JFSD260019 Technical Provisions with Appendax.pdf

Technical Provisions Page 1

JFSD260019 - Replace Flooring Basic Contract (IDIQ) Technical Provisions

21 September 2026

PART 1 GENERAL

1.1. WORK TO BE DONE

The Contractor shall outline all mark-ups on not-to-exceed (NTE) carpets to be purchased via the Air Force Carpet Program. The Contractor shall also provide annual forecasted costs for various floor covering options, including demo/removal, installation, and other accessories. This contract will be executed over five years, with a possible six-month extension at the government’s prerogative.

Bidding shall utilize the provided bid schedule.

1.2. Trims, moldings, and transition strips shall be included where needed to provide transitions between flooring and/or adjacent surfaces. The work consists of furnishing all plant, labor and materials, tools, supervision, and overhead & profit, as required to perform the work in accordance with these Technical Provisions, per quantities to be provided in future task order Statements of Work (SOW).

Flooring installers must meet the criteria set forth in Unified Facilities Guide Specifications (UFGS) available at Whole Building Design Guide (WBDG). (Link: https://www.wbdg.org/dod/ufgs) They must be fully qualified to install the types of flooring as outlined under these technical provisions.

The Bid Schedule and SOW Summary provides guidance for how the materials, labor costs, and mark-ups are to be grouped to support each line-item bid.

1.3. COMPLIANCE WITH COMMODITIES CONTRACT

In accordance with the Government’s Commodities Contract policy, the Government will choose carpet types and patterns from each of the Carpet Program vendors for this contract. The contractor shall utilize the sources below for carpet and adhesive material and adhere to the Not to Exceed (NTE) pricing established by the Carpet Program. See Appendix A for additional information.

Interface Americas Inc.: FA8003-23-C-0005; POC: Interface Customer Success (800) 634-6032

Engineered Floors, LLC (J+J): FA8003-23-C-0004; POC: Debra Ramsay (800) 241-4585

Mohawk Carpet Distribution, Inc.: FA8003-23-C-0003; POC: Annaleigh Warmack (706) 459-4965

Bentely Mills: FA8003-23-C-0009; POC: Carlolyn Drummond, 859-536-7846

Mannington Mills: FA8003-23-C-0006; POC: Jody Steger, 703-489-5698

Tarkett USA Inc: FA8003-23-C-0007; POC: Jamie Collins, 757-810-8893

Milliken & Company: FA8003-23-C-0008; POC: Timothy Bagg, 704-617-1329

1.4. LOCATION

The site of the work will be at various facilities located on Grand Forks Air Force Base, in North Dakota.

1.5. HOURS OF OPERATION

The contractor shall perform most of the services during normal hours of operation, 7:00 AM – 4:30 PM, Monday through Friday. However, some areas may dictate that work must be performed at other than normal hours, as specified per select task orders. The contractor is not normally required

Technical Provisions Page 2 to provide services on the following holidays. If the contractor elects to work on the following holidays, see Paragraph 1.4.2:

New Year’s Day Labor Day Martin Luther King Day Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth Day

1.5.1. Base Closures.

Work scheduled, but not accomplished because of base closure due to weather, exercises, or actual alerts, shall commence as soon as possible after reopening the base, unless otherwise directed by the CO through coordination with the inspector.

1.5.2. Non-Standard Work Hours

If the contractor desires to conduct work on a Federal Holiday, weekend, or during non-standard hours, the contractor must submit a request to the Contracting Officer (CO) no later than one week prior to the proposed date of work. Work on federal holidays will be permitted at the sole discretion of the Government.

1.6. WORK DESCRIPTION

The work to be performed includes, but is not necessarily limited to, the following:

1.6.1. Verification of Dimensions

The contractor shall be responsible to field verify all measurements. Any plans provided are only approximate regarding the size and general shape of the room. These verifications are to support installation quantities.

1.6.2. Flooring Removal

The contractor shall remove the existing flooring and accessories in work areas as described in this document and in each specific task order.

1.6.3. Patch flooring

The contractor shall repair and patch floors as described in this document and in each task order.

1.6.4. Surface Preparation

The contractor shall conduct all surface preparation as described in this document and in each task order.

1.6.5. Installation

The contractor shall furnish and install all materials as described in this document and in each task order.

1.6.6. Disposal of Debris

The contractor shall dispose of all scrap materials and debris at an off-base location as described in this document and in each task order.

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1.6.7. Furniture and Other Items

The government is responsible to remove all furniture prior to removal/installation date as coordinated through CO and the inspector.

1.7. STANDARD TESTS, QUALITY, AND GUARANTEES

1.7.1. Contractor Quality Control

The contractor is responsible for verifying the project size, scope, and all reasonably foreseen existing conditions for each task order. The contractor shall notify the government inspector of any conditions found that prevent the satisfactory installation of flooring materials. This contract requires the contractor to remove all existing flooring materials and adhesives and all foreign matter from the surface to be covered (to include loose particles and grease). The contractor is responsible for testing the moisture content and alkalinity of the substrate of the flooring materials as necessary to ensure conditions conform to the manufacturer’s installation specification.

