

The following Delivery Schedule item has been added to CLIN 2011:

POP 01-APR-2017 TO

31-MAR-2018

N/A ACC TRSS - F2QF26

STEPHEN SATAVA

205 DODD RD, SUITE 101

LANGLEY AFB VA 23665

764-4349

The following Delivery Schedule item has been added to CLIN 3011:

POP 01-APR-2018 TO

31-MAR-2019

N/A ACC TRSS - F2QF26

STEPHEN SATAVA

205 DODD RD, SUITE 101

LANGLEY AFB VA 23665

764-4349

The following Delivery Schedule item has been added to CLIN 4011:

POP 01-APR-2019 TO

31-MAR-2020

N/A ACC TRSS - F2QF26

STEPHEN SATAVA

205 DODD RD, SUITE 101

LANGLEY AFB VA 23665

764-4349

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0012:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for CLIN 1011:

The following Acceptance/Inspection Schedule was added for CLIN 2011:

The following Acceptance/Inspection Schedule was added for CLIN 3011:

The following Acceptance/Inspection Schedule was added for CLIN 4011:

The following have been modified:

SECTION 5

Attachment 1 Performance Work Statement, version 0.1, dated 7 April 2014

SECTION 6

SECTION 6 of the Solicitation - INSTRUCTIONS TO OFFERORS

ADDENDUM TO 52.212-1 - INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (Jul 2013)

52.215-1 Instructions to Offerors—Competitive Acquisition. (Jan 2004)

FAR Clause 52.215-1(d) Offer expiration date. Proposals in response to this solicitation will be valid for 250 calendar days.

Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

1. GENERAL INSTRUCTIONS

1.1. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

The response shall consist of three (3) separate volumes; Part I – Past Performance, Part II – Technical, and Part III

– Price Proposal.

1.2. ONLY THE MINIMUM AMOUNT OF INFORMATION REQUIRED TO PROVIDE FOR PROPER

EVALUATION IS REQUESTED. EFFORTS SHOULD BE MADE TO KEEP OFFERS AS CONCISE AS

POSSIBLE WITH THE EMPHASIS BEING ON PROVIDING INFORMATION ESSENTIAL FOR PROPER

EVALUATION. The proposal shall be clear, concise, and include sufficient detail to provide for adequate evaluation and for substantiation of the validity of stated claims. Submitted documents must contain adequate information to enable the evaluation board to fully ascertain offerors capability to perform contract requirements, must meet the requirements of the RFP, and must address the evaluation factors for award.

1.3 All information contained in the proposal that an offeror feels is “Proprietary Information” and therefore not releasable under the Freedom of Information Act (FOIA), should be labeled “Source Selection Information—See

FAR 2.101 and 3.104.”

1.4. Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract, and including it in Volume 3, Price, of the proposal.

1.5 The Contracting Officer has determined there is a high probability of adequate price competition for this acquisition so offerors are cautioned to submit their best pricing and technical information up-front.

2. FORMAL COMMUNICATIONS

2.1. Any formal communication shall be submitted in writing (via email) to the POCs below. It is the offeror’s responsibility to confirm receipt of all formal communications.

ACC AMIC/PKB

Ms. Gloria Caldwell and Capt Cindy Alexander

11817 Canon Blvd., Suite 306

Newport News, VA 23606-4516

Email: gloria.caldwell@us.af.mil and cindy.alexander@us.af.mil

Reference: Solicitation FA4890-13-R-0126

3. PRE-PROPOSAL CONFERENCE

3.1. The pre-proposal conference will be held at 607 ACS, 147 W. Corsair St., Building #1384, Luke AFB, AZ

85309 on 02 Apr 2014 starting at 0830 hours local time. All potential offerors are encouraged to attend. Offerors desiring to attend the conference must pre-register 7 calendar days prior to the Pre-Proposal Conference. Offerors that do not pre-registered will not have access to the base/facilities. Full details pertaining to the conference can be found in Section 6 of the solicitation under clause AFFARS Clause 5352.215-9001 NOTICE OF PRE-BID/PRE-

PROPOSAL CONFERENCE (MAY 1996). The Government will not be liable for any expense incurred by offerors prior to contract award.

