Questions and Answers - FA441721R0017.pdf

FA441721R0017

Base Supply Services Questions and Answers Vol. 1 17 September 2021

1. As we reviewed the solicitation initially, everything seemed to point towards Best Value throughout the Solicitation, until we got to Paragraph 9.0. This appears to be a LPTA, where as soon as the lowest priced proposal has the minimum acceptability, it would be awarded to that company, and the rest of the Technical Proposals, at a higher price, won’t be evaluated. We wanted to make sure that paragraph 9.0 was accurate, and not a cut and paste error, since it isn’t consistent with the rest of the document.

Answer: This is a Best Value acquisition, and paragraph 9.0 does not describe an LPTA process. Paragraph 9.0 of Section M outlines the basic overview of the evaluation process for how the selection will be made. The Confidence Assessment rating is included in this process, and that is not part of LPTA acquisitions.

2. I just had a schedule change and will not be coming to the pre-bid meeting and site visit. , am asking you to consider having some capability to listen in on the pre-bid meeting and getting a copy of any slides that may be used during that presentation. Is there a way to set up either/or some alternate way to connect to the meeting?

Answer: The Base Supply Acquisition Site Visit is not mandatory to attend in order to submit a proposal, and there are no recordings or communication availability for folks to listen remotely.

The Site Visit sign-in sheet and minutes have been posted to the Solicitation on SAM.

3. Will the minutes of the meeting contain the slide presentation(s)? Also, would you allow our representative in attendance to use his mobile phone to transmit the briefing, using the face time app?

Answer: There will be no slide presentation, and there will be no question and answer session at the site visit. All questions will be required to be submitted in writing. The intent of the site visit is to allow potential offerors an opportunity to see the location where the work will be conducted. In regarding the photos and recording of the site visit, visitors were allowed to take their own pictures of the buildings visited.

4. Will the Government consider sponsoring an 8(a) company for the facility clearance until said 8(a) company can obtain clearance?

Answer: The Hurlburt Field Base Supply Requirement identifies in the PWS at paragraph 4.2 & 4.8 that specific requirements of the secret security clearance requirements for all employees working on the contract. These requirements will not be waived. Also, market research has identified that there are multiple 8(a) Program Small Business Contractors that have experience in Base Supply Requirements and are also able to meet the security requirements outlined in the PWS. Based on this information, the Government is unable to sponsor a company from meeting the security requirements.

5. Paragraph 4.1.3 provides instructions for completing PPQs, stating contractors should complete Section A in Attachment 4. PPQs were distributed as Attachment 3, and includes Sections 1, 2, 3, and 4. Please clarify which sections contractors should complete prior to submitting to respondents.

Answer: The information in Section L, Instructions, Conditions, and Notices to Offerors, at paragraph

4.1.3 will be corrected in Amendment 1 of the solicitation to read: “Complete Section 1, Contract Identification, of Attachment 3, Past/Present Performance Questionnaire” and “Evaluators are only allowed to use the Attachment 3, Past Performance Questionnaire.” The amendment will be posted to the solicitation on SAM.

6. In reference to page limitations, please advise whether resumes and/or letters of commitment may be excluded from page limitations for Volume I.

Answer: Paragraph 2.5 of Section L, Instructions, Conditions, and Notices to Offerors, in the Solicitation states that the total page limit for Volume I is 40 pages. All items required for Volume I must adhere to this requirement.

7. On RFP Page 60, it says the following: “The Government seeks to award to the offeror who gives the Air Force the greatest confidence that it will best meet, or exceed, the requirements. This may result in an award to a higher rated, higher priced offeror, where the decision is consistent with the evaluation factors, and the Source Selection Authority (SSA) reasonably determines that the past performance of the higher price offeror outweighs the cost difference.” Also, on Page 61, it says, “In accordance with FAR 15.304(e), all evaluation factors other than Cost/Price, when combined, are significantly more important than cost or price.” Then on Page 66, under the heading “Evaluation Process,” it says, “All 8(a) offerors will be ranked in order of price. If the lowest priced evaluated offer has been determined technically acceptable, is judged to have a Substantial Confidence rating, and is determined responsible, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.” As the evaluation process explained on Page 66 conflicts with the best value processes described on Pages 60 and 61, we request clarification.

Answer: The evaluation process as outlined in Section M, Evaluation Factors for Award, of the solicitation is a Performance Price Tradeoff. The Technical portion of the proposal is evaluated and rated on an acceptable or unacceptable basis. Past Performance (PP) is evaluated on a Confidence Assessment basis as defined in Section M. In order for an offeror to move to the PP evaluation, they must have an acceptable technical evaluation rating. If the lowest priced offeror is rated acceptable for the technical, has the highest possible PP Confidence Assessment (Substantial Confidence), they would be the Best Value to the Government as outlined by the Criteria identified in Section M (Pages 60 through 66 of the solicitation). The information in paragraph 9.0 on page 60 only outlines the steps in the process that adheres to the Best Value described in Section M.

