26QA217 Attach 2. SOW (REV1).pdf

STATEMENT OF WORK

FOR

ACCESS CONTROL SYSTEM

March 2026

15 MAY 2026

FA462026QA217, Amendment 0001 Attach 2. Statement of Work

1180287074C Cross-Out

Statement of Work (SOW) For

ACCESS CONTROL SYSTEM

Fairchild AFB, WA

1. BACKGROUND: Access Control Systems (ACS) are required to ensure the safety and security of Fairchild Air Force Base (FAFB) Fire personnel and assets.

2. SCOPE OF WORK: The contractor shall install Access Control System (ACS) to Building 3, building exits/entrances and internal doors. ACS will not be monitored from 92 SFS Building 2071, Base Defense Operations Center (BDOC), and will be standalone, no NIRPNET access. There will be 10 doors requiring ACS. These doors will be controlled by magnetic locks, electric strikes, Passive Infrared Request for Exits (REX), and push buttons. All readers will be Common Access Card (CAC) compliant Level II. See Appendix A for overview. There will be sufficient premise control unit(s) (PCU) and expansion PCUs accommodating the equipment. Keypad used for communicating with the PCU will remain onsite with the PCU. The contractor is responsible for providing and installing all equipment. The contractor is responsible for providing and installing all low voltage cabling. Perform PCU terminations, commission, download and test. Testing will be with the assistance of Designated Government Point of Contract, 92 SFS/Electronic Security System (ESS) and the 92 CES Fire Department. This purchase and installation shall comply with all federal, state, local laws and regulations, commercial standards, manufacturer’s specifications, National Electrical Code (NEC), National Fire Protection Association (NFPA), Life Safety Code current edition, and this statement of work. The contractor shall purchase and install all equipment.

3. OBJECTIVES: Ensure continued security of assets and personnel by providing access control functionality through an ACS with monitoring and badging capabilities.

4. REQUIREMENTS:

4.1. Installation Information: The contractor shall coordinate all equipment installation activities with Designated Government Point of Contract. Installation shall occur with little or no disruption to existing services. Any disruption of service shall be coordinated by Designated Government Point of Contract.

4.1.1. Contracted equipment installation must be 100% complete, functional, tested, and verified with Designated Government Point of Contract per this statement of work paragraph 4.4. Civil Engineering (CE) Customer Service may be contacted at (509) 247-2302/2303 to request consultation and inspection by Civil Engineer craftsmen and/or engineers.

4.1.2. Any damage to the walls and/or ceiling during installation of equipment shall be professionally repaired to match texture and color of surrounding area. Damaged ceiling tiles or flooring material shall be replaced with matching material. Exposed (below the ceiling) data lines, cables, and wires shall run in new ¾ inch (EMT) wherever possible and shall enter/exit through walls and ceilings at a point as close to the equipment as possible. All exposed EMT shall be colored as close as possible to existing wall color. External (exposed to weather) installed will be black in color. All data lines shall terminate in an existing or a new wall jack that matches the existing wall jacks and faceplates. All enclosures, cables, and termination shall be labeled. No splices are allowed. All wiring shall be terminated on blocks, neatly routed, plenum rated and shall be labeled. Wire/cables may be free ran above ceiling tiles, must stay away two feet from ceiling lights.

4.1.3. The contractor shall utilize existing electrical runs for power provisions. All unused electrical runs shall be terminated by code and the facility standards. The finished work shall conceal all electrical feeders from view with terminations contained in approved junction boxes.

4.1.4. If additional electrical outlets are required, coordinate with Designated Government Point of Contract.

4.1.5. Cables may not run next to [i.e., closer than 6 inches any red clad cable CAT 5E/6 or use the red (classified)] side of existing cable trays. Existing cable trays above ceiling (if available) may be utilized.

4.1.6. As-Builds. Will need to show all card readers, PCU, PCU expansion panel(s), keypad, conduit and wire paths, magnetic locks, electric strikes and associated power supply(s), push buttons, electrical panel, breaker, and room names.

