Questions_and_Responses_to_RFP_6_Apr_16_(005).pdf

FA461016R0001

Aerospace Support Services Contract

Contractor Questions with Government Responses

Question One: L.5 references a Quality Control Plan, Property Management Plan, and Mission Essential Plan. There are no requirements for the Property Management Plan. Please provide requirements for Property Management Plan.

Response: See Response to Question Two below.

Question Two: L.5 references a Quality Control Plan, Property Management Plan, and Mission Essential Plan. L.3, Table A does not indicate which volume the Plans should be included with, or if they should be submitted as standalone documents. Please provide clarification on the 3 plans.

Response: For information regarding the Quality Control Plan please refer to L.5.3.2. The Quality Control Plan is included as part of Subfactor 1 – Program Management Approach and will be evaluated. The Property Management Plan, in accordance with PWS, Para 3.1.18, shall be submitted in writing within sixty (60) days after contract award. There is not a requirement for a Property Management Plan to be submitted with a proposal. Submission of Mission Essential Plan and contingency plan is required by clause DFARS 252.237-7024 of the RFP and Attachment 7 of the RFP. There is not a specific section identified for submission of the Mission Essential Plan and contingency plan. The Mission Essential Plan and contingency plan may be submitted as a stand-alone document.

Question Three: L.5.5 requires Offeror to provide past performance references to validate experience providing TA/AGE support, whereas L.5.3 and L.5.4 do not require demonstration of past performance or experience. Given CFR121.103 and the environmental and safety risks associated with ASSC, will the Government require the Prime contractor to affirmatively demonstrate qualifications and experience in performing subfactor 2?

Response: The Government will evaluate Transient Aircraft/Aerospace Ground Equipment experience, not past performance, under Subfactor 3 - Transient Aircraft/Aerospace Ground Equipment. Please refer to sections L.5.5 and M.3.2.3. Under Subfactor 1 and Subfactor 2 the Government will evaluate proposals for a sound technical approach. There is not a requirement for proposals to provide contracts validating experience in Subfactor 2 as there is in Subfactor 3.

Please refer to sections L.5.3, L5.4, M.3.2.1 and M.3.2.2.

Question Four: L5.5 requires Offeror to provide past performance references to validate 2 years’ experience providing TA/AGE but does not provide a timeframe. Will the government require the 2 years’ experience to be recent (i.e. within the last 3 years)? Will the Section L proposal instructions and Section M Evaluation Criteria be revised to state currency requirements?

Response: The Government is evaluating experience, not past performance, under Subfactor 3 - Transient Aircraft/Aerospace Ground Equipment. There is not a recency requirement. Please refer to sections L.5.5 and M.3.2.3.

Question Five: M.2.6 specifies that the TEP will be calculated as the sum of all FFP CLINs.

However, many PWS requirements map to both FFP and CPFF CLINs. For example, PWS requirements under 3.2.1 or 3.2.7 called out in a work request under CLIN1004 could also be performed under CLINs 1001 and 1002, respectively. Additionally, L.4.4.1.4.3, TABLE 2 uses the terms Launch Support (FFP) and Work Requests (CPFF). Will the government please clarify PWS requirements, scope, and workload indicators for FFP vs. CPFF CLINs in order for Offerors to be evaluated fairly?

Response: Historical FFP and CPFF workload data can be found under RFP FA461016R0001 posted on FedBizOpps.gov under the link titled ASSC Workload Data, which contains a folder called Workload Data.

The FFP workload is in an Adobe portfolio named Basic Workload Data. Please note that it may take a couple of minutes before the files within this portfolio appears due to the size of the portfolio file. The first file in the portfolio contains by fiscal year (FY) tabs with historical hours by work breakdown structure (WBS) for FY11 thru FY15. The subsequent files within this same portfolio contains historical workload indicators for the FFP effort. The vehicle listing file only contains a portion of the vehicle fleet. A complete list of vehicles will be provided.

