Atch_4_Specs_01_11_10_Dover_AFB_General_Requirements.pdf

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DOVER AFB GENERAL REQUIREMENTS

1.1 SUMMARY OF WORK: Furnish all plant, equipment, supervision, labor, supplies, services, and materials required to accomplish the work indicated in these specifications, the related drawings and as otherwise set forth in the contract.

1.2 SUMMARY OF PROJECT: To be speicified on each project Statement of Work (SOW).

1.3 WORK SCHEDULE:

Work shall be performed between 7:30 A.M. and 4:30 P.M. daily, Monday through Friday, excluding federal legal holidays as outlined by Public Law Number 98-144 (or days not worked on Dover Air Force Base due to the observance of such holidays). Unless otherwise specifically authorized herein or in writing by the Contracting Officer, the scheduling of work for times other than as set forth above, is not permitted.

1.4 DOVER AIR FORCE BASE PERMITS

1.4.1 AF Form 103 “Work Clearance Request”. Approval is required to be obtained from the

Government prior to initiating any ground disturbing activity on the site. The contractor shall follow the procedure as indicated below.

1.4.1.1 The contractor shall submit to the Government Inspector the Work Clearance Request no earlier than 10 and no later than 7 working days prior to any proposed ground disturbing activity. The contractor shall obtain from the Government Inspector a blank copy of the Work Clearance Request and shall complete the form with the necessary information.

1.4.1.2 The contractor shall contact Miss Utility and obtain a Miss Utility Ticket Number and include that information on the submitted form. The Government Inspector will provide the contractor with the

Miss Utility grid map page number, grid coordinates, and nearest intersection information.

NOTE: It is the responsibility of the contractor to coordinate with, and obtain clearance from, Miss

Utility (phone 1-800-282-8555) for utility services not owned by Dover AFB (i.e. Chesapeake Utility’s steel gas lines, Verizon communication lines, Comcast Cablevision lines, and Kent County sanitary sewer lines). Call Miss Utility prior to submitting the request to the Government Inspector. Adequately describe the exact location and type of excavation work involved to Miss Utility in lieu of, perhaps, just the job title. The Government process makes this communication solely the responsibility of the contractor.

1.4.1.3 The contractor shall submit the completed form to the Government Inspector for processing within Base Civil Engineering for Government owned utilities. The contractor shall return the completed form along with an 8.5” x 11” site map showing limits of proposed excavation and the surrounding existing facilities to the Government Inspector. The Government Inspector will notify the contractor when the Work Clearance Request has been approved and is ready to be picked-up.

1.4.1.4 The contractor shall mark proposed excavation locations in the field in white paint prior to submission of the Work Clearance Request. Paint markings must be within 18 inches of the proposed excavation. If the location of excavation changes the Work Clearance Request process for the new locations must be reaccomplished and reapproved. The contractor is responsible for protecting the

01 11 10 - 2 utility markings made by the Government and/or Miss Utility. If the utility markings disappear or become unreadable, all work will stop until all remarking has been accomplished. Remarking may require collection of remarking cost to be paid by the contractor. A new Work Clearance Request must be processed to obtain new markings. The contractor may wish to submit Work Clearance Requests incrementally depending upon the extent of site work in order to avoid having to resubmit or maintain multiple markings. Dover Air Force Base issued Work Clearance Requests will expire 30 days after approval. Contractor shall comply with all Miss Utility permit renewal requirements.

1.4.1.5 The contractor shall be responsible for hand digging within 24 inches of either side of

Government marked utilitiy lines. In the event any damage occurs to a utility, notify the Government

Inspector immediately.

1.4.2 Utility Outages and Road Closures. Approval is required to be obtained from the Government prior to initiating any utility outage, road or lane closure, or parking lot closure in accordance with a previously arranged schedule. The Contractor is responsible for notifying the Base Civil Engineer at least 21 days in advance of the intended outage or closure. For road or lane closures submit proposed temporary traffic control design for approval prior to the closure. Temporary traffic control design including signs and devices for road and lane closures shall be provided in accordance with the requirements of the Federal Highway Administration “Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD)”, latest edition.