3.2. Registration. The number of attendees shall not exceed 3 per company or 5 per joint venture/partner arrangement. The registration information shall include the company name, individual name(s), phone number and social security number of each attendee for security purposes and access to the base. The Government requests this information under the authority of 10 U.S.C. 8013. Offerors must submit their pre-registration notification by e-mail to Ms. Gloria Caldwell and Capt Cindy Alexander.

3.3. Advance Questions. Questions concerning this solicitation should be submitted under separate cover, clearly marked as "Advance Questions" to include solicitation number, name of person submitting the question(s), company name and phone number. Each question should reference the specific section, paragraph and/or attachment number of the solicitation or PWS (as applicable). These questions must be received by ACC AMIC/PKB, 7 calendar days prior to the Pre-Proposal Conference in order for an appropriate response to be given at the conference. Please submit your advance questions and registration information by email to Ms. Gloria Caldwell and Capt Cindy

Alexander.

mailto:gloria.caldwell@us.af.mil mailto:cindy.alexander@us.af.mil

3.4. Remarks and Explanations. Remarks and explanations at the conference shall not alter the terms and conditions of the solicitation unless the solicitation is formally amended. Any oral statements by Government representatives shall not be binding upon the Government; the CO will make all necessary changes in writing via an amendment if required. If an offeror discovers discrepancies or omissions in any portion of the solicitation, the matter should be submitted in writing and provided to the CO as soon as the discrepancy is noted or not later than ten (10) days prior to the proposal due date.

4. SUBMISSION OF PROPOSALS

4.1. The original proposal and copies as specified in this document shall be sent to the issuing office listed in

Block 9 of Standard Form (SF) 1449; Solicitation, /Contract/Order for Commercial Items; on or before the date and time specified in Block 8 of SF 1449. Please mark all packages as follows:

DO NOT OPEN IN MAIL ROOM

ATTN: Ms. Gloria Caldwell and Capt Cindy Alexander

Solicitation No. FA4890-13-R-0126, Volume # and Title

4.2. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in the proposal being considered non-responsive to the Government and eliminated from consideration for award. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” If the proposal is received late, the Government will retain the unopened proposal.

However, the proposal will not be evaluated or considered for award.

5. PROPOSAL PREPARATION INSTRUCTIONS

5.1. The following instructions prescribe the format for proposals, and describe the approach to be used for the development and presentation of the proposal data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation and may result in a determination that the proposal is non-responsive. A proposal that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable. A proposal that is orderly and sufficiently documented will enable the Government to easily understand the proposal and perform a thorough and fair evaluation of it. The Government may incorporate into the contract by reference or full text portions of the successful offeror’s proposal as revised and supplemented through the Final Proposal Revision submitted in response to the solicitation.

5.2. Proposal Volumes. Proposals shall be prepared in three (3) separate and distinct volumes:

Volume I – Past Performance

Volume II – Technical

Volume III – Price

5.3. Proposal Format. Specific guidance regarding format and content is discussed in the following paragraphs.

The Government will only read/evaluate the maximum number of pages allowed. The proposal content shall be formatted as follows:

a. Text: Single-spaced and printed on single-sided paper - no duplex

b. Font Size: Microsoft Office Word, Times New Roman, 12 font, graphics and charts shall have font size and type that is reasonable and easily readable.

c. Margins: One Inch (1”) left, right, top and bottom

d. Paper Size: 8½” x 11” with a background color of white or ivory stock only

e. Page Numbering: Sequential (i.e., 1 through 100)

Note: The font size requirement does not apply to charts, (i.e., Workload Manning Charts); however the font size must be reasonable and easily readable. Also, page numbering must be sequential throughout the entire document, and that new chapters/sections do not restart the page numbering.

5.4. Legal Size Paper/Fold-Outs. Any page within the proposal over the standard 8½” x 11” size paper shall be kept to a minimum, and only used where a table or other graph cannot be accommodated by a single 8½” x 11” page. Any text included in the fold-out shall be directly related to the fold-out contents. Fold-outs will be counted as the appropriate number of pages based on the number of folds (i.e., fold-outs with one fold shall count as one page; each additional fold counts as one additional page). All material shall be contained within the page limit identified for each volume.

5.5. Electronic Copies. Electronic copies shall be submitted on CD-ROM, CD-R or DVD using Microsoft Office

97 through Microsoft Office 2007 or Adobe PDF Version 8 or earlier, except for Volume III, Price, Section 3 of the

RFP. Section 3 shall be submitted in Microsoft Excel format only. Offerors may use JPEG for charts or screen shots. Offerors shall name files using standard naming conventions (i.e., filename.doc for MS Word, filename.xls for MS Excel, filename.PDF for Portable Document Format, etc.). Do NOT submit any documents in PDF format that are copied as “images” or Windows Photo Gallery etc. PDF files shall enable textual search and copy functions.

Each volume shall be in a single searchable, editable file and stored in a folder that corresponds to the proposal volume it represents. The files shall be named in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation. Offerors shall insert the file name in the header of each document. All disks shall be virus checked prior to submission. Replacement disks will be required to update the final proposal resulting from any discussions should they occur. Electronic copy(s) of all proposal information is required for each volume. Information submitted in the electronic format shall not exceed the page limits stated below for each hard copy volume. If there are variances between the paper copy and the electronic copy, the paper copy will take precedence.

5.6. Copies and Page Limit. Evaluators will only read up to the maximum number of pages specified. All pages provided by the offeror in excess of the stated limitations will be returned to the offeror unread. Copy requirements and page limitations are as follows:

VOL TITLE PAPER

COPIES

CD ROM Page Limit Closing Date

1* PAST PERFORMANCE 5 1 None 22 Apr 2014

2** TECHNICAL 9 1 100 22 Apr 2014

3 PRICE 3 1 None 22 Apr 2014

* Past Performance Information (PPI) contract references—See Instructions for Volume I—Past Performance, paragraph 8.0.

** Executive Summary shall be included in Volume II – Technical – limit is 2 pages

5.7. One copy of each Volume shall be marked “Original”. Page limitation is subject to exclusions stated in the paragraph titled “Exceptions” below. Further, the Government will not include the following in the page limitation:

Cover page(s), title pages or tables of contents, tab/section-divider pages, technical definition page(s), acronym list, cross reference matrix. Note: These pages will be counted if they contain any other information, (i.e., diagrams, extraneous data, etc). Pages marked “This Page Intentionally Left Blank” will also not be counted.

6. EXCEPTIONS

6.1. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, clearly indicate such exception(s) in the appropriate volume along with a complete explanation of why the exception was taken and what benefit accrues to the Government. All substantive exceptions to the solicitation requirements and supporting rationale shall be identified as such and consolidated into an overview section of the subject volume. An overview section is only required if the offeror takes exception to any requirement in the solicitation (the overview section will not be included in the proposal page limitation described above). While offerors may propose exceptions to the solicitation requirements, the Government is not obligated to accept or consider such exceptions.

Further, exceptions could result in an unacceptable offer. Any change to the requirement as a result of accepting an exception shall be reflected within the resultant contract.

6.2. In the event the offeror takes no exception to the stated requirements, a statement to this effect is required at the front of each subject volume.

7. INSTRUCTIONS FOR VOLUME I— PAST PERFORMANCE

7.1. The Past Performance Volume and Past Performance Questionnaires (PPQs) are due no later than 22 April

2014, 4:00 EDT. It is the responsibility of the offeror to ensure the Contracting Office receives the past performance information. Past Performance Information shall be provided in a format that facilitates an easy assessment according to the past performance evaluation criteria in Section 7, Evaluation Criteria, of this solicitation. Specific guidelines and requirements about volume content and format are provided in this section.

7.2. Past Performance Information (PPI) Contract References. Offerors may provide information for a maximum of four (4) different contracts and/or task orders for which they served as the prime contractor, a subcontractor, a partner, or a joint venture partner that are recent and relevant as defined in this solicitation. In addition, the offeror may provide PPI for a maximum of four (4) different contracts and/or task orders for each proposed subcontractor, proposed partner, and/or proposed joint venture that are recent and relevant as defined in this solicitation. To clarify, if an offeror has two subcontractors or partners, the offeror may submit four references as prime and 4 for each subcontractor for a total of up to 12 references.

7.3. Past Performance Recency. Recency is defined as active contract performance (minimum of six (6) months) during the three (3) years preceding the date of issuance of this solicitation. References for contracts with less than six (6) months of performance will not be considered.

7.4. Past Performance Relevancy. Offerors shall submit performance information on contracts they consider relevant to this effort. This information should include rationale supporting their assertion of relevance. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. When applicable, categorize and cross reference the relevance of the information into the specific relevancy criteria as defined in Section 7, Evaluation Criteria, of this solicitation.

7.5. PPI Contents. The Past Performance Volume shall contain the following sections (at a minimum):

A. Table of Contents

B. Glossary of Abbreviations and Acronyms – Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

C. Summary – Describe the nature or portion of the work on the proposed effort to be performed by the offeror and any proposed subcontractor, partner, and/or joint venture partner(s). Also, estimate the percentage of the total proposed effort to be performed by each member. Limit this information to one (1) page.

D. Table of Past Performance Information Contract References – To facilitate the evaluation process, offerors shall provide a table of the contract references of government agencies and commercial concerns. References for which there are formal performance documents such as Contractor Performance Assessment Reports (CPARs) are preferred. Please include the following information in the table:

1. For references where the offeror performed as the Prime contractor:

PRIME Contract Number in Reference

Dollar Value / Period of Performance

Company / Organization Name / Full Address / Phone Number

Prime Contractor’s Cage Code and Duns Number

Current Point of Contact (i.e., CO, Technical Program Manager, etc.)

Current Phone Number(s) for listed POCs

2. For references where the offeror performed as a Subcontractor:

PRIME Contract Number in reference/ Dollar Value / Period of Performance

Prime Contractor’s Name / Full Address / Phone Number / Cage Code / Duns Number

Current Point of Contact (preferably the Program Manager or Contract Manager)

Current Phone Number for listed POC(s)

SUBCONTRACT Number / Order Number in reference

Dollar Value / Period of Performance

Subcontractor’s Name / Full Address / Phone Number / Cage Code / Duns Number

Current Point of Contact (i.e., CO, Technical Program Manager, COTR, etc.)

Current Phone Number(s) for listed POC(s)

E. Offeror and (if applicable) Subcontractor, Proposed Partner, and/or Proposed Joint Venture Partner Past and

Present Performance Contract References – If a teaming arrangement, partner arrangement, or joint venture is contemplated, provide complete information as to the arrangement, including any recent and relevant past performance information (as required) on previous partner arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present recent and relevant references. The offeror and any Subcontractors, Proposed Partners, and/or Proposed Joint Venture Partners shall submit the following under this section:

1. Submit one (1) sheet for each contract reference to include an overview of the work performed, what capacity they served under the reference (i.e. prime contractor, subcontractor, partner, etc.), offeror’s assessment of how the contract reference is relevant to the Relevancy Criteria, and any additional significant details.

2. Submit completed CPARs or similar reports used to record past performance data. If a CPAR or another evaluation form has been completed for a contractor’s work, but the contracting office for that requirement will not release the information to the offeror, the offeror shall immediately notify the Contracting Officer (CO) and Contract

Manager (CM) for this solicitation. The offeror should provide the contract number for the CPAR, and a name and telephone number of the POC from which the past performance information should be obtained. If the offeror does not have Government past/present performance references, the offeror shall provide references from commercial/private industry sources. If the offeror is providing information for a contract with a non-Governmental organization, the information provided should be the same as that required on the CPAR form. The offeror shall not alter in any way information provided by any other party (including extracting or paraphrasing portions of past performance). Past performance form and reports shall be provided unaltered in their entirety.

3. Offerors Rebuttal of Adverse Past Performance Information (if applicable) – The offeror is allowed to provide a rebuttal to unfavorable past performance information if it did not do so on the original report or form. The offeror shall limit this rebuttal to addressing the specific negative comments. The offeror shall clearly distinguish between any rebuttal already provided on a form or report and those rebuttals provided specifically for the purpose of this proposal.

4. Subcontractor Consent (If applicable) - Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor's or teaming partner's consent. Since past performance information is proprietary source selection information, the prime contractor must submit, with their proposal, subcontractor's/teaming partner’s consent (see Appendix 1 to Attachment 7) for the Government to disclose its past performance information to the prime during exchanges and debriefs.

F. Organization Structure Change History - Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a chart or schedule describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance assessment. Since the Government intends to consider present and past performance information provided by other sources as well as information provided by the offeror(s), your chart or schedule should be both specifically applicable to the efforts you identify and general enough to apply to efforts for which the

Government receives information from other sources.

