Attachment_1-_PWS_05_Oct_2015).pdf

PERFORMANCE WORK STATEMENT (PWS)

KITCHEN HOOD AND HAZMAT FIRE SUPPRESSION SYSTEMS

INSPECTION AND MAINTENANCE

PREPARED BY

90 CES/CEOES

01 Oct 2015

F.E. WARREN AFB, WY 82005

TABLE OF CONTENTS

Section Title Page

SCOPE OF WORK 3

1 SPECIFIC REQUIREMENTS 3

2 BASIC SERVICES 3

3 SERVICES SUMMARY 4

4 QUALITY CONTROL PLAN 4

5 QUALITY ASSURANCE 4

6 GOVERNMENT FURNISHED SERVICE/MATERIALS 5

7 CONTRACTOR FURNISHED SERVICE/MATERIALS 5

8 CONTRACTOR QUALIFICATIONS 5

9 HOURS OF OPERATION/HOLIDAYS 5

10 SAFETY AND HEALTH STANDARDS 5

11 MATERIAL SAFETY DATA SHEET (MSDS) 5

12 ENVIRONMENTAL COMPLIANCE/HAZARDOUS MATERIALS 5

13 SALVAGEABLE MATERIALS AND EQUIPMENT 5

14 SPECIAL SECURITY REQUIREMENTS 6

15 GOVERNMENT CONTRACT OFFICER REPRESENTATIVE 7

16 APPLICABLE PUBLICATIONS 7

17 LABOR HOUR REPORTING 8

18 WIDE AREA WORKFLOW (WAWF) 8

19 DEFINITIONS 8

ATTACHMENT 1 ON-BASE FIRE SUPRESSION SYSTEMS 10

ATTACHMENT 2 MAF KITCHEN HOOD FIRE SUPRESSION SYSTEMS 11

ATTACHMENT 3 SEMI-ANNUAL MAINTENANCE SCHEDULE 12

ATTACHMENT 4 MAF DRIVING DISTANCE 13

Kitchen Hood and HAZMAT Fire Suppression Systems Inspection and Maintenance

PERFORMANCE WORK STATEMENT

SCOPE OF WORK

The Contractor shall provide all personnel, labor, equipment, supplies, tools, materials, supervision, and other items and services necessary to provide semi-annual inspection and maintenance, and emergency repair for kitchen hoods and HAZMAT fire suppression systems located at F.E. Warren Air Force Base and fifteen Missile Alert Facilities (MAFs) located in Colorado, Nebraska, and Wyoming (Attachments 1 and 2). Work shall comply with commercial standards for maintenance and repair of these units as well as all commercial, federal, state, and local requirements that may apply. The work will also comply with the applicable publications listed in Paragraph 17.

1. SPECIFIC REQUIREMENTS: The work shall be performed in accordance with this PWS and shall be subject to the terms and conditions of the contract. The contractor shall maintain the fire extinguishing systems identified in Attachment 1 and Attachment 2. The work shall be accomplished in a manner which ensures their serviceability and prevents deterioration in value or effectiveness. This contract shall consist of a Base Year and two (2) Option Years.

2. BASIC SERVICES: The contractor shall perform periodic inspections and maintenance of Hood or Building Chemical Fire Suppressant Systems identified in Attachments 1 and 2 and according to the schedule in Attachment 3.

A. Reports:

(1). The contractor shall submit a report of all maintenance and servicing to Building 324, F.E. Warren AFB. The report will be in an electronic format and paper copy submitted by the 10th of each month. The contractor shall submit and provide a sample of the electronic report and electronic format meeting the report information requirements for approval in his proposal. These reports shall include a record of the conditions found, repairs, recharging and all replacement component parts used.

(2). All records, documents and associated papers provided by the Government or generated during the period of this contract become Government property and will be turned into the government upon contract termination or completion. During the contract period, all records, documents and associated papers will be available for Government review.

