Atch 1 PWS 9 Sep 2026.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

“HAZARDOUS TREE REMOVAL” SERVICES

F.E. Warren Air Force Base, Wyoming

9 September 2026

Table of Contents Description of Services

1.1. Project Background

1.2. Basic Services

1.3. Specific Services

1.4. Conditional Site Restoration and Configuration

1.5. Improved Grounds and Irrigation System Protection

1.6. Specification(s)

1.7. Materials and Handbooks

1.8. Post-Award Conference

Services Summary

Government Furnished Property and/or Services

3.1. Government Furnished Property

3.2. Government Furnished Services

3.3. Government Property Incidental to the Place of Performance

General Information

4.1. Quality Control

4.2. Quality Assurance

4.3. Security Requirements

4.4. Physical Security

4.5. Operational Security (OPSEC)

4.6. Anti-Terrorism

4.7. Location/Hours of Operation

4.8. Conservation of Utilities

4.9. Environmental Controls

4.10. Safety Requirements

4.11. Privatized Utility Systems

4.12. Continuation of Essential DoD Contractor Services During Crisis

4.13. Contractor Personnel

4.14. Records

4.15. Special Qualifications and Training

4.16. Historic Buildings

Appendices

APPENDIX A – Publications/Instructions

APPENDIX B – Deliverables

1. Description of Services The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to safely fell, remove, and dispose of the 20 identified hazardous trees. The project also includes debris removal in accordance with all applicable federal, state, and local laws, regulations, and this Performance Work Statement (PWS). There will be no need for stump grinding. Site restoration (including seeding and erosion control) shall only be required if F.E. Warren Air Force Base improved grounds and irrigation systems on the improved grounds are damaged or destroyed by a falling tree and tree removal operations that include equipment.

1.1. Project Background

This PWS outlines requirements necessary to support tree removal to provide immediate hazard mitigation and risk reduction as a safety enhancement for F.E.

Warren Air Force Base (FEW AFB), Wyoming. The installation currently has twenty

(20) large trees that are hazardous due to internal rot and present a potential windfall risk to the base population, facilities, and daily operations.

1.1.1. The person(s) or entity performing the CFCI work outlined in this PWS is referred to as "Contractor" hereafter.

1.1.2. The 90th Civil Engineer Squadron (90 CES) is the responsible "end-user." The

Operations Section is the office of primary responsibility (OPR) and is identified as the "Customer." They will also serve as the project facilitator for the customer’s needs/intent between the Government, Project Manager(s), and/or

Contractor(s).

1.2. Basic Services

The Contractor shall coordinate with the Government before purchasing any components/materials necessary for hazard mitigation or potential conditional site restoration.

1.2.1. In the event site restoration is required due to accidental damage, the

Contractor shall install all materials (including clean topsoil, grass seed, and erosion control materials) in strict accordance with the manufacturer’s printed instructions and details.

1.2.2. The Contractor shall propose a schedule of work within ten (10) days of notice of award to the Government Project Manager. The Government Project

Manager will review the proposed schedule of work and will coordinate with the

Contractor if the proposed schedule is not feasible. The approved schedule of work will be determined within 20 days of contract award.

1.2.3. Dispose of all waste generated by this work according to all applicable regulations.

1.2.4. The term “provide” means provide or furnish and install.

1.2.5. The term “replace” means remove existing material or items and furnish and install a similar new material as required to match existing adjacent material or items.

1.2.6. Products cannot be sourced from China. Contractors should verify place of origin of all equipment/components prior to installation. Equipment must comply with the Trade Agreement Act (TAA) and equipment manufacturers must be 889 compliant.

1.2.7. If site restoration is required due to accidental damage, the Contractor shall provide a breakdown of the materials to be installed (such as any physical site restoration materials, topsoil specs, commercial-grade root barriers, or stabilization components), as well as subsequent data sheets and documentation that provides explanation of the materials.

1.2.8. Licenses and Permits: Follow local, State, and Federal rules and regulations relating to licenses and permits required throughout the entirety of the project, as applicable.

1.3. Specific Services

The Contractor shall furnish all labor, materials, equipment, transportation, tools, supplies, and all other direct/indirect costs to complete the work, in accordance with this PWS.

1.3.1. The labor, materials, tools, equipment, transportation, and supervision necessary to perform all work associated with this requirement includes the following:

Tree Felling and Hazard Mitigation: Safe rigging and dismantling of the 20 designated large, rotted hazardous trees. Work must be executed to prevent damage to nearby vertical infrastructure, paved surfaces, overhead utility lines, and historic landmarks.