7.6. Past Performance Questionnaires (PPQs). When completed CPARS or similar reports are submitted to reflect past performance data, a Past Performance Questionnaire (PPQ) is not required. Offerors without formal documented Government Contractor Performance Assessment Reports (CPARS) shall send a Past Performance

Questionnaire (PPQ) to each performance reference cited. The PPQ shall be sent directly to the Government or commercial POC identified in the Past Performance Volume (See Appendix 2).

7.7. Past Performance Information from Other Sources. Past performance information for contracts not listed by the offeror and/or past performance information for contracts of planned subcontractor (s) may also be evaluated.

References other than those identified by the offeror may be contacted by the Government and the information obtained may be used in the evaluation of the offeror’s past performance. While the Government may elect to consider data obtained from other sources, the burden of demonstrating relevancy and providing current, accurate, and complete past performance information rests with the offeror.

7.8. Offerors Rebuttal of Adverse Past Performance Information (if applicable)

The offeror is allowed to provide a rebuttal unfavorable past performance information if it did not do so on the original report or form. The offeror shall limit this rebuttal to addressing the specific negative comments. The offeror shall clearly distinguish between any rebuttal already provided on a form or report and those rebuttals provided specifically for the purpose of this proposal.

7.9. Additional Data

The Government may ask questions of, conduct interviews with, and/or request additional performance information from any of the past performance references submitted as part of the offeror’s proposal. Past performance information may be obtained from sources such as the Government’s Past Performance Information Retrieval

System (PPIRS), questionnaires tailored for the subject requirement, the Defense Contract Management Agency, interviews with Program Managers, COs, and Award Fee Determining Officials, and other sources known to the

Government. Available information from previous source selections or contractor capability assessments may be used if the information is recent and relevant. The recency and relevancy of the past performance information are important in determining the contracts, programs, and efforts that will be reviewed. The Government reserves the right to obtain more past performance data from any source that it deems appropriate.

8. INSTRUCTIONS FOR VOLUME II – TECHNICAL

8.1. To facilitate the evaluation, the technical volume should be specific, detailed, and complete to clearly and fully demonstrate that the offeror has a thorough understanding of the requirements for the accomplishment of the effort.

http://www.ppirs.gov/

Statements that the offeror understands, can, or will comply with the PWS (including Air Force (AF) publications, technical requirements, etc.); statements paraphrasing the PWS or parts thereof; and phrases such as “standard procedures will be employed” or “well known techniques will be used” etc., will be considered unacceptable.

Offerors should note that data submitted prior to the proposal submission including data submitted for current contracts and other solicitations will not be considered in the Government’s evaluation. Therefore, such data should not be relied upon nor incorporated in the technical proposal by reference. Offerors shall address the requirements noted in this section by imperative verbs regardless of whether such requirements are preceded by “the offeror shall”. The offeror’s proposal shall at a minimum be prepared in a form consistent with the technical criteria set forth in Section 7, Evaluation Criteria, of this solicitation. All information that the offeror deems appropriate to address for this factor and its subfactors must be included in the proposal in an orderly format. The technical volume shall address all the technical subfactors.

8.2. Technical Contents

A. Table of Contents – A table of contents shall be included in Volume II. Each subfactor/aspect/section shall be clearly marked and tabbed for easy reference. The pages shall be numbered sequentially in a consistent manner as stated under Proposal Preparation Instructions.

B. Glossary of Abbreviations and Acronyms – Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

C. Executive Summary – Included in this volume is the offeror’s Executive Summary (limit is 2 pages).

D. Cross Reference Matrix – Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

The offeror shall fill out the cross reference matrix indicating the proposal reference information as it relates to the

RFP, PWS, and CLIN references found therein.

E. Technical Section – The purpose of this section is to allow the offeror to set forth in the most comprehensive manner its understanding of the program requirements and to demonstrate its ability to meet the evaluation requirements of Section 7, Evaluation Criteria; Factor 2, Technical. In this section the offeror shall present a clear and concise description of how it plans to meet contract requirements. The offeror shall describe the performance standards that have been established in each area and explain how performance standards will be met or exceeded.

This section shall not contain any pricing data. The technical section shall be completed as follows:

i. Subfactor A: Manning Requirements and Workload Analysis – The offeror shall describe their proposed understanding of the program requirements and demonstrate their ability to meet the evaluation requirement of, Aspect 1) Manning Requirements and Workload Analysis as described in

Section 7, Evaluation Factors for Award.