B. Emergency Services: The contractor shall provide emergency services within 24 hours to repair or recharge fire extinguishing systems as determined by the Government.

For the purposes of this specification, an emergency situation is defined as any condition that requires immediate action to eliminate life hazards or serious injury, to personnel, prevent loss or damage to Government property or restore essential services. It is anticipated that this service will be required two (2) times a year total.

3. SERVICES SUMMARY

Performance Objective

PWS

Ref.

Performance Threshold

1. INSPECTION/TEST: The Contractor shall inspect fire suppression systems identified in Attachments 1 and 2.

Para.1 Attch 1&2

On-base facilities – Zero Discrepancies. Base Fire Dept. will observe all on-base inspections.

MAFs 1 Valid Discrepancy per 10 inspections.

2. MAINTENANCE: The Contractor shall repair fire suppression system defects identified during the inspection

Para.1 Attch 1&2

On-base facilities – Zero Discrepancies. Base Fire Dept. will observe all on-base maintenance.

MAFs 1 Valid Discrepancy per 10 occurrences.

3. REPORTS: The Contractor shall submit reports that include a record of conditions found, repairs, recharging, and all replacement component parts used.

Para.2A 1 Valid Discrepancy per 3 reports.

4. EMERGENCY SERVICES: The contractor will respond to emergency service requests within 24 hours of notification.

Para 2B 1 Valid Discrepancy per each emergency call

4. QUALITY CONTROL PLAN: Contractor shall develop and maintain a quality control program to ensure maintenance and repair services are performed in accordance with applicable standards and manufacturer’s instructions. The contractor shall develop and implement procedures to identify and prevent defective services from occurring and reoccurring.

As a minimum, the contractor shall develop quality control procedures that address the areas identified in Section 3, Services Summary. The contractor shall provide a Quality Control Plan (QCP) to the COR and the CO for acceptance no later than the pre-performance meeting. The CO shall notify the contractor of acceptance or required modifications to the plan. The contractor shall make appropriate modifications, if necessary within 10 calendar days.

5. QUALITY ASSURANCE: The government will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The contractor shall submit a schedule of all inspections, prior to start of work. Fire inspectors will routinely perform additional quality control checks during their scheduled and unscheduled building inspections.

6. GOVERNMENT FURNISHED SERVICES/MATERIALS: Entry Authorization List (EAL) described in Section 14D only after receiving required information from the contractor.

7. CONTRACTOR FURNISHED SERVICES/MATERIALS: The contractor shall provide a proposal, which will include the prices for the below services. This proposal shall include all personnel equipment, tools, fire extinguishing agent, supervision, quality control personnel services, and other items and services necessary to perform the functions as defined in this PWS for F.E. Warren AFB. The contractor shall also provide and maintain all applicable publications and standards used in performance of the PWS.

8. CONTRACTOR QUALIFICATIONS: Craftsmen performing these services shall be thoroughly trained in the maintenance and servicing of fire extinguishing systems IAW NFPA 17 and NFPA 17A. The contractor shall personally supervise the work or have a competent work leader or superintendent perform these duties. This person must be thoroughly trained and experienced in the maintenance and servicing of hood fire extinguishing systems. Proof of training (Certificate) is required for all craftsmen, supervisors, work leaders, and superintendents.

9. HOURS OF OPERATION/HOLIDAYS: Work shall be performed in a manner to create minimum disturbance or inconvenience to building occupants or disruption of normal dining hours. While normal dining hours cannot be definite, it would usually include breakfast (approximately 0730-0830), lunch (approximately 1100-1300) and dinner (approximately 1630- 1800). Work hours are between 7:30 a.m. and 4:30 p.m., Monday through Friday, excluding recognized federal holidays, defined by the Service Contract Act (SCA). All inspections shall be scheduled and accomplished during work hours, 7:30 a.m. to 4:30 p.m., Monday through Friday excluding Saturday, Sunday, and holidays.

