ASSC_DRAFT_RFP_FA4610-16-R-0001_Secs_L-M.pdf

FA4610-16-R-0001

SECTION L CONTINUED

L.1 GENERAL INSTRUCTIONS

L.1.1 The Offeror’s proposal shall include all data and information requested in Section L and shall be submitted in accordance with these instructions. In developing the proposal, the Offeror shall comply with all the requirements contained in the Request for Proposal (RFP). Non-conformance with the instructions provided in the RFP may result in a proposal being ineligible for award. The Government reserves the right to award this effort based on the initial proposal, as received, without discussions in accordance with Federal Acquisition Regulation (FAR) 15.306(a)(3).

Include provision 52.215-1.

L.1.2 The Offeror’s proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet these requirements. The Offeror shall assume that the Government has no prior knowledge of the Offeror’s experience and will make its evaluation based solely on the information presented in the Offeror’s proposal.

L.1.3 The proposal acceptance period is specified in Section A of the RFP. The Offeror shall make a clear statement in Section A of Volume III – Contract Documentation of the Offeror’s proposal that the offer is valid until XXXX 2016.

L.1.4 In accordance with FAR 4.8 - Government Contract Files, the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

L.1.5 The Contracting Officer (CO) will promptly notify the Offeror of any decision to exclude the Offeror’s proposal from the competitive range whereupon the Offeror may request a debriefing in accordance with FAR

15.505. The CO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing. An Offeror desiring a debriefing must make its request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

L.1.6 Points of Contact

The Contracting Officer, Ms. Lisa K. Brown, is the sole point of contact for this acquisition. Address any questions or concerns to lisa.brown.19@us.af.mil with a courtesy copy to the Contract Specialist, Ms. Ashley Cucchiarelli, at ashley.cucchiarelli.2@us.af.mil.

L.1.7 Discrepancies, Errors, Omissions and Questions

If an Offeror believes the requirements in these instructions lack clarity or contain an error, omission, discrepancy, or are unsound, the Offeror shall immediately contact the CO in writing with supporting rationale.

Address all questions or concerns to the points of contact (POC) listed above. Offerors are encouraged to submit all questions and requests for clarifications no less than ten (10) days prior to the RFP closing date. The decision whether to respond to questions and requests for clarifications made less than ten (10) days prior to the RFP closing shall be at the sole discretion of the CO. Government responses will be placed on https://www.fbo.gov for access by all Offerors.

L.1.8 Amendment of Solicitation Prior to Proposal Closing

The Government reserves the right to revise and amend the solicitation prior to the proposal closing time. Such revisions or amendments will be communicated by amendment(s) to this RFP. If such amendments require material changes in quantities or prices, the proposal closing date may be extended to enable Offerors to revise mailto:ashley.cucchiarelli.2@us.af.mil their proposals. In such cases, the amendment will include announcement of the new proposal closing date and time. Amendments will be posted to https://www.fbo.gov with the solicitation documents without notice. Offerors are responsible for accessing all amendments prior to proposal submission at https://www.fbo.gov.

L.1.9 Technical Reference Library

The Technical Reference Library for the ASSC will be available electronically with the solicitation at https://www.fbo.gov. All information contained in the library is past data and is provided for informational purposes to aid in proposal preparation. Forms and publications referenced in the Performance Work Statement (PWS) will be available upon request by contacting Antony Smith, 30 SW/PM, at (805) 606-2157 or Keith Blades at (805) 606- 9558. Any questions pertaining to the library may be submitted via e-mail to the Contract Specialist at the e-mail address listed in block 10c of the Standard Form 33.

L.2 Pre-Award Survey

L.2.1 If the information on hand or readily available to the CO is not sufficient to make a determination of responsibility in accordance with FAR 9.1, the Offeror may be required to participate in a pre-award survey for the purpose of determining the financial and technical ability to perform. The pre-award survey is conducted with the assistance of the Offeror’s cognizant Government Contract Administration Office to determine its eligibility and ability to perform. Refusal to participate in a pre-award survey and provide all requested information may be cause for rejection of the offer. If the Offeror is aware of some circumstances in its performance record or current ability to perform which may result in a negative report, Offeror should provide any information on mitigating circumstances or corrective action planned or taken.

L.2.2 The pre-award survey may include performance of a formal financial capability risk assessment or audit by the Defense Contract Audit Agency (DCAA) or other personnel assigned by the CO to perform the task. This effort would be performed in accordance with DFARS 232.072-1 and the information required for audit would include but not be limited to that identified in DFARS 232.072-2. The Offeror agrees to provide the financial information for such financial capability effort in a timely manner. Failure to provide the requested data could cause the Offeror to be determined financially irresponsible as discussed in FAR 9.103.