Workload Analysis Charts – Offerors shall provide a workload analysis, based on PWS workload tables, that depicts the proposed labor categories for both full time and any part time positions, to include cross-matrixing of requirements, with full explanation of the offerors methodology for figuring personnel requirements. The analysis must address all direct, non-direct and ancillary work hours. The Government also requires a Courseware

Development Workload Chart to explain how staffing levels are determined to include estimated development times for each product. Offerors are encouraged to use the sample charts provided at (Appendix 3) in developing the breakdown to assist the Government in the evaluation process. Staff support positions specified as productive hours in Appendix 1 do not require workload analysis, but these positions must be reflected in the total manning proposed.

ii. Subfactor B: Training Management and Approach – The offeror shall describe their proposed understanding of the program requirements and demonstrate their ability to meet the evaluation requirement of, Aspect 1) Training Management and Approach; Aspect 2) Effective Management of

Personnel Resources, and Aspect 3) Distance Learning Architecture (DLA).

iii. Subfactor C: Courseware Development Approach, Instructional Systems Development Management

Plan (ISDMP), – The offeror shall describe proposed understanding of the program requirements and demonstrate their ability to meet the evaluation requirements of, Aspect 1) Courseware Development

Approach and ISD Management Plan.

iv. Subfactor D: All Other Plans and Contractor Furnished Equipment – The offeror shall describe their proposed understanding of the program requirements and demonstrate their ability to meet the evaluation requirements of, Aspect 1) Phase-In/Phase-Out Plan, Aspect 2) Training and Certification

Plan, and Aspect 3) Contractor’s Quality Control Plan as described in Section 7, Evaluation Factors for

Award.

8.3. Failure to include all information requested may adversely affect the evaluation and may result in a determination that the proposal is non-responsive. Award CANNOT be made to a nonresponsive offeror.

9. INSTRUCTIONS FOR VOLUME 3 -- PRICE PROPOSAL

9.1. The offeror shall complete Section 3 of the solicitation (Schedule of Supplies and Services (CLINS)) by inserting the price elements (unit price and extended amount) for all Firm Fixed Price (FFP) contract line item numbers (CLINS) for Phase-In, Base Year and all Option Years. For ease of administration, all pricing should be rounded to whole dollar amounts. Cost Reimbursable Travel CLINS: A Not to Exceed (NTE) amount has been pre-established for these CLINS. These pre-established amounts are to be included in the offerors proposal. The price proposal shall also contain the following:

9.2. Complete in its entirety the "Offeror" portion of the Standard Form 1449. An official having authority to legally bind the company contractually must sign and date the Standard Form 1449. One copy of the Standard Form

1449 must bear an original signature and if applicable, all amendments. Failure to acknowledge any amendments to the solicitation can result in an offeror being deemed nonresponsive. Award CANNOT be made to a nonresponsive offeror. Note: Be sure to sign and date where required.

9.3. Representations and Certifications. Complete the required Representations and Certifications or indicate if information is contained in the System for Award Management (SAM) located at https://www.sam.gov.

9.4. Supporting Price Backup Data. Certified cost or pricing data is not required. However, supporting data is requested to verify that pricing is balanced per FAR 15.404-1(g). Supporting data should explain the methodology used in developing proposed CLIN prices. Supporting data shall be provided in a table format, to include, at a minimum, a breakdown (by CLIN) of labor (labor category, number of positions and productive hours), breakout of

Other Direct Costs (ODC), direct and indirect rates, and subcontract costs. Supporting data may be submitted in a format selected by the offeror, but should not exceed 3 pages. The Government reserves the right to request additional pricing information after receipt and evaluation of proposals.

10. DEBRIEFING OF OFFERORS

10.1. Debriefings are conducted with the goal of identifying to unsuccessful offerors where changes can be made to improve future source selection participation.

https://www.sam.gov/

10.2. Successful or unsuccessful offerors may request debriefings by providing a written request to the Procuring

CO. Debriefings shall be conducted in accordance with FAR 15.505(a) (1) for pre-award debriefings and FAR

15.506(d) for post-award debriefings.

11. DISPOSITION OF UNSUCCESSFUL PROPOSALS

11.1. In compliance with FAR Subpart 4.8, the Government will retain one hard copy of all unsuccessful proposals;

all additional copies will be destroyed by the Government.

