QnA - Vindicator 16 Sep.pdf

Questions and Answers

Vindicator IDS Upgrade

1. The solicitation includes FAR 52.232-18, noting funds are not presently available for this requirement. Can the Government provide an anticipated timeline for funding availability relative to the proposed 30 September 2026 period of performance start date?

Answer: We cannot give an anticipated timeline for funding availability, nor it is guaranteed.

2. Section 52.212-2(b)(ii) references a Technical Capability statement of "no more than three (8) page document(s)." Please clarify the correct page limit.

Answer: The page limit is eight (8) the next amendment will reflect that.

3. Existing Device Inventory: Is an existing device inventory/as-built documentation (e.g., current IDS/AACS device counts, floor plans, point list for the four SCIFs) available to Offerors prior to quote submission?

Answer: Current maintainers do not have a device inventory, but requestors can provide as-builts for viewing during a site walk prior to quote submission. There are approximately 580 alarm points across the campus, and the requestor is unsure of the exact breakout of these points (how many are BMS, how many are PIRs, etc).

4. Please confirm whether the Government has validated that the specified Honeywell

Vindicator V6 configuration fully supports both the IDS and AACS/access-control functionality required by the SOW, is approved for USAF deployment, and is compatible with the existing Beale AFB Vindicator infrastructure and BDOC reporting equipment. If Vindicator V6 does not support the full AACS/access-control requirement as written, please confirm whether an alternate approved Vindicator architecture, such as Vindicator ACS V3 or another Government-approved configuration, would be acceptable.

Answer: If compatible, alternatives like utilizing the existing V5s or an alternative like the V3 is potentially acceptable and will be reviewed by the SSO as submitted. The major failing components of the system are the AACS head-end unit and SAW, so replacement and upgrade of those components is the priority of this effort. Proposed alternatives to the V6s must support the priority component replacement.

5. The SOW states that the infrastructure evaluation will determine the specific equipment, cabling, software, and related components requiring replacement, while CLIN 0002 requires an all-inclusive firm-fixed price for all required VINDICATOR equipment.

Please clarify which equipment and quantities are expected to be included in the initial

CLIN 0002 price versus items identified during the evaluation that may be separately authorized by modification.

Procurement of equipment necessary to upgrade the current architecture see the statement of need. Standard software and baseline components required to make the system fully functional and integrated with the 9 SFS Base Defense Operations Center (BDOC).

Per SoN Section 1, these unknown variables will be identified during the CLIN 0001 evaluation. CLIN 0005 will be added for unforeseen infrastructure repair at dollar amounts of $15,000.00.

6. To support accurate FFP pricing, can the Government provide any releasable existing equipment inventory, panel/point schedules, drawings, network topology, software/license information, or similar system documentation? If not, will a controlled pre-quote technical site assessment be available?

Answer: Please refer to the SON. Currently site visit is not possible.

7. Please confirm whether an offeror may use the certifications, proposed personnel qualifications, and relevant past performance of its proposed specialized subcontractor/teaming partner to demonstrate compliance with the Technical Capability and Past Performance requirements.

Answer: Yes. The Government will consider the certifications, proposed personnel qualifications, and relevant past performance of a proposed specialized subcontractor or teaming partner to demonstrate compliance. However, to receive credit, the offeror must clearly define the subcontractor’s proposed role in the SoN and provide a Letter of Commitment demonstrating the subcontractor's binding involvement in this effort.

The Teaming Agreement/Letter of Commitment MUST be submitted with your offer.

8. Will a site visit be allowed prior to the proposal due? If there will be a site visit, when?

Answer: During this time, a site visit is not possible.