8. In paragraph 1.10, it states, “In order to submit an offer on a solicitation, each business concern in a teaming agreement must be a small business under the designated NAICS size standard, and must also be small when combined in the aggregate of all teaming affiliates.” For clarification, we request acknowledgement that combining teaming companies in the aggregate to determine size standard does not apply, in deference to 13 CFR 121.103.

Answer: A change to the language in Section L, Instructions, Conditions, and Notices to Offerors, at paragraph 1.10 will be accomplished in Amendment 1 to remove “must also be small when combined in the aggregate of all teaming affiliates” To “ must also meet the SBA teaming affiliates requirements as defined in 13 CFR 121.103.

9. Does the contract require the contractor to staff a full time equivalent for each identified career field (2F0XX, 2G0XX, 2T0XX, 2T1XX, 2T3XX)?

Answer: The solicitation and PWS do not stipulate how many full-time equivalent or part-time employees are required.

10. Will the 2T3 be required to validate maintenance being performed on refuelers before they are returned to service as part of the QA requirement?

Answer: The 2T3 QA will perform an evaluation to validate maintenance performed on refuelers (e.g. PE, QVI, etc.).

11. How many non-airborne kits or assets are maintained in the REDHORSE facility?

Answer: There are a total of two (2) non-airborne readiness spares package (RSP) utilized by REDHORSE. One average, each RSP consists of 396 line items totaling 940 units.

12. PWS Para 1.4.7 Is there historical workload to support this requirement or will it be paid as a

Modification to the contract when the contractor is tasked?

Answer: PWS Para 1.4.7 workload is dependent on requirement for Inventory Personnel to process inventory related transactions in support of end-of-year fiscal processing and degraded operations recovery events outside of normal duty hours. If after-hours support is requested by the customer, it is accounted for under the Non-Normal Duty Hours Line Item (X002).

13. Does the two person concept apply for all hours of normal operation for the Hazmart?

Answer: The 2-person concept is required for work area safety during HAZMART operations.

14. PWS Paragraph 1.7 Is this a new workload requirement being added to the contract?

Answer: There are changes to the Hurlburt Field Base Supply requirement from the previous solicited Base Supply Acquisition in 2017, and it those changes are not highlighted and are not broken out on this acquisition. The requirements in the PWS Paragraph 1.7 are part of this requirement and submission instructions are detailed in Section L, Instructions, Conditions, and Notices to Offerors, paragraph 3.0.

15. PWS Paragraph 1.7.4. Is this a new workload requirement being added to the contract as it was not included in the previous solicitation?

Answer: There are changes to the Hurlburt Field Base Supply requirement from the previous solicited Base Supply Acquisition in 2017, and it those changes are not highlighted and are not broken out on this acquisition. The requirements in the PWS Paragraph 1.7.4 are part of this requirement and submission instructions are detailed in Section L, Instructions, Conditions, and Notices to Offerors, paragraph 3.0.

16. Will the Documented Cargo function be responsible for organizing and managing pickup and transport of equipment turn-ins, consumable turn-ins or is the using organization?

Answer: The Documented Cargo function is not responsible for organizing and managing pickup and transport of equipment turn-ins and consumable turn-ins.

17. Will the Documented Cargo function be required to ensure pick-up and delivery movements are entered into OLVIMS Dispatch Module within one duty day of cargo delivery completion?

Answer: No.

18. Is the incumbent currently using the HHT/Tablets or is this feature being added as a part of this solicitation?

Answer: The incumbent is utilizing government provided HHT/Tablets.

19. If the HHT/Tablets are being utilized are there interface or connectivity issues that we should be aware of when using the HHT?

Answer: HHT/Tablets are being utilized. There are a few interface or connectivity issues within certain buildings. Work around procedures includes authorized customers’ “wet” signature for proof of delivery.

20. Does the HHT/Tablets provide real time updates or are there acceptable delays in the system being updated?

Answer: The HHT/Tablets provide real time updates. There are occasions when the legacy system (ILS-S) is offline. Work around procedures includes authorized customers’ “wet” signature for proof of delivery.

21. Will the contractor be required to have a redundant manual back-up process if the HHT becomes inoperable or does the process automatically become a degraded operation?

Answer: There are occasions that the HHT/Tablets or legacy system (ILS-S) is offline. Work around procedures includes authorized customers’ “wet” signature for proof of delivery.

22. Will the contractor be allowed to establish a Sweep delivery process that encompasses MICAP and priority ISU/DORs?

Answer: The contractor delivery times are identified in the PWS and in para 1.7.13.

