319CONS Flooring IDR Pre-Sol Q and A.pdf

319 CONS Flooring IDR Pre-Solicitation Q&A

Annual Workload & Spending/Pricing

1. Estimated Annual Workload: Do you have an estimate of the annual dollar amount of flooring work anticipated under this contract? Is there historical spending information available from the previous five years?

A: We do not have an estimate since it is dependent on need as requirements are submitted. The historical estimate was $1M with a ceiling of $1.4M.

2. Pricing Structure: Will contractors be required to submit fixed unit pricing for labor and materials for the entire five-year period, or will there be provisions for annual price adjustments due to increases in material, labor, and transportation costs?

A: Contractors will be required to submit fixed unit price for all labor and materials.

3. Task Orders: With individual task orders ranging from $2,000 to $300,000, what is the typical dollar amount of flooring work orders issued at the base? Approximately how many orders are anticipated annually?

A: This can vary depending on the need for work. We cannot anticipate the actual ordering amount.

4. Response and Mobilization: What are the expected response times after a task order is issued? Will contractors be required to maintain a local crew, or can an out-of-state contractor mobilize personnel as individual projects are scheduled?

A: 10 calendar days from receipt of task order purchase request.

5. May the prime contractor use a local flooring subcontractor for installation? Please identify any self-performance requirements or limitations on subcontracting.

A: Construction by special trade contractors, will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 75 percent subcontract amount that cannot be exceeded.

6. Have funds been appropriated for this opportunity?

A: Funds are appropriated as task orders are received throughout the 5-year ordering period.

Previous/Current Contract Details

1. Previous Contractor: Is this a follow-on contract? If so, could you provide the previous contract number and the name of the contractor currently performing the work?

A: FA465921D0003 is the previous contract held by Greenstone Construction.

2. Gymnasium Flooring: Does the base anticipate any hardwood gymnasium floor sanding, refinishing, screen and recoating, game-line painting, or athletic floor repairs under this contract?

A: Unknown at this time.

3. Materials: Will the government specify flooring manufacturers and products, or will the contractor be permitted to propose equivalent products meeting the required specifications?

A: Yes. Government specific flooring manufacturers and products will be required. The USAF Carpet II mandatory-use program will apply. More details will be shared in the solicitation.

4. What will be the anticipated start date for this contract?

A: Anticipated award date of early CY27.

Site Visit

1. Will there be a scheduled site visit for this opportunity? Will there be a mandatory site visit?

A: There will be no site visit for this specific award. Site visits will be held on individual task orders.

Bonding Requirement

1. Bonding and Insurance: Will performance and payment bonds be required for the overall contract or only for individual task orders exceeding certain amounts? Are there any additional insurance requirements beyond standard commercial general liability and workers' compensation?

A: A flat rate performance and payment bond will be required within 10 calendar days of award based on total price.

Wage Determination

1. Wage Determination: Will the resulting contract be subject to a specific Service Contract Act (SCA) or Davis-Bacon Act (DBA) Wage Determination, and if so, will the explicit wage determination tables be provided within the solicitation package?

A: The DBA Wage Determination Building ND20260014 05-18-2026 will apply. This WD will be used for the entirety of the IDR.

Solicitation Specifications

1. When do you expect to release the full solicitation, scope of work, and pricing schedule?

Is October 31 the presolicitation response date, or will quotations also be due that day?

A: The full solicitation will be posted on 2 Nov 2026 with all details stated above.

2. Types of Flooring: Will the contract cover carpet, carpet tile, LVP/LVT, VCT, sheet vinyl, ceramic tile, rubber flooring, hardwood flooring, and athletic/gymnasium flooring?

Will floor preparation, moisture mitigation, demolition, and wall base also be included?

A: Exact specifications will be provided in the solicitation. As stated in Notice ID:

JFSD260019, “the work may include, but is not limited to, the following: Verification of Dimensions, Flooring Removal, Patch flooring, Surface Preparation, Installation, Disposal of Debris, Furniture”

3. Tax Exemption Status: Are materials and labor purchased and performed under this federal contract exempt from state and local sales and use taxes, or should contractors assume standard North Dakota state/local taxes must be incorporated into the firm-fixed unit pricing?

A: The government is exempt from paying federal and state taxes under this contract.

4. Evaluation and Award: Since this is a single-contractor award, will the evaluation be based primarily on price, or will past performance, technical qualifications, and experience with military installations also be considered?

A: Basis of award and evaluation procedures will be included in the full solicitation.

5. Scheduling: Will projects generally be scheduled in advance, allowing time to order materials and arrange travel and lodging, or will emergency and short-notice flooring repairs also be required?

A: Yes. Project scheduled will be required to be submitted within 10 days of contract award.

6. Must the offeror's SAM registration be Active at the time of proposal submission (Oct 31), or only at the time of award?

A: Active SAM registration will be required at time of proposal, award, and throughout the duration of the contact.