SABER_2_May_-_Attachment_1_SOW.doc

FA4801-12-R-0005

Attachment 1

SIMPLIFIED ACQUISITION

of BASE ENGINEERING

REQUIREMENTS

(SABER)

STATEMENT OF WORK

HOLLOMAN AIR FORCE BASE, NEW MEXICO

AIR COMBAT COMMAND (ACC)

May 2013 Table of Contents

1.0 SCOPE OF WORK

2.0 DEFINITION

3.0 PROPOSAL DEVELOPMENT REQUIREMENTS

4.0 EXISTING FACILITIES/JOB SITE VERIFICATION

5.0 CONTRACTOR’S MULTI-DISCIPLINE, MULTI-TASK CAPABILITIES

6.0 GENERAL REQUIREMENTS

7.0 CONSTRUCTION REQUIREMENTS

8.0 WARRANTY REQUIREMENTS

1.0 SCOPE OF WORK: The required work to be performed by the Contractor consists of, but is not limited to, a broad range of maintenance, repair, minor construction/alteration and renovation work on real property at Holloman Air Force Base (HAFB), NM and federal real property within 60 mile radius of HAFB post office. All work shall be in conformance with the requirements of the contract including furnishing all materials, labor, plant, tools, equipment, transportation, supervision, management, and other services (including engineering/technical design support), items, and incidentals necessary thereto.

2.0 DEFINITIONS: The following definitions apply to all work required by this solicitation/contract:

2.1 Air Force (AF) Design Guides: AF Design Guides for specific types of facilities can be obtained from the Internet website http://www.afcee.af.mil/.

2.2 Air Force Forms: AF forms can be obtained from the Internet website http://www.e-publishing.af.mil/. Must have ICS Viewer by PureEdge and can be obtained from the e-publishing site.

2.3 Air Force Federal Acquisition Regulation Supplement (AFFARS): AFFARS can be obtained from the Internet website http://farsite.hill.af.mil/VFAFFARA.HTM.

2.4 Air Force Handbook (AFH): AFH can be obtained from the Internet website http://www.e-publishing.af.mil.

2.5 Air Force Instruction (AFI): AFI can be obtained from the Internet website http://www.e-publishing.af.mil.

2.6 Air Force Joint Manual (AFJMAN): AFJMAN can be obtained from the Internet website http://www.e-publishing.af.mil.

2.7 Air Force Pamphlet (AFPAM): AFPAM can be obtained from the Internet website http://www.e-publishing.af.mil.

2.8 As-Built Drawings: Drawings prepared by the Contractor in sufficient detail to accurately reflect the project as constructed, complete with all changes, modifications, and deletions from award drawings.

2.9 Build Task Order (BTO): A BTO is the contractual instrument issued by the Government to order the construction of a project by the contractor under this contract that has a completed Design/Proposal Task Order (DPR). It is issued unilaterally (meaning that it is signed only by the Contracting Officer (CO)) after negotiations with the contractor. Each individual BTO shall become a firm-fixed price contract, and is administered accordingly. Separate notice to proceed (NTP), performance time and bonding (unless annual bonds are provided) shall be issued for each individual BTO.

2.10 Calendar Day (CD): Each day of the calendar year to include holidays and weekends (Saturdays and Sundays).

2.11 Coefficient: All prepriced cost proposals shall be adjusted by the Contractor’s coefficient. The coefficient is a numerical factor that shall represent the Contractor’s costs (indirect and direct costs, sales tax, etc.) and profit not included in the Unit Price Book (UPB) or Computer Pricing Guide (CPG). The coefficient shall cover all cost associated with:

2.11.1 Design cost.

2.11.2 Contract start-up and close out (if a field office is set up).

2.11.2.1 Mobilization.

2.11.2.2 Demobilization.

2.11.2.3 Utility connects.

2.11.2.4 Facilities.

2.11.2.5 Fences.

2.11.2.6 Contractor yard cleanup.

2.11.3 Profit and overhead to include home office and field overhead (if a field office is setup).

2.11.4 Adjustments for Task Order size and geographic location of Task Order.

2.11.5 Bond premiums and insurance.

2.11.6 Changes in wage rates that occur within each period.

2.11.7 Compliance with all codes and standards.

2.11.8 Compliance and documentation required by law or by this Contract.

2.11.9 Compliance with environmental procedures and laws.

2.11.10 Compliance with tax laws.

2.11.11 Contingencies and risks associated with this contract.

2.11.12 Contractor storage yard cleanup and construction site cleanup to include dumpster rental and hauling charges for each Task Order.

2.11.13 Daily and final cleanup of work sites for each Task Order.

2.11.14 Construction site barricades, fencing and dust control to include temporary enclosures of jobsites.

2.11.15 Architectural and engineering work not requiring a Professional Engineer (PE) and/or architectural and engineering work by a PE or Registered Architect (RA) that would normally be part of a construction submittal such as stamped pre-engineered building structural drawings and stamped fire suppression system drawings.

2.11.16 Hazardous material storage management.

2.11.17 General and administration expenses.

2.11.18 Generators and power cords.

2.11.19 Grass and weed control to match adjacent areas within work sites, staging areas, storage areas and construction yard.

2.11.20 Hand tools (manual and powered).

2.11.21 Cost of the UPB’s and CPG’s, to include fluctuations in material costs and inaccuracies in both.

2.11.22 Interface with government representatives and coordinate with facility occupants.

2.11.23 Labor burden.

2.11.24 Mobilization and demobilization of all equipment and vehicles for each Task Order.

2.11.25 Portable toilets.

2.11.26 Project management, superintendence, and field supervision.

2.11.27 Proposal preparation costs to include site investigations, surveying, sampling and testing, design cost and reprographics.