FA462026QA217, Amendment 0001 Attach 2. Statement of Work

Submit digitally via Adobe PDF format to Designated Government Point of Contract. Upon installation conclusion, provide manufacturer guides, manuals, warranty, and cut sheets to Designated Government Point of Contract in digital format (e.g., Adobe PDF). All pertinent keys will be given to Designated Government Point of Contract.

4.1.7. Bill Of Materials (BOM). Contractor shall provide an equipment list which shall include item name, item description, part number, quantity, cost, unit serial numbers (if any) as well as any remarks the Contractor deems necessary to Designated Government Point of Contract.

4.1.8. Cleanup. The contractor shall clean the work sites at the end of each installation day, remove and dispose of all debris to an off-base location. Cardboard may be recycled at the base Recycle Center.

4.1.9. Quality Assurance. The contractor shall utilize their own internal quality control standards and equipment manufacturers’ standard commercial / quality control practices to verify that the system meets the requirements as a basis for acceptance by the Government.

4.1.10. Programming. The contractor will download software from the new standalone card access platform all firmware and software with each replaced PCU panel, associate card reader, and request for exit devices. The newest firmware must be applied and downloaded for each respective PCU. The contractor is responsible for performing an operational test of each application including laser jet printers. Must demonstrate from the contractor’s ACS software to the laser jet printer and badge that print jobs are successful. Contractor is responsible for programming the standalone ACS Computer System/Server.

4.2. Scope of Work Defined

4.2.1. Provide one standalone ACS computer/server supporting access control and an integrated badging station computer and peripherals (i.e., one computer monitor, mouse, keyboard), camera and tripod (extending with collapsible legs for up to 5ft) for taking photos, a laser duplex printer, a duplex color badge printer with three (3) compatible ribbons, 100 blank PVC cards for the badge printer, and an uninterrupted power supply (UPS). Provide 500 badge clips, three cleaning cards/replacement sticky rollers (grabs PVC cards if installed), and badge slot punch. The computer/server must have a display graphics card that supports two monitors. Equipment will be in Building 3, Room 139.

4.2.2. ACS abbreviations: Emergency Override (EO), Request for Exit (REX), Magnetic Lock (ML), Electric Strike (ES), Emergency Override (EO), Card Reader (CR), Push Button (PB). See Appendixes A-N.

4.2.3. PCU(s) must be Federal Information Processing Standards (FIPS) and National Institute of Standards and Technology (NIST) compliant, Advanced Encryption Standard (AES) 128 or 256 bit, and the contractor must provide evidentiary documentation.

4.2.4. UPS will support server/computer, monitor, unmanaged network switch, and non-UPS electrical surge plugs will support laser jet and duplex badge printer. UPS will support one (1) hour battery backup time. UPS will not plug into other UPS, must be plugged into wall outlet. UPS will be labeled B3 Access Control with month and year installed.

4.2.5. The contractor is responsible for ACS programming. Use Appendix N for programming naming conventions. All sensors will be labeled, indicated on any as-build documentation and programmed per Appendix N. If software naming conventions have text field limitations apply as much abbreviation in accordance with Appendix N. Cabling and alarm points may change provided coordination is made with Designated Government Point of Contract.

4.2.6. Database must be on a schedule daily backup and automatically backed up to an external hard drive. Contractor will provide a computer desktop shortcut to the database backup. Contractor will also provide written instructions on how to restore database to Designated Government Point of Contract. Hard drive size must be able to hold database, badge camera pictures, and a total backup of server/computer system for complete restoration.

4.2.7. If a keypad is used to program the PCU, this keypad will be mounted to the PCU chassis.

4.2.8. This facility will be a Protection Level (PL) 4, Partition/Zone 1 or equivalent.

FA462026QA217, Amendment 0001

4.2.9. Provide two (2) spare PCUs and 2 Level II card readers. Spare PCUs and card readers must be tested with current configuration and passed an operational test onsite with Designated Government Point of Contract as a witness.

