Questions and Answers Spreadsheet.xlsx
XLSX spreadsheet 29 KB Posted
- Attached to
- Base Telecommunication System Federal contract opportunity
- Solicitation number
- FA466125Q0025
About this file
This file is a Questions and Answers spreadsheet for Solicitation FA4661-25-Q-0025, covering Base Telecommunication Services for Dyess Air Force Base (AFB) in Texas. The solicitation is issued by the Department of the Air Force Global Strike Command, seeking a contractor to provide 24/7 Operation and Maintenance (O&M) and data and voice transport communications installation services for the base's telecommunication system. The contract will have a base year from 1 July 2025 to 30 June 2026, with four additional one-year option periods through 30 June 2030.
The Q&A document clarifies key solicitation details, including evaluation criteria (Best Value Trade-off), technical and past performance ratings (exceptional, good, satisfactory, unsatisfactory), and submission requirements. Contractors must provide a 10-page Price Proposal, 15-page Technical Proposal, and 5-page Past Performance Volume. The telecommunications infrastructure includes Avaya phone systems, CISCO LAN infrastructure, and various communication equipment. The government noted they are migrating from PRIs to SIP Trunks and anticipate 3-4 special projects annually. Contractors are responsible for providing all necessary equipment and supporting the 7th Communications Squadron's mission-critical communication needs.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 4. BTS Pricing Table.xlsx | XLSX spreadsheet | |
| 4. BTS Pricing Table.xlsx | XLSX spreadsheet | |
| 5. Instructions to Offerors Addendum.pdf | ||
| RFQ FA466125Q0025.docx | DOCX document | |
| 1. FAR Provisions and Clauses.pdf | ||
| 5. Instructions to Offerors Addendum.pdf | ||
| RFQ FA466125Q0025.docx | DOCX document | |
| 4. BTS Pricing Table.xlsx | XLSX spreadsheet | |
| 7. Past Performance Questionnaire.pdf | ||
| 3. Performance Work Statement.pdf | ||
| 6. Questions Spreadsheet.xlsx | XLSX spreadsheet | |
| 2. FAR 52.212-5 Clause.pdf | ||
| 8. WD 2015-5211 Rev. 29.pdf |
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Text version
Sheet1
| SOLICITATION: FA4661-25-Q-0025 | ||||
| Requirement: Base Telecommunication Services for Dyess AFB, TX | ||||
| Contractor Name and POC: | ||||
| PWS Paragraph, Synopsis/Solicitation, or Attachment Reference | Page Number | Contractor Question | Government Response | |
| 1. FAR Provisions and Clauses, 52.212-2 : Evaluation-Commercial Items: (a) | 2 | Would the Government please confirm that the evaluation criteria will be based on a Best Value Trade-off source selection and not Lowest Priced Technically acceptable? | ||
| Please Reference: 2019 National Defense Authorization Act, SEC. 880. USE OF LOWEST PRICE TECHNICALLY ACCEPTABLE SOURCE SELECTION PROCESS, subsection c) AVOIDANCE OF USE OF LOWEST PRICE TECHNICALLY ACCEPT- ABLE SOURCE SELECTION CRITERIA IN CERTAIN PROCUREMENTS.— To the maximum extent practicable, the use of lowest price technically acceptable source selection criteria shall be avoided in the case of a procurement that is predominately for the acquisition of— (1) information technology services, cybersecurity services, systems engineering and technical assistance services, advanced electronic testing, audit or audit readiness services, or other knowledge-based professional services; | RFQ is utilizing Best Value | |||
| 1. FAR Provisions and Clauses, 52.212-2 : Evaluation-Commercial Items: (a) | 2 | Would the Government please clarify evaluation criteria of the technical evaluation of Volume Two Technical Proposal and Volume Three Past Performance to include acceptability ratings (examples: highly capable, capable, not capable OR exceptional, good, satisfactory, unsatisfactory)? | Evaluation factors - tehcnical and past performance shall be assessed on the following ratings: exceptional, good, satisfactory, unsatisfactory | |
| 1. FAR Provisions and Clauses, 52.212-2 : Evaluation-Commercial Items: (a) | 2 | Would the Government please clarify evaluation criteria to show the importance or weighted value for each Volume (example: technical 40%, past performance 40% and price 20%)? | This requirement is being solicited under FAR Part 13. IAW FAR 13.106-1(a)(2)(iii), the relative importance of each evaluation factor is not included in this solicitation. | |
| 5. Instructions to Offerors Addendum, Paragraph 2.1 | 1 | This paragraph mentions evaluation factors, however no evaluation criteria was provided. | ||