2.11.28 Protection and moving of government property.

2.11.29 Negotiations.

2.11.30 Ladders, scaffolding and scissor lifts.

2.11.31 Safety (e.g., safety rails, safety nets, tethers, personal protective devices, etc.)

2.11.32 Construction site layout, surveying and testing.

2.11.33 Staging materials.

2.11.34 Subcontractor markup.

2.11.35 Superintendence and field supervision.

2.11.36 Temporary lighting and utility connects.

2.11.37 Tarpaulins and other temporary controls.

2.11.38 Transportation charges for material delivery to Task Order location to include equipment to place large equipment at the install location and staging materials.

2.11.39 Vehicles.

2.11.40 Quality Assurance and Inspections.

2.11.41 Contractor identification sign posted at contractor storage area.

2.11.42 Project identification sign posted at job site for individual Task Orders.

2.12 Concept Drawing (CD): Project concept drawings with sufficient detail to convey the main features of a project.

2.13 Computer Pricing Guide (CPG): Prices obtained using RS Means Facilities Construction Cost Data, exclusive of overhead and profit. Only direct bare costs (i.e., labor, material and equipment) are priced. The estimating software shall be “e4clicks Project Estimator“ from 4 Clicks Solutions, PO Box 76884, Colorado Springs, CO 76884, (719) 574-7721 or http://www.4-clicks.com/ or similar. CPG is also referred to as the UPB (Paragraph 2.45).

2.14 Construction Cost Proposal: A detailed construction cost proposal shall be prepared for each Task Order. Each proposal will include a summary sheet showing cost breakdown by Construction Specifications Institute (CSI) divisions and overall cost with coefficient applied followed by a breakdown showing line items under the division, quantity and cost. The proposal shall be accomplished by material take off of approved drawings and/or the Task Order Statement of Work (SOW).

2.15 Contractor: The general (prime) Contractor awarded this contract that is responsible for:

2.15.1 Successful completion of all terms and conditions of this contract.

2.15.2 All employees, subcontractors, suppliers and consultants under his/her employ.

2.15.3 All labor, materials, equipment, supervision, transportation and all else required to successfully complete each Task Order issued (See Paragraphs 2.9, 2.17, 2.28 and 2.40).

2.15.4 The Contractor shall perform 15% or more of the actual construction using prime Contractor personnel, office and field supervision will not be included in the 15%.

2.16 Controlled Areas: Areas of performance on government property with heightened security requirements within which the Contractor is not allowed free access to the work site, cannot enter and exit freely and may be required to be under escort at all times during performance of the project. These escorts might be government employees at times or the Contractor maybe required to accomplish these escort duties (see paragraph 6.1.4). Controlled areas contain valuable resources and are clearly marked with a “Controlled Area” sign. Personnel and equipment entry may be subject to brief (up to 30 minutes) delay due to security processing. The Contractor shall not be compensated for reasonable delays in accessing the site. Also, due to the nature of controlled areas, the Contractor may be requested to leave the controlled area at any given time. The CO may extend the contract performance time when area designations change while the Contractor is working.

2.17 Design-Build Task Order/Build Task Order (DBTO/BTO): A DBTO is the contractual instrument issued by the government to order the design and construction of a project by the Contractor under this contract. The design phase of the project includes submission of designs required to accomplish the project and preparation of a project proposal. A BTO is the contractual instrument issued by the government when the “build” portion of a project becomes funded subsequent to a PSTO. Both a DBTO and a BTO are issued unilaterally (meaning that it is signed only by the Government CO) after the Contractor has completed the design and the project has been negotiated with the Contractor. Each individual task order is a firm-fixed price contract and is administered accordingly. Separate notice to proceed (NTP), performance time and bonding shall be issued for each individual task order.

2.18 Drawings: Graphical representations provided by the contractor documenting the work required for each project. In conjunction with the SOW, drawings must be thorough and detailed enough to allow:

2.21.1 The Government and the Contractor to determine the number and type of prepriced and non-prepriced items required to successfully perform all work.

2.21.2 Government personnel to monitor and validate work compliance.

2.21.3 The Contractor to satisfactorily complete all work requirements on time, to include providing required submittals and other documentation as needed.

2.19 Engineering Technical Letter (ETL): ETLs can be obtained from the Internet website http://www.afcesa.af.mil/library/ 2.20 Final Inspection: The examination of work requested by the Contractor at least three (3) working days (WDs) before completion. This inspection will be held by the Government to verify satisfactory accomplishment of all work requirements by the Contractor.

2.21 Guide Specifications (Spec): Specifications for work to be performed by the Contractor. Technical specifications compiled in the Unified Facilities Criteria (UFC) are located at http://www.wbdg.org/ccb/browse_cat.php?o=29&c=4. In addition, Holloman Air Force Base Supplemental Specifications shall be used.

2.22 Negotiations: Meetings between Government and Contractor personnel as necessary to come to a full agreement on all aspects of performance required for each identified construction project including design, prepriced line items, quantities, non-prepriced items, performance time and completion date.

2.23 Nonstandard Working Hours: The period from 4:30 p.m. to 7:30 a.m., Monday through Friday, and any time on Saturdays, Sundays and federal holidays.

2.24 Notice To Proceed (NTP): Formal notification from the CO to the Contractor to begin performance on a specified project to include ordering of materials. The NTP identifies the effective date of the NTP and the scheduled completion date and/or number of days in the performance time.

