Consolidated SAFR Cleaning and Maintenance Solicitation QAs.pdf

Consolidated SAFR Cleaning and Maintenance Solicitation Q&As

General Proposal /PWS Inquiries (Information, Schedule, CLIN Structure and Utilization, Storage, etc.):

Q: Schedule: Appendix F lists the first-quarter inspection in September, but the base period begins 1 Nov 2026.

A: Yes, the original solicitation schedule shifted, so the base period will begin 1 Nov, with first scheduled cleaning getting arranged right after award during the month of November.

Q: Please confirm the months of the four base-year visits (e.g., Dec, Mar, Jun, Sep). Again, as solicitation shifted, these would as well.

A: Given the projected contract/performance start date of 1 Nov, this would shift quarterly services to occur in November, February, May, and August.

Q: CLIN structure: the pricing worksheet has separate "Cleaning and Maintenance" and "Inspections" CLINs (qty 4 each) for each range. Are inspections performed during the same quarterly visit as cleaning, or are they separate visits? Which PWS tasks belong to each CLIN?

A: Yes, during quarterly visits the expectation is that cleaning, maintenance and inspection will occur simultaneously during the visit. This is addressed in Section 1, paragraph 1 of PWS. Cleaning and maintenance tasks would fall under “Cleaning and Maintenance”, and “Inspections” would be section 1.3.7. Preventative Maintenance Inspection (PMI) Program, which the contractor shall develop to inspect and ensure equipment/systems are kept in good working order.

Q: CLIN 0005 Unscheduled Maintenance (qty 4, "UNIT"): PWS 1.3.8 says repairs are proposed and priced separately for COR/CO approval. What should the CLIN 0005 unit price represent: a per-trip mobilization/diagnostic charge, a labor-hour rate, or a Government-specified amount?

A: This CLIN is intended to be utilized as a “time and materials” CLIN, for utilization of this CLIN an Unscheduled Maintenance Worksheet (Appendix B) would be submitted and approved, and funds would be billed under this CLIN. If no unscheduled maintenance or repair is required outside of normal quarterly visit, no funds would be paid under this CLIN.

The price proposals submitted for this CLIN should estimate “over and above” work or emergencies.

Q: Appendices C (CAFB/MAFR Civilian Contractor Environmental Guide), D (HAZMAT Worksheet Instructions) and E (HAZMAT Worksheet) are blank in the posted PWS PDF.

Please post them.

A: Noted, will provide.

Q: Cross-references: the PWS refers to "para 2.1-2.1.5 for STS CATM" (1.3.7) and to the Unscheduled Maintenance Worksheet "outlined in para 1.3.6". We read these as 1.2-1.2.5 and 1.3.8 respectively. Please confirm.

A: This reference was in error in Section 1.3.7, you are correct STS CATM should be correctly referenced as 1.2-1.2.5.

Q: PWS paragraph 1.3.7 requires the PMI plan no later than 5 calendar days after the first quarterly visit, while Appendix A lists 5 business days after the initial quarterly visit. Please confirm which deadline controls.

A: The first and initial quarterly visit are one in the same, and the PMI plan would be due 5 business days after that visit. We will correct this discrepancy within the PWS and repost with highlighted change.

Q: Would an 8 × 8 ft storage area be available for supplies between quarterly visits?

A: The only potential storage that would be allowed would be for filters and backup cannisters (SOSFS CATM). No additional storage space for supplies/equipment etc. will be authorized.

Q: Storage. Per PWS 3.1, can the facility provide an area of about 8' x 8' at the STS range (and, if possible, at the SOSFS range) to store the contractor's supplies, spare canisters and filters between quarterly visits?

A: Contractor is authorized to store only filters and spare canisters with each range designating an authorized area. No equipment—PPE, HEPA vacuum, or other consumables etc. will be authorized to be stored.

Q: CLINs 0002 and 0004 (Inspections). The PWS does not describe inspections separately from cleaning and maintenance. What work belongs in CLINs 0002/0004 as opposed to 0001/0003? Are inspections performed during the same quarterly visit?

A: “Inspections” would be section 1.3.7. Preventative Maintenance Inspection (PMI) Program, which describes that the contractor shall develop to inspect and ensure equipment/systems are kept in good working order. Inspections shall be performed during quarterly visits in conjunction with cleaning and maintenance.

Q: Insurance. No insurance clause or minimum limits appear in the solicitation. Please state any required minimums, including whether pollution/environmental liability coverage is required given PWS 4.5.1.

A: Cannon AFB is soliciting this requirement due to lack of authorized personnel to perform this work in accordance with Federal, State and local standards. Contractor is the subject manner expert and shall hold whichever coverages regulatory guidance requires.

