Government Response RFI Log - Vehicle Barrier Mx and Repairs - w answers.xlsx
XLSX spreadsheet 28 KB Posted
- Attached to
- Active Vehicle Barrier Maintenance & Repairs
- Solicitation number
- FA488726Q0032
About this file
This is a Government Response RFI Log documenting eleven questions and answers related to solicitation FA488726Q0032 for Active Vehicle Barrier Maintenance & Repairs at Luke AFB, with all responses provided by 56 CES point of contact Felicita Shorty on August 26, 2026.
The RFI log clarifies key contract requirements and scope: CLIN 0004 (Additional Scope of Work) will have a Government-established dollar amount at contract start that adjusts based on repair recommendations received; preventive maintenance consists of four quarterly visits only, with no separate weekly or monthly PM requirements; the Government will provide on-site storage for spare parts and equipment; contractor personnel will receive annual DBIDS passes for base access, with Government sponsorship for emergency service calls; and the Government will not provide a common plug value for offerors to use in evaluation. Regarding vehicle barrier inventory, the Government clarified that 24 total barrier systems exist across four gates, with an additional spreadsheet provided detailing manufacturer, model numbers, and installation years. The Kachina Gate location currently has six barriers temporarily out of service due to future construction plans and will likely not be added to the maintenance contract. For technical specifications such as paint materials referenced in paragraph 1.3.1.6, contractors must contact the barrier manufacturer (RSSI) directly. No changes to the solicitation document were required based on these RFI responses.
View the file
Other files
Show all 16
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1
| REQUEST FOR INFORMATION LOG | ||
| Vehicle Barrier Maintenance & Repair Services | SOLICITATION #: FA488726Q0032 | Request for Informatin Log |
| TO BE COMPLETED BY GOVERNMENT | |||||||||||
| RFI # | DATE | DOCUMENT | CLIN REFERENCE | DISCIPLINE | QUESTION / ISSUE | RESPONSE DATE | RESPONSE | POC | CHANGE TO SOLICITATION REQUIRED (YES OR NO) | DOCUMENT REVISED | |
| OFFICE SYM | NAME | ||||||||||
| 001 | 24-Aug-26 | Solicitation | CLIN 0004 | N/A | Does the Government intend for each offeror to establish and propose an annual FFP allowance for this CLIN? If so, please provide guidance regarding the basis offerors should use to develop the allowance given that the complete maintenance and repair history of the existing systems has not been provided. | 8/26/26 | No. This Line Item will have a dollar amount at the start of the contract. The dollar amount will change once repair recommendations are received. | 56 CES | Felicita Shorty | No | |
| 002 | 25-Aug-26 | N/A | Will the Government provide a common plug value for all offerors to use for evaluation purposes? | 8/26/26 | I've never been asked to provide a value to offerors. | 56 CES | Felicita Shorty | No | |||
| 003 | 26-Aug-26 | N/A | Confirm whether the amount established for this CLIN represents an annual not-to-exceed ceiling for separately authorized Service Orders rather than guaranteed work or a fixed amount payable to the contractor. | 8/26/26 | For what CLIN? If this is referring to CLIN 0004, Additional Scope of Work is set up separately for approved service orders. | 56 CES | Felicita Shorty | No | |||
| 004 | 27-Aug-26 | Solicitation | Factor 1, Sub-Factor A | N/A | Clarify whether the weekly and monthly requirements identified under Sub-Factor A are intended to reflect applicable OEM-recommended maintenance activities to be incorporated into the contractor's maintenance plan, or whether the Government anticipates contractor personnel performing onsite preventive maintenance at weekly and/or monthly intervals in addition to the four quarterly PM visits. | 8/26/26 | Preventive Maintenance is for four quarterly visits, no weekly or monthly PMs. | 56 CES | Felicita Shorty | No | |
| 005 | 20-Aug-26 | Vehicle Barrier Types - 22 Apr 2026 | N/A | N/A | Could the Government provide a detailed inventory of the 24 vehicle barrier systems across the 4 gates, including the specific manufacturer, model number, and installation year for each barrier and controller (e.g., RSS-2000, Allen Bradley, etc.)? | 8/26/26 | An additonal spreadsheet has been provided with the information on all the vehicle barriers on site. | 56 CES | Felicita Shorty | No | |
