Memo for Record - FA441721B0003 Pre-Proposal Conference_Site Visit - 25 August 2021.pdf

FA441721B0003 – CP 1031923 - Convert Bldg 91157 from Storage Warehouse to Testing Lab

MEMORANDUM FOR RECORD

SUBJECT: Pre-Proposal Conference / Site Visit for Convert Bldg 91157 from Storage Warehouse to Testing Lab

1. The conference started on 25 August 2021, at 09:00 AM, Central Daylight Time (CDT).

2. Everyone in attendance signed in (see sign-in roster attached). Introductions were made: Contracting Officer- Mr. Richard Compton; Contract Administrator – A1C Dorian Mija; and Construction Engineer – Mr. Michael Tuominen.

3. The following items were briefed to all attendees:

The Contracting Officer and Contract Administrator contact information:

- Contracting Officer: Richard Compton; Email: richard.compton.4@us.af.mil; Phone: 850-884-4941

- Contracting Administrator:A1C Dorian Mija; Email: dorian.mija@us.af.mil; Phone: 850-884-2030

Solicitation number FA441721B0003. Current closing/bid-opening date is 14 September 2021 @ 03:00 PM, Central Daylight Time (CDT).

ONLY hand-deliver or mail bids to the 1st Special Operations Contracting Squadron, 350 Tully Street, Bldg. 90339, Hurlburt Field, FL, 32544. If delivering bids by mail, use UPS or FedEx, DO NOT use USPS. One minute late is still late.

Bids SHALL consist of one (1) separate hard-copy volume (Filled SF 1442 and Attachment 5 – Financial Information Request and Release Authorization) and one (1) electronic copy (via CD or DVD; USB drives WILL NOT BE ACCEPTED). Only electronic versions of bid bonds will be accepted.

It is the offeror’s responsibility to check SAM.gov for any amendments or changes to the solicitation.

Base Entry - Personnel requiring access to Hurlburt Field for the purpose of hand-delivering a bid must send an e-mail containing the company name and the name of the person(s) requiring access to A1C Dorian Mija, email dorian.mija@us.af.mil, and Richard Compton, email richard.compton.4@us.af.mil. E-mail requests must be received NLT 72 hours prior to the date and time established for bid opening. All commercial vehicles will need to use the Commercial Visitor Inspection (CVI) gate located off of Martin Luther King Jr Blvd. Please allow extra time to obtain your pass.

Please review solicitation documents carefully especially Sections L and M of the solicitation to ensure compliance with all bid submission requirements. Section L and M contain the bid preparation instructions and evaluation factors for award. Failure to ensure compliance with all submission requirements could potentially make an offer non-responsive and ineligible for award consideration.

Attendees were advised of the requirement to submit all questions in writing to the Contracting office NLT 4:30 PM, CDT, three (3) calendar days following the site visit. All questions must be submitted in Word format. Only those questions asked and answered in writing will be considered binding to the Government. Email all questions to A1C Dorian Mija at dorian.mija@us.af.mil AND Richard Compton at richard.compton.4@us.af.mil. Answers to the questions will be posted on the SAM.gov website.

All offerors MUST complete the Online Representations and Certifications application @ https://sam.gov/content/home. Failure to complete all required Representations and Certifications will make your bid ineligible for award.

4. All attendees proceeded to the project site, building 91157.

5. Meeting was concluded at 09:50 AM, CDT.

DORIAN MIJA, A1C, USAF

Contract Administrator 1 Attachment:

1. FA441721B0003 – Pre-Proposal Conference / Site Visit Sign-in Roster mailto:richard.compton.4@us.af.mil mailto:dorian.mija@us.af.mil mailto:dorian.mija@us.af.mil mailto:richard.compton.4@us.af.mil mailto:dorian.mija@us.af.mil mailto:richard.compton.4@us.af.mil https://sam.gov/content/home