23. CLIN X002 covers the non normal duty hours that the contractor maybe required to work. As this is a FFP CLIN how does the contractor price it out?

Answer: Overtime hours are defined in the CBA, Attachment 5 of the solicitation. The contract will be funded based on projected and/or overtime hours worked.

24. Document Control reflects that on average the number of Record Reversals Processed monthly is

60? Is this number correct?

Answer: The number of Record Reversals Processed per month by Document Control is identified under the Workload Estimates Appendix 4 of the PWS.

25. During the site visit, the government stated that except for the property located on the 3rd floor for the 1820 account that the contractor is responsible for managing, the government would store, pull and issue all assets. Why would the contractor need MHE (forklift if the government is moving all property)?

Answer: During the site visit, the government identified specific areas on the First and Third Floor that the CRF (FB1820) was responsible for managing. The government did not stipulate a need for a forklift for the CRF operations.

26. Are there any additional amendments after 1 March 2020 and/or MOUS? If so, will the

Government provide those to the offerors for review?

Answer: The government has not received any amendments to the current CBA with the effective dates of November 11, 2019 - January 9, 2023.

27. Is the 30-day Transition period 1/30/2022 - 2/28/2022?

Answer: Section L, Instructions, Conditions, and Notices to Offerors, of the Solicitation states that the offeror must be able to complete all required tasks within 30 days of contract award and be able to perform IAW the PWS on the first day of the performance period without degradation in service from the previous contract. Award will be made at least 30 days prior to the first day of the performance period identified in the solicitation.

28. Attachment 0005 has the Installation Supply Division (ISD) CLIN structure listed as 0003AA to

0003DA. On Attachment 24 for Supply, the CLIN structure is listed as 0004AA to 0004DA. The Installation Transportation Division (ITD) CLIN structure is listed as 0004AA - 0004FA on both documents. Will the Government correct the ISD CLIN structure on Attachment 24?

Answer: Attachment 5 of the solicitation is the CBA, and there are no other attachments in the solicitation past attachment 5. The question’s info does not appear to be coming from this solicitations requirements.

29. Will the Government provide a CLIN for pricing Transition?

Answer: The Government will not add an additional CLIN; all contractor costs should be captured in the CLINs as listed in the solicitation.

30. Will the Government allow font size no smaller than 10pt font for tables, graphics and charts?

Answer: The proposal must adhere to the submission requirements as outlined at paragraph 2.5.

Electronic Page Size, of Instrs., Conds., and Notices to Offerors in the Solicitation.

31. Will the Government allow font size no smaller than 10 pitch to allow offerors to address specific evaluation criteria without regurgitating the PWS in the interests of space?

Electronic Page Size, of Instrs., Conds., and Notices to Offerors in the Solicitation.

32. The RFP states that, “An electronic page is defined as each face of an 8 ½” by 11” electronic sheet of paper containing information.” We request that the government allow for inclusion of 11” by 17” sheets, with each face counting as two pages.

Electronic Page Size, of Instrs., Conds., and Notices to Offerors in the Solicitation. No other substitutions or specifications will be accepted.

33. Could the government clarify if the Financial Institution Reference Sheet is only applicable to the prime or if the subcontractor is to provide if applicable?

Answer: The Financial Institution Reference Sheet is applicable to the Prime and any Team Agreement as submitted.

34. Could the government provide a template for the past performance requirement or is this left up to the contractor?

Answer: Refer to Section L of the Solicitation, paragraph 4.0 for Past Performance instructions. No template will be provided by the Government.

35. Could the government provide a copy of the employee seniority roster?

Answer: IAW FAR 22.1020 "At the commencement of the succeeding contract, the contracting officer shall provide a copy of the list to the successor contractor for determining employee eligibility for vacation or other fringe benefits which are based upon length of service, including service with predecessor contractors if such benefit is required by an applicable wage determination." Offeror's may contact the incumbent contractor (Global Asset Technologies, LLC), or the International Association of Machinists & Aerospace Workers AFL-CIO, District Lodge 75, Local Lodge 20 for information prior to the required by law date. This data is proprietary to the current contractor and is not releasable.

36. Could the government provide a list of employees currently performing on the contract and their labor categories?

Answer: The Government will not provide a list of employees performing on the contract or their labor categories. It is the responsibility of the offeror to propose the number and labor category of personnel to be used as described in Section L of the Solicitation. The number and labor categories are part of the Technical Evaluation as described in paragraph 3.0 of Section M, Evaluation Factors for Award, in the Solicitation.

37. Per PWS 4.3.1. In compliance with the contract clause entitled "Inspection of Services" (Inspection of Service - Fixed Price found as an addendum to clause 52.212-4), the contractor shall provide an electronic and hard copy of the Quality Control Plan (QCP) that contains as a minimum, the items listed in 4.3.2. The Quality Control Plan shall be submitted to the Contracting Officer, CORs and COR Management with the proposal package. Could the government clarify if the QCP is to be submitted as a separate document with the proposal?

