Request for Information - Responses.pdf

RFI # INFORMATION REQUESTED DATE SENT RECOMMENDED

RESPONDENT RESPONSE

DATE

RESPONSE

PROVIDED

1 Can you provide a list of the species of trees that require trimming and removal? 09/08/25 60 CES Eucalyptus, Ash, Pear, Cypress Pine, Magnolia, Mulberry, Sycamore, Juniper, Oak, Podocarpus

2 Can you define the DBH for trees listed as “small”, “medium”, “large”, and "extra large"? 09/08/25 60 CES Small = 3" - 24"; Medium = 25"-36"; Large = 37" and greater

3 Is a site visit available to interested bidders? 09/08/25 60 CONS A site visit was held 11 September 2025.

If a site visit isn’t available, can you provide pictures of the trees? If unable to can you add the difference between a small, medium, large, and x-large tree?

09/08/25 60 CONS

Slides were uploaded to SAM.gov. Any trees not pictured will have a yellow ribbon tied around trunk and will be prunned only. All removals are pictured.

Can you please provide clarification on the paragraph below?

Would a brief statement from our financial institution on their letterhead suffice or do you need to see something more? If more, please explain what is required.

“Offerors shall provide a statement from their financial institution or responsible official confirming the offeror has sufficient resources to fulfill the required effort. Offerors shall provide specifications or additional information as required sufficient enough to assess the technical capability for the required effort.”

09/10/25 60 CONS A brief statement from your financial institution on their letterhead would suffice

6 When Classifying Small, Medium, and large trees. What DBH range is being used? 09/10/25 60 CES Same as (2) above

7 Will Site visits be authorized prior to bid deadline? 09/11/25 60 CONS A site visit was held 11 September 2025.

8 Please confirm the trade or craft classifications that will apply to this Prevailing Wage project? 09/11/25 60 CONS

Should be determined by Contractor, however Envioronmental technicians are not required as CES has their own environmental shop for Bird surveys or questions concerning removal or prunning on Travis AFB.

To support accurate planning, can you please provide a shapefile or CAD file that contains the tree boundaries and treatment areas? Our objective is to upload the file into our GIS system to visualize where trees must be removed, assessed, or treated.

09/11/25 60 CES

Treatment areas no applicable to this contract, boundries are limited to within perimeter fencline and Area of where trees are located is provided. A CAD file is not currently available

10 Can the government provide photos of the trees to be removed? 09/11/25 60 CONS Same as 4 above

11 Is there an on Travis a location for the disposal of the trees and trimmings? 09/11/25 60 CES

NO, All waste must be removed from the Installation, unless used to backfill a hole, or the One Eucalyptus with the Golden

Eagle Nest where debris removal is not practical or safe.

12 What is the distance to the disposal location? 09/11/25 60 CES To be determined by Contractor base on contractor preference. The base does not have a disposal location.

13 Is the Contractor able to store equipment on site? 09/11/25 60 CES Yes, at pre-determined site identified by 60 CES at time of award.

14 What are the hours we can work? 09/11/25 60 CES

All work shall be performed during the hours of operation from 0700-1700 Monday through Friday, excluding federal holidays. Do not perform services in residential areas, housing and dormitories, before 0800.

15 Can you please make this a SDVOSB requirement? 09/11/25 60 CONS This will remain as a total small business set aside

16 Your description of the tree sizes does not provide the girth or height information. 09/11/25 60 CES Girth will not be provided, only DBH range. Trees height range from 7 feet to 100 feet

Will the base provide traffic control for the tree work being done near the streets or would that be the responsibility of the contractor?

09/12/25 60 CES NO, contractor is responsible for providing traffic control to include signage, barriers and cones.

For stump grinding and removals the normal practice is to contact U.S.A and have any utilities marked. Is that doable on the base?

09/12/25 60 CES

This will be case-by-case only working through the POC. If determined a dig permit is needed, a 30-day lead time is required for processing and marking. Most trees with required stump grinding will not require a dig permit.

For the removals of larger trees, is stacking the wood out of the way near the base of the tree, or the trees previous location, for removal at a later date acceptable?

09/12/25 60 CES Yes

20 Does the contract allow for progressive billing? On a weekly or biweekly basis? 09/12/25 60 CONS This will be a commercial purchase which will not include contract financing.

21 Is the use of subcontractors acceptable? 09/12/25 60 CONS Yes it is allowed.

REQUEST FOR INFORMATION LOG

Tree Maintenance, Travis AFB, California

RFI LOG