| 006 | 20-Aug-26 | Solicitation | CLINS 0004,1004,2004,3004,4004 | N/A | Additional in-scope work - should offerors input a Government-provided plug figure (allowance) in their pricing sheets, or are we expected to propose a specific labor rate structure or estimated material cost? | 8/26/26 | No, an estimated dollar amount will be added at the start of the contract period. Needed repairs reported from PMs and Service calls will establish Service Orders for this Line Item. | 56 CES | Felicita Shorty | No | |
| 007 | 20-Aug-26 | PWS - para 1.3.1.6 | NA | N/A | Regarding the summer PM session requirement to 're-paint the entire barrier structure,' could the Government provide the specific paint and primer technical specifications (e.g., federal standard color codes, specific epoxy or polyurethane coatings) and clarify if the contractor is responsible for purchasing all paint materials? | 8/26/26 | Recommendations for Paint information is covered under paragraph 1.3.1.6. The government doesn't have the specific paint, contractor will have to reach out to the manufacturer for specifications. | 56 CES | Felicita Shorty | No | |
| 008 | 20-Aug-26 | PWS - para 2.1 | NA | N/A | Will the Government provide on-site storage space at Luke AFB for the contractor to maintain a critical spare parts inventory, and is there any existing Government-Furnished Property (GFP) or spare parts inventory that will be transitioned to the successor contractor? | 8/26/26 | The government has an on-site storage to store spare parts or equipment. | 56 CES | Felicita Shorty | No | |
| 009 | 20-Aug-26 | Contractor Base Access | To ensure compliance with the 6-hour physical on-site emergency response time, will the Government sponsor rapid-access credentials (such as DBIDS or emergency responder passes) for the primary and backup Lead Technicians? | 8/26/26 | Techs can be issued annual base passes (DBIDS) once contract is put in place. The Government will sponsor techs for Emergency service calls as necessary. | 56 CES | Felicita Shorty | No | |||
| 010 | 20-Aug-26 | PWS - para 3.2 | If any of the active vehicle barriers currently installed at Luke AFB are legacy or obsolete systems for which the original manufacturer no longer offers active certification training, will the Government accept equivalent field experience or certifications from comparable modern systems? | 8/26/26 | Manufacture RSSI can provide additional information regarding replacement part recommendations. | 56 CES | Felicita Shorty | No | |||
| 011 | 6-Aug-26 | PWS - para 1.1 | The documentation states, "Non-operational vehicle barriers would be allowed to be put on the contract once brought to operational status (cured by means other than this contract)." Could you please clarify the following: | 8/26/26 | Kachina Gate is operational with a couple of vehicle barriers not in operational status. Repairs have been put on hold until determination is made on gate usage. | 56 CES | Felicita Shorty | No | |||
| Does this mean that there is another contractor currently working on the vehicle barriers to bring them to operational status? | 8/26/26 | Another contract vehicle is currently available for emergency repairs until a new permanent contract is estabished. | 56 CES | Felicita Shorty | No | ||||||
| If so, which vehicle barriers are these in the Luke AFB-Vehicle Barrier Systems Locations document? | 8/26/26 | Kachina Gate has three roads. Out of the three, two roads are closed and not used for daily traffic. Kachina Road is open for in/out going traffic with operational vehicle barriers. | 56 CES | Felicita Shorty | No | ||||||
| If they are not included in that document, how many vehicle barriers are currently out of operation that could eventually be added to the contract? | 8/26/26 | Total number of Vehicle Barriers is 24, however Kachina Gate is temporarily closed at this time, it has 6 vehicle barriers. | 56 CES | Felicita Shorty | No | ||||||
| Will these barriers be priced separately as they become operational and are added to the maintenance contract? | 8/26/26 | No, Kachina Gate Vehicle Barriers may not get added back on the contract due to future construction project. | 56 CES | Felicita Shorty | No |
File details come from the government source that posted it. Updated .