Atch 4 - Evaluation Factors Best Value dtd 5 Mar 25.pdf

Instructions to Offerors (Section L)

1. Read this solicitation thoroughly and provide the minimum documentation in accordance with sections "L" and "M" of this solicitation.

2. Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

3. The quote acceptance period is specified in Block 13A of the SF1442. By signing the SF1442, the contractor agrees that the quote is valid for at least the number of days listed in Block 13D.

4. The Contractor shall e-mail quotes to the points of contacts listed in Block 10 of the SF1442.

5. Quoters shall submit copies of the SF1442, the appropriate signatures, and acknowledgements of all amendments as required.

6. The Government intends to award a Firm-Fixed-Price (FFP) contract to satisfy this requirement. This requirement is being solicited as a Request for Proposal (RFP); submission of an offer does not guarantee receipt of award.

7. All offerors information shall be submitted in either Microsoft Word, PDF, or Microsoft Excel.

8. For an offer to be eligible for award, the offeror must have a current registration in the System for Award Management (SAM): https://www.sam.gov, prior to submitting a quote, IAW FAR 4.1102. SAM will be checked to verify the offeror's status before any evaluation is conducted. In accordance with FAR 9.1 prospective offerors must be determined responsible prior to award.

9. Offers shall consist of the following three (3) Parts/Volumes:

Volume I:

(1) Section A - Solicitation, quote, and Award (Standard Form 1442 [front & back]) with amendments, if any, acknowledged signed and dated by a person legally authorized to bind the company. If an agent signs the quote, ensure legal evidence of their authority is included.

(2) Section B - Net Price/Amount per Contract Line Item (CLIN) and include pricing in attachment 3, Bid Schedule.

(3) Section I - Contract Clauses, if additional information is filled-in or provided.

Volume II:

(1) Technical and/or management approach Volume III:

(1) Past Performance

EVALUATION FACTORS FOR AWARD (BEST VALUE)

EVALUATION AND SELECTION CRITERIA (Section M)

BASIS FOR CONTRACT AWARD: This is a competitive best value source selection in which competing offerors' technical approach and past performance will be evaluated greater than that of cost or price considerations. By submission of its’ of fer the offeror accedes to the terms of this model contract and all such offers shall be treated equally except f or their prices and performance records.

The Government will award one (1) firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation requirements and will provide the best value to the Government considering price, technical approach and past performance. The evaluation process shall proceed as follows:

A. PRICE: Initially offers shall be ranked according to price, including any option prices if applicable.

The price evaluation will document f or the offers evaluated for the completeness, and reasonableness of the proposed total evaluated price.

Reasonableness: The existence of adequate price competition is expected to support a determination of reasonableness. If adequate price competition is not obtained or if price reasonableness cannot be determined, offerors may be required to submit costs data to the extent necessary for the Contracting Officer (CO) to determine the reasonableness and affordability of the price. The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price.

Total Evaluated Price (TEP): The Government will utilize the following methodology to determine the TEP of each proposal. The TEP will be calculated for evaluation purposes only. The TEP will be calculated as follows:

i. Line Items will be calculated by multiplying the proposed unit price by the corresponding quantity.

ii. The sum of all the Line Items evaluated prices will represent the total evaluated price.

B. Technical Capability: Next, offerors proposals will be evaluated based on specific technical and/or management approach. The following technical capability will be evaluated on an acceptable/unacceptable basis. If all of the following technical capabilities are not submitted with the offer, the offer shall not be considered and shall be removed from consideration. Offerors proposals will be evaluated based on specific technical and/or management approach as outlined in their proposals for the following:

1. Description of equipment and methodologies used to remove rubber and remove & stripe airfield markings on a large Department of Defense or large civil airport.

2. Discussion of the typical timeline for rubber removal, striping removal and striping on a large Department of Defense or large civil airport.

C. Past Performance: The offeror shall send a copy of the Past and Present Performance Survey - Attachment 4 to no more than five (5) previous contracting agencies/ customers to complete that have been awarded, completed, or are ongoing within five (5) years from the date of this solicitation. A completed Past and Present Performance Survey shall be submitted by the contracting agency/customer directly to the POCs for this solicitation via email by the proposal due date. Questionnaires received from the offeror will not be considered/reviewed.

Using questionnaires, the contracting officer shall seek performance information based on (1) the Past and Present Performance Survey and (2) data independently obtained from other Government and commercial sources. The purpose of the past performance evaluation is to allow the Government to assess the offeror's ability to perform the effort described in this RFP, based on the offeror's demonstrated present and past performance. The assessment process will result in an overall risk rating of exceptional, very good, satisfactory, none, marginal, or unsatisfactory. Offerors with no relevant past or present performance history shall receive the rating "none," meaning the rating is treated neither favorably nor unfavorably.

In addition to the questionnaires, offerors are to provide past performance narrative showing a minimum of two past projects where the contractor performed satisfactorily on large Department of Defense or large civil airfields involving rubber removal, striping removal and striping.

D) If the lowest priced evaluated offer is judged to have an exceptional performance risk rating and that offer represents the best value for the Government, the evaluation process will stop at this point. Award shall be made to that offeror without further consideration of any other offers.