Q: What types of repairs have historically fallen under the unscheduled maintenance provision?

A: Historically, over the last several years of this contract repairs have been minimal and have ranged from a few hundred to a few thousand dollars. The most recent repairs/unscheduled maintenance were for an electrician to help diagnose intermittent auger issues, and for an auger repair as the gasket had worn out and needed to be replaced.

Q: Service duration. Approximately how many working days has each quarterly service required at each range, and are the ranges closed to users for the duration of the service?

A: SOSFS is a new range and this is the first contract to include this facility/requirement.

The previous range was demolished, but is new range is not an exact comparison as the old range was an indoor-outdoor range with a slanted ceiling. That previous range had no HVAC, only a DCU whereas this new SOSFS range has extensive intake and exhaust units, but no DCU. Previous SOSFS range took approx.3 full workdays to clean/maintain. STS’s facility averages 2 full workdays to clean/maintain. Both of these metrics are also dependent on the number of personnel, so they may vary dependent on Contractor’s staffing. Ranges are closed to users during cleaning/maintenance.

Q: Can both ranges be shut down simultaneously so contractor crews can work in both facilities during the same service period? Is there a preferred quarterly service week, range shutdown period, or other preferred time for performing the cleaning and maintenance?

A: Potentially, Government cannot confirm without having an idea of duration and potential dates if both can be shut down at the same time, but at the pre-performance/post-award conference we can discuss the actual scheduling for each facility. There is not a preferred quarterly service week, but COR will have an idea of potential dates for initial cleaning to discuss upon award.

Q: Outside of quarterly routine cleaning, will there be compensation for additional cleaning, given that the last cleaning was back in July 2026.

A: Contractor may price as they see fit. If Contractor thinks that the initial cleaning for this range should be priced higher due to current range conditions they may price that out accordingly, please just annotate as such. As SOSFS CATM is currently running the HVAC 24/7 due to a damaged sensor awaiting replacement and recent storms (additional dirt/dust accumulations) Contractor should take this into account when pricing should they see different pricing be necessary.

Q: Is there a designated secure area onsite where contractor equipment and supplies, including HEPA vacuums, air scrubbers, containment materials, cleaning supplies, lubricants, maintenance tools, and spare filters, can remain between quarterly visits, or must everything be removed from the base after each service?

A: No, Contractor will not be authorized a space at either range for equipment. Contractor shall plan to arrive with equipment for each visit and be prepared to utilize equipment for both ranges and then take equipment with them at the end of each visit. Government will not store Contractor equipment and will not assist in moving necessary equipment from one range to the other.

Q: Can replacement filters be drop-shipped directly to Cannon AFB?

A: This can be discussed pre-performance/post-award and would be dependent on shipment size/interim storage capacity.

Q: WET CLEANING: Can the final floor cleaning be performed using a wet-cleaning method with an approved lead-removal cleaning solution? Are there any areas, surfaces, or equipment within either range that must not be wet cleaned?

A: COR is unfamiliar with this method. Can you please explain the purpose/applications for this method of cleaning?

Contract Scope Inquiries

Q: Consumables: please confirm the contractor furnishes all filters, the backstock of 20 TCT canisters, auger oil and 70T mineral oil, and that these are included in the quarterly prices (PWS 3.2 lists no GFE). In which quarter should the yearly HEPA and DCU cartridge replacements be done?

A: Section 1, paragraph 1 states “The Contractor shall provide all labor, personnel, equipment, tools, materials, supervision, and services necessary…” Yes, quarterly pricing should be reflective of consumables related to specified CLIN. The first quarter of the contract should plan to accomplish the yearly/annual filter changes so that the schedule for these is set forth for each subsequent period of performance (first quarter).

Q: HEPA vacuuming using equipment suitable for lead-dust collection – Is this equipment provided?

A: Section 1, paragraph 1 states “The Contractor shall provide all labor, personnel, equipment, tools, materials, supervision, and services necessary…” The contractor shall provide/utilize a HEPA vacuum; Cannon AFB will not provide one.

Q: Bullet trap cleaning - Does this refer to just HEPA Vacuuming?

A: See section 1.3 and 1.3.4 HEPA vacuuming is required, as well as for Contractor to clean Bullet Trap surfaces and vacuum the rear area of the range to mitigate additional contaminants/spillage when emptying cannisters from bullet trap (at SFS CATM specifically).

Q: Could you please clarify whether the ceiling baffles, target tracks or turners, and backsides of the upper bullet trap impact plates require cleaning during every quarterly visit? If ceiling-baffle cleaning is required, could you also confirm the number of baffle rows in each range?

A: Ceiling baffles, target tracks or turners, and backsides of the upper bullet trap impact plates are not within the scope of this contract.