Answer: Refer to Section L, Instructions, Conditions, and Notices to Offerors, of the Solicitation, paragraph 3.0 for Quality Control Plan submission instructions. Section L, paragraph 2.5 identifies the Quality Control Plan as a subfactor of the Technical Proposal.

38. Could the government clarify if the contractor will have access to the government AF training platform (my-Learning system)?

Answer: The contractor will have access to the applicable AF training platforms (myLearning, GRIFFIN, AFIT, DAU, etc.) provided the contractor meets the requirements in the PWS, para 3.3.8.

39. Per the solicitation paragraph 2.5. Electronic Page Size, Format and Limit. Could the government clarify if the tables and figures and tables are to be the same as 12 pitch or can they be less than 12 pitch?

Answer: See answer #31.

40. Could the government provide the number and types of vehicles being used in the delivery section?

Answer: The proposed type and number of vehicles will be evaluated as described in Section M, Evaluation Factors for Award, in the Solicitation at paragraph 3.1.2.

41. Instructions to Offerors Section 1.10 states, “In order to submit an offer on a solicitation, each business concern in a teaming agreement must be a small business under the designated NAICS size standard, and must also be small when combined in the aggregate of all teaming affiliates.”

Is this requirement only applicable to Joint Ventures? Can a prime contractor submitting a proposal have a large business as a subcontractor for the proposal and subsequent contract?

Answer: See answer #8.

42. Solicitation schedule of Supplies or Services and Prices/Cost, Item X002 references Non-Normal

Duty Hours for each period of performance. Should contractors provide a Unit Price for each year of Item X002? If so, provide the historical data of Non-Normal Duty Hours by labor category for each year of the incumbent contract.

Answer: Section L, Instructions, Conditions, and Notices to Offerors, at paragraph 5.0 outlines the requirements for the Cost or Price Factor. Also, see answer #23.

43. FAR 52.222-42, Statement of Equivalent Rates for Federal Hires is incorporated into the solicitation. In compliance with the clause, identify the classes of service employees expected to be employed under the contract and state the wages and fringe benefits payable to each if they were employed by the contracting agency.

Answer: Employee classes and wages will not be identified in FAR Clause 52.222.42, as it is for information only. The contract employee classes and wages are identified in the CBA at Appendix A on page 33.

44. Instructions to Offerors Section 2.5 requires the type font not to be less than “12 pitch”. May graphics and tables in the Offeror’s proposal contain font less than 12 pitch? Can headers and footers contain font less than 12 pitch?

Answer: See answer #31.

45. Instructions to Offerors Section 2.5 references Volume II (a) and Volume II (b). Should these volumes be submitted as two separate documents/files?

Answer: Volume II (a) and Volume II (b) – if applicable – shall be submitted together as one file for the Volume II proposal submission. Refer to Section L Section L, Instructions, Conditions, and Notices to Offerors, paragraph 2.5 for indexing specifications.

46. Instructions to Offerors Section 2.5.2 requires tab indexing to be used to identify sections. For electronic documents submitted what is the required format for tab indexing?

Answer: Label files in accordance with paragraph 2.5.

47. Instructions to Offerors Section 3.0 instructs Offerors to submit one sanitized copy of the

Technical Proposal using the CAGE code in place of the Company Name. Please confirm that any references to the subcontractor should use the subcontractor’s CAGE code.

Answer: In accordance with Section L Section L, Instructions, Conditions, and Notices to Offerors, paragraph 3.0, The contractor shall replace all contractor reference with CAGE code. The CAGE code should be that of the Prime or Teaming Agreement Contractor.

48. Instructions to Offerors Section 3.1.2 requires Offerors to detail how the number and labor category of personnel proposed and proposed supplies will meet the duties of various sections of the PWS. What is the historical data of the number of personnel per labor category utilized in fulfilling the PWS requirements of the incumbent contract? Other than vehicles and material handling equipment, what is the historical data of other supplies necessary to fulfill the PWS requirements of the incumbent contract?

Answer: The contractor shall determine the number of personnel and labor category in their proposal and it will be evaluated in accordance with Section L, paragraph 3.1.2. The data requested regarding the incumbent contract is proprietary. The Government will not provide historical data as it relates to these requirements, as the solicitation requirements stand on their own and are not identical to the previous Base Supply Acquisition.

49. Instructions to Offerors Section 4.1.3 states, “Past Performance Questionnaires will not be accepted from Prime Contractors, Subcontractors, or Manufacturers.” Due to privity of contract between the government and the prime contractor, Contracting Officers and Contracting Officer’s Representatives will not provide information/reference of work performed by a subcontractor.