1.7.2. Response Time

Contractor must be able to respond on site within 24 hours during the period of work, capable of dealing with emergencies or issues arising from the task order.

1.7.3. Quality Assurance

It is the contractor’s responsibility to assure the quality of the materials and installation. The government inspector will evaluate the contractor’s performance through periodic on-site inspections or receipt of complaints from Base personnel.

1.7.4. Warranty

All articles, supplies and equipment, parts, and assemblies thereof, of standard Manufacturers or for which design requirements are not prescribed by these specifications shall be guaranteed against any failure in the proper use or operation caused by defective material, workmanship, or design for the full warranty time which is standard with the manufacturer and/or supplier, or as required by the applicable UFGS. The contractor shall provide a minimum one-year warranty on all work performed.

Fourteen calendar days prior to project final inspection the contractor shall furnish, to the CO, a list of all items which are specified to be warranted accompanied by a copy of each specific warranty. For specific warranted items, the list shall include the name, address, and telephone numbers of the subcontractor who installed the item, the supplier or distributor, the manufacturer, and a POC for warranted items or work.

1.7.5. Standards

Contractor to comply with Unified Facilities Criteria (UFC), Unified Facilities Guide Specifications (UFGS), Grand Forks AFB Installation Facilities Standards (IFS); OSHA; and other related and relevant requirements.

1.7.6. Asbestos Survey

As required by each task order, the contractor shall perform a pre-work asbestos survey sampling all flooring materials in the project work areas, within 21 calendar days of award. An AF representative shall be present for this survey. The intent is to determine the presence of asbestos containing material in the work area flooring. Any additional actions required will be addressed by contract modification.

1.8. WORK CLEARANCE REQUEST AND OTHER PERMITS

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Work Clearance Request: The contractor shall initiate an AF Form 103, Base Civil Engineering Work Clearance Request, and submit to the CO the completed and approved AF Form 103. Contact CE Customer Service, 319ces.ceoer.customerservice@us.af.mil, 701-747-5210, to initiate the AF

103. The contractor should allow 14-21 calendar days for processing the work clearance request between the various activities that must coordinate on the request. An approved AF 103 is required before any on-site work can begin. The contractor shall compose and provide sketches/drawings/ and dimensioning details showing the specific location of the intended area of work (especially excavation) when requesting an AF 103. All hazardous materials submittals required by part 1.12.6.

and Environmental Protection Plans required by part 1.13. must be submitted and approved prior to initiating and AF 103. The AF 103 must be renewed every 30 calendar days.

1.9. HEALTH AND SAFETY PLANS

The Contractor shall submit their standard Health and Safety Plan, compliant with OSHA 29 CFR 1926, prior to commencing work.

1.10. SECURITY POLICE AND FIRE PROTECTION

The government will provide security police and fire protection to the extent necessary to ensure a secure and safe site of work. The contractor shall adhere to the security and fire directives, instructions, and policies of Grand Forks AFB.

1.11. ADMINISTRATION REQUIREMENTS

1.11.1. Subcontractors and Personnel

Furnish a list of key contact personnel for contractor / subcontractors to the CO, including addresses and telephone numbers for use in the event of an emergency. As changes occur and information changes, correct the information contained within the previous list.

1.11.2. Supervision

Have at least one qualifying supervisor capable of reading, writing, and conversing fluently in the English language, on the job site, during all on site project work hours.

1.12. SUBMITTALS

1.12.1. Submittal Preparation

The contractor shall submit to the Contracting Officer for approval manufacturer's data, catalog cuts, or other information as required for the items on the Submittal Schedule and the Technical Provisions in electronic format. When possible, a submittal shall be a single PDF combining items under the same submittal form. The submittal file naming format shall be Sub(###)_(Short title), e.g. Sub 004_Modular Cpt. The AF Form 3000 file naming for mat shall be Sub (###)_AF 3000.

In preparing submittals it shall be incumbent upon the contractor to clearly and fully demonstrate that proposed materials, systems, or methods meet or exceed all applicable specific requirements.

Whenever possible, parameters such as units of measurement, testing protocols and technical vernacular specified in the text will be those employed or referenced by the contractor or their agent in demonstrating compliance. When not possible, the contractor will clearly and fully demonstrate, in writing, how other parameters, employed or referenced, compare with those specified.

1.12.2. Submittal Processes and Requirements

a. No work is to occur prior to approval of a submittal, and all related product submittals, that may impact the work.

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b. Submittals shall be routed to the CO via AF Form 3000. The form shall clearly identify the task order title, project number, and submittal type, and other information as directed by the CO.

c. Submittals shall be checked by the contractor’s Project Manager prior to submission to the CO.

d. Submittals shall be legible, and shall include all technical data needed to verify the item meet the requirements of the specification, these technical provision, the SOW, the written manufacture instruction, and any applicable codes and flooring standards.

e. Approved Submittals: The CO's approval of submittals is not to be construed as a complete check. It only indicates that the general method of construction, materials, detailing, and other information are satisfactory, and appear to meet the Task Order and Accepted Proposal.

Acceptance and/or approval by the Government for a submittal does not relieve the Contractor of responsibility for meeting the contract requirements, or for any error that may not have been identified by the Government review. Under the QC, or Quality Control requirements of a task order contract, the Contractor is responsible for ensuring the information contained within each submittal accurately conforms with the requirements of the contract documents.

1.12.3. Material Submittals

Upon contract award, withing 21 calendar days, and as necessary during project execution, the contractor shall submit to the CO for approval product samples and one electronic copy of manufacturer's data, catalog cuts, Safety Data Sheets (SDS), and other information identified in the Technical Provisions and as requested in each task order. No new materials shall be used unless the submittal has been approved by the CO. If an “or equal” product is submitted, contractor shall submit color/finish sample books/binders/sets for the full product line style for selection of final sample submittal. If specific product is specified in the task order statement of work, no sample is necessary. Submit color / finish samples as follows:

a. Broadloom Carpet: Manufacturer’s standard sample binder of full range of colors. Minimum 9"x9" sample of specific colors as requested for final color selection on task orders.

b. Modular Carpet: Manufacturer’s standard sample binder of full range of colors. Full tiles of specific colors may be requested for final color selection on specific task orders.

c. Modular Walk-Off Carpet: Manufacturer’s standard sample binder of full range of colors. Full tile of specific colors as requested for final color selection on task orders.

d. Rubber Tile: Manufacturer’s standard sample set with minimum 2” wide samples. Full tiles, demonstrating shape, texture, and color may be requested on select task orders.

e. Rubber Stair Tread, Tread-Riser, and Nosing: Manufacturer’s standard sample set with minimum 2” wide samples. One full depth/height sample of each product demonstrating shape and texture.

f. Luxury Vinyl Tile (LVT) Flooring: Manufacturer’s standard sample binder of full range of colors.

Minimum 6"x6" samples of colors as requested for color selections. Full tiles of specific colors may be requested for final selections on specific task orders.

g. Transition Strips and Other Moldings: Manufacturer’s standard sample set with minimum 2” wide samples. One full depth/height sample of each product demonstrating shape and texture.

h. Resilient Wall Base: Manufacturer’s standard sample set with minimum 2” wide samples. One full depth/height sample of each product demonstrating shape and texture.

1.12.4. Manufacturer’s Instructions

Manufacturer’s instructions pertain to the use and/or installation of submitted and approved products, materials, or equipment used or installed in the execution of task orders, form these specifications as specifically set forth herein. These instructions apply whether furnished as a normal, usual, or customary practice of the manufacturer, or if furnished in response to a

Technical Provisions Page 6 requirement stipulated herein. In the event of conflicts between specifications and/or drawings, and Manufacturer’s instructions, the contractor shall bring the conflict to the attention of the inspector for resolution before proceeding with the involved or impacted work.

1.12.5. Removal and Installation Plan

The contractor shall submit a plan for the supervision, removal, disposal, preparation, and installation of materials at the pre-project meeting. The plan shall outline hazardous material testing, removal methods of existing materials, methods and materials for repair and patching of the existing surfaces, methods and materials for surface preparation, and methods and materials for installation.

When applicable, include insight into any required phasing of the work.

1.12.6. Hazardous Materials

a. DAFMAN 32-7002, Environmental Compliance and Pollution Prevention, and AFI 90-821, Hazard Communication (HAZCOM) Program and policies and procedures shall apply for contractors using hazardous materials on an Installation. Available at:

https://www.e-publishing.af.mil/Product-Index/

b. Contractors must obtain Air Force authorization prior to using HAZMAT on an Installation, and must report usage data to the Government. Contractors must submit to the CO the information and supporting documentation, including SDS(s) in individual PDF format, container sizes for each material, container types for each material and a listing of all industrial sized batteries, necessary to obtain HAZMAT usage authorization. If the HAZMAT is a Class I ODS, the CO must also have a copy of the applicable and current SAO approval of the Class I ODS requirements. NOTE: Contractors are not required to coordinate with a govt Unit Environmental Coordinator (UEC) or Unit Safety Representative.

c. For each contractor-identified HAZMAT that the Government determines does not meet the Air Force definition of a HAZMAT, the government Hazardous Materials Management Process requirements do not apply.

d. If the contractor needs to bring material on the installation that was not included in the original HAZMAT listing, the contractor must submit the required information to obtain authorization.

e. All hazardous materials must be approved through the above process prior to bringing any hazardous material on installation.

1.13. ENVIRONMENTAL PROTECTION PLAN SUBMITTAL

The contractor shall perform all work in such manner as to prevent the polluting of air, water, or land, and shall follow all applicable federal, state, and local regulations, guidelines and plans. The use of hazardous materials (i.e., lead-based paints, asbestos containing materials and other materials without permission to use) is prohibited. The contractor shall protect against the emission of any hazardous substance(s) that cause or contribute to air pollution and may reasonably be anticipated to endanger health, welfare and the environment. In the event of environmental laws/regulations/requirements change during the term of the contract, the Contractor shall comply with such laws/regulations as changed.