The CPFF workload was segregated by Government versus Commercial workload. The Government workload is in a PDF portfolio named Host Tenant Support Agreements. The first file in this portfolio contains a similar file with tabs by FY that contains historical hours by WBS for FY11 thru FY15 for Government CPFF workload. Examples of the CPFF workload effort is in the subfolder named Commercial Launch Support. This subfolder contains an FY13 and FY14 portfolio of performance work statements (PWS) that were awarded as CPFF for those fiscal years.

This subfolder also contains a sample LST Team for prior launches.

CLARIFICATION: The Government is requesting Forward Pricing Rates only for the CPFF CLINs for Work Requests. The Forward Pricing Rates will be evaluated for realism and reasonableness. The Forward Pricing Rates will not included in the Total Evaluated Price. All Work Requests costs for the CPFF CLINs will be added after award when the specific requirements are known. Please refer to Section L, L.4.4.1.4, Section 3 – Price/Cost.

Question Six: PWS Section 3.2.5.2 requires contractor to establish and manage drafting capability.

Does the Government maintain a configuration controlled drawing repository or will the Offeror be required to provide one?

Response: The Government generally doesn’t maintain a drawing repository. The incumbent contractor maintains configuration and control of drawings/designs for modifications that have been approved by the Government or has been requested by a reimbursable customer.

Question Seven: In order to clearly level the competition for all Offerors, will the Government provide current staffing profile or an IGE as a basis for cost evaluation? Alternately, will the Government provide a full set of workload indicators and throughput data for pricing purposes?

Response: The Government has provided a ceiling price in the RFP. Please refer to Section L.4.2.

Also, please refer to workload data under FA461016R0001 posted on FedBizOpps.gov.

Question Eight: The Government’s response to Question 3 did not address the question other than liquid air is not mixed at the PEMO facility. Here is the question restated: Is the contractor required to mix liquid oxygen and liquid nitrogen to produce liquid air? Is liquid air synonymous with aviator’s liquid breathing oxygen?

Response: The successful offeror will be required to produce gaseous breathing air by mixing liquid oxygen and liquid nitrogen (see PWS 3.2.1.9 thru 3.2.1.9.2). The PWS provided by the Government doesn’t use the term “liquid air”.

Question Nine: PWS 3.2.1.9.1, What cryogenic systems are located at the PEMO facility? Is the helium transfer and storage facility at Building 8350 solely for transfer and storage of gaseous helium?

Response: Refer to the “ROOMNR” column of the GFE/GFP listing. PEMO assets are listed as 871 on the list. The primary use of Building 8350 is for storage and transfer of gaseous helium.

Question Ten: PWS 3.2.5.4, Please elaborate on the types of engineering services the contractor will provide for propellant loading and pressurization of spacecraft. Will these services be provided solely under CPFF work requests?

Response: These services would be applicable under the CPFF effort only and may include engineering design and/or procedure development for the efficient and safe delivery of fuel into spacecraft/satellites. For example only:

An engineer could be tasked to design propellant loading ground support equipment (GSE) and pressurizing GSE as required for the unique needs of the spacecraft. As some GFE used on previous spacecraft loads may/may not be available and will have to be created. This could require the following:

- Generate engineering drawings for new and modified propellant loading GSE

- Support design reviews, Technical Interchange Meetings, and Table Top reviews

- Support/provide project management of propellant GSE part procurement, fabrication, cleaning, and testing

- Develop procedures for loading and pressurization activities

- Coordinate with customers’ spacecraft engineering teams

- Act as test conductor for propellant loading and pressurization activities on day of propellant loading

- Verify compliance with applicable safety requirements, and generate a compliance matrix

- Generate hazard analysis for review by 30 SW Range Safety Office and the spacecraft customer

- Generate Mission Specific MSPSP (Missile System Pre-Launch Safety Package) documentation for propellant GSE

- Generate Mission Specific GOP (Ground Operations Plan) for propellant GSE

- Support Design Reviews and Safety Working Group Meetings

- Act as safety support for propellant load and pressurization activities on day of propellant loading

Question Eleven: Is the CCAFS/PAFB TA/AGE workforce represented by the Transportation Workers Union (TWU)?