Due to privity of contract between the government and prime contractor, request that past performance questionnaires for which an Offeror served as a subcontractor be accepted from the prime contractor.

Answer: Past Performance Questionnaires shall be submitted in accordance with paragraph 4.1.3.

50. Instructions to Offerors Section 4.1.4 allows for the Offeror to submit an evaluation of a project available in PPIRS in lieu of a Past Performance Questionnaire. In January 2019, PPIRS was “retired” and merged with CPARS. Please confirm that Offerors may submit a CPARS evaluation in lieu of a Past Performance Questionnaire.

Answer: The contractor shall submit in accordance with 4.1.4, whereas PPIRS and Contractor Performance Assessment Reporting System (CPARS) have merged.

51. PWS Appendix 5c states, “There are no government provided vehicles under this contract.” What is the historical data for the number and type of vehicles and material handling equipment used on the incumbent contract?

Answer: The government does not provide vehicles. The contractor will determine types and sizes of vehicles needed for performance of contract requirements. See PWS para 1.7 for delivery requirements.

52. Is the contractor to understand that they are not required to provide training to traditional LGRMC and LGRMS Military and/or Civil Service employees as it conflicts with the requirement of paragraph 1.2.5 of the PWS. Could the Government please confirm this requirement?

Answer: The PWS, para 1.2.5., references limited training and/or instruction as applicable to address deficiencies identified during a QA evaluation/inspection. In addition, per the PWS, para 1, the contractor is required to provide core-task training identified in the 2S0XX (Document Control and Inventory) Career Field Education Training Plans (CFETP).

53. 2F0XX (Fuels/POL), 2G0XX (Logistics Plans), 2T0XX (Traffic Management) 2T1XX (Vehicle Operations) 2T3XX (Vehicle Maintenance), with the exception of the Documented Cargo portion of the Supply Contract, are all Military and/or Civil Service employees. Is the contractor to understand that it would be responsible for surveilling Military and/or Civil Service employees on the behalf of the government as a contractor? Could the Government please confirm this requirement?

Answer: The QA contractor will evaluate Military and/or Civil Service employees. See PWS, paragraph 1.2.4.

54. Is the contractor to understand that it would be responsible for 2F0XX, 2G0XX, 2T0XX, 2T1XX and

2T3XX development, publishing and implementation of OIs and on the part of the Military and/or Government as a contractor? Could the Government please confirm this requirement?

Answer: See PWS, paragraphs 1.2.3., and 1.2.3.1.

55. Is the contractor to understand that it would responsible for training, on a limited basis, Military and Civil Service personnel in the 2F0XX, 2G0XX, 2T0XX, 2T1XX and 2T3XX career fields as a contractor? Could the Government please confirm this requirement?

Answer: PWS, paragraph 1.2.5., references limited training and/or instruction as applicable to address deficiencies identified during a QA evaluation/inspection. In addition, per the PWS, para 1, the contractor is required to provide core-task training identified in the 2S0XX (Document Control and Inventory) Career Field Education Training Plans (CFETP).

56. "Is the contractor to understand that it is responsible for evaluating the performance of individuals (i.e. training) and writing reports on individuals, Military and Civil Service in each of the AFSCs associated with this PWS? Could the Government please confirm these workload requirements?

Answer: See PWS, paragraphs 1.2.4., 1.2.4.1., and 1.2.5.

57. Traditionally, Inventory personnel process Record Reversal (RVP) Transactions and it is identified in the workload data according to Appendix 4 (Workload Estimates) under the Inventory Section.

Does the Document Control section initiate all actions involved with Record Reversal (i.e.

inputting freeze codes), initiate documentation (i.e. HAFB Reverse Post Request), conduct causative research and process actual 1AM Record Reversal on all requirements (i.e. Warehouse

Refusal, Organizational Refusal, etc.) for both FB/E4417 and FB1820? Could the Government please confirm this requirement?

Answer: Duties and roles for Inventory Personnel and Document Control Personnel are identified in AFMAN 23-122 and AFI 23-101. These sections work jointly in conducting the Record Reversal (RVP) process.

58. Please clarify the regulation. AFI 23-101, Para. 5.7.6.1 is for special Inventories which states “Special inventories will be accomplished and necessary adjustments made without delay but NLT 30 days IAW DLM 4000.25-2. Could the Government please clarify whether this requirement only applies to "special inventories"?

Answer: AFI 23-101, paragraph 5.7.6., references “Special inventories”; and paragraph 5.7.6.1., states “Special inventories will be accomplished and necessary adjustments made without delay but NLT 30 days IAW DLM 4000.25-2.” See AFI 23-101, Table 5.6., for additional inventory timeframes.

59. What support would be required from Inventory Personnel during EOY or degraded operations recovery (i.e. lifting freeze codes when received). Could the Government please clarify the support required?

