Attachment_13 Grounds Mx Solicitation Questions Revision 0001.pdf
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- Attached to
- Grounds Maintenance Federal contract opportunity
- Solicitation number
- FA487726QA001
About this file
This document is a Solicitation Questions document (Revision 0001) for a Grounds Maintenance contract, primarily addressing discrepancies in quantity measurements across various contract line items (CLINs) for ground maintenance services. The solicitation covers multiple service areas including improved grounds (turf and non-turf), leaf/pod removal, artificial turf maintenance, semi-improved grounds, police grounds debris removal, and irrigation system maintenance. Key clarifications include contractor responsibilities for manual watering (at Bama Park, Building 2300, and Contracting Office Building), irrigation system parts replacement, pesticide/herbicide storage and usage, and turf restoration.
The document also addresses procedural aspects such as special event services (to be priced separately), mowing schedules (Monday through Wednesday), and grass height maintenance requirements, particularly in Bird Aircraft Strike Hazard (BASH) areas. Notably, past performance is not a factor in this contract, and contractors are advised to refer to the Total Evaluated Price Matrix for precise quantities. The solicitation indicates a site visit was scheduled for 02-OCT, and contractors are responsible for providing their own equipment like chippers. Specific requirements for herbicide and insecticide treatments are to be approved by the Contracting Officer's Representative (COR) and must comply with Department of Defense and Air Force pest management guidelines.
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Grounds Mx Solicitation Questions
Revision 0001
1: Attachment 11 Total Evaluated Price CLIN 0001 – Maintain Improved Grounds
Non-Turf states there are 17,117 annual acres; however, Attachment 1 PWS Appendix A states there are 398 acres serviced 43 times per year, which equals 17,114 annual acres. Which is correct?
Answer: The correct quantities can be located in the Total Evaluated Price Matrix.
2: Attachment 11 Total Evaluated Price CLIN 0002 – Maintain Improved Grounds
Turf (Lawn) states there are 364 annual acres; however, Attachment 1 PWS Appendix A states there are 7 acres serviced 43 times per year, which equals 301 annual acres. 364 annual acres would be 7 acres serviced 52 times per year. Which is correct?
Answer: The correct quantities can be located in the Total Evaluated Price
Matrix.
3: Attachment 11 Total Evaluated Price CLIN 0004 – Leaf Pod Removal states there are 100 annual acres; however, Attachment 1 PWS Appendix A states there are 200 total acres serviced per year. Should Attachment 11 Total Evaluated Price state 200 acres?
Which is correct?
Answer: The correct quantities can be located in the Total Evaluated Price
Matrix.
4: Attachment 11 Total Evaluated Price CLIN 0007 – Artificial Turf Maintenance states there are 348,480 annual square yards serviced; however, Attachment 1 PWS Appendix A states there are 27,237.33 square yards serviced 12 times per year, which equals 326,847.96 annual square yards. Which is correct?
Answer: The correct quantities can be located in the Total Evaluated Price Matrix.
5: Attachment 11 Total Evaluated Price CLIN 0010 – Semi-Improved Grounds S-4
Non-Airfield states there are 8,715 annual acres; however, Attachment 1 PWS Appendix A states there are 415 acres serviced 19 times per year, which equals 8,185 annual acres.
Which is correct?
Answer: The correct quantities can be located in the Total Evaluated Price Matrix.
6: Attachment 11 Total Evaluated Price CLIN 0011 – Semi-Improved Grounds S-7
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Airfield states there are 30,533 annual acres; however, Attachment 1 PWS Appendix A states there are 1,607 acres serviced 19 times per year, which equals 47,939 annual acres.
Which is correct?
Answer: The correct quantities can be located in the Total Evaluated Price Matrix.
7: Attachment 11 Total Evaluated Price CLIN 0013 – Police Grounds – Remove
Debris states there are 420 annual acres; however, Attachment 1 PWS Appendix A states there are 8 acres serviced 52 times per year, which equals 416 annual acres. Which is correct?
Answer: The correct quantities can be located in the Total Evaluated Price Matrix.
8: Attachment 11 Total Evaluated Price CLIN 0026 Maintain Improved Grounds
Non-Turf (Rock) states there are 1.548 annual acres. Should this be 1,548 acres?
Answer: Yes, 1,548 acres is correct.
9: Attachment 11 Total Evaluated Price CLIN 0027 – Leaf / Pod Removal states there are 100 annual acres; however, Attachment 1 PWS Appendix A states there are 17 acres serviced 2 times per year, which equals 35 annual acres. Which is correct?
Answer: The correct quantities can be located in the Total Evaluated Price Matrix.
10: Can the government confirm that CLIN 0032 – Spot Detailing should be 52 acres and not each? Attachment 11 Total Evaluated Prices shows this unit of measure as
“each”. Answer: The correct unit can be located in the Total Evaluated Price Matrix.
11: Appendix A states that 1-3 feet per palm tree pruning for skinning palms. Is it correct that an estimated 400-1,200 linear feet of palm tree skinning for base grounds and
105-315 linear feet of palm tree skinning is required for AMARG each year?
Answer: The correct quantities can be located in the Total Evaluated Price Matrix.