Response: Please refer to the Collective Bargaining Agreements under RFP FA461016R0001 posted on FedBizOpps.gov.

Question Twelve: L.4.4.1.4.2 requires cost/pricing data for the CPFF CLINs and M.2.5 states the associated CLIN pricing will be evaluated for cost realism per FAR 15.404-1(d). Section B requires total price for CLINs 1004, 1007, 2004, 2007, 3004, 3007, 4004, 4007, 5004, 5007, 6004 and 6007. PWS posted to FBO 3/31/16 and workload indicator data posted to FBO 4/1/16 does not distinguish between FFP and CPFF. Will the Government please provide a list of hours by SLCs to allow pricing of the FFP and CPFF CLINs.

Response: Work effort is not tracked by SLCs and any support to a SLC would be under the CPFF which will require a basis of estimate (BOE) upon the successful offeror’s receipt of a Government provided PWS at the time the specific requirements become known to the Government.

CLARIFICATION: The Government is requesting Forward Pricing Rates only for the CPFF CLINs for Work Requests. The Forward Pricing Rates will be evaluated for realism and reasonableness. The Forward Pricing Rates will not included in the Total Evaluated Price. All Work Requests costs for the CPFF CLINs will be added after award when the specific requirements are known. Please refer to Section L, L.4.4.1.4, Section 3 – Price/Cost.

Question Thirteen: Consistent with FAR 16.103, to enable the Bidder to produce resource estimates that result in reasonable contractor risk ensuring the greatest incentive for efficient and economical performance, we request clarification and apportionment of hours provided by the Government as workload data as it applies to FFP and CPFF CLINs specifically, allowing for the desired combination of contract types that appropriately tie profit to contract performance. From the workload data provided on the current contract, please provide applicable FFP hours by SLC contemplated for this contract.

Response: Please see Government response to Questions Five and Twelve above.

Question Fourteen: Section L.5.4 requires approaches for disciplines related to the PWS. Section M.3.2.2 explicitly references PWS requirements with respect to Subfactor 2, but does not include 100% of the PWS. Will the government clarify that Volume 2, Subfactor 2 is to address ONLY the PWS requirements called out in Section M?

Response: Proposals must include the disciplines referred to in M.3.2.2. As stated in M.3.1.1, each Offeror’s technical proposal shall be evaluated, based on the subfactors, on a pass/fail basis by assigning a rating of Acceptable or Unacceptable. To receive an Acceptable Technical rating the proposal must clearly meet the minimum requirements of the solicitation which includes the PWS.

Question Fifteen: How is the ASSC helium source provided, liquid helium pumps or helium gas compressors from a gas source?

Response: The primary source is jumbo trailers from DLA Energy being trucked in and stored at Building 8350. Helium is then generally transferred to Government owned 2400 psi trailers, and sometimes 6000 psi trailers, using compressors that are provided as GFE.

Question Sixteen: In reference to PWS 3.2 please provide the following.

a. Number of large projects to be supported

Response: This Government will provide a response to this question once clarification of the question is received from the contractor.

b. Mission-related safety oversight needs for any Operations Safety Supervisor activities

Response: The Government cannot define the roles/responsibilities of an Operations Safety Supervisor; because use of the position could vary from offeror to offeror depending upon each offeror’s idea of how best to make use of the position.

c. Number of missions that would require rotating shifts requiring certified personnel supporting multiple shifts

Response: There are no Vandenberg FFP O&M requirements that would drive multiple shifts; however, CPFF Launch Support may occasionally have requirements that would require multiple shifts. The only current multiple shift requirement is for the Patrick AFB TA/AGE FFP requirements. There are no multiple shifts at Vandenberg AFB or at

CCAFS.

d. For all GFE to be maintained and operated under ASSC, please provide the following:

1. Age, condition, usage data

Response: Please refer to GFP/GFE Workload data under RFP FA461016R0001 posted on FedBizOpps.gov.