The contractor shall provide an Environmental Protection Plan submittal that includes hazardous materials (as described in section 1.12.6. of this PWS), solid waste (this includes all generated waste such as toxic and hazardous wastes), spill prevention, stormwater protection, dust control, and Environmental Management System awareness training as applicable. All applicable plans must be provided in the same submittal package Utilize government provided templates. One Environmental Protection Plan will be submitted at the beginning of each contract year that will apply to all task orders unless superseded by Plans required for an individual task order. For each subcontractor employed, the contractor must verify they’ll comply with the approved Plans or provide updated Plans. Individual Plans may be updated and submitted when appropriate.

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1.13.1. Solid Waste Management Plan, Construction and Demolition Debris

The contractor shall provide a Solid Waste Management Plan as part of their Environmental Protection Plan for Government approval that identifies all waste streams (including hazardous wastes), planned containerization, recycling and disposal. All debris, waste, and excess construction material shall be disposed of off base by the contractor at no cost to the Government. If any waste material is dumped in areas not permitted by that state’s regulatory authority, the contractor shall remove the material, dispose of the material in accordance with applicable technical provisions, and restore the area to the condition of adjacent undisturbed areas. When directed, contaminated ground shall be excavated, disposed of as approved, and replaced with suitable fill, all at the expense of the contractor. All landfill disposal and recycling tickets showing date and weight shall be submitted to the CO to track solid waste IAW DAFMAN32-7002, paragraph 6.40 prior to work completion and close-out. All efforts should be made to reduce and divert landfill disposal and maximize source reduction, reuse, recycling and energy recovery where possible IAW DAFMN32-7002 and DoDI 4715.23.

1.13.2. Notification of Environmental Spills and Spill Prevention Plan

The Contractor or their authorized representative shall report all emergency spills immediately by calling the Base Fire Department. All nonemergency spills regardless of size must be reported to the CO. The contractor shall submit a Spill Prevention Plan as part of their Environmental Protection Plan. The Contractor shall be held liable for the spill or release of all POL and hazardous substances, and is expected to clean up all spills. The Contractor shall be liable for the cleanup and cost of any spill.

1.13.3. Dust Control Plan

The Contractor shall be responsible for performing all dust control work in accordance with EPA 832-R-92-005 Chapter 3 and NDAC 33-15-17-03, Reasonable Precautions for Abating and Preventing Fugitive Particulate Emissions. To comply with these rules the contractor shall submit and provide a Dust Control Plan that details the methods that will be used to control dust in any areas affected by the project such as waste areas, saw-cutting, fugitive dust, dirt debris and truck and material haul routes. The Dust Control Plan is part of the Environmental Protection Plan.

1.13.4. Stormwater Pollution Prevention Plan (SWPPP)

The contractor shall comply with the base Industrial National Pollutant Discharge Elimination System permit concerning industrial stormwater runoff. Special measures shall be taken to prevent pollutants including rock, sand, sediment, dirt, chemicals, fuels, oils, greases, etc. from entering public waters including from entering storm drain inlets. To comply, the contractor shall provide a Stormwater Pollution Prevention Plan if applicable and as appropriate. SWPPP template is available.

1.13.5. Environmental Management System Awareness Training

Contractor will ensure all personnel, including subcontractors, receive Environmental Management System Awareness training IAW DAFI32-7001, paragraph 4.3.1. Contractor shall request training materials from the government and complete with all personnel prior to work.

Contractor must provide verification that training is complete. Training is a one-time only requirement. Previous completed training events are accepted. Verification of new employees training may be submitted separately from the Environmental Protection Plan.

1.14. SECURITY REQUIREMENTS

1.14.1. Base Entry

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a. Passes

The Contractor shall be responsible for obtaining all necessary passes, decals or other items required for access to the areas in which work will be performed. The Contractor shall request contractor passes through the CO by providing the name, social security number, date of birth, work phone, and home phone of employees requiring passes. Personnel must adhere to the REAL ID requirements to ensure access to base is granted. Pass requests will be forwarded by the CO to the Security Forces Squadron Commercial Visitor Control Center for approval and issuance. Upon completion or termination of the contract, or an individual’s release from employment, the contractor shall retrieve the identification issued above and surrender it to the Security Forces Squadron Pass and Registration Section located in the Commercial Visitor Control Center.

b. Vehicles

Although contractors will not be issued vehicle passes, vehicles are subject to search while on the installation. Employee privately owned vehicles will not be allowed access to restricted/controlled areas. All company vehicles shall display exterior identification to include the company name and telephone number. Company vehicles will only be allowed access to restricted/controlled areas if needed.

c. Work in Secure Areas

Some facilities / areas on base are considered sensitive or controlled areas. Although rare, this contract may require work within a secure area. The individual task order SOW will identify when work is required within a secure area and provide specific requirements. All scheduling of work in these areas shall be coordinated with the Air Force Project Manager. If escorted entry is required, contractor employees shall contact the Facility Manager, or his alternate, at the Entry Control Point. Workers may be issued a Visitor’s Badge. Contractor employees will be under direct surveillance at all times of a person displaying a Controlled Area Badge. The Visitor’s Badge will be returned to the Entry Controller each time the employee completes his duties and leaves the controlled area.