2.25 Preconstruction Conferences: Meetings attended by designated representatives of the Government and the Contractor after award of a Task Order but before the start of work to discuss all aspects of the required work for a specific Task Order.

2.26 Prefinal: Internal inspection by Contractor to ensure Task Order is constructed to industry standards and is complete and ready for the final acceptance meeting with the Government.

2.27 Prepriced Item (PI): An item listed in the UPB with a corresponding unit price.

2.28 Project Scoping Task Order (PSTO): A PSTO is the contractual instrument issued by the government to order a 35% design, a SOW, and cost proposal for a project the Government intends to construct. It is issued unilaterally (meaning that it is signed only by the CO) after the Contractor has completed the design, SOW, and cost proposal. The PSTO is used primarily to expedite year end or emergency requirements prior to full funding of the project.

2.29 Proposals of Non-prepriced Items: A proposal listing quantities, prices and a short description of all items required by a SOW and drawings for which no price exists in the UPB. Non-prepriced items to be included must be in the form of three (3) price quotes from verifiable sources (i.e., published price list, subcontractor quote, catalog-derived cut sheets or supplier quote).

2.30 Proposals of Prepriced Items: A proposal listing quantities, prices and a short description of all items required by a SOW and drawings for which a price exists in the RS Means Company, Inc., Facilities Construction Cost Data, latest available edition. This publication shall constitute the Unit Price Book (UPB). The UPB is to be used by the Government and Contractor to develop proposals for each Task Order, including modifications. Each line item in the detailed report proposal includes appropriate direct material, equipment, and labor costs.

2.31 Redline Drawings: One set of drawings maintained by the Contractor at the work site where all changes are recorded, to include any hidden or subsurface data discovered during construction.

2.32 Restricted Work Areas: Restricted Work Areas are areas of performance on Government property with increased security requirements within which the Contractor is not allowed free access to the work site, and cannot enter and exit freely. A warning sign marks restricted work areas. Restricted work areas contain priority resources and all personnel must obtain specific written permission to enter. Contractor may be required to be under escort during performance of the project. These escorts might be government employees at times or the Contractor may be required to accomplish these escort duties (see section 6.1.4). Personnel and equipment entry may be subject to delays (up to one (1) hour) due to security processing. Work in some areas of the base may require special briefings for the Contractor’s employees (special briefings are required before work is accomplished in the flight line area). The Contractor shall not be compensated for reasonable delays in accessing the site. Also, due to the nature of restricted areas, the Contractor may be requested to leave the restricted area at any given time. The CO may extend the contract performance time when area designations change while the Contractor is working.

2.33 SABER: Simplified Acquisition of Base Engineering Requirements.

2.34 SABER (CE): Civil Engineer personnel assigned as Technical Representatives of the Contracting Officer (TRCO) on the SABER contract.

2.35 SABER (CONS): The Contracting Officer/Administrator assigned to administrate the SABER contract.

2.36 Scoping Meetings: Meeting attended by designated representatives of the Government and Contractor to discuss and define the work requirements of each proposed Task Order in sufficient detail to allow the Contractor to prepare a SOW, required drawings, material submittal forms and anything else necessary to successfully complete the Task Order.

2.37 Site Visits: Investigative visits to a location where proposed work has been requested to gather enough information to prepare the SOW, drawings and Task Order proposal.

2.38 Statement of Work (SOW): Written description for each Task Order with enough quality, detail and professionalism satisfactory to the CO and designated technical representative, documenting work required for each Government project. In conjunction with the drawings, the SOW must be thorough and detailed enough to allow:

2.40.1 The Government and the Contractor to determine the number and type of prepriced and non-prepriced items required to successfully perform all work.

2.40.2 Government personnel to monitor and validate work compliance.

2.40.3 Contractor to satisfactorily complete all work requirements on time, including providing required submittals and other documentation as needed.

2.39 Standard Working Hours: The period from 7:30 a.m. to 4:30 p.m, Monday through Friday, excluding Saturdays, Sundays and federal holidays.

2.40 Task Order (TO): A TO is the contractual instrument issued by the Government to the Contractor to order work under this contract. A SABER TO is issued unilaterally (meaning that it is signed only by the CO) after negotiations with the Contractor. Each individual TO shall become a firm-fixed price contract and is administered accordingly. A separate notice to proceed (NTP) shall be issued for each individual TO. There are two (2) basic types of Task Orders that can be awarded under this contract:

TASK ORDER

2.41 Task Order Proposal Request (TOPR) letter: A TOPR letter defines the scope and magnitude of the project and requests the Contractor to agree to the magnitude and proceed with design. The TOPR letter is issued and signed by the CO. A Task Order will follow once the Government has accepted the design and has negotiated the price, subject to funds availability.

2.42 Technical Representative of the Contracting Officer (TRCO): The Base Civil Engineer representative who performs technical surveillance and evaluation of the work under this contract. This designation in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms of the contract.

2.43 Transfer and Acceptance of Military Real Property (DD 1354): DD 1354 is the form filled out and submitted by the Contractor at end of each Task Order. Form can be obtained from http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd1354.pdf.

2.44 Unified Facilities Criteria (UFC): Unified Facilities Criteria documents provide planning, design, construction, sustainment, restoration, and modernization criteria, and apply to the Military Departments, the Defense Agencies, and the DoD Field Activities in accordance with USD (AT&L) Memorandum dated 29 May 2002. UFC are distributed only in electronic media and are effective upon issuance.

2.45 Unit Price Book (UPB): Prices obtained using RS Means Facilities Construction Cost Data, exclusive of overhead and profit. Only direct bare costs (i.e., labor, material, and equipment) are priced. The UPB is to be used by both the Government and Contractor to develop proposals for each Task Order including modifications. The UPB is also referred to as the CPG (Paragraph 2.13).

