AV Refresh Statement of Work Update.pdf

STATEMENT OF WORK

FOR

2026 14 Weapons Squadron Auditorium/Classroom Visual & Sound Renovations

1. DESCRIPTION OF SERVICES. The contractor shall provide all management tools, equipment, supplies, technical data, and labor necessary to test, tear down, quote (TD&Q), and complete required and authorized renovations on the 14th Weapons Sq, Hurlburt Field, FL - Building 91048 as well as installment of new microphone and sound systems, commercial visual displays, and electrical wiring in 1 auditorium and 4 classrooms. All work shall be accomplished within building 91048. All work shall be in accordance with all required sound and visual Hurlburt Field Air Force base specifications and guidelines, and current Government contracting regulations. All equipment and devices to be used or installed must abide by the DISA RME Vendor Security Technical Implementation Guides (STIG), DoD Information Network Approved Products List, or any restrictions/extensions of these lists set by the appropriate authority for Hurlburt Field, United States Air Force, or Department of Defense/War. The contractor shall accomplish all tasks to meet the requirements of the Statement of Work (SOW).

1.1. In both the Auditorium and Classrooms, the contractor shall install the following in accordance with manufacturer specifications and Hurlburt Field guidelines:

1.1.1 The contractor will replace or remove all current visual and sound overhead wiring as needed.

1.1.2 The contractor will update all required wiring to fullest extent required to integrate the new media cabinet to use the currently installed projectors in each space. If use of the current projectors is not possible, the contractor will inform a designated 14 Weapons Squadron point of contact (14 WPS POC) in writing of the limitations. Prior to replacement,

1.1.3 The contractor will install a control box/panel to control the entire system and can switch between all audio and video capabilities. Control box should have the functionality to change all required inputs and outputs with the touch of one button.

1.1.4 The contractor will ensure that all media cabinet equipment and associated systems are able to handle Non-classified Internet Protocol Router Network (NIPRnet) and Secret Internet Protocol Router Network (SIPRNet) in accordance with Department of the Air Force Instruction (DAFI) 17-101, Department of the Air Force Manual (DAFMAN) 17-1304, DAFI 17-100, DAFI 17-130, and

DAFMAN 17-1301.

1.1.5 No equipment installed can utilize any form of wireless or Bluetooth capabilities to perform the requested functions.

20 July 2026

1.1.6 The contractor will provide a minimum 18-month warranty on all workmanship and installation for all new equipment and 18-month troubleshooting and diagnosing for any existing equipment.

1.1.7 Any and all equipment that must be replaced will require a demonstration showcasing its incompatibility.

1.2 In the Auditorium the contractor shall install the following in accordance with manufacturer specifications and Hurlburt Field guidelines:

1.2.1 The contractor will install a new media cabinet to house all required video and audio equipment to remove the existing Audio/Visual rack currently installed. A good example would be the Middle Atlantic Sota C5 Credenza.

1.2.2 There are 4 video sources that must be integrated: Government Furnished Equipment (GFE) Document Camera, NIPR GFE Personal Computer, SIPR GFE Personal Computer, and GFE NIPR/SIPR Video Telecommunications Camera

1.2.3 The 14 WPS auditorium currently has two different audio systems installed.

Contractor will renovate the systems to either integrate them into one or remove one. If the contractor removes a system determined to be unneeded, all speakers and sound equipment will be turned into the 14 WPS POC; all wiring can be disposed of properly. The contractor will use any existing equipment to their fullest capability. The operating sound system should have no less than 6 operating speakers with controls integrated into the new media cabinet control system that will be installed.

1.2.4 The sound system will need to be able to take inputs from 6 XLR hard-wired microphones or be operated over ethernet. Either method must be integrated into the Auditorium sound system. All microphones must have mute functionality.

1.2.5 The contractor will install or renovate existing equipment to enable video telecommunications with video resolutions no lower than 1080p. Camera must have motorized functions to rotate, tilt, and auto-focus. Equipment must function on the same one-touch solution previously mentioned in section 1.1.3.

1.2.6 Projectors, if they must be replaced, must display video resolutions no lower than

1080p. The projector facing the East wall of the Auditorium will be replaced to meet this requirement.

1.2.7 Projectors with conjunction with the integrated system must be able to display the same and different video sources at the same time.

1.2.8 The contractor will replace the existing motorized projection screen on the West wall of the auditorium with a motorized screen with a 16:9 aspect ratio with a 120in - 140in diagonal measurement. Electrical power is already run to the current unit, installation must utilize the currently installed power wiring.

1.2.9 The contractor will remove and replace the existing projection screen on the East wall of the auditorium with a pull-down screen with a 16:9 aspect ratio with a 85in – 95in diagonal measurement.

