Questions_and_Answers_v3.pdf

TYNDALL RAPCON RELOCATION QUESTIONS

1. Are the current STARS and DALR GPS antennas viable and intended to be relocated with the equipment they service?

ANSWER: Yes, the STARS and DALR GPS antennas are serviceable and available to be relocate. New cabling will be provided by contactor.

2. Who will be responsible to ensure the batteries in the relocated 40 KVA Powerware 9390 are viable for service? Or should the batteries be replaced by the contractor prior to application of power in the new location?

ANSWER: The batteries in the Powerware 9390 to be relocated were installed Jun 2018 and have been in use with no interruption. The contractor will identify any unserviceable batteries to be replaced by 325 OSS/OSM.

3. Is the contractor to assume the Government calculations for the 5 KW UPS is sufficient to maintain the remaining connected equipment for 20 minutes until relocation? Will Air Traffic Operations be in service at building 216 while the 5 KW UPS is in service?

ANSWER: YES, the contractor may assume the Government calculations for the 5 KW UPS is sufficient to maintain the remaining connected equipment for 20 minutes until relocation? No Air Traffic Operations will be conducted from building 216 while the 5 KW UPS is in service. UPS will support minimal comm equipment only.

4. Will an exterior GPS mounting tower be provided by the base, or the antennas to be mounted to the building roof or side wall?

ANSWER: GPS antennas will be mounted on exterior sidewall of building 1285.

5. Back-up radios and primary radio communication equipment do not appear on the equipment layout drawings nor are they mentioned in the description of work. Are the back-up radios for the proposed facility to be relocated and installed by others?

ANSWER: No back-up radios will be relocated as part of this project. Contractor will not responsible to install or configure back up radios.

6. Is there space for an ATS/UPS connection circuit breaker in the facility main facility power panel available and will the UPS circuit breaker be provided?

ANSWER: Please refer to paragraph 2.2. of the SOW.

7. It appears the ATS/UPS will be located in a separate area from the main power panel, will the power connection point be extended from the main panel by the base?

ANSWER: The base (CES) will not be involved in making any changes to the facility.

The contractor is responsible to make all power feeder connections.

Statement: The Solicitation power schedule provided shows the ETVS, DALR and convenience outlets all being placed on the UPS. The ETVS, DALR and other equipment typically equipped with on-board battery or UPS systems are generally not connected to the facility UPS. This is to avoid potential interference generated by frequency incompatibility between the different UPS or battery charging systems. This could potentially cause premature failure of batteries or outright failure of the UPS systems. As for convenience outlets being connected, this action could potentially expose the UPS to overcurrent situations caused by vacuum cleaners, space heaters and other unaccounted for current draw devices beyond the equipment the UPS is intended to protect. Contractor will install as drawn in solicitation power schedule. The equipment identified above is currently powered from a source feed from the UPS Powerware 9390.

8. If it is desired to separate UPS power from convenience power, the following questions apply:

a. Do standard power panels exist with sufficient capacity to support the non-UPS connections in each location? If not, in which location does the capacity exist?

b. If panels must be installed, is there a connection point available within the facility, with a circuit breaker available?

c. Will each newly installed standard power panel, if new panels are required, have to be installed with main breakers?

ANSWER: Not Applicable.

9. What percentage spare capacity would be desired, if any, in each newly installed breaker panel?

ANSWER: No more than 20 percent

10. The power distribution drawing shows the STARS TCW convenience outlets daisy chained together. This is not the standard architecture of the STARS system as according to STARS STAMP documentation, the convenience outlet draw can be up to 12 AMPS.

Can the documentation be provided that allows for the break of architecture?

ANSWER: Solicitation power schedule items 2, 15 and 32 will need to be modified to be single feeds if authorization to deviate from STARS STAMP documentation cannot be provided.

11. Circuit #10 of the Power Distribution drawing shows the amperage as 15 amps. Is this correct as all other listed amperages shown of similar equipment are listed as 20 amps?