L.3 Proposal Preparation

L.3.1 Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. The proposal should include all of the information requested in the subparagraphs.

Failure to do so may adversely affect the evaluation. A proposal that is sufficiently documented to support performance and price/cost in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation. To facilitate review and evaluation for this source selection, the Government proposes to transmit data via commercial systems (i.e. encrypted e-mail, UPS, FedEx, etc.).

Distributed material will be identified as source selection sensitive and distribution strictly limited to appropriate personnel. Offerors’ responses shall consist of three (3) separate volumes; Volume I – Price/Cost, Volume II – Technical Capability and Volume III – Contract Documentation.

L.3.2 Table A – Proposal Organization. The following instructions cover the preparation and submittal of the Offeror's proposal for this solicitation. Proposals shall be submitted to the Government in separate volumes as set forth below.

http://www.fbo.gov/ https://www.fbo.gov/

Table A – Proposal Organization Volume Volume Title Number of

Copies (Including original)

Page Limit Electronic Copies

Due Date

I Price/Cost 3 No limit 2* XXX

II

Technical Capability 2 50** 1 XXX

III

Contract

Documentation 2 No limit 1 XXX

*Price/Cost Volume data to be submitted in Microsoft Excel format with all formulas included so the calculations can be verified. One protected version and one that can be manipulated by Government shall be provided.

** Page limit does not include position descriptions, glossary of abbreviations/acronyms, or organizational charts.

L.3.3 Any proposal which fails to conform to the requirements or specifications in the solicitation may be considered ineligible for award. Proposals should be complete, clear, and not require additional explanation of information. The Government may make a final determination as to whether a proposal is acceptable or unacceptable based solely on the proposal as presented and submitted.

L.4 VOLUME I – PRICE/COST (FACTOR 1)

L.4.1 This section is to assist in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness of the proposed price/cost to include compliance with affordability and downward pricing requirements to be able to determine the price fair and reasonable. Compliance with these requirements is mandatory and failure to comply may result in rejection of a proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an Offeror’s proposal. Offers should be sufficiently detailed to demonstrate reasonableness. The burden of proof for credibility of proposed prices/costs rests with the Offeror.

L.4.2 In accordance with FAR 15.403-1(b) and 15.403-3(a) data other than certified cost or pricing data may be required to support a determination of cost/price reasonableness. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the Offeror shall be required to submit additional cost or pricing data.

L.4.3 Affordability. The Government’s budget for ASSC is $7.5M (including $887,320 annual reimbursable material costs) for each fiscal year (FY). Offerors’ Total Evaluated Price (TEP) for each FY, must be under the annual budget amount and be downward pricing to be eligible for award. The Government will identify plug numbers for the cost associated with the Reimbursable Material contract line item numbers (CLINs). The Government plug numbers are not to be adjusted to achieve downward pricing and are not evaluated as a part of the

TEP.

L.4.4 The price proposal shall be based on Offeror’s technical capability and approach to meeting the Government’s P e r f o r m a n c e W o r k S t a t e m e n t ( PWS) requirements. Provide sufficient detail in the Price/Cost Volume to demonstrate the Offeror’s understanding of the requirements. Explain any inconsistencies, whether real or apparent, between promised performance and price/cost. It is the Offeror’s responsibility to demonstrate price reasonableness.

L.4.5 Volume I – Price/Cost Organization. Submit an original and two (2) copies and two (2) electronic copies, one protected version and one that can be manipulated by Government. No page limit.

L.4.5.1 Volume I – Price/Cost shall consist of the following sections:

Section 1 – Introduction Section 2 – Estimating Techniques/Methods Section 3 – Price/Cost Section 4 – Explanation of Cost Savings through Downward Pricing Section 5 – Other Information

L.4.5.1.2 Detailed Instructions for the Price /Cost Volume

L.4.5.1.2.1 Section 1 – Introduction. Provide a table of contents and overview of all data accompanying or identified in the Price/Cost Volume.

L.4.5.1.2.2 The Introduction shall include a cover sheet that contains the information listed in FAR 15.408, table 15- 2, General Instructions, Section A, paragraphs (1)-(11), however, exclude paragraph (9). Additionally, the cover sheet shall contain the name, address and telephone number of the Defense Contract Administration Office and DCAA office that is responsible for the Offeror’s audit review including whether the DCAA office approved the Offeror’s estimating system. If an agreement was reached with Government representatives on use of forward pricing rates/factors, identify the agreement, include a copy, and describe its nature.

L.4.5.1.2.3 The Introduction will describe the Offeror’s proposed team structure including information related to joint venture partners and major subcontractors. A major subcontractor is defined as those performing more than ten percent (10%) of the effort, on a total cost basis. Define each team member’s role and clearly identify which CLINs, or portions thereof, are anticipated to be subcontracted to each team member. Identify the planned contract type for each subcontractor.