2.46 Unrestricted Work Areas: Areas of performance on government property with limited security requirements within which the Contractor is normally allowed full, free access to the work site.

2.47 Workday (WD): Normal workday office hours for Civil Engineering Squadron personnel are from 7:00 a.m. to 4:00 p.m. Normal workday office hours for Contracting Squadron personnel are from 7:00 a.m. to 5:00 p.m. These workday office hours are Monday through Friday, excluding Saturdays, Sundays, and federal holidays.

3.0

PROPOSAL DEVELOPMENT REQUIREMENTS:

3.1 Project Scoping Task Order (PSTO):

3.1.1 Intent: This allows the Government to issue a Task Order for all work incidental to developing a cost proposal and hold a scoping meeting, without obligating the Government to issue an order to actually construct, or “build” the work described. The intent is to obtain an exact price for Task Orders where the requirements have not been fully defined but are being considered for SABER construction. The Government is not obligated to issue a Build Task Order (BTO) for the construction work described in the completed task proposal.

3.1.2 Sequence: The government issues a PSTO. All services and material produced by the PSTO remain the property of the government and the “build” portion may or may not be awarded under this contract. If the “build” portion of the task is subsequently awarded as a BTO under this contract, the cost of the PSTO will be deducted from the final negotiated cost of the BTO. The following is an outline of the sequence of Project Scoping Task Orders. Note: additional tasks or a different sequence of tasks may be necessary.

3.1.2.1 CO establishes magnitude and issues a TOPR letter for a PSTO.

3.1.2.2 CO arranges site visit.

3.1.2.3 CO conducts site visit with Contractor.

3.1.2.4 Contractor agrees or disagrees with magnitude.

3.1.2.5 CO issues PSTO when agreement on design magnitude is reached. Note: the firm fixed price for PSTOs is set (firm fixed price) in contract section B, pricing schedule.

3.1.2.6 Contractor performs site investigations.

3.1.2.7 Contractor prepares and submits SOW/drawings and proposal.

3.1.2.8 Government reviews and provides comments on SOW/drawings and proposal.

3.1.2.9 Contractor revises and resubmits SOW/drawings and proposal.

3.1.2.10 Government reviews SOW/drawings and proposal.

3.1.2.11 Government schedules negotiation meeting (if needed).

3.1.2.12 Government and Contractor have negotiation (if needed).

3.1.2.13 Contractor submits final SOW/drawings and proposal (if needed).

3.1.2.14 Government approves final negotiated cost breakdown.

3.1.2.15 CO unilaterally issues BTO (if funded).

This negotiated/accepted cost will remain unchanged for one (1) calendar year from the date the cost was negotiated/accepted by the Government. All tasks exceeding this one (1) year period will be renegotiated with the latest UPB cost and contractual coefficient. In addition, the negotiated price for the cost proposal will include the cost for incorporating minor changes introduced by the Government, Contractor’s revisions to the SOW and proposal, and any subsequent negotiations required by the minor changes. If the Government introduces changes that the Contractor considers to be out of scope of the original requirement, the Contractor must immediately notify the CO in writing. This notification must be accompanied by supporting written justification of the Contractor’s position and a proposal. If the CO determines the change to be out of scope, the CO will re-open negotiations.

3.2 Design-Build Task Order (DBTO):

3.2.1 Intent: This allows the Government to issue a Task Order for all work incidental to developing a proposal to include design and cost proposal, negotiating and constructing a project. The intent is to obtain a design and exact price for a project and construct the project where the requirements have not been fully defined.

3.2.2 Sequence: The following sequence is an outline of the sequence of tasks only and additional tasks or a different sequence of tasks may be necessary.

3.2.2.1 CO establishes magnitude and issues a TOPR letter for a DBTO.

3.2.2.2 CO arranges site visit.

3.2.2.3 CO conducts site visit with Contractor.

3.2.2.4 Contractor agrees or disagrees with magnitude.

3.2.2.5 Contractor initiates and coordinates AF Form 103, Work Clearance Request, when subsurface investigation is required.