ANSWER: Circuit #10 should be a 20 Amp circuit. Contractor shall install a 20 Amp feed. Solicitation power schedule will need to be modified to reflect change.

12. Please confirm who is to relocate the ETVS MCT rack? SOW paragraph 2.2.5.2.12 shows it as a contractor responsibility and paragraph 2.2.5.2.17 shows it as a base responsibility along with the FAA FTI equipment.

ANSWER: 325OSS/OSM will relocate ETVS MCT from Bldg. 216 to Bldg. 1285.

Contractor will relocate the remainder of ETVS system.

13. Will ATC operations be conducted off of a TVCSS and Deployable RAPCON during the relocation allowing more than 48-hours to relocate all equipment?

ANSWER: Yes; D-RAPCON has a voice switch and ATC ops will be conducted from the

D-RAPCON.

14. Will base personnel be responsible for power-down and power-up procedures for the equipment specified to be relocated?

ANSWER: 325 OSS/RAWS Maintenance personnel will power down and up equipment as required.

15. During the survey it appeared as though the DASR Parrot antenna was currently mounted on the roof of the control tower. Was the DASR Parrot antenna relocated prior to the SOW being composed?

ANSWER: The DASR Parrot antenna is currently located on East side of Bldg. 216.

Contractor will relocate Parrot Antenna to roof of ATC Tower and equipment to 4th floor Comm room. The Parrot noted during survey on Bld 220 ATC tower is an FAA asset and will not be relocated.

16. Is there a drawing of Building 1285 which includes Room 169 available?

ANSWER: Yes; document is embedded below.

Tyndall_1285_1 - 9 January 2019.pdf

CLIN 0001 Fiber and Copper from Building 220 (Control Tower) to Building 1285 (ACS)

1) 1.1.1 Fiber Optic Cable Installation.

2. Install approximately 7000’ two (2) of 144-strand, single mode fiber optic cable in a 4 cell inner duct 1 ½ in inside diameter from MH-119A, MH-119, MH-118, MH 315, MH-314, MH-313, MH-312, MH-311, MH-310, MH-309, MH-308, MH-28, MH-27, MH-26A, MH-

26, MH-303A, MH-303, MH-301; Extend one (1) 144 strand into bldg. 649 and terminate.

Install 2-144 fiber rack mount fiber distribution centers in bldg. 649 in existing racks.

3. Install approximately 6500’ one (1) of 144-strand, single mode fiber optic cable in a 4 cell inner duct 1 ½ in inside diameter from building from building 649 to MH-301, and then add a second from MH-301, MH-319, MH-320, MH-321, MH-322,MH-323, MH-324, MH-325, MH-326, MH-327, MH-328, MH-334 and into the Telecommunications Entrance Facility

(TEF) in building 1285. Install approximately 500’ two (2) plenum rated 144-strand, single mode fiber optic cable from TEF into 1285 server room. The TEF will house the transition splices in existing rack. Install 2-144 fiber rack mount fiber distribution centers in bldg. 1285 server room.

Question: In Para. 1.1.1-2 we run a 144 strand FO cable beginning in MH-119A ending at MH-301. In Para. 1.1.1-3 we run a 144 strand FO cable beginning in MH-301 ending at BLDG. 1285 TEF. KAYA assumes we are to splice the 144 Strand fiber from MH-119A to the 144 Strand fiber going to BLDG 1285 in MH-301. Are we correct in this assumption?

Answer: To clarify, basically there will be three 144 Fiber runs installed and no additional inner-duct is required; only pulling through either Maxcell or PVC 1.25” innerducts already existing:

1. One 144 FO cable will be installed between Bldg 1285 and Bldg 220 with a transition splices in MH-119a and in Bldg 1285’s TEF and one intermediate splice at contractors choice of location due to the length of the run if deemed needed.