L.4.5.1.3 Section 2 – Estimating Techniques/Methods and Assumptions

a. Provide a summary description of the Offeror’s standard estimating system or methods including whether the cognizant DCAA office has approved the Offeror’s estimating system.

b. Provide any known/cited current estimating system deficiencies and how those deficiencies are mitigated.

Describe separately the estimation of each major cost element (e.g., labor, overhead, other direct costs, general and administrative, etc.) and identify any deviations from the established estimating procedures in this proposal.

L.4.5.1.4 Section 3 – Price/Cost

a. Direct Man-Year Hours. The Offeror shall identify productive labor hours associated with one (1) man-year effort (Full-Time Equivalent or FTE) for each type of labor (Service Contract Act (SCA), Collective Bargaining Agreement (CBA), etc.). The Offeror shall identify productive labor hours for major subcontractors if different from the Offeror’s.

b. Labor Categories. Identify labor categories subject to the SCA/CBA and provide a cost breakdown showing the wage and overtime rates, SCA/CBA fringe benefit rates, and any other fringe or overhead rate proposed on labor.

Include a manpower matrix that identifies the labor category and corresponding SCA/CBA labor category/classification. Use current rates in pricing all years. Do not propose escalation for the labor categories covered by the SCA Wage Determinations (WDs) for work under Fixed Price CLINs; in accordance with FAR 52.222-43, Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multiple Year and Option Contracts), allowance will be made to submit a proposal for increases covered by that clause. The Government will provide current Collective Bargaining Agreements (CBAs) in the bidder’s library.

c. The costs associated with the Offeror’s labor approach as proposed in Volume II – Technical Capability shall be cross referenced to Price/Cost section including chapter, page, paragraph, etc. and identify the labor categories with their associated hours/rate and the Offeror’s established work breakdown structure (WBS) code. All cost and price information shall be traceable by WBS code at the CLIN level for the base and all option years.

d. Provide Cost Summaries by CLIN for Phase-In (Basic), Options, and pre-priced extension. See suggested format at Table 1 below.

TABLE 1 - Summary of Total Proposed

DESCRIPTION Phase-In (Basic)

OPT 1 OPT 2 OPT 3 OPT 4 OPT 5 Pre-Price Extension (6 mths)

TOTAL

Phase-In (0001)

N/A N/A N/A N/A N/A N/A

30 SW Launch Support (X001)

30 SW TA/AGE

(X002)

45 SW TA/AGE

(X003)

30 SW

Reimbursable/ Material (X004) (Govt Furnished CLIN amount)

$787,320 $787,320 $787,320 $787,320 $787,320 $393,660 ?

45 SW

Reimbursable/ Material (X005) Govt Furnished CLIN amount)

$100,000 $100,000 $100,000 $100,000 $100,000 $50,000

TOTAL all CLINs

e. Labor Summaries. Provide labor detail by type, identify the hours, rate (prime/subcontractor) and the total labor amount. See suggested Format at Table 2. Identify the estimating system and or sources of the labor rates proposed.

Manning proposed in technical/management must be traceable to manning priced in the cost proposal. The cost proposal must be traceable to the individual CLINs of Section B.

f. TABLE 2 - CLIN Cost Breakdown

Provide information below for the Phase-In (Basic), Options, and pre-priced extension on each CLIN for Phase-in, Launch Support and Transient Aircraft/Aerospace Ground Equipment. Identify cost elements as required; delete or add information as applicable. Amounts should be identifiable to Table 1.

TABLE 2 - CLIN Cost Breakdown

CLIN #

DESCRIPTION MAN YEARS HOURS RATE TOTAL PROPOSAL PARA

REF

Labor

Direct Labor by type $

(Labor can be totals by Dept/Function with labor summary reconcilable to the totals)

Indirect Labor (Health & Welfare)

SUB-TOTAL ALL LABOR

TOTAL LABOR $

Overhead (if more than one pool, identify)

Base $

Other Direct Costs (ODC)

Subcontracts ABC Co. $

XYZ Co. $

SUBTOTAL

General & Administrative Base $

SUBTOTAL

Fee

TOTAL PRICE

g. Reimbursable/Material CLINs. The Government has included a plug in number/amount for these CLINs. No fee is included in the Reimbursable CLINs.

h. Fringe Benefit, Overhead Expense and General and Administrative Expense . Provide summaries identifying the cost items and cost details required to determine reasonableness. Provide a summary of the proposed cost reconciling to Table 2. Provide estimating system and source information as required.

L.4.5.1.4 Section 4 – Explanation of Cost Savings through Downward Pricing

This section of the price proposal shall identify efficiencies used to achieve downward pricing.