4.2.10. Provide keyboard, video, and mouse (KVM) switch and necessary cables to support the ACS server/computer in Rm 139 to KVM in Rm 141. Provide one UPS for 30 minutes battery backup to support KVM and monitor.

4.2.11. All PCUs cabinet, card readers, power supplies, emergency override tampers will be individually wired or commonly known as “point wired”. All junction boxes do not require a tamper.

4.2.12. All tampers terminating at the PCU will be individually labeled. The card reader power supply(s) will be co-located with panel in Communication’s Rm 139.

4.2.13. No daisy chain of alarm points permitted.

4.2.14. PCUs and door lock power supplies shall be configured providing 4-hour battery backup.

4.2.15. Government Furnished Equipment: None.

4.2.16. Must communicate with an unmanaged network switch with 25% spare Category 5e/6 ports.

4.3. Software Capabilities:

4.3.1. Minimum Windows 10 with applicable Microsoft license and associated Windows updates with two High- Definition Multimedia Interface (HDMI) ports and four Universal Serial Bus (USB) slots.

4.3.2. Must show independent alarm activations. An operator must be able to acknowledge and reset alarms.

4.3.3. Must be able to remotely unlock doors and individually lock or as a group all doors.

4.3.4. An administrator must have software permissions to change naming ACS devices, i.e., Front door to Main Entrance, and so on.

4.3.5. Must show live card access activity, defined (naming conventions may be different with other software) as a minimum: Unknown card (not programmed/register), User Restricted (deny access), Invalid Time (register proximity card swiping outside the prescribed date and time), access granted, duress (indicated as such), and the applicable photo of person with a registered/enrolled proxy card.

4.3.6. Must have administrator and operator defined roles/permissions that the administrator (owning user agency) can program.

4.3.7. Program door locks for an unlock schedule, Monday through Sunday, at any given time. Must have minimum of 25 door schedule to be programmed individually for each respective door.

4.3.8. Program unlock door times ranging from 1 to 15 seconds.

4.3.9. An administrator must be able to program the software from Level I (swipe only) to Level II (swipe + entering a four-digit personal identification number) or from Level II to Level I at a moment’s notice for each card reader.

4.3.10. Run operator, administrator, and technical reports about components installed, user accessing doors with date and time stamps, and sensor activity.

4.3.11. Must have site/facility code requirement and be able to enter a four-digit personal identification number (PIN) by individual user.

FA462026QA217, Amendment 0001

4.3.12. Must have data fields of last and first name, and store associated picture.

4.3.13. For the individual profile, there must be three to five customizable text boxes where the administrator can add customized text with a fillable text box up to 100 characters.

4.3.14. Support Wiegand card bits, 26, 32, and 48.

4.3.15. Must support additional door programming for an additional 10 doors.

4.4. Access Control Card Capabilities:

4.4.1. Proximity cards must be compatible with current base-wide system and other HID card readers (26-bit, Format

H10301, HID P/N: 2000PGGMN HID S/0: 11102089937-1).

4.4.2. Card readers must be able to read Government issued Common Access Card (CAC).

4.4.3. The contractor shall provide 200 proximity cards, 26-bit format H10301, site code 65, and starting sequence 1001.

4.4.4. Contractor shall install and provide card readers as level II, meaning proximity swipe with keypad in one card reader.

4.4.5. Card readers must have color changing light emitting diode (LED) to display red when door is locked and green when unlocked.

4.4.6. Must be able to enter and register a duress PIN.

4.4.7. No door sensors for door propped / forced required.

4.4.8. Card Readers (CR) locations and associated installation kits will be in accordance with Appendix A.

4.4.9. An enrollment reader is required at Bldg. 3, Rm 139 and be used to register proximity cards and CACs. This reader will be on its own desktop stand.

4.4.10. Preferred method of locking each respective door / entrance is an electric strike and only magnetic locks where suitable, refer to Appendix N for locking locations. Electric strikes must have their own power source separate from magnetic lock power source. Both power sources must have two battery backups each.