| Will the Government please provide the evaluation criteria? | See answers above. | |||
| 5. Instructions to Offerors Addendum, Paragraph 2.6.2 and Paragraph 2.6.3 | 2 | The table in Paragraph 2.6.2 gives the past performance volume page limit as 5 pages. Paragraph 2.6.3 gives a 25-page limit on the past performance. | ||
| Will the Government confirm if the past performance volume page limit in the table of Paragraph 2.6.2 is for each past performance? | Past performance volume page limit is 5 pages. Para 2.6.3 has been updated to reflect this. | |||
| 5. Instructions to Offerors Addendum, Paragraph 2.6.2 and Paragraph 2.6.3 | 2 | The table in Paragraph 2.6.2 lists Volume One as the Price Proposal with a 15-page limit and Volume Two as the Technical Proposal with a 10-page limit. Paragraph 2.6.3 gives the technical volume a 15-page limit and the price volume a 10-page limit. | ||
| Will the Government confirm if Volume One should be the Technical Volume with a 15-page limit and Volume Two should be the Price Volume with a 10-page limit? | Volume One Price Proposal page limit is 10 and Volume 2 Technical Volume page limit is 15. Para 2.6.2 has been updated to reflect this. | |||
| 5. Instructions to Offerors, paragraphs 2.6.2 and 2.6.3 | 2 | Paragraph 2.6.2 indicates there is a 15 page limit for the Price Proposal Volume. Paragraph 2.6.3 says the Pricing quote shall not exceed 10 pages. | ||
| Would the government provide the correct NTE page count for the Price Proposal Volume? | Corrected per above. | |||
| 5. Instructions to Offerors, paragraphs 2.6.2, 2.6.3 and 3.1 | 2 | Paragraph 2.6.2 indicates there is a 10 page limit for the Technical Proposal Volume. Paragraphs 2.6.3 and 3.1 say the technical quote shall not exceed 15 pages. | ||
| Would the government provide the correct NTE page count for the Technical Proposal Volume? | Corrected per above. | |||
| 5. Instructions to Offerors Addendum, Paragraph 2.6.2 and Paragraphs 4.0-4.5 | 2, 5 | The table in Paragraph 2.6.2 gives a page limit for the Price Proposal Volume, but no cost narrative is requested in Paragraphs 4.0-4.5. | ||
| Will the Government clarify what is to be included in the Price Proposal Volume page limit? | At minimum, offerors shall provide information required in paragraph 4.2. | |||
| 5. Instructions to Offerors Addendum, Paragraph 5.0 | 6 | Paragraph 5.0 discusses the Past Performance Volume. The only requirements mentioned are the PPQs and the Offerors do not submit those. | ||
| Will the government clarify what is to be submitted in the Past Performance Volume? | Offerors shall provide information for no more than five (5) of their most recent and relevant present and/or past performance data from Federal, State, and/or Local Government; as well as, private industry contracts. | |||
| 5. Instructions to Offerors, paragraphs 2.6.2 and 2.6.3 | 2 | Paragraph 2.6.2 indicates there is a 5 page limit for the Past performance Volume. Paragraph 2.6.3 says the Past Performance Volume shall not exceed 25 pages. | ||
| Would the government provide the correct NTE page count for the Past Performance Volume? | Addressed above | |||
| 5. Instructions to Offerors, paragraph 2.6.2 and 5.0 | 2, 6 | The table at Paragraph 2.6.2 states the Past Performance Volume is 5 pages. This five pages coincides with 5 PPQs submitted by our customers directly to the government discussed in paragraph 6.0. | ||
| Will the government allow for tables of information with who the PPQs were submitted to, when they were received by our customers, and when they sent them to the government (we shall ask for that information because we are required to ensure their responses)? | Yes | |||
| 5. Instructions to Offerors, paragraph 5.0 | 6 | Will the government confirm Volume three consists ONLY of the five (5) Attachment 7 PPQs submitted directly to the government by our customers? | ||
| Will the government consider expanding the Past Performance Volume to include information on who we sent the PPQs to and/or write ups on the work done for these customers? | Past Performance Volume page limit does not include/account for PPQs submitted. Offeror can include the requested information. | |||
| 5. Instructions to Offerors, Paragraph 2.5.5 | 2 | Attachment 5, paragraph 2.5.5 states questions are due Fri, 28 March, 2025. the Synopsis says they are due 23 May, 2025. Since the RFQ wasn't released until May 13, 2025. | ||
| Will the government confirm the questions are due 23 May 2025? | Questions are due 23 May 25. Attachment 5 has been updated to reflect this. | |||