1.4.3 Crane Permits. Approval is required to be obtained from the Government prior to erecting any crane. The Contractor is responsible for notifying the Base Civil Engineer at least 60 days in advance of the intended dates of crane usage. Notification will include the maximum crane height, crane location(s), and proposed starting and ending dates of crane use. Dover AFB will submit and obtain approval from the appropriate approval authorities. The Contractor shall comply with all reqirements of the approved crane permit.

1.4.4 Burn Permits. Prior to any soldering, brazing, torch cutting, and welding, the contractor must obtain a signed AF Form 592, USAF Welding, Cutting, or Blazing Permit, from the Dover AFB Fire Department, Technical Services Element. When any of these activities take place in or near a combustible facility or materials, the contractor shall prepare and submit a fire protection plan for approval. The approved plan shall be in place prior to proceeding with the work. If any fire detection or suppression system devices need to be disabled, the contractor shall coordinate with the Government and schedule the disabling of the devices by the Base Civil Engineer (BCE), and shall notify the Government upon completion of the work to have the BCE place the system back into service. A fire watch must be present when life safety systems are disabled.

1.4.5 Radioactive material Access Requirements. Contractor use of radioactive material on Dover AFB must be approved in advance. The contractor shall not store radioactive material on Dover AFB. The contractor shall remove radioactive material from Dover AFB each day. The 436 AMDS/SGPB Bioenvironmental Engineering is the Dover AFB Radioactive Material Access Authority. At least 30 days in advance of material being brought onto Dover AFB, the contractor shall submit the following information to the Base Contracting Officer for approval by the Base Radiation Protection Officer.

Dover AFB Radioactive Material Access Authority

436 AMDS Bioenvironmental Engineering

(302) 677-2595; email: 436 AMDS/SGPB@dover.af.mil

(Effective 1 Aug 2010)

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1) Government Project Number or Contract Number:

Copy of contract clause w/description of work to be conducted:

Government Agency: (authorizing work i.e. Corp of Engineers):

Agency Point of Contact Name:

Point of Contact Phone Number:

Point of Contact Email Address:

2) Primary Contractor Name

Point of Contact Name:

3) Sub-contractor Name

Point of Contact Name:

4) Dates of Project/description:

5) Location of project: (i.e. location area, building number)

6) Copy of Nuclear Regulatory Commission (NRC) Permit or

State Radioactive Material License with NRC form 241, "Report of

Proposed Activities in Non-Agreement States, Areas of Exclusive

Federal Jurisdiction, or Offshore Waters".

7) Item name and bill of lading for transportation (i.e. Troxler model and serial number)

8) Copy of current swipe sample results

9) Copy of all personnel training certificates

1.5 KENT COUNTY SEWER PERMIT

1.5.1 The sanitary sewer collection and local transmission system on Dover Air Force Base is owned and maintained by Kent County, Delaware. All work, as shown on the contract drawings and required by the contract specifications, associated with the sanitary sewer collection and local transmission system is subject to permitting and inspection by the Kent County Public Works Department

(Department) in accordance with Kent County Code, Chapters 128 and 180, as amended, and will be conducted in accordance with the related Department sewer construction permit. Through agreement between the Department and Dover Air Force Base, this project is exempt from an Impact Fee, however an Inspection Fee of $325 is required by the Department.

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1.5.2 The contractor shall obtain a Sewer Permit for all new construction or a Sewer Abandonment

Permit for all demolition work associated with the sanitary sewer collection and local transmission system, as applicable, from the Department (302-744-2430). The contractor shall submit to the

Department the necessary application documents and make payment of required fees in order to obtain the necessary permits associated with the connection, modification, abandonment, or demolition of the sanitary sewer collection and local transmission system, in accordance with Kent County Code, Chapter

128 and 180, as amended.

1.5.3 The contractor shall submit copies of the obtained permits to the Contracting Officer for approval.

No construction activities on the sanitary sewer collection and local transmission system shall be performed by the contractor until the necessary permits have been obtained by the contractor and submitted to the Government for approval.