3.2.2.6 Contractor requests and schedules utility locates.

3.2.2.7 Contractor performs site investigations.

3.2.2.8 Contractor prepares and submits SOW and CD.

3.2.2.9 Government reviews and provides comments on SOW and CD.

3.2.2.10 Contractor revises and resubmits CD.

3.2.2.11 Government reviews the CD.

3.2.2.12 Contractor prepares and submits the 35% design package.

3.2.2.13 Government reviews and provides comments on 35% design package.

3.2.2.14 Contractor prepares and submits a final design package and cost proposal.

3.2.2.15 Government reviews final design package.

3.2.2.16 Government schedules negotiation meeting.

3.2.2.17 Government and Contractor negotiate.

3.2.2.18 Contractor submits final negotiated cost breakdown.

3.2.2.19 Government approves final negotiated cost breakdown.

3.2.2.20 CO unilaterally issues DBTO.

3.2.2.21 Contractor provides bonding.

3.2.2.22 Government schedules preconstruction meeting.

3.2.2.23 Government holds preconstruction meeting.

3.2.2.24 Government issues NTP.

3.2.2.25 Contractor submits progress schedule.

3.2.2.26 Government approves progress schedule.

3.2.2.27 Contractor prepares Schedule of Submittals, AF Form 66.

3.2.2.28 Government approves Schedule of Submittals.

3.2.2.29 Contractor prepares and submits materials and shop drawings that need approval before construction begins.

3.2.2.30 Contractor requests and schedules utility locates.

3.2.2.31 Contractor requests utility outages.

3.2.2.32 Contractor submits written commencement notification.

3.2.2.33 Government reviews and approves submittals.

3.2.2.34 Contractor begins construction.

3.2.2.35 Contractor submits progress reports bimonthly.

3.2.2.36 Contractor invoices based on approved progress reports.

3.2.2.37 Contractor requests periodic quality assurance inspections at milestones.

3.2.2.38 Contractor completes construction.

3.2.2.39 Contractor self-inspects contract compliance, quality and corrects deficiencies.

3.2.2.40 Contractor cleans site.

3.2.2.41 Contractor requests final acceptance meeting.

3.2.2.42 Government inspects and generates punch list if needed.

3.2.2.43 Contractor corrects deficiencies within ten (10) days if needed.

3.2.2.44 Government re-inspects and takes beneficial occupancy.

3.2.2.45 CO provides final acceptance letter.

3.2.2.46 Contractor submits closeout documents including as-builts and DD 1354, Transfer and Acceptance of Military Real Property.

3.2.2.47 Contractor submits final progress report after as-builts are received.

3.2.2.48 Government approves final progress report.

3.2.2.49 Contractor submits final invoice.

3.2.2.50 CO authorizes final payment.

3.3 Notice of Requirement: As the need exists for design and/or estimating and/or construction performance under the terms of this contract, the CO will notify the Contractor of the requirement by issuing a TOPR letter. Proposal time requirements are listed in Section 3.5. The purpose of the Air Force SABER program is to expedite contract award of Civil Engineer requirements. Contractor responsiveness under the terms of this contract is paramount. Once the CO or his/her designated representative notifies the Contractor of an existing requirement, the Contractor is expected to expeditiously prepare his/her proposal. The Contractor will notify the CO within two (2) days of receipt of the TOPR letter if the Contractor is unable to complete the requirement.

3.4 Proposal Request: The Contractor will receive from the Government a TOPR letter consisting of a description of required work in general terms, a blank AF Form 66, Schedule of Material Submittals, and sketches when applicable. The Government may provide existing, as-built, floor plans and details for the Contractor’s use in preparing design drawings if they are available. It is the Contractor’s responsibility to verify actual “as-built” conditions.

3.5 Proposal Time Requirements

3.5.1 Upon receipt of the TOPR letter from the Government, the Contractor shall perform a site visit with the CO or designated representative within one (1) working day or as designated on the TOPR letter.

3.5.2 Within four (4) working hours* of the site visit the Contractor shall submit a SOW for government approval. *Note: If the site visit ends at the end of the workday, the working hours begin the next day.

3.5.3 After government approval of the SOW the Contractor shall submit their initial design proposal for government review within five (5) working days and any revised design proposals and cost proposal incorporating government comments within one (1) working day of receipt of government comments.

3.5.4 The Government will then schedule a negotiation meeting with the Contractor.

3.5.5 After negotiations are complete the Contractor shall submit the final negotiated cost breakdown within two (2) working hours*, final design drawings and electronic copies of all required items. *Note: If the negotiation is completed at the end of the workday, the working hours begin the next day.

3.5.6 For the maximum task magnitude, time requirements will be negotiated between the CO and Contractor per Task Order, not to exceed 30 working days.

3.6 Proposal Composition 3.6.1 Initial and Revised Proposals: Upon establishment of the scope of the task, the Contractor shall prepare a proposal for accomplishment of the work. The Contractor’s initial task proposal shall include, but not be limited to:

3.6.1.1 A detailed (contractor developed) SOW that must summarize the task scope in less than one (1) 8.5 inch X 11 inch sheet of paper (front and back).

3.6.1.2 Drawings with necessary details. The Contractor shall send two (2) drawing packages shall be bound and submitted on B-Size (11 inch X 17 inch) paper copies of the drawings to the Base Contracting Office with all of their task proposals.

3.6.1.3 Shop drawings/sketches showing the quantities of line items proposed; and cross-referencing line items in the Contractor’s cost proposal.

3.6.1.4 Calculations.

3.6.1.5 Catalog cut sheets.

3.6.1.6 Specification Division and Section number applicable to Task Order.

3.6.1.7 Construction performance period required to complete the work to include critical path construction schedule for time sensitive tasks or complex tasks as determined by the CO.

3.6.1.8 Completed AF Form 66, Schedule for Material Submittals, with the submittal items the Contractor has determined appropriate for the Task Order. The government will add or delete submittal items at its discretion and return the AF Form 66 to the Contractor.

3.6.1.9 Submittals for all non-prepriced items, and submittals for prepriced items listed on Government provided AF Form 66.

3.6.2 Cost Proposal:

3.6.2.1 Contractor shall prepare a detailed proposal by identifying tasks, refining quantity of both priced and non-prepriced items using the UPB.

3.6.2.2 Two (2) copies of the detailed cost proposal on paper and electronically from the UPB using the CPG (not required until after the design is accepted by the government);

3.6.3 Final Proposal Package:

3.6.3.1 Drawings with necessary details. Upon NTP to begin work on a Task Order, Contractor shall provide three (3) B-Size (11 inch X 17 inch) size copies of the negotiated proposal drawings.

3.6.3.2 Shop drawings/sketches showing the quantities of line items proposed; and cross-referencing line items in the Contractor’s cost proposal.

3.6.3.3 Calculations.

3.6.3.4 Catalog cut sheets.

3.6.3.5 Specification Division and Section number applicable to Task Order.

3.6.3.6 Final negotiated cost proposal.

3.6.3.7 Negotiated construction performance period.

3.6.3.8 Final AF Form 66, Schedule for Material Submittals, with the submittal items the Contractor has determined appropriate for the Task Order.