E) The Government reserves the right to award a contract to other than the lowest priced offer if that offeror is judged to have a performance risk rating of "very good" or lower. In that event, the contracting officer shall make an integrated assessment best value award decision.

F) Offerors are cautioned to submit sufficient information for evaluation. Offeror's may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond.

Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

G) The Government intends to award a contract without discussions with respective offers. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

PAST AND PRESENT PERFORMANCE SURVEY

(Date) (Atch #)

FOR OFFICIAL USE ONLY

(When Filled In)

A. GENERAL INFORMATION: Please correct any information below known to be inaccurate:

Contractor’s Name:

Address: Telephone Number:

Point of Contact:

Contractor Performed as the Prime Contractor, the Sub-Contractor.

B. RESPONDENT INFORMATION:

Name of Respondent: Title:

Address: Telephone Number:

Fax Number:

E-Mail:

C. FAX COMPLETED SURVEY FORM TO: 436 Contracting Squadron LGCA

Attn:

Phone No.

OR

D. E-MAIL COMPLETED SURVEY FORM TO:

F. CONTRACT NO:

G. CONTRACT STATUS: ( % complete, complete, just awarded, etc.)

H. AWARD AMOUNT:

I. TYPE OF CONTRACT:

A. PERFORMANCE PERIOD: From To

B. BRIEF DESCRIPTION OF CONTRACT REQUIREMENTS:

(Date) (Atch #)

D. PERFORMANCE INFORMATION: Choose the number on the scale of 1 to 6 that most accurately describes the contractor’s performance or situation.

1 2 3 4 5 6

Unsatisfactory Marginal None Satisfactory Very Good Exceptional Performance did Performance did No record of Performance Performance Performance not meet most not meet some past met contract met all met all contractual contractual performance requirements. contract contract requirements. requirements. or the record There were requirements requirements There were There were is some minor and exceeded and exceeded serious problems, some inconclusive. problems and some to the many to the problems and of a serious corrective government’s government’s the contractor’s nature, for which actions taken by benefit. There benefit.

corrective corrective action the contractor were a few Problems, if actions were was only were minor any, were ineffective. marginally satisfactory. problems negligible and effective. which the were resolved contractor in a timely, resolved in a highly timely, effective effective manner.

manner.

The contractor:

1. Provided experienced managers and supervisors with the technical and administrative abilities needed to meet contract requirements.

1 2 3 4 5 6 NA

2. Demonstrated ability to hire, maintain, and replace, if necessary, qualified personnel during the contract period.

1 2 3 4 5 6 NA

3. Delegated authority to project managers and supervisors commensurate with contract requirements.

1 2 3 4 5 6 NA

4. Home office participated in solving significant local problems.

1 2 3 4 5 6 NA

5. Followed approved quality control plan. 1 2 3 4 5 6 NA

6. Provided effective quality control and/or inspection procedures to meet contract requirements.

1 2 3 4 5 6 NA

7. Corrected deficiencies in timely manner and pursuant to their quality control procedures.

1 2 3 4 5 6 NA

8. Provided timely resolution of contract discrepancies. 1 2 3 4 5 6 NA

9. Identified risks/problems as they occurred. 1 2 3 4 5 6 NA

10. Suggested alternative approaches to problems. 1 2 3 4 5 6 NA

11. Displayed initiative to solve problems. 1 2 3 4 5 6 NA

12. Developed realistic progress schedules. 1 2 3 4 5 6 NA

13. Met established project schedules. 1 2 3 4 5 6 NA

(Date) (Atch #)

14. Provided timely resolution of warranty defects. 1 2 3 4 5 6 NA

15. Was responsive to contract changes. 1 2 3 4 5 6 NA

16. Provided adequate project supervision. 1 2 3 4 5 6 NA

17. Obtained consent of surety for increases in bonding as work-in-progress increased.

1 2 3 4 5 6 NA

18. Paid subcontractors/suppliers in a timely manner. 1 2 3 4 5 6 NA

19. Provided accurate and complete line item cost proposals including all aspects of work required for each task.

1 2 3 4 5 6 NA

20. With respect to the safety plan, the contractor:

a. Followed the approved safety plan. 1 2 3 4 5 6 NA

b. Had no significant safety problems at the job site. 1 2 3 4 5 6 NA

21. The contractor met contractual requirements for the following work elements:

NA

a. Constructed pavements and drainage structures to the specified grade and alignment requirements

1 2 3 4 5 6 NA

b. Constructed pavement sections to the specified thickness, density, and surface smoothness requirements

1 2 3 4 5 6 NA

c. Performed specified curing and protection of concrete pavement surfaces

1 2 3 4 5 6 NA

d . Mobilized and completed work in a timely manner to work orders issued under the “On Call” or Indefinite Delivery Indefinite Quantity (IDIQ) contract

1 2 3 4 5 6 NA

22. Cooperated with Government personnel after award. 1 2 3 4 5 6 NA

23. Was the contractor ever issued a cure or show cause notice under the referenced contract? If yes, explain outcome in “remarks.”

Y E S

N O

24. Would you award another contract to this contractor?

If not, explain in “remarks.”

Y E S

25. Has contractor demonstrated a history of environmental compliance with respect to erosion and sediment control on construction sites? If not, explain in “remarks.”

Y E S

Remarks:

(Date) (Atch #)

Fax Number: