Atch 5 Questions and Answers.pdf

FA461326R0008 Tree Removal and Disposal Questions and Answers:

1. Is there a site map or list identifying the specific location of each of the 20 trees referenced in the PWS?

Govt’s Answer: No. Opportunity for a site visit was provided to interested offerors. The factor in determining tree removal and disposal costs rest on the height and the size of the tree as noted in the PWS.

2. What species are the 20 identified trees?

Govt’s Answer: Cottonwood Trees.

3. Is there a designated on-base disposal site for tree debris, or must the contractor haul debris off base?

Govt’s Answer: Contractor is responsible for full tree removal and disposal off base, at the most economical way of their choosing.

4. Are any of the 20 trees located near overhead or underground utilities, power, water, or fiber lines?

Govt’s Answer: Yes. Contractor shall be responsible for safely cutting trees and disposal at the appropriate site.

5. Are any of the 20 trees located near historic structures or documented cultural sites requiring special handling?

Govt’s Answer: Yes. Contractor shall be responsible for the protection of surrounding areas, especially around historic facilities. Any damage caused to these facilities shall be the responsibility of the contractor as covered by the company’s liability insurance.

6. How many contractor personnel will need base access badging, and what is the required lead time for that request?

Govt’s Answer: Awardee will be provided a short term badge (minimum lead time of three business days) for completion of the service within 45 calendar days. The number of contractor personnel assigned to the requirement is controlled by the contractor. Security Forces completes a general background check and if personnel does not pass a background check, they will not be able to access the base and are not authorized to work this service.

7. Will any of the removals require entry into a permit-required confined space, such as near a vault or manhole?

Govt’s Answer: No confined space during performance of this service.

8. Is this a brand-new contract OR if there is (was) an incumbent performing these services.

If not brand new, could you please provide the current / previous contract number and what the total contract value was?

Govt’s Answer: This tree removal and disposal service is a brand new requirement.

9. Can 90 CES provide a site map or GPS coordinates for the 20 tree locations?

Govt’s Answer: No. Opportunity for a site visit was provided to interested offerors. The factor in determining tree removal and disposal costs rest on the height and the size of the tree as noted in the PWS.

10. Could you please confirm the anticipated start date for the period of performance?

Govt’s Answer: A 45-calendar day performance is calculated from the date of award receipt to completion of service. The anticipated start date is highly likely by 1st week of October.

11. Is attendance at the site visit a condition of quote acceptability, or is the site visit optional?

Govt’s Answer: Site visits are not required as a condition for quote acceptability. The factor in determining tree removal and disposal costs rest on the height and the size of the tree as noted in the PWS.

12. Provide a fillable/unprotected version of the document, or

Govt’s Answer: The solicitation document and its amendments (as needed), shall be acknowledged by the contractor. You may digitally sign or scan/wet sign. The document posted on SAM.gov, may be “printed to pdf” to be editable.

13. Confirm whether the form should instead be printed, completed by hand, and signed, then scanned for submission.

Govt’s Answer: The solicitation document and its amendments (as needed), shall be acknowledged by the contractor. You may digitally sign or scan/wet sign. The document posted on SAM.gov, may be “printed to pdf” to be editable.

14. Government provide photographs, tree identification/location information site-visit notes, or other information showing the location and surrounding conditions of the 20 designated trees?

Govt’s Answer: No. Opportunity for a site visit was provided to interested offerors. The factor in determining tree removal and disposal costs rest on the height and the size of the tree as noted in the PWS.

15. For tree removals along Randall Avenue requiring temporary lane closures, please clarify whether the Contractor is responsible for furnishing all traffic-control devices and personnel, including signs, cones/barricades and flaggers, or whether 90 CES/Security Forces will provide any traffic-control support. Please also confirm whether a formal traffic-control plan or other approval beyond the 14-calendar-day notification required by PWS

1.3.3 is required.

Govt’s Answer: Contractor must furnish traffic control devices, no additional notification is necessary if road closure is not involved. Otherwise, a 14-calendar day notification is required for any road closures.

16. Please confirm the applicable Service Contract Act labor classifications under Wage Determination 2015-5405 for personnel performing hazardous tree removal, including climbing/arborist work, aerial-lift operation, chainsaw operation, rigging, ground operations, and heavy-equipment operation. If these classifications are not specifically listed in the wage determination, please advise which listed classifications the Government anticipates will apply or whether a conformance will be required.

Govt’s Answer: The anticipated work classification should be Laborer, Grounds Maintenance. However, the contract is not dictating competitive pay for any Contractor employee. It is Contractor’s choice to provide the most economic way to provide this one time service.

17. Can you provide a list of the attendees at the pre-bid meeting yesterday?

Govt’s Answer: See Attachment 5 Site Visit Sign In Sheet