Prior to beginning any work in a controlled secure area, the Contractor shall be required to submit a list of employees that includes actual employee identification credentials, such as a social security number, driver’s license number, etc. These will be required for development of an Entry Authorization Letter (EAL) letter, to gain access into secure areas. Background checks will be conducted on the employees identified on the list by Security Forces personnel before any employee access is granted into secure areas. The contractor, or designated representative, shall be responsible for pre-announcing workers into controlled / secure areas.

Preannouncement is handled through the controlled area monitor of the owning / using unit.

The following procedures require special attention: When contractor personnel arrive at the Base Entry Control Point, they shall wait outside the outer gate until they are signed in by their escort. The Security Police will search all vehicles and all personnel. Each person must present identification information in compliance with the Installation requirements. A REAL ID-compliant driver's license, or other CO acceptable forms of ID, as directed by Contracting (CONS) is required to access this installation - no exceptions. The primary identification must match the EAL. After the contractor personnel are signed in and searched, and when directed by Security Forces, they will proceed through the control point with their escort(s). The time required for this entry procedure should be anticipated at 30-60 minutes and is not reimbursable by the Government. Delays shall be reported to the CO.

1.14.2. Reporting Requirements

Contractor personnel shall report to the inspector any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor’s employees shall be briefed by their immediate supervisor prior to entering the base.

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1.14.3. Personnel Requirements

The contractor shall ensure that his / her employees comply with all base traffic regulations and properly conduct themselves while on the base. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The design or coloring of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

The Government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee, who is identified as a potential threat to health, safety, security, general well-being, or operational mission of the installation and its population.

1.14.4. Weapons, Firearms, and Ammunition

While on Grand Forks Air Force Base, North Dakota, contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle.

1.15. SPECIAL PROVISIONS FOR WORKING ON OR NEAR THE AIRFIELD.

By basic definition, all areas within the airfield fence are considered on the airfield. This is a restricted area. If required, instructions for obtaining access and escort to the areas will be provided per task order.

1.16. CONTRACTOR USE OF PREMISES

1.16.1. Utilities

The government will provide reasonable quantities of water and electricity for project work areas, when available, at no cost to the Contractor. The government will NOT modify points of distribution to accommodate project activities. At remote work areas where no utilities are available, the contractor shall furnish his/her own utility services.

1.16.2. Toilet Facilities

Contractor personnel may use existing toilet facilities if available on the premises and approved by the facility occupants and the inspector. At construction sites, where toilet facilities are not readily available, the contractor shall provide his/her own chemical sanitary toilets. The contractor shall service the chemical toilets regularly, subject to government inspection by the base medical officer. The contractor shall correct all identified sanitary deficiencies within 24 hrs of inspection.

1.16.3. Elevators

When required, the contractor shall arrange for temporary use of existing elevators through inspector, subject to approval. Contractor shall use elevator only minimally, and shall not exceed the elevator load capacity.

1.16.4. Insect and Rodent Control

When the contractor detects an insect or rodent problem, the contractor shall notify the inspector for entomology services.

1.16.5. Noise Control

The contractor shall comply with all applicable state and local laws, ordinances, and regulations relative to noise control.

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1.16.6. Vehicle Control

The contractor shall not park or run vehicles on grass areas for shortcuts, or convenience. Only equipment required in direct performance of work will be permitted to enter grass areas. The contractor shall repair or replace any damage to lawns or shrubs caused by construction equipment or related project activities. Contractor personnel shall load all loose debris on trucks leaving the site in a manner that will prevent dropping materials, and conforming to local ordinances. Fasten suitable cover such as a tarpaulin over the load before entering surrounding streets. The contractor shall promptly clean up any materials that falls from trucks. Cell phone use without a hands-free device is prohibited on the installation while operating a vehicle. Seat belts are required in vehicles. Base speed limits are strictly enforced, and violation(s) may result in suspended base driving privileges.

1.16.7. Storage

The government will not provide dedicated storage space outside of the project area for contractor use, unless noted otherwise in an individual task order. Thus, the Contractor may be required to provide temporary storage for materials, to support a given task order.

1.16.8. Area Protection and Maintenance

The contractor is solely responsible for the security of his/her property and general housekeeping of the project area(s). The Contractor shall protect adjacent property, offices and their contents from dust, dirt or other materials. Work areas shall be maintained in a neat, clean, and safe condition and shall, at a minimum, be cleaned with all waste and packaging materials removed at the end of each shift. The Contractor shall provide all protective materials necessary, i.e. carts, plastic covering, taping, etc. to ensure all items to be moved and building finished surfaces are well protected throughout the entire process.

1.16.9. Severe Weather

The contractor shall develop and be prepared to implement procedures to evacuate and/or protect people and facilities under his/her control in the event of severe weather. The contractor shall notify the inspector of any decision to delay work due to weather. The contractor is responsible for monitoring weather conditions and base closures/delays through use of commonly available media, to include the GF AFB snow line: 701-747-SNOW (7669) or by calling the gate of the applicable facility, to determine the current operating status related to weather impacts.