3.6.3.9 Submittals for all non-prepriced items, and submittals for prepriced items listed on Government-provided AF Form 66.

3.6.3.10 Two (2) sets of CD-ROM disk with the following information:

3.6.3.10.1 The detailed cost proposal in the UPB format, and the quantities on the detailed cost proposal on one of the disk sets will be blank.

3.6.3.10.2 SOW in the current version of Microsoft Word.

3.6.3.10.3 AutoCAD drawing files if used.

3.6.3.10.4 AF Form 66 in current version of Microsoft Excel.

3.6.3.10.5 Final cost negotiated cost proposal.

3.6.4 All work involving the maintenance, repair, demolition, alteration and construction of real property systems and facilities must include adequate design submittals as follows:

3.6.4.1 Architectural/Structural:

3.6.4.1.1 Drawings indicating all types of roofing, including shingle, slate, tile, metal, built-up (flat) and single ply (flat), flashing, guttering, and downspouts.

3.6.4.1.2 Drawings indicating demolition, construction and finish treatment for walls, ceilings and floors to include windows and doors, color schedules, signage schedule.

3.6.4.1.3 Drawings indicating all alterations to the structural system of a facility including foundations, floors, walls, ceilings and roofs. The sizing of foundations, walls, beams, lintels and columns, as well as, their location.

3.6.4.1.4 Drawings indicating design access for the physically handicapped to American Disability Act (ADA) Standards.

3.6.4.1.5 Drawings showing location of asbestos to be abated.

3.6.4.2 Landscaping/Irrigation:

3.6.4.2.1 Drawings indicating plant location, size, and type.

3.6.4.2.2 Drawings indicating complete irrigation system.

3.6.4.2.3 Drawings indicating inert ground cover (i.e. boulders, river rock, decomposed granite) and size, type and color.

3.6.4.2.4 Herbicide use.

3.6.4.3 Mechanical/Plumbing:

3.6.4.3.1 Drawings showing all calculations used in determining capacities of mechanical and plumbing systems. Methods and tabulations used in sizing capacities shall be included. Show all locations and sizes for ducts (includes airflow balancing), water piping (hot, cold, potable), plumbing fixtures, sanitary sewer and storm sewer.

3.6.4.3.2 Drawings shall show all equipment items for heating, ventilation, air conditioning, refrigeration, kitchen and plumbing fixtures, etc.

3.6.4.3.3 Drawings shall show fire suppression design submittals including fire sprinkler drawings and calculations.

3.6.4.4 Electrical:

3.6.4.4.1 Drawings shall show all circuits for lighting controls, transformer replacement, automatic transfer switch replacement, and street lighting.

3.6.4.4.2 Drawings shall show all fire alarm, and detection and security alarm systems.

3.6.4.4.3 Drawings shall show all calculations used in determining capacities of electrical systems. Methods and tabulations used in sizing conductors, conduits, protective devices, and other equipment shall be included. When tables that are used in the design are taken from publications the title, source, and date of the publication shall be indicated.

3.6.4.4.4 Drawings shall show voice/data requirements.

3.6.4.5 Pavement/Site Work:

3.6.4.5.1 Drawings shall show construction or alteration to roads, sidewalks, curbs, and gutters; or shall show construction or alteration to airfield pavements either asphalt, concrete, or base course construction.

3.6.5 Adequate Design: Contractor is responsible to ensure each task meets the latest version of Holloman AFB Base Design Guidelines, Holloman Air Force Base Supplemental Specifications, Corps of Engineers Guide Specifications and the latest appropriate codes. If a discrepancy exists between these three documents, a CO determination will be issued as to which document will be followed. Note: Any work performed not meeting the criteria will be corrected solely at the Contractor’s expense.

3.6.5.1 Contractor shall maintain one current copy of the below listed codes and guides for reference.

3.6.5.1.1 2008 Holloman AFB Design Compatibility Standards – cd-rom provided by CE.

3.6.5.1.2 American Society of Testing and Materials (ASTM) Standards.

3.6.5.1.3 American National Standards Institute (ANSI) Standards.

3.6.5.1.4 National Fire Codes.

3.6.5.1.5 UFC 1-200-1, General Building Requirements and all documents referenced within.

3.6.5.1.6 Uniform Building Code.

3.6.5.1.7 Uniform Mechanical Code.

3.6.5.1.8 Uniform Plumbing Code.

3.6.5.1.9 National Electrical Code (NEC).

3.6.5.1.10 ANSI C-2, National Electrical Safety Code.

3.6.5.1.11 Life Safety Code, NFPA 101.

3.6.5.1.12 National Fire Protection Association (NFPA).

3.6.5.1.13 ANSI/ASCE 7-95.

3.6.5.2 Contractor shall use computer-aided-drafting (CAD), latest version of AutoDesk AutoCAD, to prepare required design drawings.

3.6.6 All drawings shall be on Standard B-Size (11 inch X 17 inch) drawing format paper. Drawings shall be sized to clearly and accurately convey information to easily determine and construct the task. At completion of a task, the Contractor shall provide the Government with one (1) redline set of drawings and one (1) electronic copy of Auto CAD As-Built drawings (if Auto CAD is used), containing all redline drawing corrections on CD-ROM containing the Auto CAD As-Built drawings.