Q: Overhead baffles. PWS 1.3.3 requires inspection of "all range baffles." At each range, are the ceiling/overhead baffles to be HEPA-vacuumed and wiped each quarter, or only inspected? How many rows of baffles are at each range, and what is the approximate ceiling height?

A: Only inspection and reporting is required, vacuuming baffles is not required within the scope of this contract. Range officers will be responsible for baffle replacements.

Q: Target systems. Does either range have target carriers, tracks or turning targets in front of the bullet trap? If so, is cleaning of the tracks or turners in scope at each quarterly visit?

A: Only STS CATM has a target system. The target system is not within the scope of this contract.

Q: Should the backside of the upper impact plates of the bullet trap be HEPA vacuumed quarterly or annually?

A: Those items are not currently part of this contract scope.

SOSFS CATM Inquiries

Q: The installed SOSFS bullet trap is identified as an Action Target Total Containment Trap with Vortex deceleration chamber, and the PWS requires maintenance in accordance with manufacturer specifications. Is OEM/Action Target authorization or factory certification required for personnel performing the TCT/Vortex/DCU inspection and maintenance, or may qualified third-party technicians perform the work when they comply with the PWS and manufacturer specification1s?

A: For normal/routine cleaning, maintenance and inspection for this system (outlined in the PWS) these guidelines were obtained from the manufacturer and do not require Action Target authorization or factory certification. For less routine or intensive repair, the COR will consult with Action Target as needed to confirm irregular requirements.

Q: Canisters. Please confirm the part number or supplier of the 3.5-gallon TCT canisters, and whether the Government holds any spares.

A: Supplier is Action Target. Quote COR previously received listed the canisters as: GSA:

Natural color canister and lids, no part number listed. Government currently does not hold any spares.

Q: Is the small backstock of 3.5-gallon canisters expected to be stored on the contractor’s trailer, or is there a designated location on the range site for storing the backup canisters?

A: Backstock of canisters will be authorized to store behind the range, so that they are readily accessible to be replaced.

Q: WHERE IS THE LOCATION OF THE (4) INTAKE AND (4) EXHAUST UNITS?

A: If looking at the entrance of the facility there is a mechanical room accessible on the left side of the building which houses the 4 intake units for this range. On the right side of the building within an exterior mech yard are the 4 exhaust units.

Q: Are ladders required to access the filter banks?

A: As the COR, I do not believe that they would be required at this facility but have seen that a ladder was necessary at STS CATM due to the top filter row height. This would be dependent on height of contractor though, so it may vary depending on the height/arm span of individual.

Q: Is the Weapons Cleaning Room included in the scope of work?

A: No, Weapons Cleaning Room is not included in the scope of work.

Q: Are cleaning vestibules included in the contract?

A: Yes, the SF for the two vestibules are included in the SF for the range floor/firing point area.

Q: When was the last deep cleaning done?

A: A one-time cleaning was executed in July 2026 for this range.

Q: Is there a DCU for this CATM facility?

A: No, there is no DCU.

Q: Where is the staging for the material pulled from the buckets, in the back of the range?

A: Staging area is the area behind the bullet trap system and the concrete pad just outside the doors to that area.

STS CATM Inquiries

Q: STS CATM (Bldg 4665): please provide the manufacturer and model of the auger bullet trap and the dust collection unit. Are the O&M manuals for both ranges' traps, HVAC and DCU available to offerors or to the awardee?

A: Bullet trap manufacturer is Action Target. HVAC intake and exhaust are Greenheck and DCU is Camfil. Government has copies of HVAC and DCU O&M and can digitize and provide copies upon award. We do not have a copy of Action Target’s specific O&M for the bullet trap system but can reach out to Action Target to obtain

Q: STS mid-stage filters are listed as "(32) 24"x24"x1"x12" bag filters." Please confirm the correct size and pocket count.

A: All filter sizes provided in PWS have been verified as correct.

Q: WHERE IS THE LOCATION OF THE (2) INTAKE AND (2) EXHAUST UNITS?

A: The intake units are on the right and left side of the building near the facility’s entrance and the exhaust units are placed next to one another on the backside of the building, behind the range facility.

Q: The PWS states that the contractor shall inspect and service the Quincy QT-5 air compressor and storage tank, including replacement of belts/oil. Should replacement belts and oil be factored into the contractor’s pricing, or will a change order be provided when replacement is necessary?

A: This should be factored into Contractor’s pricing as maintenance of this system is outlined/required within the PWS.

Q: QUINCY QT-5 Compressor: Can the Government provide previous maintenance and service records for the Quincy QT-5 compressor? What compressor oil and replacement belt specifications are currently being used? Is compressor oil and belt replacement required during every quarterly service, annually, or based upon inspection/condition?