| 5. Instructions to Offerors, Paragraph 2.6.2 | 2 | Attachment 5, Paragraph 2.6.2 indicates the technical proposal may be in .PDF or .doc and .xls. | ||
| Would the government confirm .docx is acceptable for the technical proposal and identify which parts of the technical volume should be in .xls? | .docx is an acceptable format. The format for submittal is at the contractor discretion. | |||
| 5. Instructions to Offerors, paragraph 2.8 | 3 | Attachment 5 states: "Should the Offeror claim exceptions to any requirement in the solicitation, these exceptions shall be listed and rationale provided. Failure to include exceptions will be deemed as acceptance of all terms and conditions of the solicitation and resulting contract" | ||
| If the contractor has no exceptions - are we required to so state? What Volume would the government prefer we place the exceptions? | If there are no exceptions, no statement is required. Please submit the exceptions in the most applicable Volume relative to the terms and conditions the contractor is taking exception to. | |||
| PWS Paragraph 4.2.3 and 4.2.3.1 | 50-51 | Avaya r6.3 is no longer supported (patch, security, etc.). | ||
| Would the government confirm that their Avaya systems are currently r10 with appropriate replacement cabinets available? | If this question is referring to the CM. Dyess has upgraded to version 10 and all associated equipment is now compatible. | |||
| RFQ | 2 | Under "Offeror's Information", there is a Table listing Item Numbers for Pricing. Items 0004, 1004, 2004 3004 and 4004 indicate we are to price "Miscellaneous Work Orders IAW PWS 1.4. Since we have no idea which Work Orders will be required each year, is it reasonable to assume that for these CLINS that the Government wants the TOTAL Values for each the combination of the 3 TABS from "4. BTS Pricing Table.xlsx" to EQUAL (=) Table 1 [=(SUM(I1186,J1186,M1186,N1186,Q1186,R1186,U1186,V1186,Y1186,Z1186,AC1186,AD1186)] + Table 2 [=SUM(I400,J400,M400,N400,Q400,R400,U400,V400,Y400,Z400,AC400,AD400)] + Table 3 [=SUM(H19,J19,L19,N19,P19,R19)]? These formulas will calculate the total value of all PIDS listed in the "BTS Pricing Table". | ||
| If this is what the Government wants contractors to include in CLINS X004, then would the Government please modify the "BTS Pricing Table" to include a GRAND TOTAL cell that will add up all these cells from the 3 TABS to avoid confusion and potential error on the part of contractors in calculating this number? | Added | |||
| RFQ | 2 | Under "Offeror's Information", there is a Table listing Item Numbers for Pricing. Items 0005, 1005, 2005, 3005 and 4054 indicate we are to price "Special Projects (to Include: Technical solutions and costings) IAW PWS 1.5.and that an NTE Price is to be provided by Government". | ||
| Please confirm that Bidders are to leave this Item blank. | These CLINS are to be left blank. | |||
| 4. BTS Pricing Table.xlsx | Table 3, columns N & P all cells have formula errors | This has been corrected. | ||
| 1.1. Scope of Work | 14 | Refer Desc: The Contractor shall perform Operation and Maintenance (O&M) and data and voice transport communications installation services required to ensure the Base Telecommunication System is available 24 hours per day, 7 days a week. Is the scope of work for the contractor providing only O & M Services for the BTS and the cabling? | Please reference 1.1 Scope, para 2, The Contractor shall perform Operation and Maintenance (O&M) and data and voice transport communications installation services required to ensure the Base Telecommunication System is available 24 hours per day, 7 days a week. The Contractor is required to maintain all equipment listed in Apendix 4.2 | |
| 1.1. Scope of Work | 14 | Refer Desc : The BTS consists of the base telephone |
system switch and associated amplification subsystems, outside plant (OSP)/inside plant (ISP)
| copper and fiber optic cable infrastructure transmission systems, and all associated equipment. Can an architecture diagram be provided of the BTS? | Records for OSP can be found on the CVC (CIPS Visualize Component). ISP and logical diagrams are held within the Infrastructure Shop. We will not be providing diagrams at this time. | |||
| 1.3.1 | 17 | Refer Desc: REMEDY Trouble Tickets for voice systems and customer telephone devices. Is there a REMEDY trouble ticketing sytem already existing ? If yes, will the contractor use the same REMEDY system for trouble ticketing? | The AF migrated to EITaaS (Enterprise Information Technology as a Service). The fix action requirments for BTS is worked through the Communication Focal Point and the enterprise before being distrubuted to BTS. Any Work Orders are established in CIPS and worked through the Plans and Programs COR. | |