10. SAFETY AND HEALTH STANDARDS: Contractor personnel shall comply with all applicable laws and safety regulations. Compliance with Occupational Safety and Health Administration (OSHA) and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities.

11. MATERIAL SAFETY DATA SHEET (MSDS): The contractor shall provide a copy of an MSDS for each of the product(s) used to perform services to the CO or COR 10 days prior to use on F.E. Warren Air Force Base.

12. ENVIRONMENTAL COMPLIANCE/HAZARDOUS MATERIALS: Oil cans, oil residue and any oil soaked material i.e. rags and/or paper towels, granulated materials and sand shall be disposed of by the contractor off base. The contractor shall transport and dispose of all waste in accordance with Federal, State and local laws and regulations. The contractor shall develop written procedures for hazardous material spill clean-up and prevention according to EPA regulations. This includes any hazardous fire extinguishing agent. A copy of this plan shall be submitted to the COR or CO 10 days prior to the contract start date. 90 CES/CEAN EPS Section 01010 provides additional guidance on environmental requirements.

13. SALVAGEABLE MATERIALS AND EQUIPMENT: The Government shall make final determination of serviceability. Items identified as having salvage value shall be properly tagged and turned into the base hazardous waste facility located in Building 934, by the contractor.

Any substance or item considered an environmental waste shall be disposed of by the contractor in accordance with federal, state and local environmental protection regulations and standards.

14. SPECIAL SECURITY REQUIREMENTS

A. Base Identification Card: The Contractor’s workers shall obtain a base ID card (requires a valid driver’s license or picture ID). The Contractor must send a letter to Contracting on company letterhead requesting an ID for all of his employees to work on F. E. Warren AFB. The letter will be forwarded to Pass & Registration in Building 290.

Once the letter is posted, the employee can go to Building 290 and get his ID made.

The contractor shall turn in pass and identification items of employees who are terminated or leave the employ of the contractor.

B. Missile Alert Facility (MAF) Entry: Site Entry: In order to gain entry onto the secure facilities (Attachment 2), the Contractor personnel must be:

(1). Listed on an effective EAL; Identified by escort personnel; Able to produce, for verification, the two exact forms of ID given for the EAL process; Submit to physical and electronic search of person and materials; Physically escorted on-site by an authorized escort official and remain under escort full time while on site.

(2). Upon arrival, the escort will identify all Contractor personnel and check identifications. Processing onto and off the sites may require approximately thirty

(30) minutes each and shall not be considered delay time. The processing onto and off of the site shall be during normal working hours, between 0730 hours (7:30 a.m.)

and 1600 hours (4:00 p.m.). Processing onto the site shall not start until 0730 hours (7:30 am). Completion of the processing off the site shall be by 1600 hours (4:00 pm).

C. Vehicle Identification:

(1). Company Identification (logo) must be clear, legible, and identifiable at a minimum of 30-foot distance and displayed on each side of all vehicles and equipment brought onto or operated on site. Vehicles and equipment without such identification may be denied access to the site.

(2). The access road leading from the main road adjacent to the site is under military control. The area off to the sides of the access road is either private property, federal, state, or county property. Parking vehicles on the access road is prohibited unless permission has been obtained from the government. Vehicles may be parked in the Air Force access area but any such parked vehicles must be clear of the boundary fence by a minimum of twenty-five feet (25’) and a minimum of fifty feet (50’) from the centerline of the access road. Permission to use additional offsite parking and storage areas must be obtained in writing from the Landowner and a copy must be submitted to the Contracting Officer prior use of any areas not under military control.

(3). Authorized Contractor vehicles and equipment will be placed so as not to interfere with gates, emergency escape routes, antennas, helicopter pads, or any above ground structures.

D. Entry Authorization List (EAL)

The Contractor shall provide complete written, valid, and legible data that shall include legible photo-copies or scanned electronic documents to be used to produce the initial EAL prior to their initial commencement of work at the site for this project. Twenty (20) working days are required to process, initially issue, add to, correct, and renew EALs.