1.3. In the Classrooms (rooms 118, 119, 120 and 133)

1.3.1 The contractor will update/install new wiring required to send sound to the currently installed speaker systems in the classroom from the applicable podium/AV rack. The system will need to support audio from the podium housing a GFE NIPR Personal Computer, GFE SIPR Personal Computer, GFE Ideum 65in Pro, and GFE Document Viewer.

1.3.2 The contractor will enable the integration of our current Ideum Pro tables with the applicable podium computer and AV system.

1.3.3 The contractor will install a new, or renovate/repurpose the existing, media equipment and condense the equipment from the existing podium and existing AV rack into similarly styled and functioning as a Middle Atlantic Sota C5 Credenza or smaller, housing all required video and audio equipment.

1.3.4 The contractor will either utilize the currently installed speaker to integrate in to the system. If this cannot be done, the contractor will remove the current speakers and replace them with a system containing no less than 4 speakers that can be controlled via the one-touch system previously mentioned in 1.1.3.

1.3.5 The contractor will ensure that the two projectors in each room can display different and duplicate video sources from the podium computer.

1.3.6 Room 120 does not currently have an AV podium, the contractor will add a media cabinet that is close in design and color to the existing podiums in the other classrooms, if the contractor is using the existing podiums. If the contractor is replacing the podiums, this room will need to match the others.

1.4 Guidelines. The contractor shall perform the following:

HOOK, LAUREN C CIV USAF AFSOC 1 SOCONS/PKA

Tablets?

ADAMS, ALEXANDER X TSgt USAF ACC 14 WPS/RA These are actually tables

1.4.1 The contractor shall provide all parts, equipment, tools and associated labor to remove and replace all components listed in this Statement of Work. The contractor shall provide their own electrical bodies and labor to install/remove any electrical component as needed.

1.4.2 The contractor shall not install, replace or remove any equipment not listed in this

Statement of Work unless necessary for the install of new audio-visual equipment.

This will not be done unless given agreement in writing by the 1 SOCONS Contracting Officer. If removed, it will be replaced to its original state.

2. COMPLETION.

2.1. The Contactor will provide written documentation identifying all removed and newly installed equipment

2.1.1 The 14 WPS POC will also keep a list of inventory equipment, job will not be accepted unless all applicable items are accounted for.

2.1.2 The contractor will give the renovations POC all owner’s manuals, manufacturer specifications and applicable warranties of the new equipment before leaving the job site.

2.2. Upon completion of the installation, the contractor shall clean/remove all debris created from site to an offsite location.

2.2.1 Any equipment that was removed will be turned into the 14 WPS POC. The 14

WPS POC will also keep a list of inventory equipment, job will not be accepted unless all applicable items are accounted for.

2.2.2 Upon completion, but prior to acceptance, we will require a 100% Systems Acceptance Test to completed jointly with the 14 WPS POC to validate all inputs and outputs perform as required.

2.2.3 Upon completion, but prior to acceptance, we will require a consolidated and complete equipment list, cable routing schedule, and signal-flow diagram/drawing.

2.2.4 Upon completion, but prior to acceptance, we require an on-site training session for up to 5 personnel covering power on/off sequence; source selection; mode switching (NIPR / SIPR / Presentation); volume and microphone control; joining UC calls (Microsoft Teams and Zoom) on NIPR; basic troubleshooting; and escalation procedures during the warranty period. This does not need to be done at the time of job completion, but must be completed within 30-days of acceptance.

3. GENERAL INFORMATION

3.1. Physical Security. The contractor shall ensure no government-owned or controlled real or personal property is damaged during any service provided under the contract. The contractor will be responsible for the repair or replacement of any government property damaged by the contractor at no expense to the government.

3.1.1. Upon arrival, the 14 WPS POC, or an approved designee, will escort contractors on base and assign one government employee to supervise during contractor visit to ensure operational security (OPSEC).

3.2. Time Constraints. The complete renovation should take no more than 4 weeks, working M- F 0830-1630, not including weekends, holidays or family days as listed unless coordinated ahead of time with the 14 WPS POC.

2026 Holidays/Family Days:

- Family Day – 22 May 2026

- Memorial Day - 25 May 2026

- Independence Day (Observed) – 3 July 2026

- Family Day – 6 July 2026

- Thanksgiving – 26 November 2026

- Family Day – 27 November 2026

- Family Day – 24 December 2026

- Christmas – 25 December 2026

- Family Day – 31 December 2026

- New Year’s Day – 1 January 2027

3.3. Warranties. The contractor will provide a minimum 18-month warranty for all workmanship and installation. All new equipment should have a minimum 12-month warranty. If this cannot be met, it must be disclosed prior to contract award.

3.3.1 During the 18-month workmanship warranty, we require troubleshooting support via phone and email with a 1 business day response. In addition to this, any on-site service must be responded to in person in no more than 3 business days.