12: Is the contractor responsible for providing parts, heads, pipes, and all materials for irrigation system repair, or will the government provide these parts?
Answer: Contractor is responsible for providing parts.
13: Please confirm that the airfield grass height should be maintained between 6 to 14
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Answer: Refer to PWS, section 1.3.1, 6 to 14 inches
14: Section 1.3.3 of the PWS references complying with herbicide guidance, but does not provide any detailed requirements for this service. Additionally, there is no associated CLIN for herbicide or insecticide treatments of the airfield. Are there specific requirements for herbicide and insecticide services to S2 and S7 of the BASH areas, and if so, can those treatment requirements be provided?
Answer: PWS states the COR will review and approve the timing and frequency of herbicide/insecticide products. Further guidance can be found here: “The contractor shall use only approved products as stated in Department of Defense (DoD) Instruction 4150.07, DoD Pest Management Program, Enclosure 4, and Air Force Manual (AFMAN) 32-1053, Integrated Pest Management.”
15: Section 1.6 of the PWS details maintenance requirements for Surface Drainage
Ditches however there is no associated CLIN for this service. Can a CLIN be provided, or instructions on how this service is invoiced, to include frequency?
Answer: Maintaining the drainage ditches is included in the improved and semi-improved CLIN. PWS, Section 1.6.
16: Is the contractor responsible for providing the chipper required by 1.8.1 of the
PWS?
Answer: Yes
17: Attachment 12 Clauses FA487726QA0001 appears to be password-protected and cannot be opened. Can the government provide a new version of this attachment?
Answer: A new document has been posted.
18: Section 1.1.5.1 Operation of Irrigation Systems references areas requiring manual watering and directs readers to Appendices A and B for details. However, upon review of these appendices, no clear distinction or identification of manual watering areas is apparent.
Could the government please clarify the following:
1. Is manual watering required for any areas within the scope of this contract?
2. If yes, what is the total quantity/area (in square meters or acres) that requires manual watering?
3. Can a map or marked-up site plan be provided clearly identifying these manual watering zones?
Answer: Areas that currently have irrigation are located at Bama Park, Bldg. 2300, and the Contracting Office Bldg.
19: Could you please provide photos from the site that would help us review the details?
Answer: Site visit was scheduled on 02-OCT
20: PWS 1.1 – The pricing sheet does not allow for the Special events request, are we correct in assuming that pricing will be given when the TO or request is issued?
Answer: PWS, Section 1.8.6 “Contractor will meet with the CO or COR to identify specific requirement and then provide a service quote. Those services listed 1.8.6.1.- 1.8.6.3., will be priced separately and approved through the issuance of a contract modification.”
21: PWS 1.1.1 The mowing of Improved grounds are to be performed Monday through Wednesday. Are all requirements under 1.1 to be completed Mon. – Wen or just the Mowing, trimming and edging?
Answer: Correct, all requirements under Maintaining Improved Grounds fall under this description in the PWS
22: PWS 1.1.4 - Is the contractor responsible for cost of turf restoration due to bare areas from weak turf or weed control? Also, what is annual average square footage the needs restoration or is the covered under section 1.1.10?
Answer: Refer to PWS, section 1.1.4, “Restore grounds made barren where weeds are removed to the level of care of the surrounding area (i.e. improved, etc.).”
23: PWS 1.1.5.1 - It appears that the contractor is responsible for manual watering what is the number of areas and total square footage the requires manual watering?
Answer: Areas that currently have irrigation are located at Bama Park, Bldg. 2300, and the Contracting Office Bldg.
24: PWS 1.1.5.2 – Is the contractor responsible for the replacement of heads and control valves?
Answer: Refer to 1.1.5.2. Maintenance and Repair of Irrigation Systems in the PWS.
25: PWS 1.6 – What is the total LFT of the ditches that are to be maintained?
Answer: Refer to Attachment 2_Grounds Area Map
26: PWS 4.31.1 Does the requirement to store and mix pesticides off base apply to herbicides as well?
Answer: Yes
27: Have there been any changes to scope or size of work requirements?
Answer: All requirements and needs are defined in the current Performance Work Statement
28: Are there changes to the scope of the existing contract?
Answer: All requirements and needs are defined in the current Performance Work Statement
Contracting:
30: Please confirm that the past performance of a subcontractor who will perform a substantial portion of the work will be considered equal to that of prime contract experience.
Answer: Past performance is not a factor in this contract.
31: Please confirm that relevant past performance examples may include work performed by a proposed major subcontractor as a prime contractor or major subcontractor.
Answer: Past performance is not a factor in this contract.
32: Can you provide the most up-to-date annual price of the incumbent contract, including any modifications?
Answer: Public information
33: Is there an SF-33 that should be signed and included with the proposal?
Answer: No, only include an SF30.
34: Is there an incumbent on this contract? If so, who?
Answer: Public information
35: What is the current contract number and total value of the contract?
Answer: Public information
36: Was it a competitive award?
Answer: Public information
37: What was the award price?
Answer: Public information
38: PWS 1.3.7 – Are the additional 3 times per year that the government can request to be included in this price or priced as requested.
Answer: Priced as requested.
File details come from the government source that posted it. Updated .