4.4.11. Either 600 or 1200 lb. Magnetic locks are acceptable. To comply with base Fire and life safety, magnetic locks will have a separate power source with a trigger output for the fire alarm panel.

4.4.12. The ACS authorized departure for magnetic locks will be Passive Infrared Request Exits (REX). Each respective REX will have adjustable passive Infrared eye to determine door unlock range for each magnetic lock.

4.4.13. The emergency override will be co-located with each magnetic lock. Emergency Overrides will be wired and programmed to report a separate alarm when depressed. EOs do need to produce an audible siren.

4.4.14. Two push buttons for unlocking the Main Entrance (CR 1) and Main Apparatus Entrance (CR 7) will be installed in Fire Dispatch Console Room 141, both at the console. Third push button will be in the Fire Chief’s office Rm 132 and will unlock the man entrance CR 1. There will be one LED or audible sound device mounted in the front entrance CR 1 area when the door is unlocked. This audible alert notifies the waiting customer that the door is unlocked.

4.4.15. There is an existing pin pad access control system on site. The contractor will remove and dispose of this system.

FA462026QA217, Amendment 0001

4.4.16. Remove existing pin pads used for entry and replace them with Level II card readers. Existing pin pad wiring may be used as a pull string for new wire/cabling.

4.4.17. Re-using the front entrance CR 1 crash bar is the preferred method or replace, just no magnetic locks.

4.5. Conduit, Wiring, and Cabling:

4.5.1. There will be no exposed cables/wires, except above the ceiling tiles. Wires must have two feet separation from ceiling lights. All cables/wires will be plenum rated.

4.5.2. If conduit is required, conduit shall be electrical metallic tubing (EMT).

4.5.3. Conduit fittings shall be the applicable fittings for each respectable conduit type.

4.5.4. Conduit will be hidden where possible and will only be visible when other options are no longer acceptable.

4.5.5. Other than flex, EMT and junction/pull boxes attached to brick will be painted black, conduit attached to sheetrock will match existing paint.

4.5.6. All exterior conduit fittings will have waterproof compression connectors.

4.5.7. Wire color coding will be individual colors, i.e., red, black, green, white, blue, brown, etc. They will not be red/black, red/black, etc.

4.5.8. All wiring and cable used to install the new Access Control System must be new. Existing wiring and cable cannot be reused.

4.6. Training. Access control programming and badge training required one session for up to 10 personnel.

4.7. Life Safety/Fire Alarm Panel.

4.7.1. The contractor is responsible for completing the emergency fire release cable for ACS power regarding magnetic locks. If need be, the contractor will schedule with a local company for this work. The 92 SFS ESS can provide a local company. Two power supplies will be required, one for electric strikes not integrated into the fire alarm panel and the other power supply for magnetic locks integrated with the fire alarm panel.

4.7.2. The contractor is responsible for terminating both fire release ends, defined as the locking power source and fire alarm panel.

4.7.3. The Base Fire Prevention Office will perform a joint (Fire Company, 92 SFS/ESS, and the contractor) overall magnetic lock system test with multiple buildings ensuring compliance with Life Safety Code(s). Coordination with the Base Fire Prevention Office will be minimum 72-hour business days (excluding holidays, defined as Monday through Friday) in advance.

4.8. Testing.

4.8.1. The contractor shall ensure the product, including integration testing with all new and installed components, is tested prior to activation.

4.8.2. All areas subject to any work effort under this contract shall be tested. The ESS office will perform an overall system test validating each tamper, electric strike, magnetic lock, request for exit, card access, Level I and II entry, enrollment reader, unlock and lock, entry granted, unknown card, user restricted, emergency duress, invalid time, no access, and AC Power Loss / Restored. Any test that fails, Advantor will work with Designated Government Point of Contract to resolve. Designated Government Point of Contract is also the Government acceptance and will sign off on the project.

4.8.3. The contractor shall notify Designated Government Point of Contract at least four workdays (i.e., Monday through Friday, minus Federal Holidays and base Family Days) in advance when they are ready for acceptance testing.

FA462026QA217, Amendment 0001

4.8.4. The contractor shall perform system component and functionality acceptance testing during the installation phase in accordance with the manufacturer's and company's installation and testing procedures. The contractor shall test the system according to the manufacturer's diagnostic and readiness test specifications and industry standards after installation activities are completed.

5. SECURITY REQUIREMENTS: All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the government installation, shall abide by all Fairchild Air Force Base security regulations. Personnel performing the work requested will be escorted for the duration on the installation.

Individuals must be able to pass a background check that will be conducted prior to entry of the installation. Individuals performing the work will be required to provide their full name, DOB, SSN, driver’s license issuing state, and license number to gain access to the installation.

6. PLACE OF PERFORMANCE: Bldg. 3, Fairchild AFB, WA 99011

7. HOURS OF OPERATION: Hours of operation are 0700-1600 Monday through Friday, excluding Federal Holidays and any other designated down day. Work can be done at other than the normal hours of operation with the approval of the Contracting Officer and in coordination with government POCs. The contractor shall coordinate in advance all hours of work and any service interruptions with Designated Government Point of Contract.

8. APPENDICES:

Appendixes:

Appendix legend: Card Reader – CR, Infraguard Panel IGII Host Panel – HP, Expansion Panel – EXP, Keypad – KP, Magnetic Lock – ML, Magnetic Lock Power – MLP, Push Buttons (PB), Electric Strike (ES), Electric Strike Power – ESP, Request for Exit (REX), Emergency Override – EO.

All drawings depict recommended device locations.

Appendix A Bldg. 3 Overview Appendix B Main Entrance Vestibule (CR 1) Appendix C Emergency Control Center (ECC) (CR 2) Appendix D Room 138 (CR 3) Appendix E Bunker Hallway Exterior (CR 4) Appendix F West Entrance Exterior (CR 5) Appendix G Locker Hallway (CR 6) Appendix H Main Apparatus Entrance (CR 7) Appendix I Kitchen Hallway (CR 8) Appendix J Computer Rm 139 (CR 9) Appendix K EMS Rm 161 (CR 10) Appendix L Computer Rm 139 Appendix M Emergency Control Center Appendix N Data Points

Appendix A

BLDG. 3 ACS OVERVIEW

Appendix B

MAIN ENTRANCE VESTIBULE

Appendix C

EMERGENCY CONTROL CENTER (ECC)

Appendix D

ROOM 107 (CR 3)

Appendix E

BUNKER HALLWAY EXTERIOR (CR 4)

Appendix F

WEST ENTRANCE EXTERIOR (CR 5)

Appendix G

LOCKER HALLWAY (CR 6)

Appendix H

MAIN APPARATUS ENTRANCE (CR 7)

Appendix I

KITCHEN HALLWAY EXTERIOR (CR 8)

Appendix J

COMPUTER RM 139 (CR 9)

Appendix K

EMS ROOM 161

Appendix L

COMPUTER ROOM 139

Appendix M

EMERGENCY CONTROL CENTER

Appendix N

DATA POINTS

DOOR DATA POINTS

ID

LABEL

LEVEL

LOCK

EGRESS

EMERGENCY

OVERRIDE

DOOR

SWING

CR 1 Main Entrance II Electric Crash Bar None None Outward CR 2 ECC II Electric Strike None None Inward CR 3 RM 138 II Electric Strike None None Inward CR 4 Bunker Hallway II Magnetic Lock REX Yes Outward CR 5 W Entrance II Magnetic Lock REX Yes Outward CR 6 Locker Hallway II Magnetic Lock x2 REX Yes Outward CR 7 Main Apparatus II Magnetic Lock x2 REX Yes Outward CR 8 Kitchen Hallway II Magnetic Lock REX Yes Outward CR 9 Comm Rm 139 II Electric Strike None None Inward

CR 10 EMS Rm 161 II Electric Strike None None Inward Enrollment Reader I None None None None