9. The initial “Evaluation” (CLIN 0001) is supposed to define the detailed BOM for installation part of the project (CLIN 0002 and CLIN 0003). It is not viable for contractors to price CLIN0002 and CLIN 0003 accurately without completing the evaluation. Please fix the number of materials for the project by answering the questions below.

a. What’s the number of buildings?

i. There are 2 buildings and a total of 4 SCIFs across those two buildings.

b. What’s the brand/model of current BMS?

i. GE Electric is what I was able to find on the ones I checked.

c. What’s the number of current BMS?

i. There are approximately 580 alarm points across the campus, and the requestor is unsure of the exact breakout of these points (how many are BMS, how many are PIR, how many are keypads, etc.)

d. What’s the brand/model of current PIR?

i. Unable to locate brand/model information on the current PIRs I looked at.

e. What’s the number of current PIR?

i. There are approximately 580 alarm points across the campus, and the requestor is unsure of the exact breakout of these points (how many are BMS, how many are PIR, how many are keypads, etc.)

f. What’s the brand/model of current Keypad reader?

i. Brand is HID and they are proximity card and PIN readers. I believe there are various models throughout the campus.

g. What’s the number of current Keypad reader?

i. There are approximately 580 alarm points across the campus, and the requestor is unsure of the exact breakout of these points (how many are BMS, how many are PIR, how many are keypads, etc.)

h. What’s the brand/model of current Arm/Disarm reader?

i. There are two Corby keypads. Based on my initial research, I believe they are 7140s, but unable to verify without a SME. One of these are the ones that will be replaced by the HID proximity reader, the other will remain.

There is one Honeywell site commander. And there is one that is already an HID proximity reader.

i. What’s the number of current Arm/Disarm reader?

i. There are 4 total readers/devices that control the access to the facilities.

10. V6 panels are not actively being deployed at this moment, and Honeywell hasn’t committed for actual supply at this moment. It is unknown when the supply will be in regular pace. Will it be allowed to keep the V5 panels while repairing and enhancing the other part of the systems, and replace the panels when it’s available?

Answer: If compatible, alternatives like utilizing the existing V5s or an alternative like the V3 is potentially acceptable and will be reviewed by the SSO as submitted. The major failing components of the system are the AACS head-end unit and SAW, so replacement and upgrade of those components is the priority of this effort. Proposed alternatives to the V6s must support the priority component replacement.

11. What’s the current system machines composed?

a. VSS (Windows 7 or 10?)

i. We have no Windows 10 portions of the IDS or AACS, and upgrade to

Windows 10 is a core focus of this project. I am unfamiliar with this particular component.

b. VBM3 (Windows 7 or 10?), How many?

i. VBM 3 is currently operating on Windows 7 and needs to be replaced.

There is one head end unit located in Rm A113 inside the SCIF and at least one switch in Rm A211 (also inside the SCIF)

ii. Camera brand/model.

VALCAM 8500-630

iii. Printer brand/model. Badge printer is Fargo DTC 4500E with dual lamination.

c. VCC (Windows 7 or 10?), How many?

i. One VCC that uses Windows 7 and needs to be replaced. There is one head end unit located in Rm A113 inside the SCIF and at least one switch in Rm A211 (also inside the SCIF)

d. SAW2 (Windows 7 or 10?), How many?

i. One SAW that uses Windows 7 and needs to be replaced.

e. Any VSC? If it exists, how many?

i. We have no Windows 10 portions of the IDS or AACS, and upgrade to

Windows 10 is a core focus of this project. I am unfamiliar with this particular component.

f. Any other components such as VPC or VAC?

i. We have no Windows 10 portions of the IDS or AACS, and upgrade to

Windows 10 is a core focus of this project. I am unfamiliar with this particular component.

g. Any rack to be reused?

i. Existing locking racks can be reused if appropriate and still fully functional.

h. Any UPS to be reused?

i. Existing UPS has recurring functionality issues and should be replaced, not reused.

i. Current V5 FW version?

i. I am unsure of the current firmware on the V5s.

12. Will the existing database required to be converted and migrated to the new ones?

a. Yes, all data currently on the VCC, VBM, SAW, and must be migrated to the new system.