3.6.7 Material Equipment Submittals: All material and articles requiring approval, as contemplated by the Materials and Workmanship Clause, shall be submitted by the contractor using AF Form 3000, Material Approval Submittal, on a one-time basis at the beginning of the contract period, with updates as necessary. This procedure will help prevent duplication of work for items that will be used throughout the year. The CO will provide the Contractor a copy of the AF Form 66, Schedule of Material Submittals, for each Task Order, so the contractor can identify materials requiring submittals for a specific Task Order that have not been pre-established at the beginning of the contract period. The sample size for submittals on wall covering, carpet, and other fabric type materials will be a minimum of 12 inch x 12 inch. All color finishes shall be submitted in color board format, sized 8.5 inch x 11 inch, in portrait form, and grouped as installed, i.e. carpet/floor tile, paneling/wall covering, chair rail, cove base, and ceiling tile.

3.7 Meetings: Both government and contractor personnel will attend a site visit and as many scoping meetings as necessary to define and refine the requirements. As a minimum, the following will be discussed:

3.7.1 Site investigation requirements.

3.7.2 Methods and alternatives for accomplishing work.

3.7.3 Definition and refinement of requirements.

3.7.4 Detailed scope of work.

3.7.5 Availability of As-Built Drawings (sometimes called Record Drawings).

3.8 Unit Price Book (UPB): All Task Order prices shall be based on the latest RS Means Facilities Construction Cost Data Book.

3.8.1 Line item prices for each work item or assembly shall include bare costs of materials, equipment, and labor, without markups for overhead and profit. All line items in the RS Means Facility Cost Data Base shall be bid, assuming waste is included in the line items. Actual quantities measured shall be used for quantity take-offs. No additional quantity shall be added in as breakage, scrap, or waste. Line items in the RS Means Facility Cost Data Base shall include as part of that line item, all miscellaneous line items required for installation of that item. Example: Installation of line item “1/2” conduit will include costs of couplings, straps, screws and any other materials required for complete installation of that line item.

3.8.2 This contract may use all divisions, except those line items that are associated with items included in the coefficient (see paragraph 2.11).

3.8.3 The Contractor shall provide to the Contracting Officer within fifteen (15) days of contract award three (3) copies of the current RS Means Facilities Construction Cost Data book.

3.8.4 Within fifteen (15) days of date for award for each option period, the Contractor shall provide to the Contracting Officer three (3) current RS Means Facilities Construction Cost Data books. If new RS Means and data are released during the base period or option periods, the new RS Means book and data will apply to the next option period.

3.8.5 The line item price for items in the UPB includes the cost for contractor revisions, the cost for incorporating minor changes introduced by the CO and any subsequent negotiations required by the CO. If, after CO acceptance of the CLINs specified above, the CO requires design/scope changes that change the magnitude of the range of the Task Order as defined above, the Contractor will immediately notify the CO in writing of this position and include a price proposal for incorporating the change. If the CO determines the change to be other than minor, and redesign is ordered, the CO will re-open negotiations.

3.9 Government Review of Proposals 3.9.1 Upon receipt of the Contractor's proposal, the CO will review the proposal for completeness and accuracy. If the CO determines the design proposal is inadequate, the Contractor shall incorporate government comments and resubmit. If the CO determines the proposal only requires minor changes, the design proposal will be accepted with the provisions that the Contractor shall incorporate the minor changes into the final design submittal. Quantities for all prepriced and non-prepriced items, non-prepriced costs, and performance time will be subject to negotiation.

3.9.2 The CO may unilaterally accept the Contractor's initial proposal, in total or in part, without discussion or negotiation.

4.0 EXISTING FACILITIES/JOB SITE VERIFICATION: Failure to verify the dimensions and locations will be at the Contractor’s risk and shall not relieve the Contractor from accomplishing the work required by the contract at the price awarded by the Government.

5.0

CONTRACTOR’S MULTI-DISCIPLINE, MULTI-TASK CAPABILITIES

5.1 Capabilities: The Contractor shall possess the ability to manage a design/construction, multi-discipline, multi-task program. The Contractor shall have the capability to perform in-house or by subcontract each major functional discipline, to include but not limited to electrical, mechanical, heating and air conditioning, structural, architectural, paving, landscaping, painting, roofing, plumbing, and asbestos and lead paint removal. The Contractor shall perform 15% or more of the actual construction using prime Contractor personnel; office and field supervision will not be included in the 15%.

5.2 Contract Management Plan: The Contractor shall provide the government their Contract Management Plan within thirty (30) days of contract award. The Contract Management Plan describes all aspects of how the Contractor manages contract design, contract estimating and construction to include:

5.2.1 An organizational diagram with lines of authority delineated.

5.2.2 Descriptions of the functions, authorities and responsibilities of each staff member.

5.2.3 Procedures and criteria for performing such duties as:

5.2.3.1 Overall contract management.

5.2.3.2 Hiring and termination of employees.

5.2.3.3 Site office support (if used) and home office support.

5.2.3.4 Contract estimating and design, drafting and AutoCAD support, site superintendence, quality control (design and construction) and material submittals.

5.2.3.5 Critical path construction scheduling (if required).

5.2.3.6 Subcontractor support management: Shall address policies, procedures, and functional responsibilities for management of subcontractors to include, but not limited to recruitment, surveillance, quality control, scheduling of multi-discipline subcontracts, termination to insure work meets or exceeds applicable standards, specifications, and performance periods.

5.2.3.7 Quality Control Plan implementation.

6.0

GENERAL REQUIREMENTS

6.1 Minimum Personnel 6.1.1 Key Management Staff. The Contractor shall provide staffing to perform overall contract management, site superintendence, subcontracting, purchasing, and administration and technical support.