1.5.4 The contractor shall make all notifications to the Department as required by the County’s permit regarding required inspections of the work by the Department.

1.5.5 The Contractor shall notify the Government Inspector a minimum of 24 hours in advance of all work on the sanitary sewer collection and local transmission system. This is a Mandatory Verification contract requirement as required by the respective contract schedule.

1.6 FIRE PROTECTION DURING CONSTRUCTION: During the performance of on-site construction activities, the contractor shall comply with all requirements of the Army Corps of Engineering Manual

(EM), EM 385-1-1, “Safety and Health Requirements Manual”, NFPA 241 “Safeguarding Construction, Alteration, and Demolition Operations”, NFPA 1 Chapter 16 Safeguards During Building Construction, Alteration, and Demolition Operations, Dover Air Force Base Instruction DAFBI 32-2001, and all Air

Force, AMC, OSHA, CFR, regulations and directives.

1.6.1 Supervisors shall brief all personnel under their direction on fire prevention practices in accordance with the above documents.

1.6.2 The supervisor shall attend a contractor’s briefing on fire safety prior to any work. This is normally conducted at the pre-construction meeting.

1.6.3 Post fire reporting procedures and emergency phone numbers in a conspicuous location.

1.7 QUALITY CONTROL:

1.7.1 In addition to the requirements specified in the FAR clause 52.246-12 entitled "Inspection of Construction", the Contractor shall designate in writing, an individual responsible for managing the Contractor's inspection program. Such designation shall be made to the Contracting Officer prior to commencement of work on the job site.

1.7.2 The Government will require that work progress in stages when verification of the quantity, adequacy and/or accuracy of underlying work is necessary before follow-on work is allowed to start.

When required by these specifications, such verifications shall be mandatory, and an allowance for these verifications shall be made in the Contractor's Contract Progress Schedule. The Contractor shall provide notification that work is ready for verification in accordance with the requirements outlined on the Mandatory Verification Schedule. Required mandatory verifications are as listed by the schedule.

1.8 ADVANCE NOTIFICATION: It is required that the Contractor provide at least a 24 hour advance notification to establish when on-site work will start initially, and prior to restarting on-site work

01 11 10 - 5 following any discontinuances lasting longer than five normal workdays. Notification may be provided by phone, in person, or in writing, and shall be given directly to the designated Government Inspector, Building 600 on Dover Air Force Base. The mailing address is 436 CES/CEPM, 600 Chevron Ave, Dover AFB, DE, 19902-5600.

1.9 MANUFACTURER'S INSTALLATION INSTRUCTIONS: Manufacturer's instructions pertaining to the use or installation of products, materials, or equipment used or installed in the prosecution of work under this contract, whether furnished as a normal, usual or customary practice of the manufacturer or if furnished in response to a requirement stipulated herein, form a part of these specifications as though specifically set forth herein. In the event of conflict between the specifications or drawings and manufacturers' instructions, the Contractor shall bring such conflict to the attention of the Contracting Officer for resolution before proceeding with the work involved.

1.10 SECURITY

1.10.1 General:

1.10.1.1 All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental installation shall abide by all security instructions and directives of Dover AFB. Employees are responsible for safeguarding all government property provided for contractor use.

1.10.1.2 At the close for each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off and all doors and window secured.

1.10.1.3 The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Investigation (CBI).

1.10.1.4 Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

1.10.1.5 The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this security requirement. Furthermore, nothing in this security requirement shall excuse the contractor from proceeding with the contract as required.

1.10.1.6 All contractors and subcontractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

1.10.2 Contractor Badge Policies:

1.10.2.1 All requests for contractor badges will be submitted through the Base Contracting Squadron

Office and/or the requesting agencies Base point of contact. The contractor must provide the name, date of birth, Social Secutiry number, driver’s liscense number and state of issue, for each individual requesting a contractor badge. The Contracting Squadron Office or Base point of contact will then fill

01 11 10 - 6 out an Operational Risk Management Assessment Form (ORM) for the requesting agency and submit it to the Pass and Registrations section for approval IAW DAFBI 31-101. As a minimum the ORM will be submitted 72-hours prior to the requested date of employment.