2. Preventive maintenance - effort required to perform PM tasks, frequency of PM events, timeline (i.e. when next PM event is required)

3. Life support equipment - number of cleanings, inspections, refurbishments, repairs

Question Seventeen: In reference to PWS 3.2.1 please provide the following.

Anticipated/historical number of commercial refueling Anticipated/historical number of Government refueling # of Propellent Storage and Dispensing systems (by type) # of Pressure vessels (by type and owner) Pressure vessels - timeline for each vessel, including last certification, certification length, and when next certification is due Historical # of actions (a. thru f.)

Average production of GN2 by month

Response: The Government will post as much of the requested data as possible under RFP FA461016R0001 on FedBizOpps.gov.

Question Eighteen: In reference to PWS 3.2.2 please provide the following.

PPE - frequency of use, number of suiting ops, approx. number of SCAPE suits PPE - approx. number of SCAPE suits/event # of personnel to be trained/session # of training sessions/quarter # of personnel to be trained/session # of training sessions/quarter # of personnel to be trained/session # of training sessions/quarter

Response: See Government response to Question Five above. PEMO annual (vice quarterly) workload data is posted on FBO. Training will be scheduled by the successful offeror and the current location/configuration of class room where the training classes are held is limited to approximately ten (10) trainees.

Question Nineteen: In reference to PWS 3.2.3 please provide the following.

# of convoys / year

Response: The Government will post the data under RFP FA461016R0001 on FedBizOpps.gov.

Question Twenty: In reference to PWS 3.2.4 please provide the following.

Launch operations/year

Response: See Government response to Question Five above. Vandenberg AFB averages approximately ten (10) launches annually.

Question Twenty-one: In reference to PWS 3.2.5 please provide the following.

# of design changes Scope of design changes Frequency of design changes Complexity of affected systems Drawings and engineering data throughput Number of MIL-STD-882E hazards to be developed

Response: Design changes are completed on an as needed basis; because these requirements are primarily driven by sustainment efforts in order to maintain equipment and systems in operational condition. The equipment/systems could include modifications of PPE (e.g., SCAPE/PHE, ELSA, SCBA, HDV) and associated parts/materials, recharging units, liquid/gaseous tube-bank trailers, bulk storage tanks, propellant containers/cylinders etc.

Question Twenty-two: In reference to PWS 3.2.6 through 3.2.10 please provide the following.

Responses for Vandenberg AFB TA/AGE requirement

a. Workload totals for after-hours arrivals, processing and departures

Response: There were thirty-two (32) after-hour services in FY 15.

b. Exercises or special events held annually

Response: Exercises are sporadic. The Wing hosts different force protection, severe natural disasters, and aircraft crash quarterly. Normally there will be a contractor representative at the Wing Emergency Operation Center when notified to do so. The contractor assists in identifying damage in their respected areas that degrades wing mission. Special events also occur with coordination from Airfield Management to meet operational contingencies.

Last year six (6) special events were supported.

c. Projected years for Air Show/ Open house events

Response: There hasn’t been an airshow on Vandenberg since 2002. AGE support maybe requested for the “Thunder Over the Valley” located in Santa Maria annually. Requests will be made by the organizer to support government aircraft through the Wing XP office.

d. Number of services / setup and removal of equipment, operational support and refueling of aircraft/AGE units performed at Santa Barbara and San Luis Obispo counties

Response: All work is performed on Vandenberg AFB; no work is performed off-base.