Any delays caused by submission of incorrect, outdated, and invalid information will be at no cost to the Government. Missile Engineering will provide to the Contracting Officer and Contractor the expiration dates for each EAL, when the date is made effective.

(1). Contractor submitted data must include the following for each employee (to include prime, sub-contractor and delivery/testing services employees):

a. Project GHLN number, contract number, name of project, and Contracting Officer.

b. Employers name and address (city and state)

c. Two forms of ID as follows:

1) Legible photocopy or electronically scanned Valid Driver’s license, State photo ID card, or official state/federal photo ID card with the individual’s name.

2) Legible photocopy or electronically scanned Social Security Card (SSN) with the same name as other ID card. If card is void without additional information (ex: INS card), additional information shall be provided in same manner.

These two forms of ID must be shown for entrance onto the site once the EAL is effective.

(2). Identification cards that expire during the contract period must be updated and photocopies or scanned copies must be sent to the Contracting Officer or his/her authorized representative 20 days prior to expiration or the person shall be dropped from the EAL. The Contractor is responsible for maintaining an accurate valid list.

15. GOVERNMENT CONTRACT OFFICER REPRESENTATIVE (COR): The government COR is the authorized technical representative for this project. A primary and alternate COR will be appointed after award of contract.

16. APPLICABLE PUBLICATIONS: Publications applicable to this PWS are listed below. The contractor is obligated to follow the publications to the extent necessary to accomplish requirements of the PWS. It is the responsibility of the contractor to ensure that all mandatory publications are posted and up-to-date.

PUBLICATION TITLE DATE MANDATORY

NFPA 17

Standard for Dry Chemical Extinguishing Systems

Current Yes

NFPA 17A

Standard for Wet Chemical Extinguishing Systems

Current Yes

NFPA 96

Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations

Current Yes

UFC 3-601-02

Inspection, Testing and Maintenance of Fire Protection Systems

Current Yes

AFI 91-203

Air Force Consolidated Occupational Safety Instruction

Current Yes

Manufacturer’s Owners Manual

Current Yes

17. LABOR HOUR REPORTING

A. The contractor shall report ALL contractor labor hours (including subcontractor hours) required for performance of services provided under this contract for the Kitchen Hood and HAZMAT Fire Suppression Systems Inspection and Maintenance via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

B. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

18. WIDE AREA WORKFLOW (WAWF): The contractor will invoice in WAWF during the 1st week of each month. The invoice will cover the inspections and maintenance done the previous month (i.e. invoice in July for the work done in June). It is imperative that the contractor follow the schedule in Attachment 3 to ensure prompt payment.

19. DEFINITIONS:

A. Inspection: Inspection is a check to ensure the extinguisher systems will operate. It is intended to give reasonable assurance that the extinguishing system is fully charged and operable. This is done by seeing that it has not been actuated or been tampered with, and that there is no obvious physical damage or condition to prevent operation.

B. Maintenance: Maintenance is a thorough examination of the extinguishing system. It is intended to give maximum assurance that an extinguishing system will operate effectively and safely. It includes a thorough examination and any necessary repair or replacement to include hydrostatic testing.

C. Recharging: Recharging is the replacement of the extinguisher agent and also includes the expellant for certain types of extinguishers.

http://www.ecmra.mil/

D. Deactivating: Deactivating is the steps required to shut the extinguishing system down and prevent the system from expelling extinguisher agent.

E. Shall: The word shall indicate a mandatory requirement where indicated throughout this Performance Work Statement (PWS).