L.4.5.1.5 Section 5 – Other Information

a. Proposals for all major first tier subcontracting/teaming shall be submitted within the prime contractor’s proposal.

Major subcontractors are those whose cost equals ten percent (10%) or more of total cost. Nonprime cost proposals should be submitted through the prime to the CO. If the subcontractor/teaming partner considers its information proprietary, then it may be submitted directly to the CO by the same date and time the prime contractor’s proposal is due. The prime contractor’s proposal shall uniquely identify major subcontractor/teaming partner labor hours and total burdened costs. The prime contractor is responsible for the consistency of the cost data between the prime contractor’s submission and the subcontractor/teaming partner submission.

b. If there will be subcontracting/teaming, provide an analysis to determine the price reasonableness of the subcontractor/teaming partner’s proposal. Include the subcontractors/teaming partner’s methodology to estimate costs and results of the prime contractor’s reviews and evaluations of those proposals. Explain how the subcontractor/teaming effort relates to the overall effort. Any price adjustment to the subcontractor/teaming partner proposed prices that are included in the prime contractor’s proposal submission, including discounting or expected decreases to be achieved in negotiations, shall be fully identified and explained. Offerors are required to provide the results of the price or cost analysis of subcontractor proposal as required in FAR 15.404-3(b).

c. Accounting System Information. The Government does not anticipate requesting accounting system reviews before contract award. Furthermore, the Government cannot approve a cost-type subcontract to a proposed subcontractor that does not have an approved accounting system. Indicate whether each subcontractor’s accounting system has been audited and determined acceptable, audited and determined not acceptable, or never audited unless the planned subcontract type is firm-fixed price. Identify the Government agency that audited the accounting system and provide evidence if determined acceptable. Evidence shall be in the form of the most recent applicable Government agency correspondence. If the Offeror's accounting system has been audited and not accepted, provide details such as date of audit, deficiencies identified, corrective steps taken since disapproval, and reasons why approval of the accounting system is now assured. If the Offeror's accounting system has never been audited, the Offeror must explain its understanding of the characteristics of an acceptable accounting system.

L.5 VOLUME II – TECHNICAL CAPABILITY (FACTOR 2). Limited to no more than 50 pages exclusive of the Offeror’s property management plan. Submit an original plus two (2) copies and one (1) electronic version.

L.5.1 Technical Capability shall consist of the following sections.

Sub-Factor 1: Program Management Approach Organization and Staff Property Management Phase-In Plan/Timeline Sub-Factor 2: Launch Support Approach Unconventional Fuels Protective Equipment Maintenance Operations Systems and Safety Engineering Sub-Factor 3:Transient Aircraft/Aerospace Ground Equipment Approach

L.5.2 General Instructions

Using the instructions outlined below, provide the actual methodology that would be used to address the criteria listed in the technical capability subfactors. The technical proposal shall address each of the following subfactors in sufficient detail to describe the Offeror’s proposed approach to performing the requirements set forth in the PWS, and Contract Data Requirements Lists (CDRLs), and provide the references. For each subfactor, the

Offeror shall identify risks, if any, associated with the proposed approach and actions the Offeror will take to mitigate the identified risks. If no risks/mitigations are identified in the Offeror’s proposal, it indicates the Offeror does not consider there to be any risk associated with the proposed approach.

L.5.3 Sub-Factor 1 – Program Management Approach. Describe the plan to organize and manage resources in an integrated, effective and efficient manner. Convey an understanding of and approach to Organization and Staff, Property Management, and Scheduling in accordance with the requirements as identified in the PWS.

L.5.3.1 Organization and Staff

a. Provide an organizational chart by functional area and discipline of Unconventional Fuels, HOS, Protective Equipment Management Operations, Fleet Management/Maintenance, Systems and Safety Engineering, and Transient Aircraft/Aerospace Ground Equipment which defines roles, relationships, interdependencies, and communication channels among its team members including subcontractors and the Government to demonstrate an integrated team. Provide relevant credentials to include a breakdown of required labor categories, labor hours, position description, education and experience which support PWS requirements and support decision-making processes and provides an unencumbered exchange of information.

b. Discuss the capabilities and qualifications of key personnel and the roles in ensuring adequate resources are in place and dedicated in support of the safe and effective operations of ASSC requirements.

c. Discuss the authority and relationships between management and technical personnel at the functional levels.

d. Discuss Offeror’s policies, objectives and commitment to ensuring delivery of quality products and/or services in support of ASSC requirements. Include the planned approach for identifying and resolving problems, including interfaces with the Government and its customers, and methods of identifiying and taking advantage of continuous improvement opportunities.