(Appendix 1 to Section 6)

Subcontractor/ Partner Consent Form Letter

Sample

Date:

TO: Department of the Air Force

ACC AMIC/PKB

11817 Canon Blvd., Suite 306

Newport News, VA 23606-4516

Attention: Ms. Gloria Caldwell and Capt Cindy Alexander

FROM: (Company name, address and “current” POC)

REFERENCE: Request for Proposal FA4890-13-R-0126, Command and Control Contract Academic Training

(CAT), Courseware Development (CWD) and Distance Learning (DL)

SUBJECT: Letter of Consent to Release Past and Present Performance Information to (XX Company)

To whom it may concern, We are currently participating as a (subcontractor/partner) with (prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, (location) Request for Proposal (solicitation number) for the (program title or description of effort).

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

Respectfully, (Signature and Title of individual who has the authority to sign for and legally bind the company)

(Appendix 2 to Section 6)

Past Performance Questionnaire and Cover Letter

**When completed, this document is Source Selection Sensitive IAW FAR 2.101 AND 3.104**

SECTION i: Contract identification ---- to be completed by offeror

A. Contractor Name:

B. Contractor Cage Code: _______________________________________________________________________

C. Role (check): Prime Subcontractor Partner Joint Venture Partner

Other (specify)

D. If subcontractor, partner or other, who is the Prime? ___________________________________

E. Prime Contract Number (Include Subcontract Number and Order Number if Applicable):

F. Contract Type: FFP Fixed Price Award Fee Fixed Price Incentive Cost/CPAF/CPIF IDIQ

Other (specify) _____________________________________________________________

G. Period of Performance (Base plus all Options):

H. Place(s) of Performance:

I. Multiple locations? Yes No

J. If yes, please specify: CONUS OCONUS BOTH -- Name of Locations: _____________________

K. If other than DoD, please specify: State Federal Other -- Provide details: __________________

L. Total Contract / Order $ Value (including options): ________________________________________________

M. Has a Contractor Performance Assessment Report (CPAR) been completed for this effort? Yes No

Please provide dates/period covered by CPARs:

FOLLOWING SECTIONS TO BE COMPLETED BY AGENCY

CONTRACTING OFFICE/CUSTOMER/PROGRAM MANAGEMENT OFFICE

** Please have an individual(s) knowledgeable of the contractor’s day-to-day operations and overall condition of supplies/services being rendered complete this survey.

SECTION 2: TO BE COMPLETED BY AGENCY (CONTRACTING OFFICE/CUSTOMER/PROGRAM

MANAGEMENT OFFICE)

A. Customer/Agency Name:

B. Customer/Agency Description: ________________________________________________________________

C. Description of service(s) provided. Provide details on type of work, locations worked, and organizations serviced, to include Department of Defense, Government, or commercial work.

SECTION 3: EVALUATOR IDENTIFICATION

A. Name: ________________________________________ B. Title:

C. Phone: ________________________________________ D. E-mail:

E. Years worked on subject contract:

SECTION 4: PERFORMANCE EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE PERFORMANCE LEVEL

E

EXCEPTIONAL - The contractor’s performance meets contractual requirements and exceeds many

(requirements) to the Government’s benefit. The contractual performance was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

VG

VERY GOOD - The contractor’s performance meets contractual requirements and exceeds some

(requirements) to the Government’s benefit. The contractual performance was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

S

SATISFACTORY - The contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

M

MARGINAL - Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

U

UNSATISFACTORY - Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N/A NOT APPLICABLE - Unable to provide a rating. Contract did not include performance for this aspect of work.

In order to assist us in the evaluation, please provide a brief detailed narrative to support your ratings. At a minimum, please discuss each response for which you indicated E (Exceptional), M (Marginal) or U

(Unsatisfactory) performance to the questions below (use additional sheets, if necessary).

Q1. Quality of Product or Service E VG S M U N/A

Ability of contractor to: Conform to contract requirements, provide accurate deliverables/reports; meet service specifications of the contract;

provide timely proposals; respond to short notice requirements; provide and adhere to quality control/management plan (when required).

Explanation:

Q2. Schedule E VG S M U N/A

Ability of contractor to: Deliver all required reports, schedules, summaries and proposals on time; implement changes to PWS effectively and timely.