2. One 144 FO cable will be installed between Bldg 1285 and Bldg 649 with a transition splice in Bldg 1285’s TEF and terminated in 649.

3. One 144 FO cable will be installed between Bldg 649 and Bldg 220 with a transition splice in MH-119a and in Bldg 1285’s TEF

2) 1.1.1. paragraph 4. From building 216, pull back 144-strand (FO-312) and a 12-strand (FO-

306) to MH-119A via MH-119. In MH-119A, FO-306, 1-144 will be straight spliced to one of the newly installed plenum 144 fiber optic cables terminating on the 4th floor of bldg. 220.

Also, in MH-119A, FO-306 will be spliced into the first 12 strands of the newly installed plenum 72-strand fiber optic cable terminating on the 4th floor. The remainder 60 strands will be left for future cable additions.

Question 1: We believe that the second FO-306 is a typographical error and should be FO-312. Is this correct?

Answer: Correct, that was a typo and it should read FO-312.

Question 2: Will cutting over fiber cables FO-312 and FO-306 cause any service interruptions?

Answer: Yes, an approved service interruption will have to be worked out with the 325 OSS work center to determine a schedule a time and date for the splice to take place.

3) 1.1.4 Copper Cable Installation

Question: Will splicing into the existing Cable 0802, 1-400 pair cable cause any service interruptions

Answer: Yes, an approved service interruption will have to be worked out with the 325 OSS work center to determine a scheduled date and time for the splice to take place.

4) 3.1.1. Period of Performance. The period of performance shall be no more than 90 days after award. The Contractor must provide a detailed schedule showing how they plan to complete the project in the time allowed with minimal down time.

Question: Did not see a POP for CLIN 2, does this 90 day POP apply to both CLINS?

5) 1.6.5.1. The Contractor shall conduct an initial meeting within the 1st 10 days of the Contractor site survey with the base environmental shop to identify NPDES preparations and/or the storm water/environmental plan.

Answer: Yes; government intentions are to have this contract completed in full (both CLINS) within 90 days.

Question: 1.6 through 1.6.5.3 all relate to construction efforts and are assumed only if applicable, except for the required initial meeting per 1.6.5.1. Based on the information provided and the site visit, it does not appear that there are any construction efforts required and the existing communications infrastructure will be utilized; therefore, is

1.6.5.1 a requirement?

Answer: Yes, 1.6.5.1. is a requirement. The proponderance of cost for this contract was estimated to be in the realm of the commodities needed to facilitate what is required, and as such it has been written and solicited as a Firm-Fixed Price Commercial Contract. The Government anticipated that the construction work outlined in the SOW is incidental to the commodity contract, but it is up to the industry to develop and provide their technical solution which should outline how the contractor intends to execute the move of this system and reinstall the system in the new facility in accordance with its technical expertise, observations from the site visit, and this Solicitations SOW.

6) 2.3. Security. The Contractor shall be capable of performing projects classified up to and including SECRET. The Contractor may be required to work in secure/controlled areas. The Contractor shall identify and coordinate access and escort needs with the site POC during the site survey, unless otherwise specified in the SOW.

Question: Are SECRET clearances required for all personnel supporting this effort at Tyndall AFB? If so; and all personnel supporting the effort have SECRET clearances, will they have unescorted access to all facilities?

Answer: Yes; IAW paragraph 2.3 in the SOW, secret clearances are required. Personnel supporting this effort who have secret clearances will have unescorted access to all facilities.

Normal building operations are Monday-Friday, 0500-1800L, excluding family days and holidays.

7) 2.4.2. Holidays. The Contractor shall not perform under this contract on federal holidays or site-unique down-days unless expressly authorized by the Contracting Officer or otherwise directed in the SOW.

Question: Can you provide the number of site-unique down-days for a 12 month period for the purpose of pricing and scheduling?

Answer: See below for list of federal holidays. Additionally, Air Combat Command designated the following dates as family days in 2019: July 5; November 29, December 26 & 31.