Tree sizes are as follows:

Large, Height 75’-125’ – Diameter 36”- 48” (6ea)

Medium, Height 15’ – 75’ – Diameter 12”- 35” (12ea)

Small, Height 1’ – 15’ Diameter less than 12” (2ea)

Waste and Rot Removal: Collect and haul away all logs, limbs, brush, wood chips, and organic debris. Because the trees suffer from structural rot, material must be processed and disposed of off-base in accordance with State and Federal Department of Agriculture guidelines to prevent potential pest or fungal pathogen vectoring.

1.3.2. Improved Grounds Notification: The Contractor must contact 90 CES

Services Contracts prior to operating on or near what the Government identifies as improved grounds.

1.3.3. Traffic Disruption Coordination: If the Contractor's operations will disrupt vehicle or pedestrian traffic, the Contractor shall coordinate and submit a notification to 90 CES at least two (2) weeks (14 calendar days) prior to execution.

1.4. Conditional Site Restoration and Configuration

There is no routine requirement for stump grinding or post-removal site restoration under this contract. Site restoration is conditionally required only if improved grounds and irrigation systems on the improved grounds are damaged or destroyed by felling (or falling tree) and tree removal operations that includes equipment.

1.4.1. In the event damage occurs, the Contractor shall restore all disturbed turf and ground surfaces resulting from tree removal operations to match existing adjacent grades, and repair any damaged irrigation infrastructure to full working order.

1.4.2. If restoration is triggered, the Contractor shall grade all affected areas smooth and install a high-quality, region-appropriate grass seed mixture approved by the 90 CES Environmental Flight, complete with temporary erosion control blankets or straw mulch to support rapid germination and soil stabilization.

1.4.3. Restoration Coordination: If conditional site restoration needs to occur, all restoration efforts and plans must be actively coordinated through 90 CES

Services Contracts prior to execution. This coordination is mandatory to avoid scheduling, operational, or contractual conflicts with the installation's active, third-party grounds service contractor.

1.5. Improved Grounds and Irrigation System Protection

• 1.5.1. Several designated improved grounds within this (PWS) are equipped with specialized Netafim irrigation systems. The Contractor must exercise extreme precaution during all operations to prevent damage to the existing irrigation infrastructure and established turf.

• 1.5.2. In the event that the execution of services requires the utilization of heavy equipment, the Contractor shall employ appropriate ground protection measures to distribute weight and prevent rutting or compaction.

Recommended mitigation materials include, but are not limited to, 3/4-inch plywood, professional-grade Ground Protection Mats, AgTec Geocell Ground

Grid, or Heavy Protection Diamond Tread High-Density Polyethylene (HDPE) sheets.

Damage Mitigation: The Contractor is fully liable for any degradation of the turf or irrigation systems resulting from service operations.

Mandatory Restoration: If damage is sustained to any component of the irrigation system or the surrounding turf, the Contractor shall repair or replace the affected elements to their original, pre-existing condition at no additional cost to the Government.

1.6. Specification(s)

Materials and equipment specifications used for hazard mitigation (and site restoration, if triggered) must meet or exceed professional arborist and local agricultural standards.

1.6.1. If restoration is required, all seed and topsoil must be certified weed-free.

Topsoil must be premium-grade loam or sandy loam suited to Southeast

Wyoming's climate zone, matching the physical characteristics of the surrounding base grounds.

1.7. Materials and Handbooks

1.7.1. If site restoration is required, the Contractor shall provide three (3) copies of manufacturer’s instructions, seed/fertilizer product data sheets, and establishment guidelines. Copies can be provided in hard-copy and/or digital mediums.

1.8. Post-Award Conference

The Contractor shall attend a Post-Award Conference with the Contracting Officer, Customer, and other Government entities, no later than ten (10) business days after the date of award. The purpose of the Post-Award Conference, which will be chaired by the Contracting Officer or Government PM, is to discuss the technical and contracting objectives of this contract and review the Contractor’s draft project plan.

1.8.1. Contractor’s Project Plan: The Contractor shall provide a draft Project Plan at the Post-Award Conference for Government review and comment. The Project

Plan shall include the proposed felling sequence, equipment placement locations, and traffic control layouts as required within this PWS. The Contractor shall provide a final Project Plan to the Customer and Contracting Officer no later than five (5) business days after the Post-Award Conference.

2. Services Summary The contract service requirements are summarized in performance objectives. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s

Quality Control Plan provide information on contract requirements, the expected level of Contractor performance, and the expected method of Government validation and confirmation of services provided.

Performance Objective

PWS Para.

Performance Threshold

Method of Surveillance

1. Tree Felling & Dismantling: Safely rig, dismantle, and fell the 20 designated hazardous trees without damage to structures, utilities, or historic resources.

1.3.1

Zero damage to base infrastructure, historic structures, and surrounding utility lines.

100% Inspection

2. Waste & Rot Off- Base Disposal:

Transport and legally dispose of all logs, wood chips, and diseased wood debris off-base.