L.5.3.2 Property Management

a. Present a property management plan with the proposal that includes voluntary consensus standard or industry leading practices and standards to be used in the management of Government property or existing property management plans, methods, practices or procedures to account for Government property provided under the resulting contract.

b. The Offeror shall identify any equipment that it intends to acquire and directly charge to the Government under the resulting contract. The list shall include a description, manufacturer, model number (when available), quantity required and estimated unit cost.

L.5.3.3 Phase-In Plan/Timeline

a. Discuss Offeror’s phase-in plan and approach to administering the phase-in efforts. Describe how the phase-in period will be used to mobilize, train, observe, and otherwise prepare to assume complete responsibility.

b. Provide details of the phase-in of personnel and management, establishment of requirements and procedures, transition and inventory of Government furnished property and equipment. Identify key personnel positions in the organizational structure. List phase-in assumptions to include percentage of the incumbent contractor employees to be hired. Explain intentions to prevent disruption of work in progress during the phase-in process.

c. Provide a timeline of phase-in plan.

L.5.4 Sub-Factor 2 – Launch Support Approach. Describe the understanding and approach to accomplish the requirements identified in the PWS and as further outlined in the disciplines below. List contracts and points of contact in order to validate experience in Unconventional Fuels, Protective Equipment Maintenance Operations and Systems and Safety Engineering.

L.5.4.1 Unconventional Fuels

a. Discuss Offeror’s experience, understanding and approach to operations and maintenance of unconventional fuels, hypergolic propellant systems, pneumatic and cryogenic commodities.

b. Discuss Offeror’s experience, understanding and approach for the hazardous operations, maintenance, and corrosion control in operating a hypergolic storage facility.

c. Discuss Offeror’s experience, understanding and approach for pneumostatic/hydrostatic testing of tanks and pressure vessels.

d. Discuss Offeror’s understanding and approach as it relates to fueling spacecraft in PPFs at VAFB.

L.5.4.2 Protective Equipment Maintenance Operations

a. Discuss Offeror’s experience, processes and procedures of handling, storage and transportation and maintenance of protective equipment; and experience, processes and procedures for the identification and corrective actions of deficient personal protective equipment, when necessary.

b. Discuss Offeror’s experience, approach and procedures to provide the capability for personal protective equipment /propellant handler’s ensemble training.

c. Discuss Offeror’s experience, understanding and approach to Valet/IDLH services, monitoring and field emergency support.

d. Discuss Offeror’s experience, understanding and approach for processes and procedures for responding to emergency support requirements.

L.5.4.3 Systems and Safety Engineering

a. Discuss Offeror’s experience, understanding and approach to Process Safety Management (PSM) to include Mechanical Integrity and associated Risk Management Program as it relates to systems design, upgrades, and Recognized and Generally Accepted Good Engineering Practices as it relates to hypergolic fuels transfer, storage systems, handling of hazardous chemicals, operations, maintenance and sustainment. Most importantly, detail Offeror’s knowledge and understanding of PSM requirements relative to the operations and maintenance of fuel and oxidizer propellants and the related PSM covered processes.

b. Submit quality plan which demonstrates an acceptable overall approach to organizing and managing the quality program requirements using ANSI/ISO/ASQ Q90001 and/or 14001 as guidelines.

c. Detail Offeror’s previous experience and planned approach for ensuring compliance with the necessary safety requirements in the PWS (i.e., OSHA, NIOSH, DOT, NFPA, and Air Force).

L.5.5 Sub-Factor 3 – Transient Aircraft/Aerospace Ground Equipment Approach

a. Discuss your understanding and approach to operations and maintenance of Transient Aircraft /Aerospace Ground Equipment.

L.6 VOLUME III – CONTRACT DOCUMENTATON

Submit an original plus two (2) copies and one (1) electronic copy.

L.6.1 Proposal Organization

L.6.1.1 Proposal Documents shall be submitted in accordance with Proposal Preparation Instructions, so as to arrive no later than 4:00 PM, Pacific Daylight Time (PDT), as shown in block 9 of the SF 33. The schedule is not negotiable. A proposal cover letter should name the single point of contact for the proposal, within the organization.

Proposal Documents must contain the following:

1. Table of Contents

2. Section A, Standard Form 33

3. Model contract (Sections B-K). All Fill-ins must be completed and signed as applicable, including Priced CDRLs

4. Offeror's statement accepting the terms of the solicitation

5. Acknowledgment of all amendments issued

6. Statement of the period of which the proposal is valid (XXX 2016)

7. The name, address and telephone number of the cognizant DCAA Office.

8. Organizational Conflict of Interest (OCI) Plan, if applicable

9. Relationship and copies of any teaming or joint venture agreements

L.6.2 Proposal Submission

Submit your proposal to the following address:

30 CONS/LGCZG ATTN: Ashley M. Cucchiarelli, Contract Specialist Bldg 8500, Rm 150 1515 Iceland Avenue Vandenberg AFB CA 93437-5212

L.6.2.1 Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

1. Requirements of the RFP (CLINs & PWS) and Government standards and regulations pertaining to the

PWS.