1.17. EXTRA MATERIALS

Provide extra materials as described in the applicable UFGS, or as specified by a given task order.

1.18. GOVERNMENT FURNISHED ITEMS

No Government Furnished Equipment (GFE) will be provided under this contract. However, the government reserves the right to provide Govt Furnished Materials (GFM) for use on a task order.

The contractor shall transport all GFM described in a task order from the government storage area to the work site. Once GFM is released to the contractor for transportation to the project site, the contractor shall assume the risk and responsibility for any loss or damage. The contractor shall follow instructions in task orders regarding the disposition of GFM not utilized.

PART 2 PRODUCTS

This contract will include installation of the following flooring types, related accessories, and any preparatory work required. Unless otherwise noted, specific product requirements (size, color, performance, pattern, basis of design, etc.) will be provided in each task order SOW.

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2.1. BROADLOOM CARPET

Materials and installation shall meet applicable standards of UFGS 09 68 00 Carpeting and the Carpet and Rug Institute CRI 104 Carpet Installation Standard for Commercial Carpet. The contractor shall comply with the NTE pricing requirements on the Carpet Program. Carpet shall be installed by direct glue-down methods, in accordance with the manufacturer’s written installation requirements. Ideally, pile direction is toward the entry, but other factors, such as pattern, aesthetics, and economic material use, may be considered. The contractor shall notify the inspector if any of the above-listed factors exist, and the inspector shall determine how the contractor proceeds.

(See Appendix A)

2.1.1. Stair nosing must be rounded to allow carpet to make contact with nosing. For straight stairs with a nosing, carpet shall be installed with one piece covering both tread and nosing and a separate piece covering the riser. The contractor shall apply contact cement to the nosing, under the nosing, and on the stair tread.

2.2. MODULAR CARPET

Materials and installation shall meet applicable standards of UFGS 09 68 00 Carpeting and the Carpet and Rug Institute CRI 104 Carpet Installation Standard for Commercial Carpet. Contractor shall comply with requirements in the Carpet Program. The contractor shall install carpet tile and plank in accordance with manufacturer written installation specifications. Whole tiles shall be used in doorways, aisles, and heavy traffic areas wherever possible. Installation methods (monolithic, ashlar, 1/4 turn, brick, herringbone, etc.) will be identified in the task order. Carpet products with various tiles and plank sizes may be identified in the individual task orders. See Appendix A for material options.

2.3. MODULAR WALK-OFF CARPET.

Materials and installation shall meet applicable standards of UFGS 09 68 00 Carpeting and the Carpet and Rug Institute CRI 104 Carpet Installation Standard for Commercial Carpet. Contractor shall comply with requirements of the Carpet Program. Installation methods (ashlar, brick, monolithic, 1/4 turn, herringbone, etc.) will be identified in each task order. See Appendix A for material options.

2.4. RUBBER TILES.

Materials and installation shall meet applicable standards of UFGS 09 65 00 Resilient Flooring.

Homogeneous rubber in standard sizes not less than 1/8" (3mm) thick, with smooth or hammered textures. (Or approved equal)

Basis of Design: Roppe Rubber Tile; Manufacture Standard Colors, Fiesta

2.5. RUBBER STAIR TREAD, TREAD-RISER, AND NOSING.

Materials and installation shall meet applicable standards of UFGS 09 65 00 Resilient Flooring.

Homogeneous rubber stair treads for heavy duty applications with integral nosing in solid colors, or colors to match the rubber tile fields, with radial/circular texture. (Hammered textures may when requested to match field.) Homogeneous rubber nosing / tread / riser combined in continuous units, for heavy-duty applications, not less than 1/8" (3mm) thick on the wear surfaces. (Or approved equal)

Basis of Design: Roppe Rubber Tile; Raised Circular / Low-Profile Circular

2.6. LUXURY VINYL TILE (LVT) FLOORING.

Materials and installation shall meet applicable standards of UFGS 09 65 00 Resilient Flooring with (>/=) 20-Mil wear layer, (>/=) 2.5-Mm thickness, and Made in the USA. Provide tile with a factory protective finish that enhances cleanability and durability. Fully adhered installation, per the

Technical Provisions Page 12 manufacture written requirements. Utilizing standard color options, for the each of the following:

(Or Approved Equal) (LVT-01: Plain; LVT-02: Speckles / Marbled; LVT-03: Wood Grain; LVT-04: Geometric)

LVT-01: ShawContract; Collection: Colorlink; Style: 2.5 Mm 20 Mil, 4608V LVT-02: ShawContract; Collection: Compound & Cast; Style: 2.5 Mm 20 Mil, 4074V LVT-03: ShawContract; Collection: Terrain II; Style: Terrain II 20 Mil, 0454V LVT-04: ShawContract; Collection: Mindful Play; Style: Inspire, 0084V

2.7. TRANSITION STRIPS AND OTHER MOLDINGS.

The edges of flooring abutting flooring, different types or levels, shall be protected with moldings.