Depending on level of support service requested, contractors typically setup, remove AGE/fire extinguisher, and refuel most aircraft that arrives on station. Please see the workload factor file located in RFP FA461016R0001 on FBO.gov for aircraft landing data.

e. Totals for off-airfield /base situations after duty hours

Response: Zero off-airfield mishaps and one (1) ground emergency in FY15 that generated after hours support.

f. Totals for A/C ground or IFEs, number of aircraft towed

Response: One (1) ground emergency in FY15. Four (4) aircraft tows in FY15 to reposition the aircraft into the wind for proper engine startup.

g. TAM/AGE position manned 24/7 or during normal duty hours

Response: TA/AGE position manned during normal duty hours.

h. Is position required to stay in the office or are they allowed to leave and perform other duties

Response: Members can leave to perform other duties provided they notify Airfield Operations if no personnel will be available to respond to the “Crash Phone” or “Hotline” for updates for short/no notice aircraft or AGE support.

i. Number of DV processing services performed

Response: There were a total of ten (10) DV arrivals in FY15; current FY there have been fourteen (14) DV arrivals.

j. Number of aircraft towed due to maintenance problems

Response: None for FY15.

k. Does the Government provide “Follow Me” signs and is there an age requirement for Follow Me Vehicles

Response: The Government provides the “Follow Me” sign and vehicle. The GSA vehicle is managed by Vehicle Management. The vehicle is replaced every five (5) years or sooner depending high utilization.

l. How many fleet services performed

Response: Depending on the level of fleet service requested, contractors typically fleet service all aircraft that arrives on station. Please see Arrival/Departure workload data under FA461016R0001 on FBO.gov.

Responses for Patrick AFB and CCAFS TA/AGE requirement

m. Workload totals for after-hours arrivals, processing and departures

Response: FY15 overtime hours were four hundred eighty-nine (489). Current FY through Apr 16 overtime hours were two hundred seventy-two (272). However, two (2) positions have been assigned to cover the weekend shift to match the airfield hours; therefore, overtime should be minimal, if any at all.

n. Exercises or special events held annually

Response: Required to hold a CDDAR exercise at least once a year with all the particular agencies on base.

o. Projected years for Air Show/ Open house events

Response: Currently, there are no Airshows/Open House's scheduled for Patrick AFB or

CCAFS.

p. Number of services / setup and removal of equipment, operational support and refueling of aircraft/AGE units performed

Response: There were one thousand one hundred thirty-seven (1,137) that landed at PAFB and CCAFS during CY 2015.

q. Totals for off-airfield /base situations after duty hours

Response: Patrick AFB supports approximately four (4) air shows per year in the local area. This usually consists of loaning a few pieces of AGE to the requesting party.

r. Totals for A/C ground or IFEs, number of aircraft towed

Response: There were no CDDAR events last year other than the annual exercise. So far this year, there has been one (1) aircraft with a blown tire on the runway, which resulted in the CDDAR team towing the aircraft off the runway.

s. TAM/AGE position manned 24/7 or during normal duty hours

Response: The TA/AGE position is manned during normal duty hours which correlates to airfield operating hours which are 0700-2330 seven days a week. TA personnel are on-call during off hours in case of a CDDAR event occurs to which there is a required one (1) hour response time.

t. Is position required to stay in the office or are they allowed to leave and perform other duties

Response: The TA position requires that they be on a radio standby. As long as they have a radio and can respond on time they can be in the office, on the airfield, or at certain base agencies.

u. Number of DV processing services performed

Response: This number can't be predicted, but the average is approximately four (4) annually. When possible, HHQ will come down for All-Call's, briefs, site visits, etc. These are usually done in relation to the 4-quarters of the year, but the schedule is based on their availability.

v. Number of aircraft towed due to maintenance problems

Response: In line with CDDAR events which were zero last year.

w. Does the Government provide “Follow Me” signs and is there an age requirement for Follow Me Vehicles

Response: The follow me trucks are all GSA vehicles. There is no AGE requirement for Follow Me vehicles.

x. How many fleet services performed

Response: The total number of fleet service actions completed for 2015 was forty-four (44). Please see Arrival/Departure workload data under FA461016R0001 on FBO.gov.

Jan - 8 Feb - 4 Mar - 3 Apr - 8 May - 3 Jun - 2 Jul - 3 Aug - 4 Sep - 3 Oct - 2 Nov - 2 Dec - 2