2. Evaluation Factors for Award in Section M of this RFP.

3. Format for proposal Volumes I, II III shall be as follows:

(i) Pages exceeding the page limitation set forth in this section L will not be read or evaluated and will be removed from the proposal.

(ii) The proposals will be 8 1/2” x 11” paper except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

(iii) A page is defined as one face of a sheet of paper containing information.

(iv) Font size shall not be less than 10 pitch, using Times New Roman type face, with a minimum of 1 inch margin not inclusive of headers/footers with the exception of charts, tables or diagrams which shall be not less than 10 pitch. Offerors shall insert page numbers in footer.

(v) Elaborate formats, bindings or color presentations are not desired or required.

(vi) No models or mockups will be accepted.

(vii) Volume I to be submitted in Microsoft Excel format to verify calculations.

(viii) Volumes II and III to be submitted in Microsoft Word or PDF format.

L.6.2.2 Paragraphs and subparagraphs of the proposal should reference the paragraphs of the PWS, when applicable.

L.6.2.3 Insert prices in Section B for each CLIN, including all option periods. The extended amount must equal the whole dollar unit price multiplied by the number of units.

L.6.2.4 For Sections C through I, the Offeror shall submit only those pages that require a fill-in. Complete the necessary fill-ins and certifications in Sections I through K. Section K shall be returned in its entirety.

L.6.2.5 All information relating to cost or pricing data shall be included exclusively in Volume I. No program cost data or cross-reference to the price proposal will be included in any other volume.

Section M - Evaluation Factors for Award

CLAUSES INCORPORATED BY FULL TEXT

52.217-5 EVALUATION OF OPTIONS (JUL 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of provision)

M.1 BASIS FOR CONTRACT AWARD

a. This is a Lowest Price Technically Acceptable (LPTA) acquisition and will be conducted in accordance with Federal Acquisition Regulation (FAR) 15.3 - Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS) and the Air Force FAR Supplement (AFFARS). A contract will be awarded to the Offeror who is deemed responsible in accordance with the FAR, as supplemented, and whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Section L of this solicitation) and is judged, based on the evaluation factors and subfactors, to represent the best value to the Government. The Government will select the offer with the lowest total evaluated price that is technically acceptable, i.e. the proposal clearly meets the requirements of the solicitation based upon an assessment of Factor I – Price/Cost and Factor II - Technical Capability and all contractual documentation. While the Government Source Selection Evaluation Board (SSEB) and the Source Selection Authority (SSA) will strive for maximum objectivity, the source selection process, by its nature is subjective. Therefore, professional judgment is implicit throughout the entire process.

b. The Government intends to award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). However, if during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, offerors responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision. If the Offeror’s proposal has been evaluated as acceptable at the time discussions are closed, any changes or exceptions in the FPR are subject to evaluation and may introduce risk that the Offeror’s proposal be determined unacceptable and ineligible for award.

c. Contract Award will be made on the basis of the lowest total evaluated price of proposals meeting or exceeding the acceptability standards for Factor II - Technical Capability based upon an assessment of the evaluation factors and subfactors described below. Any proposal with one (1) or more “unacceptable” technical rating for any subfactor within Factor II - Technical Capability will be ineligible for award. Out of those proposals that are acceptable in the Factor II - Technical Capability, the Government will select the offer with the lowest total evaluated price.

M.1.1 Mandatory Requirement

Failure to comply with all terms and conditions of the solicitation may result in the Offeror being ineligible for award.

M.1.2 Number of Contracts to be Awarded

The Government intends to award a single contract as a result of this solicitation. However, the Government reserves the right to not award a contract.

M.1.3 Government Furnished Property (GFP)

All GFP presently available for ASSC is listed in Attachment XX. In accordance with FAR 45.201( c ) and FAR

45.202 (a), the Government will eliminate any competitive advantage resulting from an Offeror’s proposed use of any GFP that is in addition to the GFP listed in Attachment XX.

M.2 VOLUME I - PRICE/COST (FACTOR 1)

M.2.1 Price Evaluation. The total evaluated price (TEP) will be calculated as described in paragraph M.2.5 below. The price evaluation will document the reasonableness, affordability and balance of the Offeror’s TEP.

The performance period of the contract includes a phase-in period, one (1)-year basic period and four (4) one (1)-year options. In addition, the Government may further extend the performance period for up to six (6) months under FAR 52.217-8. The extension will be in accordance with prevailing rates within the contract at the time of the extension. Proposals determined not to be reasonable, affordable or balanced will result in the Offeror being deemed not acceptable for award.