Materials and installation to meet applicable standards of UFGS 09 65 00 Resilient Flooring and UFGS 09 68 00 Carpeting.

2.8. RESILIENT WALL BASE.

Materials and installation shall meet applicable standards of UFGS 09 65 00 Resilient Flooring. Not less than 1/8" (3mm) thick vinyl. Material and profile will be identified by task order. In locations where base is present and installation of new flooring will require replacement of that wall base, new base shall be provided unless otherwise stated in the task order. Exceptions to installation of wall base shall be wood baseboard or as stated in the task order. Use a rolled product to minimize seams.

PART 3 EXECUTION

All preparation and installation shall comply with the manufacturer’s instructions/recommendations, the Whole Building Design Guide, applicable UFGS, the task order, and as described elsewhere in this document. This includes, but is not limited to, removal of existing materials, surface preparation, and new material installation, as required for a “turn-key” project ready for full use/traffic/service.

3.1. WORK SEQUENCE:

3.1.1. Pre-Performance Conference

Within 14 calendar days after award of each task order but prior to commencement of any work at the site, the contractor shall meet with the CO and inspector to discuss the coordination of the work.

3.1.2. Construction Schedule

The Contractor shall, within 21 calendar days of award, develop a project schedule to include all work activities, to include but not be limited to the following: Asbestos Surveys, Submittal Review Periods, Material Lead Times, Notifications, Onsite Work Activities and Durations, Phasing, Air Force Moves, Punch Lists, and Project Closeout. Separate Notice to Proceed my be used on a give job to account for asbestos testing, material orders, and installation periods. This will be at the direction of the CO.

3.1.3. Commencement of Work

The Notice to Proceed for task orders under this contract shall be instruction to commencement of work under that task order. Work shall begin within the number of days specified on the task order. Each task order will have an assigned period of performance.

3.1.4. Starting Notification

The contractor shall notify inspector at least seven calendar days in advance of starting all work on site. This shall include, but is not limited to, notification when the initial work shall begin; when work shall resume after stoppage exceeding five work days; and when work shall begin following

Technical Provisions Page 13 all specified exclusion periods. The official Notice to Proceed does not constitute sufficient notification to inspector that work shall begin.

3.1.5. Condition Survey

Prior to commencing work, the contractor shall survey the existing facility for existing damage or conditions that would affect the completed work. This includes wall paint/surface, floor boxes, and doors. The contractor will review the findings with the inspector. The findings will be documented in images and text and submitted for record.

3.1.6. Preparatory Meeting

Prior to the first day of on-site work, the contractor shall schedule with the CO, to conduct a “Preparatory Meeting”. Items addressed at this meeting, as a minimum, shall include safety procedures, materials employed, and the Removal and Installation Plan, and product installation instructions. If separate personnel will perform removal and installation, a second Preparatory Meeting will be required with the installation personnel prior to commencing installation activities.

3.1.7. Project Meetings

The contractor shall hold a weekly or bi-weekly construction progress meeting (to be determined for each project), to discuss each active Task Order. Typically, discussion will be focus on the project status, schedule, open construction issues and items, and other required actions items.

The contractor shall prepare a copy of the agenda 24 hours in advance of the meeting and distribute to the CO, PM and inspector. The contractor shall provide a copy of the minutes of the meeting within two business days, to include due dates and parties assigned for select tasks.

Should any party not concur with the minutes, they shall state the areas of nonoccurrence, in writing, to the contractor within 4 calendar days of receipt of the meeting minutes.

3.1.8. Project Execution

The work performed under this contract will be in both occupied and unoccupied facilities/areas.

In occupied facilities/areas, the contractor shall accomplish all work in a manner that minimizes inconvenience to the using agencies, and their mission. The contractor shall perform all work with continuous daily progress. The government will not accept or permit days of no work or times laps of inactivity by the contractor except for drying or curing of previous work or as directed by the CO. The contractor shall protect all government furniture and equipment within the work area from dust, moisture, debris, and damage. The government will hold the contractor responsible for any damage caused by contractor operations as a result of lack of adequate protection of government property. NOTE: Once electronic equipment becomes contaminated/damaged with dust it cannot be restored, and the contractor shall be held responsible for replacement of such items at no additional cost to the government. The contractor shall maintain the work site, hallways, and emergency exits free of debris, and safe at all times. The Contractor personnel shall always adhere to safety standards and practices (OSHA and AFOSH) during the term of the contract.

3.2. REMOVAL AND INSTALLATION

3.2.1. Flooring Removal

The contractor shall remove existing flooring and finishes in work area in a manner to prevent unnecessary damage to the work area. The contractor shall ensure that surfaces are clean, dry, and free of curing or parting agents that interfere with the bonding of the adhesives. Whenever glue residue if left, or a powdery or porous surface is encountered, a primer compatible with the new flooring shall be used to provide a suitable surface for the installation, in compliance with manufacture written instructions. (Refer to Part 3.6 for asbestos remediation requirements)

3.2.2. Cutback Adhesives

Technical Provisions Page 14

The contractor shall remove any cutback adhesive that does not contain asbestos. If allowed by, and following manufacturer’s recommendations, flooring may be installed over cutback adhesives containing asbestos, with approval from the inspector, if no sanding is required. If the cutback adhesive needs sanding, the contractor shall contact inspector for further instruction.

