Attachment 1 - Site Visit and Bid Submission.pdf

SITE VISIT AND BID SUBMISSION

NOTICE TO BIDDERS

BID SCHEDULE LINE ITEM:

1. General Instructions:

a. The selection of a source for award purposes will be conducted utilizing FAR Part 14-Sealed Bidding.

Bids will be evaluated using the criteria under Section M, “Evaluation Factors for Award.”

b. The Bid. The submission of the documentation specified below will constitute the Offeror's acceptance of the terms and conditions of the IFB, concurrence with the Statement of Objectives, and contract type.

c. Instructions outlined below describe the format for the bid.

d. If a bidder believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the bidder shall immediately notify the Contracting Officer in writing with supporting rationale.

e. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful bids.

f. All referenced documents for this solicitation are available on the Contract Opportunities (FBO) website at https://beta.sam.gov/. Potential bidders are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation. This is an electronic solicitation release. No hard copies will be mailed. Amendments to Invitation for Bids will be posted to http://beta.sam.gov. It is the responsibility of each Bidder to review the webpage for notice of amendments, updates, or changes to current information. (See FAR Provision 52.214-3).

2. Bid Content

a. The Bid submission must include:

i. Bids, Standard Form 1442, to include all completed Contract Line Item Numbers (CLINs) CLIN

0001, & 0002 must be submitted to the following: DoD SAFE

ii. Acknowledgement of amendments, if any,

iii. Completed Bid Schedule

b. The Bid submission shall also include:

i. Completed Bidder Representations and Certifications, Section K,

c. The Price instructions are as follows:

i. A unit price (U/P) and total item bid price (Estimated Amount) are required on all line items within the Bid Schedule.

3. Bidders are cautioned to carefully annotate unit prices, double check extension and estimated amounts prior to submission of the bid package. In the event of apparent clerical or extension errors, the unit prices will prevail.

4. Mathematical calculations for unit prices and extended prices shall be in whole numbers and no more than two (2) decimal places.

The Bid Schedule shall be submitted fully completed and error free. It shall contain the Offeror’s price for the established Contract Line Item Numbers (CLINs).

DoD SAFE (Secure Access File Exchange):

https://safe.apps.mil/

DoD SAFE submission instructions. Offerors should sign in as a “Guest User” option and fill out all required information. Offerors shall input their legal business name. Description of file should identify the total number of files being submitted. Deletion date shall not be less than 14 days from submission date. “Recipient Information” shall include the following: Contract Specialist SSgt Joshua Berns at joshua.berns@us.af.mil. Offerors must send an email request to obtain a “Request Code” link from the Contract Specialist no sooner than 14 days from the bid submission due date. Files uploaded into DoD Safe will only be retained for a maximum of 14 days before they are deleted.

https://safe.apps.mil/ mailto:joshua.berns@us.af.mil

INSTRUCTIONS TO BIDDERS:

1. A site visit is scheduled for 04 August 2020 at 9:00 AM CDT. Interested parties must notify Contract

Specialist joshua.berns@us.af.mil and Contracting Officer jennifer.owen.7@us.af.mil NLT 30 July 2020 at

4:00 PM CDT.

a. Due to current guidance, the total number of individuals per meeting/site visit cannot exceed twenty-five (25) people. Planned attendees will have to be approved ahead of time in order to coordinate sufficient site visits to accommodate ALL attendees. The Government will establish specific site visit timeframes based on the initial coordination, but will not be scheduling multiple site visits for personnel that want to see the site multiple times. Only one Government-led site visit will be offered to Offerors. Facemasks are also required if a 10 feet social distancing rule cannot be maintained.

b. An appointment will need to be scheduled with the Offutt Visitor Control Center at 402-294-8979 after submission of Attachment 7 – Contractor Screening Template

2. Due Date for All Questions. All Offeror questions shall be e-mailed to the Contract Specialist and

Contracting Officer no later than 11 Aug 2020 at 4:00 PM CDT. An amendment will then be issued with all questions and answers.

3. Bid Opening Date and Time. All bids are due on 18 Aug 2020 at 10:00 AM CDT. Bid opening will begin immediately following via teleconference: Bidders should log into teleconference at 10:00 AM, bidding opening will begin shortly after. Teleconference number and information will be given at the same time the

DoD SAFE “Request Code” link is provided.

4. Bid Submission: Bids shall be submitted via DoD SAFE to the following address: ONLY ELECTRONIC

SUBMISSION OF BIDS THROUGH DoD SAFE WILL BE ACCEPTED. Bids will not be opened or viewed until the bid opening date and time.

5. Late bids will be processed in accordance with FAR 14.304 “Submission, modification, revision, and withdrawal of bids”.

Site Visit Request Deadline 30 July – 1600 hrs

Site Visit 04 Aug – 0900 hrs

Q&A Deadline 07 Aug – 1600 hrs

Bid submission due date and opening 18 Aug – 1000 hrs mailto:joshua.berns@us.af.mil mailto:jennifer.owen.7@us.af.mil