1.3.1 No logs, limbs, or

wood debris remaining on site past 24 hours of felling. Ground surfaces cleared.

3. Conditional Site Restoration:

Restore site ONLY if improved grounds or irrigation systems are damaged during felling or removal operations, coordinated through 90 CES Services Contracts.

1.4, 1.4.3, 1.5 100% restoration of any damaged improved grounds or irrigation systems to pre-existing conditions without conflicting with active grounds contractors.

3. Government Furnished Property and/or

Services

3.1. Government Furnished Property

The Government will not provide any tools, vehicles, specialized rigging, or safety equipment to the Contractor for this project.

3.2. Government Furnished Services

The Government will provide access to local utility mapping and utility marking services (e.g., base utility locates) to ensure work zones do not interfere with underground power, water, or communications lines.

3.3. Government Property Incidental to the Place of

Performance

The Contractor shall be granted temporary, incidental access to base turf, driveways, and parking areas adjacent to the tree locations strictly to facilitate staging, felling, and hauling operations as approved in the Project Plan.

4. General Information

4.1. Quality Control

The Contractor is required to control the quality-of-service delivery and offer to the

Government for acceptance only services which conform to contract requirements.

The overall control of quality must meet the specified performance thresholds for each requirement in the Services Summary.

4.2. Quality Assurance

The Government will evaluate the contractor’s performance to ensure services are received. A Government representative will evaluate the contractor’s performance through on-site inspections and receipt of customer complaints. The Government will inspect each task as completed. The Government will investigate complaints received from customers. The Government shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

Remedies for non-conforming services will be resolved IAW the applicable

Inspection/Acceptance clause attached within the contract.

4.2.1. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the Contracting Officer only.

4.2.2. The services to be performed by the contractor during the period of this contract shall (at all times and places) be subject to review by the Contracting

Officer or authorized representative(s).

4.2.3. No work shall be accepted without a final inspection. A final inspection may be made of the contract work as a whole or, a pre-final inspection may be made when provision is made for progressive completion, or each successive portion as it reaches the appropriate stage. The pre-final inspection must find no deficiencies other than a punch list item or items awaiting seasonal opportunity to complete. The final inspection must have no remaining work or construction documents.

4.3. Security Requirements

The Contractor shall be responsible for all passes issued to their employees under this contract. Applications shall be coordinated through the Contracting Officer. At the time of application, Security Forces will conduct a background check on employees. Upon termination of employment or contract completion, the contractor shall be responsible for returning identification cards/base passes to Security

Forces within 24 hours.

4.3.1. Coordinate access to the Base and Project Facility for personnel and equipment with the CMI and the Contracting Office.

4.3.1.1. Contractor Access to Department of the Air Force Installations.

4.3.2. The FPCON level may change for real-world events or for exercise scenarios which may prevent Contractor employees from entering or leaving the base until the situation has lessened. Depending on the situation, Contractor employees shall react to FPCON requirements as directed.

4.3.3. REAL ID-Compliant Identification: IAW DoDM 5200.08V3_DAFMAN 31-

101V3_DAFGM 2024-01, Installation Perimeter Access Control. Base access and

Common Access Cards (CAC) requests will require REAL ID-Compliant identification for Base access and CAC creation. Failure of the vendor to ensure personnel have REAL ID-compliant identification will result in denial of Base access and CAC requests.

4.4. Physical Security

The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, Government facilities, property, and materials shall be secured. NOTE: all references to keys also include key cards. No keys issued to the contractor by the government shall be duplicated.

The contractor shall develop procedures covering key control. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

4.5. Operational Security (OPSEC)

The contractor shall adhere to the following minimum requirements in support of this requirement:

4.5.1. All contractors, subcontractors, their employees, associates, and consultants who have access to critical information and indicators must comply with the Air

Force-sponsored Operations Security (OPSEC) program.

4.5.2. OPSEC is an information-related capability that preserves friendly essential secrecy by using a process to identify, control, and protect critical information and indicators.

4.5.3. Responsibilities:

4.5.3.1. Contractors must ensure employees receive OPSEC education that includes an overview of the OPSEC process, the definition of OPSEC, its purpose, what is critical information, the individual’s role in protecting critical information, and the general adversary threat to the AF’s critical information.

4.5.3.2. DoD Contractors with OPSEC requirements or that have access to critical information and indicators shall complete initial and annually-recurring refresher training.

4.5.3.3. OPSEC education is a continuous requirement.

4.5.4. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Controlled unclassified information (CUI) may only be transmitted as directed in this PWS.

4.5.5. The Contractor shall not post to company websites, publications, newsletters, or other media any images, data, or information that reveal sensitive government operations.