3.2.3. Patch Flooring

Repair of minor holes, cracks, and depressions in existing concrete, wood, or tile flooring with compatible patching compounds per the manufacturer recommendations. The contractor shall not exceed the manufacturer’s recommendations for patching thickness. Patched areas shall be primed per the manufacturer specifications. The contractor’s responsibility for such floor repair preparation shall be limited to the use of no more than one gallon of patching compound per ten square yards of floor area. The contractor must notify the Contracting Officer immediately upon completion of demolition/stripping of the existing flooring, and prior to the installation of any new underlayment or flooring if floor repairs exceed this amount and request further instruction. If, prior to bidding, the contractor or government believes the prep will exceed this amount, this requirement will be, or should be, disclosed prior to bidding.

3.2.4. Surface Preparation

All surface prep shall conform to the manufacturer’s installation specifications. All materials must be removed as required as part of the surface preparation. The surface must be cleaned. The contractor is responsible for testing the moisture content and alkalinity of the substrate of the flooring materials to ensure conditions conform to the manufacturer’s installation specification. If test results exceed manufacturer-approved limits, the Contractor shall not proceed with installation, and moisture mitigation shall be negotiated as a contract modification.

3.2.5. Installation

All installation shall comply with manufacturer’s instructions, applicable UFGS, the task order, and as described elsewhere in this document. The contractor shall accomplish all initial cleaning and application of surface coatings as required. Unless explicitly noted in the task order, the contractor is responsible for determining installation method as required for a “turn-key” project ready for full use/traffic/service.

a. Installation Over Existing Flooring

Flooring materials shall not be installed directly over existing vinyl and rubber flooring products unless explicitly noted in the task order. New flooring shall NEVER be installed over existing carpet.

b. Cut-outs and Trimming

The contractor shall cut materials to fit around existing fasteners and anchors, telephone and electrical boxes, built-in casework, door frames, walls, and other equipment and obstacles.

Remove and replace telephone and electrical box covers as required for proper installation.

The contractor shall take precautions not to damage the doors, furniture, walls, or other government property. The contractor shall be responsible for any damage they cause and shall make repairs at no additional cost to the government. The contractor shall check that door bottoms clear and swing over the newly covered floor area without binding.

3.2.6. Wall Base

The contractor shall carefully remove existing wall base. The contractor shall scrape away old adhesive from walls. Any damaged areas shall be repaired by the contractor. Fill all depressions, cracks, and other surface irregularities with a good quality patching compound appropriate for this purpose. Upon satisfactory repair, the contractor shall install new base in accordance with manufacturer’s recommendations. Utilize job formed corners. Notify the CO and

Technical Provisions Page 15 inspector immediately if the existing wall material is found to be deteriorated, unsound, or otherwise unsuitable for the installation of wall base.

3.2.7. Disposal of Debris

The contractor shall dispose of all scrap materials and debris at an off-base location. The contractor shall furnish refuse containers of the capacity required. Disposal shall be in accordance with existing local, state and federal regulations and shall not be allowed in base refuse containers. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations. Debris must be removed the day installation is completed.

3.3. CONTRACT CHANGES

At no time shall the contractor accept direction or changes for the type of product obtained, configuration, or installation, without the written approval from the CO.

3.3.1. Forced Work Stoppage

The CO, base fire chief, and other base authorized emergency response personnel, or their representative(s), have the authority to order the contractor to terminate work and clear an area of personnel and equipment. The contractor shall comply with such an order with all possible speed. When the previously mentioned authority figures or their representative(s) interrupt the contractor’s operations, the contractor shall immediately notify the CO of the delay.

3.4. INTERRUPTION OF UTILITY SERVICES:

The contractor shall not hold the government responsible for interruptions of utility service. Nor will the govt be liable for delays, damages, or increased costs occasioned by any such interruption of service.

3.5. WORK IN SECURE AREAS:

The contractor shall comply with all security regulations within this document, and within an individual task order.

3.6. ASBESTOS REMEDIATION

When required by task order, asbestos remediation shall be accomplished compliant with UFGS 02

82 00 Asbestos Remediation, per guidance provided within these technical provision, and with all local, state, and federal laws and guidelines, unless directed otherwise in writing by the CO. Submit all required documents completed, including but limited to, the following:

a. Completed North Dakota Department of Environmental Quality Notification of Demolition and Renovation form (SFN17987)

b. Material Sampling Results / Air Sample Results (When Applicable)

c. Asbestos Hazard Abatement Plan (To be reviewed by Air Force)

d. Transporter Certification / Landfill Approval / Disposal Report

e. Contractor's License / Worker’s License (For Review / For Records)

-- End of Technical Provisions --

Appendix A

PART 1 CARPET TYPES

The contractor shall select one of the carpet products listed below for each carpet type. All products must be from the same manufacturer.