13. Will the current conduit and wire be allowed to reuse?

a. Existing conduit and wire can be reused if appropriate and still fully functional.

14. Are the network between buildings (Comm room to Comm room) in good working condition?

a. There is no evidence of communication issues between buildings.

15. Does the designated maintenance contractor or Civ Engineering team exist?

a. Yes, 9 SFS personnel maintain the IDS and AACS equipment.

16. What’s the scope of the training? Please specify the scope of training.

a. User training (VCC, VBM, SAW, VSC)

i. Training should include instruction on all relevant functions of the system including creating and updating credentials, generating new card types, pulling AACS/IDS reports, clearing alarms, and any other function required of a security specialist to carry out the required security functions.

b. Troubleshooting

i. Training regarding basic troubleshooting should be provided. 9 SFS maintains the equipment and conducts in-depth maintenance as required, but SSO should be educated on basic troubleshooting.

17. Will the system racks and UPS/ External Battery packs be required?

a. Rack-mounted head-end/control units for VCC, SAW, and VBM (or appropriate equivalent) must be replaced as part of this upgrade. The locking rack itself can be reused if appropriate and still fully functional.

b. The existing UPS has recurring functionality issues and should be replaced, not reused.

Amendment 0004 – Updated

1. Alarm Points List – 18 Honeywell V5 Panels The solicitation identifies approximately 18 Honeywell V5 panels and approximately 580 alarm points. However, we have not located a panel-by-panel alarm-point list or detailed point schedule identifying the devices connected to each panel.

Is an alarm-point list, device inventory, or detailed point schedule available? If so, could it please be provided or added to the solicitation documents?

We are not able to provide an alarm-point list, device inventory, or detailed point schedule. This would need to be conducted by the contractor as part of the evaluation before installation. I reached out to SFS, but they are not able to provide a complete inventory of the items as they only have about 50 items on that inventory.

2. Existing 9 SFS BDOC System Please clarify:

The specific systems, buildings, and sites included in the upgrade;

IDS and AACS which covers the DGS-2 campus, including 4 SCIFs across Bldgs 23260 and 23265. There are also peripherals and equipment present in the buildings outside of the SCIFs (lobbies, common areas, etc.)

Which existing systems must be integrated with the upgraded Vindicator system;

IDS and AACS must integrate with existing base infrastructure at BDOC. Additionally, SAW must be provided either as a standalone or as part of the IDS/AACS head end.

The required interface and annunciation with the 9 SFS Base Defense Operations Center;

Yes, the system must interface and announce with 9 SFS BDOC Whether any existing BDOC configuration information, drawings, architecture diagrams, interface details, or point lists are available.

We do not posses any BDOC configuration information, drawings, architecture diagrams, interface details, or point lists here as the customer.

3. Existing System Documentation To help contractors accurately determine the scope and prepare complete pricing, could the Government provide any available:

As-built drawings or floor plans;

As builts can be provided however contractors need to certified to work on Honeywell.

You must show proof (Certifications etc.) that you can work on Honeywell Vindicators

System architecture or network diagrams;

Aside from as-builts there are no system architecture or network diagrams.

Panel locations and configuration information;

Panel locations can be assessed via the as-builts and through general knowledge of the SSO team. SSO team does not have knowledge of the entirety of the infrastructure, but can assist to the best of their ability as able.

Device-location drawings;

Aside from as-builts, there are no device location drawings.

Programming and database information;

We do not have programming and database information.

Existing point and alarm schedules;

Existing alarm schedules are present in the Vindicator system to control access to common areas like lobbies.

Equipment inventories;

SFS was not able to provide a full inventory of the equipment associated with this IDS.

Cable, conduit, and riser diagrams; and Aside from as-builts, there are no cable, conduit, and riser diagrams we have access to.

Software, firmware, and licensing information.

I know we use VBM 3 (2014) and VCC 2, but am not sure about the versions of these.

Additionally, we do not have the licensing information here on the site.