Attachment 1

On-Base Fire Suppression Systems

Facility Location Type Manufacture

Model Inspection Frequency

(see attachment 3)

Bldg 212 Chapel Activity

Center Kitchen Wet

Pyro Chem

EN-MCU3

Semi-Annual

Bldg 303 Bowling Alley Snack Bar Wet Ansul

PCC240

Semi-Annual

Bldg 325 Chadwell Dining

Facility Kitchen Wet

Ansul R102

Semi-Annual

Bldg 325 Chadwell Dining

Facility Serving Line

N Wet

Ansul R102

Semi-Annual

Bldg 325 Chadwell Dining

Facility Serving Line

S Wet

Ansul R102

Semi-Annual

Bldg 401 Trails End Club Kitchen Wet Ansul R102

Semi-Annual

Bldg 465 Child Development

Center Kitchen Wet

Amerex

KP375

Semi-Annual

Bldg 838 TRF/Helo Ops Kitchen Wet Guardian

1384A Semi-Annual

Bldg 935 HazMat Area Storage Shed Dry Amerex

IS45

Semi-Annual

Bldg 936 HazMat Area Storage Shed Dry Amerex

IS45

Semi-Annual

Bldg 938 HazMat Area Storage Shed Dry Pyro Chem

EN-MCU3

Semi-Annual

Bldg 939 HazMat Area Storage Shed Dry Amerex

IS45

Semi-Annual

Bldg 940 HazMat Area Storage Shed Dry Amerex

IS45

Semi-Annual

Bldg 941 HazMat Area Storage Shed Dry Amerex

IS45

Semi-Annual

Bldg 947 HazMat Area Storage Shed Dry Kidde Ind-21

Semi-Annual

Bldg 1755 Youth Center Kitchen Wet Ansul R102

Semi-Annual

Bldg 2111 Golf Course Club

House Kitchen Wet

Ansul R102

Semi-Annual

Attachment 2

Missile Alert Facilities (MAF) Kitchen Hood Fire Suppression Systems

MAF Manufacture Model Type Capacity Inspection Frequency

(See Attachment 3)

A-01 Protex II L3000 Wet 3 Gal Semi-Annual

B-01 Ansul R-102 Wet (Enclosed / not visible)

Semi-Annual

C-01 ProTex II L3000 Wet 3 Gal Semi-Annual

D-01 ProTex II L3000 Wet 3 Gal Semi-Annual

E-01 ProTex II L3000 Wet 3 Gal Semi-Annual

F-01 Protex II L3000 Wet 3 Gal Semi-Annual

G-01 Protex II L3000 Wet 3 Gal Semi-Annual

H-01 Protex II L3000 Wet 3 Gal Semi-Annual

I-01 Protex II L3000 Wet 3 Gal Semi-Annual

J-01 Protex II L3000 Wet 3 Gal Semi-Annual

K-01 ProTex II L3000 Wet 3 Gal Semi-Annual

L-01 Protex II L3000 Wet 3 Gal Semi-Annual

M-01 Protex II L3000 Wet 3 Gal Semi-Annual

N-01 Protex II L3000 Wet 3 Gal Semi-Annual

O-01 Protex II L3000 Wet 3 Gal Semi-Annual

Attachment 3

Semi-Annual Maintenance Schedule

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

212 X X

303 X X

325 X X

401 Service Suspended – Kitchen Not In Use

465 X X

838 X X

935 X X

936 X X

938 X X

939 X X

940 X X

941 X X

947 X X

1755 X X

2111 X X

A-01 X X

B-01 X X

C-01 X X

D-01 X X

E-01 X X

F-01 X X

G-01 X X

H-01 X X

I-01 X X

J-01 X X

K-01 X X

L-01 X X

M-01 X X

N-01 X X

O-01 X X

Attachment 4

MAF Driving Distance

MAF

Road Miles From F.E.

Warren AFB State / County

A-01 68 WY / Laramie

B-01 77 NE / Banner

C-01 94 NE / Banner

D-01 76 NE / Kimball

E-01 59 NE / Kimball

F-01 86 NE / Kimball

G-01 102 NE / Cheyenne

H-01 128 NE / Cheyenne

I-01 121 NE / Cheyenne

J-01 126 CO / Logan

K-01 84 NE / Kimball

L-01 81 CO / Weld

M-01 127 CO / Logan

N-01 123 CO / Weld

O-01 73 CO / Weld