8) 4.1. Required Deliverables. All deliverables are subject to Government acceptance and approval. They shall meet professional standards and the requirements set forth in the SOW.

All deliverables shall be produced using recommended software tools/versions as accepted by the Government. The contractor shall deliver the required numbers and type of copies IAW the distribution list below.

Question: Per the distribution list provided in the table, As-Built Drawings are to be delivered in MicroStation J format. Will AutoCAD format drawings be acceptable as this format appears to be the preferred format reference CLIN 0002, 2.2.2?

Answer: This is part of the “boiler plate” SOO. A pdf will suffice as we recently lost our Micro-station J program.

CLIN 0002 RAPCON Relocation and Reconnection from Building 216 to Building 1285

1) 2.3 REMOVAL: If removal and disposal of equipment and/or material is necessary, Contractor shall be responsible for disposal and shall comply with all applicable industry rules and regulations. Any equipment removal and/or disposal shall be coordinated with a designated official at the host base communications liaison office.

Question: Other than installation debris, are we responsible for disposal of anything that is not relocated, e.g., equipment racks, cable ladder, etc.

Answer: No, only installation debris that is created by contractor.

2) 3.2.2 Escorts: Government Escorts will be provided in accordance with base procedures as required.

Question: If escorts are required will they be ready and available in accordance with

3.7.1 Normal Hours of Operation?

Answer: Escorts are not required as long as all personnel have secret clearances.

3) 3.2.3 Security Question 1: Are the security requirements the same as CLIN 0001, 2.3?

Answer: Yes.

Question 2: Are SECRET clearances required for all personnel supporting this effort at Tyndall AFB? If so and all personnel supporting the effort have SECRET clearances will they have unescorted access to all facilities?

Answer: Yes; IAW SOW paragraph 2.3., secret clearances are required. Personnel supporting this effort who have secret clearances will have unescorted access to all facilities. Normal building operations are Monday-Friday, 0500-1800L, excluding family days and holidays.

4) General questions:

Question Are there specific deliverables associated with CLIN 0002 or are they the same as 4.1 of CLIN 0001, unless specifically noted?

Answer: Should be the same as 4.1, but this question is deferred to contracting.

Question The Telecommunications Entrance Facility (TEF), Room 169, is not shown on the drawings provided for Building 1285. Can we get an updated drawing that includes room 169?

Answer: Drawing/floorplan is attached.

Tyndall_1285_1 - 9 January 2019.pdf

Question It is our understanding that all transmitters/receivers, FTI, landlines, PAR, and any other communications circuits for the RAPCON relocation will be rerouted, labeled, and available in Room 169 of Building 1285, by others. Is this a correct understanding?

Answer: The contractor is responsible for the relocation.

Question Drawings of Building 649 and cable routing in and out of the building has yet to be provided. Can we obtain this information prior to the RFQ due date please?

Answer: Yes, attachment is embedded below.

649 Floor Plan.pdf

Question Section 2.2.3.6 of the SOW states “Contractor will verify that adequacy of the current HVAC to validate if it will meet the needs of the RAPCON system being relocated and installed in Building 1285”. It is assumed that the contractor will validate this requirement but will not do upgrades to the HVAC system if deficiencies are found as part of this contract. Is this a correct assumption?

Answer: No; the contractors will need to do upgrades to the HVAC system if deficiencies are found as part of this contract.

Question Are we to assume that the cutover from the existing RAPCON to the D-RAPCON will be performed by others prior to equipment removal under this contract? ANSWER: Yes; 325 OSS/RAWS Maintenance personnel will cut-over existing circuits to DRAPCON prior to equipment relocation.

Question Are we to assume that all of the existing data circuits from the D-RAPCON will be cutover to Room 169 in Building 1285, by others?

Answer: Yes, the 325 CS will assist the 325 OSS personnel with fiber patches, but the 325 OSS will be the lead.