1.10.2.2 All contactor employees who’ll be granted unescorted access to the installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the installation.

Continued employment is contingent upon successful completion and favorable reporting of the criminal background check.

1.10.2.3 For contractor personnel safety the badge does not need to be physically displayed, however it must be on the contractor’s person (i.e. wallet or pocket) in the event of an emergency or a change in

Force Protection and immediate accountability of personnel is required.

1.10.2.4 Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to Pass and Registration for destruction. Also before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, the badge holder must accomplish the Loss/Theft of

Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 436th

Contracting Squadron and 436th Security Forces Squadron and submit a new request for badge renewal per paragraph 1.10.2.1 before a new badge can be reissued.

1.10.2.5 Base Contracting Office or base point of contact will immediately notify Security Forces, Pass and Registration when a contractor’s employment has been terminated. The Agency Chief or Site

Supervisors are responsible for notifying and returning the contractor’s badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial;

they need to contact the Contracting Squadron.

1.10.3 Installation Access:

1.10.3.1 The contractor shall obtain personal contractor identification badges for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Dover AFB from Pass and

Registration, for the duration of the contract. Employees are only permitted to enter the installation during the date and time periods indicted on their contractor badge.

1.10.3.2 Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the installation. All vehicles entering the installation or sensitive areas are subject to search. Any refusal or non consent by an employee will result in termination of their Base access and immediate confiscation of this access badge.

1.10.3.3 During Force Protection Condition (FPCON) Normal and Alpha, personnel without Base issued badges must be sponsored onto the installation.

1.10.3.4 During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

1.10.3.5 During Higher FPCONs (Charlie and Delta) the Base will curtail non-essential operations/functions; access by Non-Essential Contractors will be suspended at the direction of the

Installation Commander.

1.11 COORDINATION OF WORK: The Contractor shall coordinate the work of subcontractors and shall ensure the coordination of the work between the various trades. In many instances the contract

01 11 10 - 7 drawings indicate only the general location and arrangement of equipment, fixtures, piping, conduit, or outlets and may not in all cases show, identify or detail all materials or components that are necessary, usual and customary for proper installation, connection or attachment. The Contractor shall study, examine and evaluate the contract drawings to establish the work, coordination, or materials required and necessary to provide a product complete in the usual and customary manner, and shall provide for all such requirements as though expressly detailed herein or on the drawings.

1.12 AS-BUILT DRAWINGS: The Contractor shall maintain and keep current one set of drawings which shall be annotated in red pencil to show all as-built construction. These as-built drawings shall be submitted to the Contracting Officer at Final Inspection. The as-built drawings shall clearly and accurately depict any deviations or changes to both existing and new construction from that which is indicated on the construction drawings.

1.12.1 As-Built Data: The Contractor shall also enter specific as-built data in the designated information blocks provided adjacent to various equipment or other items on the drawings. This as-built data may include information such as manufacturer's name, model, size, horsepower etc., of the equipment physically installed under the project, or elevations and locations of underground utilities.

1.12.2 Government Review: Time allowed for Government review of the as-built drawings will be, exclusive of day of receipt by the Contracting Officer and the day of return, 10 working days.

Government comments and reasons in the event of disapproval will be in writing.

1.13 TEMPORARY UTILITY CONNECTIONS AND CHARGES: As outlined in FAR Clause 52.236-14 “Availability and Use of Utility Services”, the Government will make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies. Electric and gas utility service for contractor-furnished office/storage facilities and for actual construction activities will be charged to the contractor at prevailing rates prescribed by the FAR and Air Force regulation. The Contractor, at its expense and in a workmanlike manner satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of each utility used for the purpose of determining charges. The cost of water utility service normally will not be charged to the contractor.

1.13.1 For temporary electric service, the contractor shall provide all necessary, cable, transformers, hardware, miscellaneous items and all labor necessary to obtain service from the nearest electric source.

The Government will make the final connection to the electric source.