4.5.6. Prior to seeking approval through the F. E. Warren AFB Public Affairs, any information to be released outside of official U.S. Government channels, via any media (to include electronic communications), must be approved through an

OPSEC review.

4.5.7. Contractor shall restrict access to those individuals with a valid need-to-know who are actually providing services under the contract.

4.5.8. Because observation of events, operations, physical changes, etc., may reveal

National Security information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties.

4.6. Anti-Terrorism

4.6.1. Notification: If the Contractor (contract employees/subcontractors) identify any suspicious activity, they shall contact the Base Defense Operations Center

(BDOC) at 307-773-3501 (On-installation)/Missile Security Control (MSC) at

307-773-2701 (Off-installation) and notify the CO that they contacted the BDOC and/or MSC.

4.7. Location/Hours of Operation

4.7.1. Location: The primary place of performance is F. E. Warren AFB, Wyoming.

Specific locations of the 20 designated trees will be provided by 90 CES prior to mobilization.

4.7.2. Recognized Holidays: The Contractor is not required to provide service on standard Federal Holidays.

4.7.3. Hours of Operation: Normal working hours for the Contractor will be 7:30 a.m. to 4:30 p.m. excluding Saturdays, Sundays, and Federal holidays.

4.7.4. Performance Period: The period of performance (PoP) shall be 60 calendar days from Notice to Proceed.

4.8. Conservation of Utilities

The Contractor shall instruct employees in utilities conservation practices.

4.9. Environmental Controls

4.9.1. Compliance with Laws and Regulations: The Contractor shall be knowledgeable of and comply with all applicable Interstate, federal, state, and local laws, regulations, and requirements regarding environmental protection.

4.9.2. Notification of Environmental Spills: If the Contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the F.E. Warren AFB Fire Dept at

911 (landline) or 307-773-2931 (cell phone).

4.9.3. Hazardous Material (HM): If hazardous materials will be used in the execution of this contract, the Contractor shall comply with all federal, state, and local regulations.

4.9.4. Green Procurement Program (GPP): In performance of this contract, Contractors shall use Environmental Protection Agency (EPA) designated recycled content products, bio-based chain lubricants, and environmentally preferable products to the greatest extent possible.

4.9.5. Elimination of Use of Class I Ozone Depleting Substances (ODS)

4.10. Safety Requirements

4.10.1. In performing work under this contract, the contractor shall:

4.10.1.1. Conform to the safety requirements contained in the contract, ANSI

Z133, and USACE Safety Manual EM 385-1-1.

4.10.1.2. Record and report promptly (within one hour), to the contracting officer, all available facts relating to each instance of damage to Government property or injury.

4.10.1.3. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene.

4.10.2. Health and Safety on Government Installations

4.11. Privatized Utility Systems

The Contractor shall verify that tree-cutting activities and heavy equipment pathways do not encroach upon or stress any privatized water, gas, or electrical lines on base grounds.

4.12. Continuation of Essential DoD Contractor Services

During Crisis

This service is not designated as mission-essential.

4.13. Contractor Personnel

4.13.1. Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the services.

4.13.2. Contractor Employees: The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat.

4.14. Records

The contractor shall be responsible for creating, maintaining, and disposing of only those government-required records that are specifically cited in this PWS or required by the provisions of a mandatory directive.

4.15. Special Qualifications and Training

The Contractor's crew must include at least one (1) ISA (International Society of

Arboriculture) Certified Arborist to supervise high-risk felling operations.

4.16. Historic Buildings

F.E. Warren AFB is a National Historic Landmark. The Contractor must exercise extreme caution when felling trees near historic brick buildings, historic retaining walls, and vintage parade grounds.

5. Appendices

APPENDIX A – Publications/Instructions

ANSI Z133 – American National Standard for Arboricultural Operations - Safety

Requirements

USACE EM 385-1-1 – Safety and Health Requirements Manual

OSHA 29 CFR 1910.266 – Logging Operations Standard (as applicable to commercial tree felling)

AFMAN 32-7002 – Environmental Compliance and Pollution Prevention

APPENDIX B – Deliverables

All deliverables must meet professional standards and the requirements set forth in the applicable contractual documents.

Title Submission Date Distribution Copies

1.8.1. Draft Project

Plan & Safety Plan

At the Post-Award Conference (within 10 days of award)

CO 1 Digital

1.8.1. Final Project

Plan & Work Schedule

No later than 5 business days after Post-Award Conference

CO 1 Digital

1.2.3. Waste

Disposal Receipts/Certificates

Within 5 business days after final debris hauling

CO/Customer 1 Digital

1.6.1. Seed & Topsoil

Certification Sheets (If applicable/damage occurs)

Prior to beginning conditional site restoration

CO/Customer 1 Digital

4.16. Workmanship

Warranty Certification

Prior to final government project acceptance

CO 1 Digital