M.2.2. Price Reasonableness/Downward Pricing. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. See FAR 31.201-3 (a). The techniques and procedures described in FAR 15.404-1(b) will be the primary means of assessing proposal reasonableness. Furthermore, the evaluation techniques described under FAR 15.404-1(c), as determined appropriate, may also be performed in further determining the reasonableness of the proposal. The TEP for each year will be evaluated to determine that downward pricing exists in each year after Option 1. The Government will identify plug numbers for the cost associated with the Reimbursable Material CLINs. The Government plug numbers are not to be adjusted to achieve downward pricing and are not evaluated as a part of the TEP. To be considered for award the Offeror’s TEP must show a decline in total price for each Government fiscal year (FY).

M.2.3 Affordability. The affordability assessment will consider the proposed prices as compared to the annual total projected budget for this program. The Government’s budget for ASSC is $7.5M which includes $887,320 annual reimbursable material costs for each FY. The Government will identify plug numbers for the cost associated with the Reimbursable Material CLINs. The Government plug numbers are not to be adjusted to achieve downward pricing and are not evaluated as a part of the TEP. Offerors’ TEP for each FY must be under the annual budget amount and be downward pricing to be acceptable for award. If the Offeror’s proposed prices exceed the available budget in any given year , the Government will determine the proposal to be unaffordable and will be ineligible for contract award.

M.2.4 Unbalanced Pricing. Offerors are cautioned against submitting an offer that contains unbalanced pricing. In accordance with FAR 15.401-1(g) unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of cost or price analysis techniques. The Government shall analyze price to determine whether it is unbalanced with the respect to separately priced line items. Offers determined to be unbalanced may be rejected if the CO determines that the lack of balance poses an unacceptable risk to the Government.

M.2.5 Total Evaluated Price will be as follows:

a. Calculate the totals for all Firm Fixed Priced (FFP) CLINs 0001, 1001, 1002, 1003, 2001, 2002, 2003, 3001, 3002, 3003, 4001, 4002, 4003, 5001, 5002, and 5003 by adding the total price of all CLINs.

b. The sums of the FFP CLINs as described above will constitute the total evaluated price.

c. The Work Requests CLINs (X006 & X007) are reserved until after award and will not be included in the total evaluated price. However, Work Requests workload estimates are projected at $1.3M - $2M per fiscal year.

d. Offerors shall use the Government provided amounts for Reimbursable/Material CLINs 1004, 1005, 2004, 2005, 3004, 3005, 4004, 4005, 5004, and 5005. These CLINs will not be included in the total evaluated price.

M.3 VOLUME II - TECHNICAL CAPABILITY (FACTOR 2)

M.3.1 Technical Rating

Each Offeror’s technical proposal shall be evaluated, based on the subfactors listed below, on a pass/fail basis assigning ratings of Acceptable or Unacceptable. See Technical Acceptable/Unacceptable Rating Table below.

Technical risk will be a part of the criteria considered in the technical acceptability decision. For the purposes of this evaluation, technical risk is defined as the degree to which an Offeror’s proposed approach for the requirements of this solicitation may cause disruption of schedule, increased costs, or degraded performance, the need for increased government oversight, and the likelihood of unsuccessful contract performance. The Source Selection Team’s identification of any weakness as well as the Offeror’s identified risks and proposed mitigation (if applicable) will contribute to a determination of the risk at an acceptable level or not. Risk determined to be above an acceptable level of risk is technically unacceptable. Offers may be determined unacceptable, even though the minimum requirements are met, if the proposed approach poses too great a risk. The Offeror’s proposal shall be evaluated to determine whether the proposal is acceptable or unacceptable using the ratings and descriptions outlined below. One technical rating will be assigned to each technical subfactor. In order to be considered for award each subfactor must be rated acceptable. One subfactor rated unacceptable will result in an unacceptable Technical Capability proposal. Risk evaluations are subjective and at the discretion of the Government.

Technical Capability Sub-Factors as listed in Section L.5.1 are as follows.

Sub-Factor 1: Program Management Approach Organization and Staff Property Management Phase-In Plan/Timeline Sub-Factor 2: Launch Support Approach Unconventional Fuels Protective Equipment Maintenance Operations Systems and Safety Engineering

Sub-Factor 3:Transient Aircraft/Aerospace Ground Equipment Approach

Technical Acceptable/Unacceptable Rating Table Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation and all identified risks/weaknesses, if any, are acceptable.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation and/or the proposed approach poses too great a risk.