A: Previous maintenance/service records are minimal. Contractor shall inspect components quarterly and service as necessary. Government does not have oil/belt specifications.

Q: Are historical DCU differential-pressure readings available for review?

A: No, these are not available for review. Some of these specifications are new to this version of the requirement’s PWS.

General HVAC/Filter Inquiries

Q: We would also appreciate confirmation of the manufacturer and part numbers for the 30" × 24" × 12" HEPA filters in Building 4945 and the 24" × 24" × 12" HEPA filters in Building 4665, along with the bullet trap and dust collection unit manufacturers for Building 4665.

A: Filter sizing within the PWS has been verified as correct and provides sufficient data for re-order, Contractor may verify post award or prior to ordering should they desire.

Q: Filter manufacturers and part numbers. Please provide the manufacturer and part number (or current specification) for the filters in PWS 1.1.4 and 1.2.4, in particular the SOSFS 30"x24"x12" and 12"x24"x12" HEPA filters and the STS 24"x24"x12" HEPA filters, and any required efficiency rating.

A: Filter sizes have been verified and Contractor may confirm upon award or prior to ordering should they desire.

Q: Filter counts and timing. Please confirm the filter quantities in PWS 1.1.4, 1.2.4 and

1.2.5 are current, and in which quarter the annual HEPA and dust collector filters are replaced. Should the annual filter cost be priced only in that quarter's CLINs, or spread evenly across the four units to avoid unbalanced pricing?

A: The filter quantities and frequencies are clearly stated within the PWS for filter changes for all units. As this is the start of a new contract, planning to change the HEPAs/DCU filters during the initial quarterly visit would allow the Contractor to start with a “clean slate” and mitigate any guesswork if previous filters were not properly dated upon install. Contractor may price as they see fit, but yes, spreading the pricing evenly would help avoid unbalanced pricing and keep CLIN structure more simplified.

Q: Are the filters onsite there to be used by the awarded contractor?

A: Filters onsite are Government property and are not available or intended for Contractor use. Contractor shall plan to purchase all necessary filters to meet requirements/frequencies stated in the PWS.

Q: Who takes responsibility for the component (programming and sensor) of the HVAC System?

A: 27 SOCES will maintain all programmatic responsibility/maintenance.

Q: Who manufactured the ventilation system?

A: For SOSFS CATM the HVAC systems are Trane, and for STS CATM Greenheck.

Q: What were the previous bioenvironmental results for air sampling? Are we getting the results report?

A: COR has requested these results and inquired if they are able to be shared with Contractors for this requirement. Currently Government is awaiting response from Bioenvironmental.

Q: Is there a visual/audible alarm on the ventilation system to show its operating normally?

A: For STS CATM yes, there is a panel within the control both. For SOSFS CATM I do not believe so.

Q: Is the ventilation system re-circulatory?

A: Neither system is designed to recirculate so that contaminants are not recirculated.

Hazardous Waste Related Inquiries

Q: What is the percentage of lead fired at the range?

A: <1%, around 5,000-20,000 rounds annually. Generally, the ranges do not use lead rounds, but occasionally due to supply shortages/sourcing options do have to utilize lead rounds but this is not the preferred ammo.

Q: Hazardous-waste accumulation and preparation – We can bag and stage hazardous waste and stage for pick up. Is this acceptable or does it need to be disposed of?

A: Disposal is managed by another contract. Contractor for this solicitation is not required to dispose of HazWaste.

Q: Hazardous waste responsibility and containers. PWS 1.3.6 states the Contractor is not responsible for disposal. Please confirm that transportation, disposal, manifests and the generator EPA ID number are Government responsibilities. Please also confirm (a) that the

Government supplies all 55-gallon drums and tri-wall box kits needed for each visit, (b) whether the drums are UN/DOT-rated for this waste, (c) whether the Contractor or the Government labels drums and tri-wall boxes, and (d) who supplies drum liners and HEPA vacuum bags.

A: This is correct, Cannon AFB has a separate HazWaste contractor who manages and maintains those requirements. That same HazWaste contractor/Government will provide the required tri-wall boxes necessary and drums and have been consulted in authoring PWS 1.3.6 and Hazardous Waste Procedures/Disposal so that applicable standards are met. Drums are UN/DOT rated.

Q: Please confirm whether the 55 gallon barrels provided for hazardous waste packaging are UN/DOT rated.

A: Barrels are UN/DOT rated.

Q: Is the contractor responsible for recycling the lead, or only consolidating the canisters each quarter?

A: Contractor is only responsible for consolidating the lead. The installation’s HazWaste contractors are responsible for recycling the lead.

Q: How will any proceeds from the recovered/recycled lead be managed?

A: Not applicable, the installation’s HazWaste contract/contractors will manage this program.