Q3. Cost /Price Control E VG S M U N/A

Ability of contractor to: Provide accurate contract costs/estimates; track and control costs; meet and perform within actual negotiated costs/rates;

submit, accurate and complete invoices and support documentation for cost type CLINS; submit cost reporting information in a timely manner;

maintain adequate budgetary internal controls.

Q4. Business Relations E VG S M U N/A

Ability of contractor to: Maintain effective relationship between key contractor personnel and key Government personnel; manage, resolve problems and respond to and/or integrate changes in mission-related requirements.

Q5. Management of Personnel (Including Subcontractors) E VG S M U N/A

Ability of contractor to: Attract, recruit, hire, train and retain qualified management and technical personnel to accomplish mission requirements; manage subcontractors to include identification and resolution of subcontractor problems; ensure continuation of services during labor disputes, personnel absences /vacancies; replace/fill vacancies within timeframe specified.

Q6. Maintain Qualified Personnel E VG S M U N/A

Ability of contractor to: Effectively hire and maintain qualified personnel; ensures all personnel are appropriately trained and certifications are current; ensures each employee meets the standard of qualifications addressed in the PWS.

Q7. Security E VG S M U N/A

Ability of contractor to: Obtain appropriate company and personnel security clearances in a timely manner and ensures all employees adhere to 100% of the security requirements and safeguarding of classified materials.

Q8. Training Device/Platform and Academic Instruction E VG S M U N/A

Ability of contractor to: Perform training device/platform instructional events and academic instruction; ensures training device events are performed by qualified instructors; provides training to 100% of all required personnel; accomplishing 100% of scheduled training; exercises flexibility in device scheduling to provide maximum training opportunities.

Q9. Courseware Development E VG S M U N/A

Ability of contractor to: Develop, revise, review courseware, and effectively convey the objectives of the training; ensures courseware is delivered IAW the timelines required and approved Courseware

Development Schedule; responds to 100% of Urgent Action Directives.

SECTION 5: NARRATIVE SUMMARY

A. Was this contract partially or completely terminated for default or convenience or are there any pending terminations? (Place an “X” by all that apply.)

No Yes Default Convenience Pending Terminations

If response is other than No, please explain in detail.

B. Would you have any reservations about having this contractor perform again on one of your critical and demanding programs?

C. In order to facilitate the evaluation process and/or need to discuss any response provided above, the evaluation board may need to contact you. Please indicate the best time to reach you by telephone: ______________________

Thank you for your prompt response and assistance!

Please return this completed questionnaire to:

ACC AMIC/PKB

Attn: Ms. Gloria Caldwell, gloria.caldwell@us.af.mil and

Capt Cindy Alexander, cindy.alexander@us.af.mil

11817 Canon Blvd, Suite 306

Newport News, VA 23606

Phone: (757) 225-6187

**When completed, this document is Source Selection Information IAW FAR 2.101 AND 3.104**

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR COMBAT COMMAND

ACQUISITION MANAGEMENT AND INTEGRATION CENTER

JOINT BASE LANGLEY-EUSTIS, VIRGINIA

FOR OFFICIAL USE ONLY -- PAST PERFORMANCE QUESTIONNAIRE COVER LETTER

1. The Air Combat Command (ACC) Acquisition Management and Integration Center (AMIC) is in the process of selecting a source for the Command and Control Contract Academic Training (CAT), Courseware Development

(CWD) and Distance Learning (DL) requirement.

2. One of the considerations in proposal evaluation is the verification of each offeror’s past and present performance on contracts which reflect the offeror's ability to perform on the proposed effort. We depend on information received from agencies such as yours, having had first-hand experience with an offeror, for evaluation of the offeror's performance on those contracts. Specifically, we are looking for past performance information in the following areas:

a) Quality of Product or Service

b) Schedule

c) Cost/Price Control

d) Business Relations

e) Management of Personnel (Including Subcontractors)

f) Maintain Qualified Personnel

g) Security

h) Training Device/Platform and Academic Instruction

i) Courseware Development

3. Your organization has been identified as a source to evaluate the offerors past and present performance and to release of such information to our office. Please have an individual that is knowledgeable of the contractor’s day-to-day operations and overall contract performance complete the attached questionnaire as thoroughly as possible and provide comments wherever applicable.