Appendix_J_-_Forms _Reports _Submittals _and_Technical_Letters.pdf

APPENDIX J

FORMS, REPORTS, SUBMITTALS, AND TECHNICAL LETTERS

REQUIRED REPORTS

In addition to the reports and submittals listed below the service provider shall be responsible for providing any reports or submittals as required in Appendix E, Compliance Documents

Title of Data Item

Submitted to

Required by/Frequency

Authority or Reference

Inventory of Cross- Connection Control and Backflow Prevention System Report AF Form

COR Within 60 days after contract start date

IAW DI-MISC-80592A

Polychlorinated Biphenyl (PCB) Inventory Report

CEIE Within 30 days after contract start date

DI-MISC-80413B

Hazardous Materials Management Program Plan

CEIE Within 30 days after contract start date

DI-MGMT-81398

Government Property Inventory Report

COR Within 30 days after contract start date

DFARS 252.245-7001

Paragraph 1.3.2.8

Monthly Refuse Collection Dumpsters’ Fill Rate Report

COR Monthly within 5 workdays of the end of the month

PWS Paragraph 1.2.4.4

Initial status report of planned work schedule for fire extinguishing systems and automatic fire alarm systems

COR within 10 calendar days after contract start date

PWS Paragraph 1.2.2.2.7.2

Fire Protection and Detection Inspection Report

COR Within 10 calendar days after inspection

PWS Paragraph 1.2.2.2.7.2.

Quality Control Program Plan Performance Measurement Report

COR Monthly, within 10 workdays from the end of each month

PWS Paragraph 1.5.1.2

REQUIRED SUBMITTALS

Title Submitted To Required by/Frequency Reference Impact Area Maintenance Plan

Director of Operations

10 days prior to the range being closed for maintenance

PWS Paragraph 1.1.3.1

Impact Area Activities (regulated by COE 404 Permit)

Government, Water Program Manager

One month after completion of Target Maintenance Activity.

PWS Paragraph 1.1.1

Appointment Memorandum of HAZWASTE CAP and SAP Managers

Government:

Contracting Officer & COR

Within 10 days of contract start date

PWS Paragraph 1.2.1.1.5.1

Report of Training for HAZWASTE personnel

Government, HWPM

Within one month of assignment of duties, with refresher training as required.

PSE Paragraph 1.2.1.1.5.2

HAZWASTE Facility Inspection logs

Government, COR at the end of each calendar year and at the end of the contract or as requested

PWS Paragraph 1.2.1.1.6.7

HAZWASTE Facility Contingency Plan input

Government, HWPM

Within 5 workdays of any changes requiring updates to the plan

PWS Paragraph 1.2.1.1.6.10

Hazardous Collections and Disposals Report

Government, COR

Monthly by 15th day of month PWS Paragraph 1.2.1.1.7.5

EMS Awareness Training Report

Government, HWPM

Within 45 days of start of contract and subsequent options.

PWS Paragraph 1.2.1.2

Disruption of Services Government At least 5 working days in advance of outage

PWS Paragraph 1.2.2.1.1.1.2.

Civil Engineer In-House Weekly Work schedule

COR By 1000 hrs of the last duty day of the prior week.

PWS Paragraph 1.2.2.1.2.6

Preventive Maintenance Program

COR By the end of the initial contract transition period and updated annually

PWS Paragraph 1.2.2.1.3

Work Requests for Work Orders

Government As requested PWS Paragraph 1.2.2.1.5.

Annual Refrigeration Management Plan

Government:

Contracting Officer & COR

Beginning 90 days after the contract start date

PWS Paragraph 1.2.2.2.6

Key Control Plan Government Within 15 days after contract start date

PWS Paragraph

1.2.2.2.11 & 4.2.2.2

Project Programming Requirements to FBWG

Government 15 days prior to Wing FB submittal

PWS Paragraph 1.2.3.1.2

DD Form 1391 Government As Required PWS Paragraph 1.2.3.1.3

Project Status and Minor Construction Program Reports

Government As Required PWS Paragraph 1.2.3

Drawing File Utility Tabs Government When requested PWS Paragraph 1.2.3.3

Design and Construction Management Report

Government As Required PWS Paragraph 1.2.3

Installation Energy Management Plan

Government:

Contracting Officer & COR

Within 60 days after contract start date

PWS Paragraph 1.2.3.2.4

Refuse Collection and Disposal Route

Government Within 5 calendar days before start of contract performance

PWS Paragraph 1.2.4.4.

Custodial Cleaning Plan Government Within 15 days before contract start date

PWS Paragraph 1.2.5.

Range Facility Board Working Gp Minutes

COR Within 5 work days after a meeting

PWS Paragraph 1.2.3.1.2

Grounds Maintenance and Landscaping Work Plan

Government, COR

Within 10 days after contract start date

PWS Paragraph 1.2.6.

Integrated Pest Management Plan

Government:

Contracting Officer & COR

Within 90 days after contract start date

PWS Paragraph 1.2.7

Actual workload data for Appendices A-1 to A-9

Government:

Contracting Officer & COR

Quarterly, within 15 days of the completion of a quarter

PWS Paragraph 1.3.1.2.15 and Appendix A

Suspense Tracking System Plan

COR Within 15 days after contract start date

PWS Paragraph 1.3.1.5

Property Control System Government Within 30 days after contract award or at pre-performance conference, whichever is later

PWS Paragraph 1.3.2.8 & 4.2.2

IT Performance Management Program

COR Within 90 days after contract start date

PWS Paragraph 1.3.3.6

Names of Emergency Response Manager and Alternates

Fire Protection Services and

By contract start date PWS Paragraph 1.3.5.3

Response Program Management Plan

Government Within 10 days after contract start date

PWS Paragraph 1.3.5.5

Contractor Employee Crisis Management Plan

Government and CO

Within 10 days after contract start date

PWS Paragraph 1.3.5.6

Contractor Training Plan Government, COR

Within 30 days of contract start date

PWS Paragraph 1. 4

Quality Control Program Plan

Government / Contracting Officer

The contractor shall make appropriate modifications and obtain acceptance of the plan by the CO no later than fifteen

(15) calendar days before the start of the first operational performance period.

PWS Paragraph 1.5.

Performance Measurement Plan

COR Within 10 days of contract start date

PWS Paragraph 1.5.1.2

Names of Project Manager and Alternate

Contracting Officer

Before contract start date PWS Paragraph 4.4.1.

Information Assurance Personnel Certifications

Government:

Contracting Officer & COR

Before contract start date and as requested

DOD 8750 & AFI 33-115

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