Answer: Duties and roles for Inventory Personnel is identified in AFMAN 23-122 and AFI 23-101.

60. Is the contractor to understand that two (2) fully qualified Hazardous Materials personnel, as defined in paragraph 1.5.11, must be in the section at all times (i.e. to cover scheduled leave, call-outs and during pick-up and/or delivery)? Could the Government please confirm this requirement?

Answer: Per the PWS, paragraph 1.5.10., the 2-person concept is required for work area safety during HAZMART operations.

61. Does 1 SOLRS make more than one delivery attempt in the event that a customer is unable to sign for property via the HHT/Tablet? Or, as a precaution, are they taking a hard copy 1348 with them and validating, when required, on Classified, Sensitive, COMSEC, etc. using the RCL/RNWRML?

Or, if the delivery attempt failed, is the customer required to pick up the asset(s) from distributing warehouse?

Could the Government please clarify the requirements for when a customer is unable to sign for property?

Answer: See PWS paragraph 1.7.14. The contractor shall immediately report all unnecessary delays caused by the absence of receiving/requisitioning personnel, organizational refusals, incorrect addresses, and any other factors outside the delivery driver’s control.; para 1.7.6., The contractor shall maintain current listings of personnel authorized to sign for equipment and classified assets. Validate recipient is on the Listing to receive supplies/properties by verifying their identification; and para 1.7.5. The primary method to sign for property is the HHT/Tablets.

The contractor shall utilize ILS-S to account for paperless delivery of assets. There are occasions that the HHT/Tablets or legacy system (ILS-S) is offline. Work around procedures includes authorized customers’ “wet” signature for proof of delivery.

62. 23 Series regulations are Materiel Management. Contractor is unable to locate any HFI 23-XXX in e-Publishing (including base publications). Could the Government please provide this regulation?

Answer: HFI 23-XXX reference is used as a place holder within the PWS. HFI 23-XXX is in the final stages of coordination and is expected to be published prior to contract award. Section 1.7 Delivery of the PWS contains specific Delivery requirements addressed in the HFI-XXX.

63. Traditionally contractors do not have full access to the MICT. Is the contractor authorized to be both a Reviewer, Validator and monitoring communicators within the MICT. Could the Government please confirm this requirement?

Answer: The contractor is authorized to review, evaluate, and validate within MICT in performance of their duties.

64. IAW AFMAN 23-122, Para. 5.3.6.3.10.4, “IPE personnel will provide a written report with a list of all inventory adjustments signed by the Material Management Flight Officer upon completion of inventories. Inventory will brief the LRS CC/AO during the monthly M10 review.” Is the contractor required to “brief the LRS CC/AO” on adjustments, if any, made by the IPE section?

Could the Government please confirm this requirement?

Answer: The contractor does not “brief the LRS CC/AO” on adjustments, if any, made by the IPE section.

65. PWS Para 1.9.5-Weekly Reports-Does the COR have an existing template that will be provided to the contractor or is the contractor to create its own template to highlight the requirements as identified in the paragraph? Could the Government please clarify the requirement?

Answer: The weekly activity report (WAR) shall contain status of all current tasks, timeline milestones status, and comments as required. The WAR is expected to be on contractor letterhead. The COR may request additional inputs or clarification to submit WAR.

66. During Industry Day, government stated that MHE (to include forklifts) was owned by the government but was shared by both the government and contractor. Is this the case for both indoor and outdoor MHE (forklift) vehicles? If not, can the government please provide the maximum weight required for transportation (i.e. other than overcapacity assets identified in paragraph 1.7.12.2) as Appendix 5c states “There are no government provided vehicles under this contract” which conflicts with statement during Industry Day visit. Could the Government please clarify the requirement?

Answer: The government did not state government owned (gas/diesel) forklifts were available for contractor use. The government referenced the PWS, Appendix 5c which states “There are no government provided vehicles under this contract.” The government stated manual material handling equipment (MHE), e.g. pallet jacks (to include electric MHE) was available for contractor use within the warehouse, when available.

67. Contractor Personnel – Paragraph 4.2 states in part "Each functional are must have at a minimum 50% of personnel possessing a secret clearance prior to the start of work stated in the PWS. The contractor must maintain at least 50% of personnel in each functional area possessing a secret security clearance throughout the contract duration. Paragraph 4.2.11 states in part “All contractor personnel must possess or be able to obtain a secret security clearance.” Could the Government please clarify the requirement?

Answer: As stated in paragraph 4.2 of the PWS, at least 50% of personnel in each of the functional areas must possess a secret clearance before the contract start date. IAW paragraph 4.2.1.1, all personnel are required to possess a security clearance or obtain one. At no time during the contract duration shall less than 50% of personnel in any functional area be without a clearance.

This standard is to provide flexibility during turnover, and is not a minimum standard.