6.1.1.1 Program Manager: As a minimum, the overall SABER contract program manager shall possess at least five (5) years experience in multi-discipline/multi-project management comparable to SABER. Program Manager shall have decision-making authority.

6.1.2 Construction Staff: The Contractor shall perform 15% or more of the construction using prime Contractor personnel. Contractor shall have the capability to support significant fluctuations in PSTO, DBTO and BTO without staggering Task Orders (i.e. ramp up construction workforce with increase in number of orders).

6.1.3 Technical Support Staff: The Contractor shall provide adequate technical staffing for the following functions: project planning/design, cost proposal development, quality control, drafting and AutoCAD, and clerical. Skill level, experience, qualifications and background for the personnel in these positions shall be, as required, to provide the Government a complete, accurate and quality project proposal. Personnel shall have the following minimum years experience in their area: Program Manager: 5 years; Superintendent: 5 years; Quality Assurance Manager: 5 years; Civil Engineer: 5 years plus P.E. and NM State Certification; Architect: 5 years plus P.E.; Mechanical Engineer: 5 years plus P.E.; Electrical Engineer: 5 years plus P.E.; Drafting/Surveyors: 5 years; Fire Protection Engineer: 5 years plus P.E. and NM State Certification; all others 2 years experience in the proposed work area. Contractor shall have the capability to support significant fluctuations in PSTO, DBTO and BTO without staggering Task Orders, (i.e., ramp up construction workforce with increase in number of orders). Where architecture or engineering is required for a project design, the Contractor shall use Registered Professional Architects and Engineers in the appropriate disciplines. Only when requested, the CO may identify and require that a design or a phase of construction be reviewed and stamped by a Registered Professional Architect or Engineers as applicable. When the CO requests this additional design work, the Contractor will provide the cost of this work in the cost proposal based on a nonpriced line item for engineering fees. Two examples where this might be applicable would be pre-engineered buildings or retrofit of a flat roof to pitched. Providing Registered Professional Engineers support does not change the requirements to provide the proposal and design as identified in SECTION 3.0 PROPOSAL DEVELOPMENT REQUIREMENTS of this SOW. In-house engineering or A-E support shall be available to perform various engineering work in the project design phase with no delays due to unavailable support.

6.1.4 Escort duties: An individual will have to obtain a line badge, which consists of background check, security clearance, and finger printing in order to perform escort duties. The cost for the duties will be included in the contractor’s coefficient that applies to restricted work areas.

6.1.5 Resumes on all Key Management and Technical Support staff will be incorporated in the Contract Management Plan. The Contractor will notify the CO of any changes to Key Management and Technical Support Staff within fourteen (14) days of the proposed change. Copies of new resumes will be required prior to the changeover of personnel. New or additional personnel must meet management plan requirements.

6.2 Identification Requirements

6.2.1 Personnel: The Contractor and Subcontractor personnel shall present a neat appearance and be easily recognized as contractor employees when they are on Holloman AFB (HAFB). This shall be accomplished by providing each employee with a picture identification badge to be worn at all times.

6.2.2 Vehicles: Contractor and subcontractor vehicles shall have identification.

6.2.2.1 Identification shall be neatly stenciled or printed (not handwritten). Magnetic signs are acceptable. The identification shall be legible from 25 feet and be on the driver and passenger side of each vehicle. The sign shall include contractor name, contractor address, contractor phone number and TRCO phone number.

6.2.3 Contractor Office/Storage Area: Any storage yards or office trailers shall have the following sign posted:

6.2.3.1 Size: 3 feet by 4 feet.

6.2.3.2 Color: Sahara tan sign and posts with cocoa brown letters.

6.2.3.3 Letters: Stenciled 4” high letters for first line of sign.

6.2.3.4 Stenciled 3” high letters for middle of sign.

6.2.3.5 Stenciled 2” high letters for last line of sign.

6.2.3.6 Information:

AIR FORCE SABER CONTRACT

Contractor Name

Contract Number

Contract Duration

Emergency Contractor Phone Number

Technical Representative of the Contracting Officer

(TRCO) can be reached at 2-5832

6.2.4 Construction Project Sign: At commencement of construction the contractor will establish (in consultation with the Technical Reprsentative of the Contracting Officer) one construction sign at a prominent location at or near the construction site per the following guidance and specifications.

6.2.4.1 The prime contractor shall furnish and install a construction sign for identification of the project. The sign shall be constructed in accordance with the guidelines, specifications, and drawing below. No other contractor or subcontractor or material signs will be permitted on the site.

6.2.4.2 The cost of preparation and erection of the sign is included in the contract coefficient rate. On rare occasions, and at the discretion of the Contracting Officer, the dimensions or other features of the sign may be changed, or the sign omitted altogether, at no additional cost to the Government.

6.2.4.3 The construction sign for identification of the project will be installed prior to commencement of construction at a location which is near the project site and amenable to public viewing.

6.2.4.4 The sign will be adequately supported with regard to site conditions and will be an adequate distance above the prevailing grade to permit public viewing. The contractor should exercise care when installing the sign to minimize disruption to the grounds/landscaping. Upon final acceptance of the project, the contractor shall be responsible for restoring the grounds/landscaping to its original condition.

6.2.4.5 The sign will be constructed of a 4.0 feet by 4.0 feet exterior type high density overlaid plywood or other sign material of equivalent quality and framed with nominal 2 inch by 4 inch wood of suitable grade.

6.2.4.6 The sign will be painted with black lettering on a matt white background.

6.2.4.7 Lettering will be of professional quality and in accordance with the drawing detail below; all lettering will be in proportion to the sizes shown and centered on the sign.

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