Fiber Optic - Multiple Bldgs - Site Visit Questions and Answers.pdf

FA461324Q1008 - Site Visit Questions & Answers

DEPARTMENT OF THE AIR FORCE

90th Missile Wing (AFGSC)

Fiber Upgrade – Multiple Buildings - Site Visit Questions & Answers

1. Question: The Contract Line Items (CLINs) in attachment 1 are not adequate to cover every variable on all fiber runs. Can we expand/change the CLIN structure to include more variables?

Response: Yes. Please submit your proposed CLIN additions, subtractions & changes as soon as possible to avoid delays, but no later than 1 April, 2024. The CLIN structure in attachment 1 will be used to price every fiber run under this contract. This is your opportunity to let us know if you believe there is a missing element of material, labor, administrative, or other.

2. Question: We can bid the First phase of the project, but we are concerned about the rest of the project without a survey. There are too many unknowns to make assumptions on the rest of the project. The prints are very blurry and do not clearly define the SOW, we cannot tell what work will be needed at the buildings where conduit will be installed from the new underground into the buildings. We also cannot define where concrete, asphalt and landscaping will be disturbed doing trenching and boring for the new conduit and manholes. Thus, we are unable to quote the replacement of those items to return the site to its original condition. We would suggest your staff coordinate another site survey for the rest of the project.

Response: We recognize that you will not be able to know exact quantities of required conduit, concrete, asphalt, landscaping, trenching, boring and a host of other required elements of work under this indefinite quantity contract. These quantities will be established before each fiber run is awarded as a task order. This is why we are not asking you to estimate quantities on Attachment 1, but we are asking you to propose your pricing on each element of work for the three, one-year periods (see separate sheets in attachment 1) to account for price escalation. In addition, if the CLINs are not adequate to describe all anticipated elements of work as written, we have asked for your input to make the necessary adjustments. See response to question #1 above.

3. Since we were not able to access the building that will be connected (WGF), we cannot estimate anything with regards to a specific building. Should our proposal therefore be based solely on the itemized pricing schedule provided?

Response: Yes. See responses to Questions 1 & 2 above.

4. Question: Attachment (tab 1), and Attachment 2f appear to be the same CLIN schedule.

Please confirm the only attachment required with our proposal is Attachment 1? If this is incorrect, please clarify:

Response: Attachment 1 and attachment 2f are intentionally the same and for different purposes. Attachment 1 is for the purpose of providing unit pricing for all CLINs for all fiber runs for this Indefinite Quantity contract. There are three tabs on this spreadsheet for three one-year periods starting at contract award to allow for any proposed escalation of pricing. Attachment 2f is specifically for the first fiber run project from building 232 to the WGF building (this fiber run was the primary focus of the site visit). The pricing proposed by the vendor in attachment 1 is to be populated on attachment 2f, as well as the estimated quantities for each CLIN for this first fiber run.

Future fiber runs will require completion of attachment 2f as well and pricing will be pulled directly from attachment 1 of the awardee’s accepted proposal.

5. Question: If our representations and certifications have been completed on SAM.GOV, does the government required inclusion of the provisions listed under Attachment 3 to be completed with submission?

Response: Yes. As part of your proposal, the offeror is required to submit the completed representations and certifications as required in attachment 3. The SAM.gov representations and certifications alone are not adequate to be considered responsive to this solicitation.

6. Question: Does the government require one submission package to include both the price and technical criteria listed in the solicitation?

Response: Yes, both the price and technical shall be submitted together as one complete proposal package.

7. Question: Are the Provisions, Price, and Technical documents provided by the government deducted from the 5 page limit?

Response: Only the pages unique to your proposal count against the 5-page limitation (i.e. response to technical). Completing the CLIN structure pages does not count against the 5-page limit.

8. Question: What is the valuation for the primary seed project?

Response: The estimated price range for the first fiber run is between $300K and $550K.

9. Question: Is the bid due on April 2nd for the whole project or this first phase which we surveyed?

Response: The bid due date is being extended; however, when the new due date is determined, the bid for the whole project is due at the same time as the bid for the first fiber run.

10. Question: Attachment 2f includes a tab for the primary path but appears to be missing a tab for the alternate path from WGF to ITN 333. Do you want contractors to add a second tab to attachment 2f?

Response: No. The estimated quantities for all effort under this first task order should be included in the completed attachment 2f. The path leaves the WGF going into ITN 333 and ITN 232. The fiber will begin with one continuous fiber line then splits off to each of the 2 buildings.

11. Question: Are restrooms available for contractor use?

Response: Yes

12. Question: Per 2.2.1.5, it appears splicing is acceptable. However, 2.2.2.1.3 states that the intent is to install the cable in one continuous length. Please confirm if splicing is allowed. If allowed, is there a limit on number of splices allowed on this project?

Response: The government strongly discourages splices on any fiber runs; however, there may be situations that require a splice. The government has estimated a total of only 5 splices for the entire project, to include all fiber run task orders awarded under this contract. The contractor will be required to identify proposed splice locations in advance starting work performance.

13. Is a fish line already in the existing piping?

Response: Our maintainers estimated about 90 to 95% have existing fishing device available. If this is a substantial cost consideration, please submit a proposed CLIN to account for this potential cost.

14. Question: I have a question regarding the manholes and trench piping. At the visit, we were told that this work was completed, however, the documents we have requested us to include 2 miles of trenching and manholes into our estimate. Is there an updated scope of work? We want to make sure what we are estimating aligns exactly with what you are looking for.

Response: During the site visit the discussion was only about the primary route in which the pathway already exists (no trenching). There are some sketches that require trenching, and it is clearly identified on the route sketches with estimated distances between manholes. In addition, you will not be required to know exact distances (quantities) since you are only pricing each line item per unit (linear ft, each, etc…) on attachment 1 and the quantities for each fiber run will be determined after your inspection and the government’s acceptance on attachment 2f.

15. Question: Should handholes and manholes be protected with a fiber optic-based intrusion detection system or manhole shields with locks?

Response: Protection with manhole shields with locks is adequate.

16. Question: What is the required performance period for the first fiber run to the WGF?

Response: The first fiber run must be finished within 120 days of performance start.

17. Question: What is the likelihood of funding more fiber runs this fiscal year?

Response: There is a very high likelihood of funding more fiber runs before 30 Sep 2024.