The Government suggests that offerors thoroughly read Section M, paragraph 3.2.4 and the referenced PWS paragraphs in order to comply with the requirements of the Solicitation.

68. In the interest of protecting PII, can an employee’s DoD Identification Number be used in place of a Social Security Number?

Answer: The employee listing shall be maintained IAW paragraph 4.2.2. of the PWS and shall be marked with the appropriate classification to protect PII.

69. PWS Paragraph 4.6.2 – Support During Other Than Normal Duty Hours. Is there an Overtime CLIN associated with this requirement with an annual NTE amount?

Answer: A CBA has been incorporated. The offeror is responsible for providing their pricing. A Firm- Fixed Priced will result from this solicitation. X002 CLINs are designated as a LOT and funded up to the amount on the CLIN per year. Pricing requested is straight time and if overtime pay is appropriate for these CLINS, the straight pricing shall be used as the starting point for the Government to plan for allowable amounts of hours which may be authorized IAW the CLIN.

70. Typically in industry, ""Leads"" have neither the authority nor the responsibilities reserved to ""Managers" Could the Government please clarify whether the requirement is for a single person, or are there are two discreet positions?

For the purpose of this PWS, Site Leaders/Site Lead/Contract Manager is used interchangeably.

Per the PWS, paragraph 4.2.5.1., the site leader or alternate shall have full authority to act for the contractor on all matters relating to daily performance.

71. Does the financial institution letter need to be filled out for the prime and its subcontractors or just the prime?

Answer: See answer #33

72. Is the government providing a plug number for CLINs X002: Non-personal services: Non-Normal Duty Hours? Does the offeror need to provide proposed fully burdened rates for non-standard duty hours for the various labor categories that will be working on-site?

Answer: See answer #23

73. Is a hazmat differential paid to any labor categories currently? If so which labor categories and is the differential 4% or 8%?

Answer: The contractor responsible for determining pay rate of employees.

74. Do the contractors have to be licensed on MHE, if so what capacity?

Answer: IAW AFI 24-301, paragraph 5.4., the Government does not issue licenses to contractors.

See PWS, Appendix 5c, There are no government provided vehicles under this contract.

Government vehicles include MHE (gas/diesel/etc.). It is the responsibility of the contractor to ensure contractor personnel are trained and certified to operate the appropriate MHE during the performance of the PWS.

75. Are the vehicles used for moving materials provided by the contractor or are they provided by the

Government?

Answer: Appendix 5c of the PWS states “There are no government provided vehicles under this contract.”

76. Is the contractor responsible for the disposal of HAZMAT products?

Answer: The contractor takes expired/unserviceable hazardous products to the on-base hazardous waste disposal facilities for turn-in/processing.

77. Is MHE in the warehouse government owned or contractor supplied? If contractor owned, can you provide weight and height requirements?

Answer: MHE (gas/diesel/etc.) used in warehouse operations is government owned. See PWS, Appendix 5c, There are no government provided vehicles under this contract. Government vehicles include MHE (gas/diesel/etc.). It is the responsibility of the contractor to determine the type of vehicle(s) and vehicle configuration to meet the contractor requirement of the PWS. Manual MHE (e.g. pallet jacks) is available for contractor use, when available.

78. Is government MOGAS provided or available to prevent teams from refueling off site? If so, can you provide an annual fuel consumption?

Answer: Government MOGAS (motor gasoline) is not available for purchase nor provided from government fuel stations. The Hurlburt Field Shoppette has MOGAS available for purchase. Diesel fuel is not currently available. It is the responsibility of the contractor to determine the type of vehicle(s) used and fuel consumption to meet the requirement of the PWS, para 1.7.4., and Delivery Operations workload estimate in Appendix 4.

79. Can the government provide a workload frequency/history for after hour support outside of

0700-1600 M-F? Is there a specific function that is requested for after hour support?

Answer: No historical data can be provided. Performance under these CLINs has been rare, but may be required in case of an emergency.

80. Do all personnel currently on the contract fall under the CBA, with perhaps the exception of the

Site Lead?

Answer: The CBA has been incorporated into this Solicitation. The offeror is responsible for providing their solution for providing all labor, including their selected wage classifications IAW the current CBA or other allowable Wage determination as determined by their business plan to provide services IAW the Solicitation.

81. Is the 30-day Transition included in the base year, or should we price the full 12 months with a full workforce?

Answer: Award of this contract is anticipated NLT 28 January 2022 with an effective date of 1 Mar

22. The 30 day window will allow the contractor to prepare for the start of contract performance on 1 Mar 22. The Government will not add an additional CLIN; all contractor costs should be captured in the CLINs as listed.