M.3.2 Technical Capability Subfactors

M.3.2.1 SubFactor 1 – Program Management Approach

M.3.2.1.1 Organization and Staff

a. The Offeror’s proposal provides an organizational chart by functional area and discipline of Unconventional Fuels, HOS, Protective Equipment Management Operations, Fleet Management/Maintenance, Systems and Safety Engineering, and Transient Aircraft/Aerospace Ground Equipment which defines roles, relationships, interdependencies, and communication channels among its team members including subcontractors and the Government. T he Offeror’s proposal also provides relevant credentials to include a breakdown of required labor categories, labor hours, position description, education and experience which support PWS requirements.

b. The Offeror’s proposal demonstrates capabilities and qualifications of key personnel and the roles in ensuring adequate resources are in place and dedicated in support of the safe and effective operations of ASSC requirements.

c. The Offeror’s proposal demonstrates processes and/or tools that provide the Government with insight into the authority and relationships between management and technical personnel at the functional levels including insight into prime contractor and subcontractor activities.

d. The Offeror’s proposal demonstrates an acceptable approach and comprehensive understanding of the policies, objectives and commitment to ensure delivery of quality products and/or services in support of ASSC requirements including a planned approach for identifying and resolving problems; interfacing with the Government and its customers, and methods of identifying and taking advantage of continuous improvement opportunities.

M.3.2.1.2 Property Management

a. The Offeror’s proposal demonstrates an acceptable property system and approach to managing property in accordance with FAR Part 45 and supplements.

M.3.2.1.3 Phase-In Plan/Timeline

a. The Offeror’s Phase-In Plan demonstrates an acceptable approach and comprehensive understanding of management responsibility during phase-in to include discussion on all requirements referenced in Section L paragraph L.5.3.3.

M.3.2.2 SubFactor 2 – Launch Support Approach

M.3.2.2.1 Unconventional Fuels (PWS 3.2.1). The Offeror’s proposal demonstrates a clear and complete understanding and approach to meeting the unconventional fuel requirements with an acceptable level of risk that meets the requirements of the PWS and as further outlined below.

a. The Offeror’s proposal demonstrates processes and procedures for operations and maintenance of unconventional fuels, hypergolic propellant systems, pneumatic and cryogenic commodities in support of 30 SW and its customers.

b. The Offeror’s proposal demonstrates processes and procedures for the hazardous operations, maintenance, and corrosion control for the hypergolic storage facility.

c. The Offeror’s proposal demonstrates a clear and complete understanding and approach as it relates to fueling spacecraft in PPFs at VAFB.

M.3.2.2.2 Protective Equipment Maintenance Operations (PEMO) (PWS 3.2.2 and 3.2.4). The Offeror’s proposal demonstrates a clear and complete understanding and approach to meeting the PEMO requirements with an acceptable level of risk that meets the requirements of the PWS and as further outlined below.

a. The Offeror’s proposal demonstrates experience, processes and procedures of handling, storage and transportation and maintenance of protective equipment; including experience, processes and procedures for the identification and corrective actions of deficient personal protective equipment, when necessary.

b. The Offeror’s proposal demonstrates complete capability to conduct personal protective equipment training.

c. The Offeror’s proposal demonstrates complete capability, understanding and approach of processes and procedures for providing Valet/IDLH services, monitoring and field emergency support services.

d. The Offeror’s proposal demonstrates clear and complete understanding processes and procedures for responding to emergency support requirements.

M.3.2.2.3 Systems and Safety Engineering (PWS 3.2.5). The Offeror’s proposal demonstrates a clear and complete understanding and approach to meeting the system and safety requirements with an acceptable level of risk that meets the requirements of the PWS and as further outlined below.

a. The Offeror’s proposal demonstrates understanding of Process Safety Management to include Mechanical Integrity and associated Risk Management Program in relation to systems design, upgrades, and Recognized And Generally Accepted Good Engineering Practices as it relates to hypergolic fuels transfer, storage systems, handling of hazardous chemicals, operations, maintenance and sustainment. The proposal also demonstrates an understanding of safety processes and procedures for pneumostatic/hydrostatic testing of tanks and pressure vessels.

b. The Offeror’s quality plan demonstrates an acceptable overall approach to organizing and managing the quality program requirements using ANSI/ISO/ASQ Q90001 and/or 14001 as guidelines.

c. The Offeror’s proposal demonstrates the ability to facilitate the planning, organizing, and managing of resources to execute the PWS requirements with emphasis in the understanding of the necessary safety requirements (OSHA, DOT, NFPA and Air Force); most importantly, OSHA Process Safety Management as it applies to hypergols, cryogenic and fuel systems.

M.3.2.3 SubFactor 3 – Transient Aircraft/Aerospace Ground Equipment Approach (PWS X.X.X).

The Offeror’s proposal will be evaluated to determine whether the offeror demonstrates a clear and complete understanding and approach to operations and maintenance of Transient Aircraft /Aerospace Ground Equipment.

M.4. CONTRACT DOCUMENTATION

Proposal documentation will be evaluated for compliance and completeness with the requirements of the Request for Proposal and Section L.