1.13.2 For temporary water service, the contractor shall not connect to any fire hydrant on Dover Air

Force Base without prior authorization from the Contracting Officer or designated representative.

Tampering with a fire hydrant on Dover Air Force Base is a federal offense per US CODE Title 42, Section 300i-1.

1.13.2.1 When authorized to obtain water from a fire hydrant for construction or other purposes, the contractor shall provide and install a connection assembly consisting of a ASSE (American Society of

Sanitary Engineering) approved backflow prevention device and a throttling device. The assembly shall be connected only to the fire hydrant 2-1/2 outlet nozzle. Prior to use, the fire hydrant connection assembly must be inspected and tested by DAFB Base Civil Engineer personnel to insure proper installation and function. Regardless of the intended use, under no circumstance shall the contractor use a fire hydrant without an attached and approved connection assembly.

1.13.2.2 Contractor personnel authorized by DAFB will be permitted to open and close the main operating nut of fire hydrants. Only appropriate hydrant wrenches specifically designed for the hydrant operating nut will be used. Fire hydrants will be opened completely to prevent weep holes located in the

01 11 10 - 8 hydrant boot from discharging and undermining the hydrant foundation. Fire hydrant main operating nut shall not be used to throttle the water pressure of volume. When contractor use of a fire hydrant will exceed one hour the hydrant number located on the hydrant barrel shall be forwarded to the DAFB Base

Civil Engineer to notify the Base Fire Department of the service status.

1.13.2.3 Operation of a fire hydrant during freezing temperatures may cause damage to the hydrant.

During freezing temperature conditions the contractor shall make necessary provisions to prevent the hydrant barrel and attached backflow prevention/meter assembly from freezing and causing damage to the hydrant.

1.13.2.4 Damaged fire hydrants resulting from contractor abuse or failure to comply with these requirements shall be repaired or replaced at the contractor’s expense.

1.13.3 The contractor shall provide billing information to the project inspector who will prepare a Contractor Utility Connection Worksheet for the contractor’s signature which will serve as the source document for billing of utility service. At the completion of the project a Contractor Utility Disconnection Worksheet will be processed in a similar manner to terminate billing for utility service.

Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia.

1.13.4 Contractor is responsible for all costs associated with telephone service. Telephone service will not be Government furnished.

1.14 AS-BUILT UTILITY LOCATIONS: The contractor shall coordinate with the Government

Inspector as underground utilities are being installed to permit the Government to survey the installed locations prior to the contractor’s backfilling operations. A minimum 24 hour advance notification is required.

1.15 REFERENCED PUBLICATIONS:

1.15.1 Specifications: The document titled "Delaware Standard Specifications, Specifications for Road and Bridge Construction" and “Supplemental Specifications” (latest editions as of the date of this contract), hereinafter referred to as the Standard Specifications, shall govern the work performed as required by this specification or as shown on the drawings, and form a part of this specification or the drawings to the extent indicated by the references thereto. For the purposes of this project, all references to the "Director", "Inspector", or "Engineer" in the Standard Specifications shall be construed to mean

"Contracting Officer". In the event of conflict between this specification or the drawings and the

Standard Specifications, this specification or the drawings shall govern.

1.15.2 Standards: The document titled "Delaware Erosion and Sediment Control Handbook" (available on-line), hereinafter referred to as the Delaware Handbook, shall govern the work performed as required by this specification or as shown on the drawings, and form a part of this specification or the drawings to the extent indicated by the references thereto. In the event of conflict between this specification or the drawings and the Delaware Handbook, this specification or the drawings shall govern.

1.15.3 Drawings: The document titled "The State of Delaware Department of Transportation Standards"

(latest edition as of the date of this contract), hereinafter referred to as the Standard Drawings, shall govern the work performed as required by this specification or as shown on the drawings, and form a part of this specification or the drawings to the extent indicated by the references thereto. In the event of

01 11 10 - 9 conflict between this specification or the drawings and the Standard Drawings, this specification or the drawings shall govern.

1.16 WORK CONDITIONS: The work to be performed under this project will be on an (unoccupied/ occupied ) facility. (This will be specified in each task order.)

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