| 1.5 Special Project Requirements | 37 | Refer Desc: Special projects are negotiated requirements through the Contracting Oice. The CO will request a | ||
| proposal from the Contractor for special projects at no additional cost. Can you provide an example of the scope of a special project ? | Special Projects can be requirements that fall outside the budget of 7CS WO funds. For example, previous Special Projects have delivered ISP installs for CE headquarters, 489th BG installation and other items outside the scope of WO funding. | |||
| 4.2.2 | 48 | Refer Desc: Maintenance of Government Provided Equipment. Equipment listed below shall require the contractor to provide replacement parts or to repair the defective items and all technical support. Some of the parts are End of Manufacturing and are not available in the market. Hence what is to be done if a part replacement is required? | Identify discrepencies with the COR and mitigation/replacement will be worked at the Governemnt level. | |
| 4.2.2.4. Customer Premise Equipment: | 49 | Avaya Phones: Many of the models stated in the table are End of Manufacturing or End of OEM Support. Hence if a phone goes faulty and needs to be replaced and if it is not available with the OEM or in the market, what are the remedy measures? Are these phones stocked as spares by Dyess AFB? | There is a phased approached to replace EOL Avaya phones. The Government has on hand enough J159, J179 and J189s to replace all dated phones listed in appendix 4.1. | |
| 4.2.4. LAN Support | 52 | Refer Desc: They require testing | ||
| for continuity, end-to-end loss, bit error rate test, and troubleshoot problems. What is the make of the LAN Infra? E.g. Cisco, Extreme, etc. | Everything is migrated to CISCO. | |||
| E3.1.4. Electronic Key Telephone Systems | 95 | What is the make of the Key Telephone Systems? | If this is referring to analog and digital telephones, Dyess has Avaya 2420, 6408, 6424, Corteleco single line desk phones and single line wall phones. Dyess is slowly phasing out these phones. | |
| BTS Pricing Table Excel Sheet: SOLICITATION: FA4661-25-Q-0025 . Tab Table 1- items | Row 897 | Refer Desc: Definity Consoles and Voice Terminals . Many of these models are not manufactured anymore by Avaya and are also not available in the market. How do we quote the purchase price for them? | Equipment that is no longer manufactured will be phased out. Quarterly reviews of the PID are conducted to ensure BTS can provide adequate and revelant equipment. | |
| BTS Pricing Table Excel Sheet: SOLICITATION: FA4661-25-Q-0025 . Tab Table 1- items | Row 930 | Definity ISDN Terminals: Same question as above. | Same answer as above. | |
| BTS Pricing Table Excel Sheet: SOLICITATION: FA4661-25-Q-0025 | Row 965 | DEFINITY G1 & G3 PROVISIONING CIRCUIT PACKS: Many of these models are not manufactured anymore by Avaya and are also not available in the market. How do we quote the purchase price for them? | See above answer. | |
| Questions from Site Visit | ||||
| Is Dyess currently utilizing VOIP across the base? | Yes, we are currently migrating from PRIs to SIP Trunks. | |||
| Will equipment be provided as GFE? | Contractor is responsible for providing all necessary equipment. | |||
| How many special projects are anticipated? | On average, Dyess has 3-4 special projects per year. There is a staging area for special projects. | |||
| Does Dyess utilize 159 or 179 phones? | Majority of phones are 159s and 179s. There are less than 100 executive phones that are 189s. | |||
| Is Dyess currently using CAIRS? | Yes, we have administrative access, but do not have proper training for the Call Manager specifically. CAIRS is not used for trouble ticketing or work orders. | |||
| Can CVC be accessed off site? | 7 CS/SCXP prefers that no off-site access requests be considered at this time. CVC data is CUI (Controlled Unclassified Information); off-site access degrades best security practices. | |||
| For all GFE that is currently listed as under construction, what is the level of expectation for contractor involvement? | Contractor will be expected to take over maintenance after warranty expires. This will mainly involve logging information, moving PRIs, and monitoring the call manager. | |||
| Does Dyess have direct buried or conduit fiber? | There is no direct bury fiber on base. |
File details come from the government source that posted it. Updated .