82. Is the Quality Control Plan our internal Quality Control, or for the QA evaluators for government assessments?

Answer: See Section L Section L, Instructions, Conditions, and Notices to Offerors, paragraph 3.3 and PWS paragraph 4.3, and 2.0. The Quality Control Plan must be accepted by the Government.

83. Could you define person(s) who would be considered "Project Owners", KO/COR/Contract specialist, etc.?

Answer: The term “Project Owners” is not referenced in the PWS. The CO, COR and Contract Specialist are identified in the solicitation. During solicitation all communications are directed to the contracting officer.

84. Can you confirm all tractor trailer operations are AD or government requirements and largest vehicle required/operated is a single axle stake bed truck?

Answer: See PWS, para 1.7.12.1., and para 1.7.12.2., for government involvement in the delivery of overcapacity items. It is the responsibility of the contractor to determine the type of vehicle(s) and vehicle configuration to meet the requirement of the PWS, para 1.7.4.

85. CBA shows H&W Current at $5/hr, but 2022 shows $4.32, can we legally bid $4.32 as a min?

Answer: Your proposal should be based on all documents identified in the solicitation, and prices should your cost for each period of performance as defined in the solicitation.

86. Would the Government extend the proposal due date from October 5, 2021 to October 15 2021?

Answer: The Government does not intend to extend the proposal due date.

87. Does the contractor have the responsibility to dispose of HAZMAT?

Answer: See answer #76

88. Is there an area for contractors to park their vehicle fleet when not in use?

Answer: The contractor is permitted to park their vehicle fleet (dependent on fleet size) within the warehouse grounds, on a space available basis, when not in use.

89. What is the largest item that requires delivery in an enclosed contractor vehicle?

Answer: It is the responsibility of the contractor to determine the type of vehicle(s) and vehicle configuration to protect assets and/or containers from the elements and to meet the requirement of the PWS, paragraph 1.7.4.

90. Do any contractor vehicles require lift gates?

Answer: It is the responsibility of the contractor to determine the type of vehicle(s) and vehicle configuration to meet the requirement of the PWS, paragraph 1.7.4.

91. 1.7.9, 1.7.10, 1.7.11, 1.7.16 of the PWS, it is stated that the “Contractor delivery driver operators shall deliver Priority cargo per Delivery Times identified in para 1.7.13., and HFI 23-XXX After- Hours / DMS / Delivery”, however 1.7.16 states that “The government shall maintain responsibilities for after-hours delivery operations.” Will the government confirm that the government is responsible for all after-hours deliveries?

Answer: See PWS, para 1.7.16., the government shall maintain responsibilities for after-hours delivery operations.

92. Given footnote 12 on NAICS code 561210 in the U.S. Small Business Administration Table of Small

Business Size Standards Matched to North American Industry Classification System Codes (https://www.sba.gov/sites/default/files/201908/SBA%20Table%20of%20Size%20Standards_Effe ctive%20Aug%2019%2C%202019.pdf), would the government consider changing the NAICS code to 541614 – Process, Physical Distribution, and Logistics Consulting Services?

Answer: The NAICS selected for this acquisition is appropriate.

https://www.sba.gov/sites/default/files/201908/SBA%20Table%20of%20Size%20Standards_Effective%20Aug%2019%2C%202019.pdf https://www.sba.gov/sites/default/files/201908/SBA%20Table%20of%20Size%20Standards_Effective%20Aug%2019%2C%202019.pdf

93. Would the government provide the average continuous years of service for the incumbent employees covered under the CBA?

Answer: This information will be provided to the awardee during transition phase. See answer #35.

94. Is a Hazardous Pay Differential paid on top of the HAZMART Technician hourly rate, or on top of any other category’s hourly rate?

Answer: The contractor responsible for determining pay rate of employees.

95. Will the government confirm Non-Normal Duty Hours in the solicitation correlates to PWS 4.6.2

Support During Other Than Normal Duty Hours?

Answer: PWS paragraph 4.6.2 defines other than normal duty hours and these hours correlate to the non-normal duty hours in the Solicitation.

96. Will the government quantify Non-Normal Duty Hours?

Answer: See answer #69

97. Will the government provide annual historical totals of non-normal duty hours?

Answer: No historical data can be provided. Performance under these CLINs has been rare, but may be required in case of an emergency.

98. Will the government clarify whether any differentials or premiums are paid on top of the CBA base wage rates?

Answer: The CBA is the prevailing pay scale and additional pay is determined by the company.

99. Is there a differential for support during Hurricane/emergency conditions?

Answer: All pay rates are provided in the CBA, any additional pay is determined by the company.

100. Will the government include FAR clause 52.246-23 Limitation of Liability to the Solicitation FAR Clauses Incorporated by Full Text?

Answer: FAR 53.246-23 is not required for this Solicitation in accordance with FAR 46.805 and FAR

46.801 as this clause does not apply to commercial items.